Appendix F FNS Privacy Act System of Records Notice

19078

Notices

Federal Register

Vol. 56, No. 80
Thursday, April 25, 1991
This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and
investigations, committee meetings, agency
decisions and rulings, delegations of
authority, filing of petitions and
applications and agency statements of
organization and functions are examples
of documents appearing in this section.

DEPARTMENT OF AGRICULTURE
Forms Under Review by Office of
Management and Budget
April 19, 1991.
The Department of Agriculture has
submitted to OMB for review the
following proposals for the collection of
information under the provisions of the
Paperwork Reduction Act (44 U.S.C.
chapter 35) since the last list was
published. This list is grouped into new
proposals, revisions, extensions, or
reinstatements. Each entry contains the
following information:
(1) Agency proposing the information
collection; (2) Title of the information
collection; (3) Form number(s), if
applicable; (4) How often the
information is requested; (5) Who will
be required or asked to report; (6) An
estimate of the number of responses; (7)
An estimate of the total number of hours
needed to provide the information; (8)
Name and telephone number of the
agency contact person.
Questions about the items in the
listing should be directed to the agency
person named at the end of each entry.
Copies of the proposed forms and
supporting documents may be obtained
from: Department Clearance Officer
USDA, OIRM, room 404-W, Admin.
Bldg., Washington, DC 20250 (202) 4472118.
Revision
• Agricultural Stabilization and
Conservation Service.
7 CFR part 12, 718, and 1404, Report of
Acreage, Highly Erodible Land and
Wetland Conservation Certification
Requirements, and Assignments of
Payments.
AD-1026, 1026B, 1068, 1069, 1026A
Supplement; ASCS-578 & 492; CCC-21,
36, 37, 251, 252.
On occasion; Annually.
Individuals or households; Farms;
Small businesses or organizations;
5,145,538 responses; 2,274,557 hours.

Lavonne Maas (202) 447-8128.
Extension
e Economic Research Service.
Supplemental Qualifications
Statement.
Submitted with application for
employment.
Individuals or households; 83
responses; 341 hours.
George Tsempales (202) 447-3410.
* National Agricultural Statistics
Service.
Aquaculture Surveys.
Monthly; Quarterly; Semi-annually;
Annually.
Farms; 6,066 responses; 1,505 hours.
Larry Gambrell (202) 447-7737.
Donald E. Hulcher,
Deputy DepartmentalClearanceOfficer.
[FR Doc. 91-9771 Filed 4-24-91; 8:45 am]
BILLINa CODE 3410-01-M

Food and Nutrition Service
Privacy Act; System of Records
AGENCY: Food and Nutrition Service,
USDA-.,
ACTION: Notice of new Privacy Act
system of records.
SUMMARY: Notice is hereby given that
USDA proposes to create a new Privacy
Act system of records, USDA/FNS-8,
entitled "FNS Studies and Reports,
USDA/FNS-8."
The FNS frequently conducts studies
in which personal information on FNS
program applicants, participants,
eligibles and beneficiaries is collected.
The information is collected and
maintained only as long as necessary to
accomplish the objectives of the studies
and reports. Contracts with private firms
to complete such studies contain
requirements that all personal
information on individuals must be
destroyed when the contract is
completed. If FNS conducts studies
internally, the personal data is
destroyed when it is no longer needed,
which is usually at the end of the study.
EFFECTIVE DATE: This proposed notice
will be effective, without further notice,
June 24, 1991, unless modified by a
subsequent notice to incorporate
comments received from the public.
Comments must be received by the
contact person listed below on or before
June 10, 1991, to be assured of
consideration.

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should be
addressed to: Christy Schmidt, Acting
Director, Office of Analysis and
Evaluation, room 208, 3101 Park Center
Drive, Alexandria, Virginia 22302.
Telephone: (703) 756-3017.
ADDRESSES: Comments

FOR FURTHER INFORMATION CONTACT:.

