| Attachment I. Burden Chart Showing Impact of Final Rule, Child Nutrition Programs: Community Eligibility Provision - Increasing Options for Schools After Merge into OMB Control Number 0584-0026 – 7 CFR Part 245 Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools |
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| Reporting |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Total Difference |
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| State Agency (SA) Level |
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| Meals and Milk Eligibility |
245.6(h)(2)(i) |
SAs and LEAs that plan to use or disclose information about children eligible for free or reduced price meals and/or free milk in ways not specified in this section must obtain written consent from the child's parent or guardian prior to the use or disclosure. |
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54 |
1 |
54 |
0.25 |
14 |
14 |
0 |
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| Meals and Milk Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price meal and/or free milk eligibility information. |
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54 |
1 |
54 |
0.25 |
14 |
14 |
0 |
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| Community Eligibility |
245.9(f)(6) |
State agency to notify LEAs of their community eligibility status as applicable |
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55 |
252 |
13,862.0 |
0.050 |
694 |
437 |
257 |
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| F/R Eligibility |
245.12(g) |
SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals. |
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54 |
1 |
54 |
0.10 |
5 |
5 |
0 |
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| F/R Eligibility |
245.12(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
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35 |
1 |
35 |
1.50 |
53 |
53 |
0 |
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| CIP |
245.13(e) |
SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification. |
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16 |
1 |
16 |
3.00 |
48 |
48 |
0 |
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| Free Milk Eligibility |
215.13a(b) |
Each State agency, or FNSRO shall provide such institutions with a prototype free milk policy statement and a copy of the State's family-size income standards for determining eligibility for free meals and milk. |
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52 |
1 |
52 |
0.20 |
10 |
10 |
0 |
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245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. |
FNS-742, FNS-874 |
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State Agency Level Total |
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55 |
256.85 |
14127 |
0.0593 |
838 |
581 |
257 |
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| Local Educational Agency (LEA) / School Food Authority Level (SFA) |
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| F/R Eligibility |
245.6(c)(6)(i) |
LEAs notify households of approval of meal benefit applications. |
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14,869 |
219.00000 |
3,256,311 |
0.02 |
54,380 |
56,290 |
-1,910 |
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| Free Milk Eligibility |
245.6(c)(6)(i) |
LEAs must notify the household of the children's eligibility in the Special Milk Program after approving their application. |
|
446 |
8.54 |
3,808 |
0.02 |
64 |
64 |
0 |
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| Direct Certification |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
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14,869 |
332.0000 |
4,936,508 |
0.02 |
82,440 |
85,099 |
-2,660 |
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| Free Milk Eligibility |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free milk based on direct certification and that no application is required. |
|
446 |
20.04 |
8,938 |
0.02 |
149 |
149 |
0 |
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| F/R Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free or reduced price benefits. |
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14,869 |
11.56000 |
171,886 |
0.02 |
2,870 |
2,963 |
-92 |
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| Free Milk Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free milk benefits |
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446 |
0.42691 |
190 |
0.02 |
3 |
3 |
0 |
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| Meals and Milk Eligibility |
245.6(j) |
LEAs must have a written agreement with an agency to disclose children's free and reduced price meals and/or free milk eligibility information. |
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19,371 |
1 |
19,371 |
0.500 |
9,686 |
9,686 |
0 |
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| F/R Eligibility |
245.6a (f) |
LEAs notify households of selection for verification. |
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14,869 |
6.50 |
96,649 |
0.25 |
24,162 |
25,092 |
-930 |
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| F/R Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free or reduced price meal benefits. |
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14,869 |
2.65000 |
39,403 |
0.10 |
3,948 |
4,079 |
-131 |
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| Free Milk Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free milk benefits. |
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446 |
0.047085 |
21 |
0.10 |
2 |
2 |
0 |
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| F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
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472 |
0.25 |
118 |
0.25 |
30 |
30 |
0 |
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| Community Eligibility |
245.9(f)(4)(i) |
LEAs submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision |
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971 |
1 |
971 |
0.25 |
243 |
125 |
118 |
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| Community Eligibility |
245.9(f)(5) |
LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency |
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13,860 |
1 |
13,860 |
0.08 |
1,157 |
729 |
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Comment:
This number rounding differently than in the PRA leads to +1 difference
428 |
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| Community Eligibility |
245.9(g) |
LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria |
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971 |
1 |
971 |
0.1 |
97 |
50 |
47 |
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| F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
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472 |
0.25 |
118 |
0.25 |
30 |
30 |
0 |
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| F/R Eligibility |
245.10 (a) |
LEAs submit to SA for approval a free and reduced price policy statement. |
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18,925 |
0.25 |
4,731.25 |
0.08 |
395 |
395 |
0 |
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| Free Milk Eligibility |
215.7(d) |
Each school food authority approved to participate in the SMP shall enter into a written agreement with the State agency or FNSRO, as applicable, that may be amended as necessary. |
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446 |
0.20 |
89.20 |
0.50 |
45 |
45 |
0 |
