FNS-44 Admin Data Request for FY 2024

School Meal Operations Study
Outlet-level FNS-44 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for outletlevel administrative data first. If they do not have the data available at this level, they will be asked for
institution-level data. They will not be asked to provide data at both levels, but both are provided here for
reference.

Exhibit D: Request for Outlet-Level FNS-44 Data
We are requesting outlet 1-level administrative records data based on the data your State submitted for the
FNS-44, Report of the Child and Adult Care Food Program, for Federal fiscal year (FY) 2024 (October
2023 through September 2024). Fulfilling this data request will help FNS gain a deeper understanding of
Child Nutrition Program operations in FY 2024. The information you provide is particularly important
during this time when FNS is assessing program operations as outlets and institutions return to normal
operations after COVID-19. This year we are requesting data about all CACFP outlets, including adult
day care centers.

Data request
Please provide the FNS-44 Report of the Child and Adult Care Food Program data at the outlet level for
FY 2024. Table 1 at the end of this document shows all the data elements we are requesting for each
outlet. Although some of these data are reported to FNS quarterly or annually, we are requesting monthly
data for each section of the FNS-44 form (A through E).
Please provide the data in whatever format is easiest for you. For example, you could provide separate files
for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-44 data, for each outlet please provide:
•
•
•
•
•

•

Outlet name
Outlet ID number
Outlet city
Outlet zip code
Indicator of whether the outlet is a for-profit child care center, outside school hours child care center,
Head Start center, at-risk afterschool care center, emergency shelter, adult day care, Tier I day care
home, Tier II all higher day care home, Tier II all lower day care home, or Tier II mixed day care
home
Institution 2 name

An outlet is any sponsored facility, whether a day care home or sponsored center, or any independent center where
meals were actually served.

1

An institution is any independent center or sponsoring organization of day care homes, child care centers, at-risk
afterschool care centers, outside-school-hours care centers, emergency shelters, or adult day care centers which
enters into an agreement with the State agency to assume final administrative and financial responsibility for
program operations.

2

The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will
use the information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable
information (PII) requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974
do not apply. Responses will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction
Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it
displays a valid OMB control number. The valid OMB control number for this information collection is 0584-0607. The time required to
complete this information collection is estimated to average 6.0 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this
burden, to: U.S. Department of Agriculture, Food and Nutrition Service, Office of Policy Support, 1320 Braddock Place, 5th Floor,
Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed form to this address.

•

Institution ID number

Data delivery timeline
Please provide the data file(s) for FY 2024 by April 1, 2025.

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. Data elements requested for each outlet
Data element (monthly)

Item number on FNS-44

FNS-44 Part B
Average daily attendance
Number of CACFP operating days

10-A, 10-B1, 10-B2, 10-C
Not reported on FNS-44

FNS-44 Part C
Average daily attendance
Number of CACFP operating days
FNS-44 Part

13-A, 13-B, 13-C, 13-D, 13-E, 20-A, 20-B
Not reported on FNS-44

Di

Total number of lunches and suppers served during the month in each
center and home receiving USDA Foods assistance
•

•

•

Child care centers
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

21-A
21-B

Day care homes
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

Adult day care
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

21-C
21-D
21-E
21-F

FNS-44 Part E
Number of breakfasts served
•

Free

•

Reduced

•

Paid

22-A1, 22-A2, 22-B, 22-C
25-A1, 25-C
28-A1, 28-C

Data element (monthly)

Item number on FNS-44

Number of lunches served
•

Free

•

Reduced

•

Paid

31-A1, 31-A2, 31-B, 31-C
34-A1, 34-C
37-A1, 37-C

Number of suppers served
•

Free

•

Reduced

•

Paid

40-A1, 40-A2, 40-B, 40-C
43-A1, 43-C
46-A1, 46-C

Number of snacks served
•

Free

•

Reduced

•

Paid

49-A1, 49-A2, 49-B, 49-C
52-A1, 52-C
55-A1, 55-C

Total meals free

58

Total meals reduced

59

Total meals paid

60

Other information to include with all data
Outlet name
Outlet ID number
Outlet city
Outlet zip code
Indicator of whether the outlet is a for-profit child care center, outside
school hours child care center, Head Start center, at-risk afterschool
care center, emergency shelter, adult day care, Tier I day care home,
Tier II all higher day care home, Tier II all lower day care home, or Tier
II mixed day care home

Not reported on FNS-44

Institution name
Institution ID number

i

Exclude data elements for Part D if State agency receives only cash in lieu of USDA Foods.