Joseph M. Scordato, FNS Privacy Act
Officer room 308, 3101 Park Center
Drive, Alexandria, Virginia 22302.
Telephone: (703) 756-3234.
SUPPLEMENTARY INFORMATION. The

Office of Analysis and Evaluation
(OAE) conducts research and evaluation
projects and studies on the programs
administered by the Food and Nutrition
Service (FNS) of the Department of
Agriculture. These programs include the
Food Stamp Program, the Special
Supplemental Food Program for Women,
Infants and Children (WIC), the
National School Lunch Program, the
School Breakfast Program, the
Commodity Supplemental Food
Program, and others. OAE assists the
FNS Administrator by providing valid,
timely, and unbiased analysis and
evaluation information to support
Agency decisions regarding policy,
legislative, budgetary, regulatory, and
program management processes. The
office: (1) Assesses the effectiveness
and efficiency of FNS ongoing programs;
(2) evaluates the effectiveness and
efficiency of demonstration and pilot
programs; (3) provides leadership and
technical assistance throughout FNS in
the area of research and program
evaluation; (4) develops analyses of
completed evaluations to support the
Administrator; (5] interprets research
findings for use in the policy process; (6)
prepares and develops program and
cross-program analyses, staff papers,
and memoranda to support the Agency
in development of policy initiatives; (7)
conducts analyses of cost and impact of
budgetary and legislative initiatives; (8)
supports the Administrator in
presentation of policy decisions and/or
recommendations before Department
level officials, and other Agencies
including the Office of Management and
Budget and the Congress; (9) conduacts
and manages program and
demonstration research; and (10)
reviews legislation, regulations, and
reports and identifies and/or helps
resolve issues to assure consistency
with policy decisions.

Federal Register / Vol. 56, No. 80 / Thursday, April 25, 1991 / Notices
To meet its mission of providing valid,
timely and unbiased information to
support Agency decisions, OAE
conducts the research and
demonstration activities mentioned
earlier on the mandate of the Congress
and Federal oversight agencies, and at
the direction of the Administrator, FNS.
From time to time, to meet these
requirements, it is necessary to conduct
studies which temporarily gather
information on individual participants in
the programs to measure impacts,
efficiency, and effectiveness of the
programs. Due to the time and expense
involved, it is burdensome to prepare
and publish a specific notice of the
information gathered for each study.
FNS therefore proposes that a generic
system of records be established so that
the Agency will have the authority to
collect information on individuals for
purposes of the study and destroy the
identifiable items in the records when
they are no longer needed. FNS assumes
that the use of the data is temporary. In
some cases where the need for data
retention on identifiable items is more
than two years, a separate notice will be
published for that study notifying the
public of the proposed exception.
Identifiable items, for the purposes of
this notice, are defined as items which
contain names and other information
which specify an individual.

income, family status, participation in
programs sponsored by other agencies,
location of birth, birthweight, health
status, medical claims, diagnostic codes,
and other pertinent information.
AUTHORITY FOR MAINTENANCE OF THE
SYSTEM:

Federal statutes requiring studies of
the food assistance programs: 7 U.S.C.
2011-27; 42 U.S.C. 1751-89; 7 U.S.C. 1431,
1431e, 612c, 612c note.
PURPOSE:

To study and determine the impact,
efficiency and/or effectiveness of FNSsponsored programs and for the purpose
of reporting to the Congress, oversight
agencies, and/or departmental and FNS
officials.
ROUTINE USES OF RECORDS MAINTAINED IN
THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

USDA/FNS-8. The records in this
system may be disclosed to private
firms that have contracted with FNS to
collect, aggregate, analyze, or otherwise
refine records for the purpose of
research and reporting to Congress and
appropriate oversight agencies, and/or
departmental and FNS officials.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

USDA/FNS-8 SYSTEM NAME:

FNS Studies and Reports.
SECURITY CLASSIFICATION:

None.
SYSTEM LOCATION:

Records of studies conducted
internally will be located in the Office of
Analysis and Evaluation, room 208, 3101
Park Center Drive, Alexandria, Virginia
22302. Records will be located with the
contractor when studies are performed
by contract.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

The system consists of personal
information from persons who are
eligible for, have participated in, been
recipients of, or participated in some
capacity in the administration of FNSsponsored benefit programs.
CATEGORIES OF RECORDS IN THE SYSTEM:

Individual records may contain
information on program applicants,
participants, eligibles and beneficiaries
of FNS-sponsored programs, and vital
statistics such as birth and death
records. This information may include
but is not limited to their names,
addresses, identifying numbers, and
program-specific information such as

File folders, magnetic tapes, and
computer disks.
RETRIEVABILITY:

Information is retrieved by coded
identification number once analysis files
have been successfully constructed and
edited. The coded number bears
prevents association of data with
individual identifiers except by
authorized individuals. This is a security
measure which allows linkage of
individual identifying information with
study data through computer media.
Paper records containing identifying
information and study data are not
needed or retained once the information
has been entered onto magnetic tapes
and/or computer disks.
SAFEGUARDS:

