Attachment I. Burden Chart Showing Impact of Final Rule, Child Nutrition Programs: Community Eligibility Provision - Increasing Options for Schools After Merge into OMB Control Number 0584-0026 – 7 CFR Part 245 Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools |
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Reporting |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
G =E-F |
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Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Total Difference |
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State Agency (SA) Level |
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Meals and Milk Eligibility |
245.6(h)(2)(i) |
SAs and LEAs that plan to use or disclose information about children eligible for free or reduced price meals and/or free milk in ways not specified in this section must obtain written consent from the child's parent or guardian prior to the use or disclosure. |
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54 |
1 |
54 |
0.25 |
14 |
14 |
0 |
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Meals and Milk Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price meal and/or free milk eligibility information. |
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54 |
1 |
54 |
0.25 |
14 |
14 |
0 |
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Community Eligibility |
245.9(f)(6) |
State agency to notify LEAs of their community eligibility status as applicable |
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55 |
252 |
13,862.0 |
0.050 |
694 |
437 |
257 |
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F/R Eligibility |
245.12(g) |
SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals. |
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54 |
1 |
54 |
0.10 |
5 |
5 |
0 |
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F/R Eligibility |
245.12(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
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35 |
1 |
35 |
1.50 |
53 |
53 |
0 |
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CIP |
245.13(e) |
SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification. |
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16 |
1 |
16 |
3.00 |
48 |
48 |
0 |
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Free Milk Eligibility |
215.13a(b) |
Each State agency, or FNSRO shall provide such institutions with a prototype free milk policy statement and a copy of the State's family-size income standards for determining eligibility for free meals and milk. |
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52 |
1 |
52 |
0.20 |
10 |
10 |
0 |
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245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. |
FNS-742, FNS-874 |
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State Agency Level Total |
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55 |
256.85 |
14127 |
0.0593 |
838 |
581 |
257 |
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Local Educational Agency (LEA) / School Food Authority Level (SFA) |
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F/R Eligibility |
245.6(c)(6)(i) |
LEAs notify households of approval of meal benefit applications. |
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14,869 |
219.00000 |
3,256,311 |
0.02 |
54,380 |
56,290 |
-1,910 |
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Free Milk Eligibility |
245.6(c)(6)(i) |
LEAs must notify the household of the children's eligibility in the Special Milk Program after approving their application. |
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446 |
8.54 |
3,808 |
0.02 |
64 |
64 |
0 |
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Direct Certification |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
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14,869 |
332.0000 |
4,936,508 |
0.02 |
82,440 |
85,099 |
-2,660 |
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Free Milk Eligibility |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free milk based on direct certification and that no application is required. |
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446 |
20.04 |
8,938 |
0.02 |
149 |
149 |
0 |
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F/R Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free or reduced price benefits. |
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14,869 |
11.56000 |
171,886 |
0.02 |
2,870 |
2,963 |
-92 |
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Free Milk Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free milk benefits |
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446 |
0.42691 |
190 |
0.02 |
3 |
3 |
0 |
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Meals and Milk Eligibility |
245.6(j) |
LEAs must have a written agreement with an agency to disclose children's free and reduced price meals and/or free milk eligibility information. |
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19,371 |
1 |
19,371 |
0.500 |
9,686 |
9,686 |
0 |
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F/R Eligibility |
245.6a (f) |
LEAs notify households of selection for verification. |
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14,869 |
6.50 |
96,649 |
0.25 |
24,162 |
25,092 |
-930 |
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F/R Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free or reduced price meal benefits. |
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14,869 |
2.65000 |
39,403 |
0.10 |
3,948 |
4,079 |
-131 |
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Free Milk Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free milk benefits. |
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446 |
0.047085 |
21 |
0.10 |
2 |
2 |
0 |
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F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
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472 |
0.25 |
118 |
0.25 |
30 |
30 |
0 |
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Community Eligibility |
245.9(f)(4)(i) |
LEAs submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision |
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971 |
1 |
971 |
0.25 |
243 |
125 |
118 |
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Community Eligibility |
245.9(f)(5) |
LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency |
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13,860 |
1 |
13,860 |
0.08 |
1,157 |
729 |
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Comment:
This number rounding differently than in the PRA leads to +1 difference
428 |
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Community Eligibility |
245.9(g) |
LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria |
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971 |
1 |
971 |
0.1 |
97 |
50 |
47 |
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F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
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472 |
0.25 |
118 |
0.25 |
30 |
30 |
0 |
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F/R Eligibility |
245.10 (a) |
LEAs submit to SA for approval a free and reduced price policy statement. |
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18,925 |
0.25 |
4,731.25 |
0.08 |
395 |
395 |
0 |
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Free Milk Eligibility |
215.7(d) |
Each school food authority approved to participate in the SMP shall enter into a written agreement with the State agency or FNSRO, as applicable, that may be amended as necessary. |
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446 |
0.20 |
89.20 |
0.50 |
45 |
45 |
0 |
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Free Milk Eligibility |
215.13a(c) |
Institutions electing to provide free milk shall annually submit a written free milk policy statement for determining free milk eligibility of children under their jurisdiction. |
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446 |
1.00 |
446.00 |
0.25 |
112 |
112 |
0 |
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Local Educational Agency / School Food Authority Level Total |
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19,371 |
441.597 |
8,554,389 |
0.0210 |
179,812 |
184,941 |
-5,129 |
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School Level |
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Free Milk Eligibility |
245.6(a)(1) |
Households complete application form for participation in the Special Milk Program. |
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3,808 |
1.00 |
3,808 |
0.12 |
445 |
445 |
0 |
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F/R Eligibility |
245.6 (a)(1) |
Households complete application form for free or reduced price meal benefits. |
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3,439,137 |
1 |
3,439,137 |
0.12 |
402,035 |
414,770 |
-12,735 |
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F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility for free and reduced price meals and send to LEA. |
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97,287 |
1 |
97,287 |
0.50 |
48,644 |
50,185 |
-1,542 |
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Free Milk Eligibility |
215.13a(g)(2)(iv) |
Households respond to requests for verification of eligibility in the Special Milk Program. |
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114 |
1 |
114 |
0.50 |
57 |
57 |
0 |
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F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate with collateral contacts for verification of eligibility. |
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1,004 |
1 |
1,004 |
0.10 |
101 |
101 |
0 |
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Household Level Total |
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3,442,945 |
1.03 |
3,541,350 |
0.1274 |
451,281 |
465,558 |
-14,277 |
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Total Reporting Burden |
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3,462,371 |
3.50 |
12,109,867 |
0.05 |
631,932 |
651,080 |
-19,149 |
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