School Meal Operations Study
Institution-level FNS-44 data request, FY 2024

OMB #: 0584-0607
Expiration Date: xx/xx/20xx

Exhibit D: Request for Institution-Level FNS-44 Data
We are requesting administrative records data based on the data your State submitted for the FNS-44,
Report of the Child and Adult Care Food Program, for Federal fiscal year (FY) 2024 (October 2023
through September 2024). Fulfilling this data request will help FNS gain a deeper understanding of Child
Nutrition Program Operations in FY 2024. The information you provide is particularly important during
this time when FNS is assessing program operations as outlets and institutions return to normal operations
after COVID-19. This year we are requesting data on CACFP outlets, including adult day care centers.
We are asking States that are unable to provide outlet 3-level data to provide institution 4-level data.

Data request
Please provide the FNS-44 Report of the Child and Adult Care Food Program data at the institution level
for FY 2024. Table 1 at the end of this document shows all the data elements we are requesting for each
institution. Although some of these data are reported to FNS quarterly or annually, we are requesting
monthly data for each section of the FNS-44 form (A through E).
Please provide the data in whatever format is easiest for you. For example, you could provide separate
files for each month or a single Excel file with separate tabs for each month.
In addition to the FNS-44 data, for each institution please provide:
•
•
•
•

Name
ID number
City
Zip code

Data delivery timeline
Please provide the data file(s) for FY 2024 by April 1, 2025.

An outlet is any sponsored facility, whether a day care home or sponsored center, or any independent center where
meals were actually served.
4
An institution is any independent center or sponsoring organization of day care homes, child care centers, at-risk
afterschool care centers, outside-school-hours care centers, emergency shelters, or adult day care centers which
enters into an agreement with the State agency to assume final administrative and financial responsibility for
program operations.
3

The Food and Nutrition Service (FNS) is collecting this information to understand Child Nutrition Program operations in FY 2024 and will
use the information to inform planning, policy, and guidance related to the Child Nutrition Programs. Because the personally identifiable
information (PII) requested under this collection will not be used to retrieve survey records or data, requirements of the Privacy Act of 1974
do not apply. Responses will be kept private to the extent provided by law and FNS regulations. According to the Paperwork Reduction
Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it
displays a valid OMB control number. The valid OMB control number for this information collection is 0584-0607. The time required to
complete this information collection is estimated to average 6.0 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this
burden, to: U.S. Department of Agriculture, Food and Nutrition Service, Office of Policy Support, 1320 Braddock Place, 5th Floor,
Alexandria, VA 22314, ATTN: PRA (0584-0607). Do not return the completed form to this address.

School Meal Operations Study

Institution-level FNS-44 data request

Data delivery and storage
Most data files requested for this study, including any files requested in the web survey, can be submitted
via email. However, if the data files contain sensitive information (for example, the names of individuals)
or if an extra level of security is preferred, secure options for transmitting the files include passwordprotecting the files, sending the files through a secure transfer platform used by the State agency, or
uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard
format. We will store the data in a secure project directory where only those working with the data will
have access.