1. Authorized users: When designing,
developing and/or operating a system of
records on individuals, contractors are
required to comply with all provisions of
the Privacy Act. Contractors are
required to maintain and protect the
personal data and cannot release or
share the data without consulting with
FNS. Access to records maintained
within FNS is limited to those staff
officials responsible for the subject
system of records. Otherwise, access is

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19079

limited to persons authorized and
needing to use the records, including
project directors, contract officers,
programmers, analysts, statisticians,
statistical clerks and key punch
operators on the staffs of the contractors
or in the FNS.
2. Physicalsafeguards:Hard copy
records are stored in locked safes,
locked files, and locked offices when not
in use. Computer terminals used to
process identifiable data are located in
secured areas and are accessible only to
authorized users. Should they be
maintained, back-up records which are
stored off-site shall be used and stored
under the same secure conditions.
3. Proceduralsafeguards:Names and
other identifying characteristics from the
interim records are not contained on the
records encrypted for analysis.
Encrypted data are indexed by code
numbers. There will be no tables or files
which link these code numbers with the
original names or identifying attributes.
Only those staff with a need to link
identifiable information will be given
the appropriate identifiers and access
procedures.The FNS project officers and
contract officers oversee compliance
with these requirements. When
appropriate, the FNS will review the site
facilities to ensure that records have
been maintained in accordance with the
terms of this notice.
RETENTION AND DISPOSAL:

Names and other identifying
information are maintained in the file
until conclusion of the file matching
process. The portion of records which
contain identifiable items will be
maintained until they are no longer
needed but not more than two years.
The identifiable items portion of the
records will then be destroyed.
Aggregate data in analysis files may be
kept in perpetuity according to the
needs of the Department for longitudinal
comparisons.
SYSTEM MANAGER AND ADDRESS:

Director, Office of Analysis and
Evaluation, Food and Nutrition Service,
United States Department of
Agriculture, room 208, 3101 Park Center
Drive, Alexandria, Virginia 22302.
Telephone: (703) 756-3017.
NOTIFICATION PROCEDURE:

To determine if a record containing an

identifiable item exists, write to the
System Manager, giving your full name
and address.
RECORD ACCESS PROCEDURES:

An individual may obtain information

about gaining access to a record
containing an identifiable item in the

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Federal Register / Vol. 56, No. 80 / Thursday, April 25, 1991 / Notices

system which pertains to him or her by
submitting a written request to the
System Manager. The envelope and the
letter should be marked, "Privacy Act
Request." An individual may be
required to reference the record by
furnishing name, address, Social
Security Number, and/or other
identifiers needed by FNS and
administering agencies to discern the
record.

administrative appeal. Newspaper
publication of Notices of Decisions is in
addition to direct notice to those who
have requested notice in writing and to
those known to be interested in or
affected by a specific decision.
DATES: Use of these newspapers for
purposes of publishing legal Notice of
Decision subject to appeal under 36 CFR
217 shall begin May 1, 1991.
FOR FURTHER INFORMATION CONTACT:

CONTESTING RECORD CATEGORIES:

Individuals desiring to contest or
amend information maintained in the
system should direct their request to the
System Manager, the reasons for
contesting it, and the proposed
amendment to the information with
supporting information to show how the
record is inaccurate, incomplete,
untimely, or irrelevant.
RECORD SOURCE CATEGORIES:

Information in this system will come
from program application and
participation records of applicants,
eligibles, participants and beneficiaries
of FNS programs, such as the Food
Stamp Program, the Special
Supplemental Food Program for Women,
Infants and Children (WIC), the.
National School Lunch Program, the
School Breakfast Program, the
Commodity Supplemental Food
Program, and others. Records are created based on information gathered
from individuals themselves and from
State and local agencies which
administer the programs.
SYSTEMS EXEMPTED FROM CERTAIN
PROVISIONS OF THE ACT:.

None.
Dated: April 19, 1991.
Edward Madigan,
Secretary.
[FR Doc. 91-9786 Filed 4-24-91; 8:45 am]
BIWLNO CODE 3410-30-M

Forest Service
Alaska Region; Legal Notice of
Appealable Decisions
AGENCY: Forest Service, USDA.
ACTION: Notice.
SUMMARY: Deciding Officers in the
Alaska Region will publish Notice of
Decisions subject to administrative
appeal under 36 CFR part 217 in the
legal notice section of the newspapers
listed in the Supplementary Information
section of this notice. As provided in 36
CFR 217.5, such notice shall constitute
legal evidence that the agency has given
timely and constructive Notice of
Decisions that are subject to

Thomas J. Sheehy, Regional Appeals
Coordinator, Alaska Region, USDA,
Forest Service, PP&B, P.O. Box 21628,
Juneau, Alaska 99802, telephone 907586-8887.
SUPPLEMENTARY INFORMATION: Deciding
Officers in the Alaska Region, except for
the Chugach National Forest, will give
legal Notice of Decisions subject to
Appeal under 36 CFR part 217 as set
forth in the Federal Register, vol. 55, No.
212, pages 46091 to 46092, November 1,
1990.
Pursuant to 36 CFR 217.5, the Chugach
National Forest is changing the primary
newspaper for publication of legal
Notice of Decisions from the Anchorage
Times to the Anchorage Daily News,
which is published daily in Anchorage,
Alaska. Supplemental newspaper
sources for the Chugach National Forest
will remain as stated in the Federal
Register, vol. 55, No. 212, pages 46091 to
46092, November 1, 1990.
Dated: April 15, 1991.
Robert W. Williams,
Deputy RegionalForester.
[FR Doc. 91-9724 Filed 4-24-91; 8:45 am]
BILLING CODE 3410-11-M

Blanchett Park Dam and Reservior
Proposal, Ashley National Forest,
Uintah County, UT
AGENCY: Forest Service, USDA.
ACTION: Notice of intent to prepare an

environmental impact statement.
SUMMARY: The UWCD (Uintah Water
Conservancy District) has submitted a
special use application for construction
of a dam and reservoir at Blanchett Park
on the Vernal ranger District of the
Ashley National Forest. Forest
Supervisor, Duane G. Tucker, has
determined this proposal will be a major
federal action which may affect the
quality of the human environment,
requiring the preparation of an EIS
(Environmental Impact Statement).
DATES: To be most useful for early
identification of issues, comments
concerning the scope of the analysis
should be received in writing by June 20,
1991.

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comments and
questions should be sent to: Mary A.
Wagner, District Ranger, Vernal Ranger
District, Ashley National Forest, 353 N.
Vernal Avenue, Vernal, Utah 84078.
ADDRESSES: Written

FOR FURTHER INFORMATION CONTACT:

Specific questions about the proposed
project and analysis should be directed
to Nancy Ross, ID Team Leader, Vernal
Ranger District, 353 N. Vernal Ave.,
Vernal, Utah (801) 789-1181.
SUPPLEMENTARY INFORMATION:

Blanchett Park, a high elevation
meadow, is located approximately 25
air-miles northwest of Vernal in the
northwest corner of Uintah County,
Utah. The meadow's elevation is about
10,000 feet in the headwaters of Dry
Fork Creek. The proposed dam would
store approximately 3560 acre-feet of
water. The objectives of this storage are
for irrigation and municipal water, and

to provide flood control along Ashley
and Dry Fork Creeks.
Forest Service management objectives
for this proposal are to be responsive to
a special use application. The decision
will be whether to approve or deny this
application. Alternative reservoir
locations were investigated by the
UWCD prior to submitting this
application, therefore, these type of
alternatives will not be explored in the
EIS. A range of alternatives, including
the No Action alternative, will be
developed around issues, opportunities
and mitigation measures.

Preliminary issues identified through
internal scoping include: recreation,
visual quality, fisheries, wildlife,
proposed site is within inventoried
roadless area, hydrology, domestic
grazing, soils, geology, socio-economics,
timber, and the possibility of
jurisdictional wetlands. A permit issued
by the Department of Army Corps of
Engineers under Section 404 of the Clean
Water Act will be required if it is
determined that jurisdictional wetlands
do exist within the project area.
Public participation is especially
important at several points during the
analysis, particularly during initial
scoping and review of the draft EIS.
Individuals, organizations, federal, state,
and local agencies who are interested in
or affected by the decision are invited to
participate in the scoping process. This
information will be used in preparation
of the draft EIS.

Formal scoping begins upon
publication of this notice and will
include newspaper articles, mailing of
information to known interested parties,
and two public meetings. The meetings
will be held May 29th &30th in Vernal
and Salt Lake City respectively at 7 p.m.