Complete list of data elements requested
Table 1. Data elements requested for each institution
Data element (monthly)

Item number on FNS-44

FNS-44 Part A
Number of day care homes administered by sponsoring organization

6-A, 6-B, 6-C, 6-D

FNS-44 Part B
Number of outlets
•

Child care centers only

•

Day care homes only

•

•

−

Tier I

−

Tier II All Higher

Centers & homes
−

Tier II All Lower

−

Tier II Mixed

Adult care

9-A
9-B1
9-B1
9-B2
9-B2
9-C

Average daily attendance of outlets reported on line 9
•

Child care centers only

•

Day care homes only

•

•

−

Tier I

−

Tier II All Higher

Centers & homes
−

Tier II All Lower

−

Tier II Mixed

Adult care

Average number of CACFP operating days

10-A
10-B1
10-B1
10-B2
10-B2
10-C
Not reported on FNS-44

FNS-44 Part C
Number of outlets
•

For-profit centers

•

Outside school-hours care centers

•

Head Start centers

•

At-risk afterschool

•

Emergency shelters

•

Adult day care for-profit centers

•

All other adult care centers

12-A
12-B
12-C
12-D
12-E
19-A
19-B

School Meal Operations Study
Data element (monthly)

Institution-level FNS-44 data request
Item number on FNS-44

Average daily attendance of outlets reported on line 12
•

For-profit centers

•

Outside school-hours care centers

•

Head Start centers

•

At-risk afterschool

•

Emergency shelters

•

Adult day care for-profit centers

•

All other adult care centers

Average number of CACFP operating days
FNS-44 Part

13-A
13-B
13-C
13-D
13-E
20-A
20-B
Not reported on FNS-44

Di

Total number of lunches and suppers served during the month in centers and
homes receiving USDA Foods assistance
•

•

•

Child care centers
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

21-A
21-B

Day care homes
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

Adult day care
−

Cash-in-lieu assistance

−

Entitlement USDA Foods assistance

21-C
21-D
21-E
21-F

FNS-44 Part E
Breakfasts
•

Free
−

−

−
•

•

Child care centers
 All child care centers, including at-risk
 At-risk only
Day care homes
 Tier I
 Tier II, Higher
 Tier II, Lower
Adult day care

22-A1
22-A2
22-B
22-B
22-B
22-C

Reduced
−

All child care centers, including at-risk

−

Adult day care

25-A1
25-C

Paid
−

All child care centers, including at-risk

−

Adult day care

28-A1
28-C

School Meal Operations Study
Data element (monthly)

Institution-level FNS-44 data request
Item number on FNS-44

Lunches
•

Free
−

−

−
•

•

Child care centers
 All child care centers, including at-risk
 At-risk only
Day care homes
 Tier I
 Tier II, Higher
 Tier II, Lower
Adult day care

Reduced
−

Child care centers

−

Adult day care

Paid
−

Child care centers

−

Adult day care

31-A1
31-A2
31-B
31-B
31-B
31-C
34-A
34-C
37-A
37-C

Suppers
•

Free
−

−

−
•

Day care homes
 Tier I
 Tier II, Higher
 Tier II, Lower
Adult day care

Reduced
−

•

Child care centers
 All child care centers, including at-risk
 At-risk only

Child care centers

− Adult day care
Paid
−

Child care centers

−

Adult day care

40-A1
40-A2
40-B
40-B
40-B
40-C
43-A1
43-C
46-A1
46-C

School Meal Operations Study
Data element (monthly)

Institution-level FNS-44 data request
Item number on FNS-44

Snacks
•

Free
−

−

−
•

Child care centers
 All child care centers, including at-risk
 At-risk only
Day care homes
 Tier I
 Tier II, Higher
 Tier II, Lower

49-B
49-B
49-B
49-C

Adult day care

Reduced
−

•

49-A1
49-A2

52-A
52-C

Child care centers

− Adult day care
Paid
−

Child care centers

−

Adult day care

55-A
55-C

Total meals free
•

All child care centers, including At-Risk

•

At-Risk child care centers only

•

Tier I day care homes

•

Tier II Higher day care homes

•

Tier II Lower day care homes

•

Adult day care

58-A1
58-A2
58-B
58-B
58-B
58-C

Total meals reduced
•

All child care centers

•

Adult day care

59-A
59-C

Total meals paid
•

All child care centers

•

Adult day care

60-A
60-C

Other information to include with all data
Name
ID number
City

Not reported on FNS-44

Zip code

i

Exclude data elements for Part D if State agency receives only cash in lieu of USDA Foods.