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| Free Milk Eligibility |
215.13a(c) |
Institutions electing to provide free milk shall annually submit a written free milk policy statement for determining free milk eligibility of children under their jurisdiction. |
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446 |
1.00 |
446.00 |
0.25 |
112 |
112 |
0 |
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Local Educational Agency / School Food Authority Level Total |
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19,371 |
441.597 |
8,554,389 |
0.0210 |
179,812 |
184,941 |
-5,129 |
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| School Level |
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| Free Milk Eligibility |
245.6(a)(1) |
Households complete application form for participation in the Special Milk Program. |
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3,808 |
1.00 |
3,808 |
0.12 |
445 |
445 |
0 |
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| F/R Eligibility |
245.6 (a)(1) |
Households complete application form for free or reduced price meal benefits. |
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3,439,137 |
1 |
3,439,137 |
0.12 |
402,035 |
414,770 |
-12,735 |
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| F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility for free and reduced price meals and send to LEA. |
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97,287 |
1 |
97,287 |
0.50 |
48,644 |
50,185 |
-1,542 |
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| Free Milk Eligibility |
215.13a(g)(2)(iv) |
Households respond to requests for verification of eligibility in the Special Milk Program. |
|
114 |
1 |
114 |
0.50 |
57 |
57 |
0 |
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| F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate with collateral contacts for verification of eligibility. |
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1,004 |
1 |
1,004 |
0.10 |
101 |
101 |
0 |
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Household Level Total |
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3,442,945 |
1.03 |
3,541,350 |
0.1274 |
451,281 |
465,558 |
-14,277 |
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Total Reporting Burden |
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3,462,371 |
3.50 |
12,109,867 |
0.05 |
631,932 |
651,080 |
-19,149 |
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| Recordkeeping |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Total Difference |
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| State Agency Level |
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| Direct Certification |
245.6(b)(1)(iv) |
SA must maintain agreements with the SA conducting eligibility determinations for SNAP. |
|
55 |
1 |
55 |
0.10 |
6 |
6 |
0 |
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| Community eligibility |
245.9(f)(4)(ii) |
State Agency to review and confirm LEAs eligibility to participate in provision |
|
54 |
9.26 |
971 |
0.0835 |
81 |
41.75 |
39 |
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| F/R Eligibility |
245.12(h)(4) |
SA maintains annual October data on number of schools on Provisions 1, 2, or 3 and extensions granted. |
|
35 |
1 |
35 |
1.50 |
52.50 |
53 |
0 |
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| F/R Eligibility |
245.12(i) |
SA maintains annual verification data collected from SFAs (for FNS-742). |
|
54 |
1 |
54 |
0.20 |
10.53 |
11 |
0 |
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| CIP |
7 CFR 245.13(g) |
State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan. |
|
16 |
1 |
16 |
0.50 |
8 |
8 |
0 |
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State Agency Level Total |
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55 |
20.56 |
1,131 |
0.13936 |
158 |
119 |
39 |
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| Local Educational Agency / School Food Authority Level |
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| F/R Eligibility |
245.6(e) |
LEAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year. |
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14,869 |
1 |
14,869 |
0.08 |
1,241.6 |
1,281 |
-39 |
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| Free Milk Eligibility |
215.7(7) |
Upon request, make all records pertaining to its milk program available to the State agency and to FNS; such records shall be retained for a period of three years after the end of the fiscal year to which they pertain. |
|
446 |
1 |
446 |
2.50 |
1,115.0 |
1,115 |
0 |
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| Community eligibility |
245.9(h)(3) |
LEA to maintain documentation related to methodology used to calculate the identified student percentage and determine eligibility |
|
971 |
1 |
971 |
0.90 |
876 |
451 |
425 |
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Local Educational Agency / School Food Authority Level Total |
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15,315 |
1.06 |
16,286 |
0.19847 |
3,232 |
2,847 |
385 |
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School Level Total |
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- |
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- |
- |
- |
- |
0 |
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Total Recordkeeping Burden |
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15,370 |
1.13 |
17,417 |
0.195 |
3,390 |
2,966 |
424 |
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| Public Notification |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Existing Requirements in Use without OMB approval |
Due to an Adjustment |
Total Difference |
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| State Agency Level |
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| F/R Eligibility |
245.3(a) & 245.12(a)(2) |
Each SA shall by July 1 announce family-size income standards to be used by LEAs in making eligibility determinations for free or reduced price meals and for free milk. |
|
54 |
1 |
54 |
0.10 |
5.4 |
5.4 |
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0 |
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| Community Eligibility |
245.9(f)(7) |
State agency to make publically available the names of LEAs and schools receiving notifications |
|
55 |
1 |
55 |
0.167 |
9.19 |
9.19 |
0.00 |
0.00 |
0 |
0 |
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State Agency Level Total |
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55 |
1.98 |
109 |
0.13 |
14.60 |
14.59 |
0 |
(0) |
0 |
0.01 |
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| Local Educational Agency / School Food Authority Level |
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| F/R Eligibility |
245.5 & 245.9 & 245.3(b) |
LEAs publicly announce criteria for determining eligibility of children for free and reduced price meals (or free milk) or participation in Provision 1, 2, or 3 in an annual media release. |
|
18,925 |
1 |
18,925 |
0.25 |
4,731.25 |
4,731 |
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0 |
0 |
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| F/R Eligibility |
245.7(a)(2)(i) |
LEAs publicly announce method to make an oral or written request for a hearing. |
|
18,925 |
1 |
18,925 |
0.10 |
1,896 |
1,896.0 |
|
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0.0 |
0.00 |
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| Free Milk Eligibility |
215.13a(e) |
LEAs with schools offering free milk available under the Special Milk Program shall annually make a public announcement. |
|
446 |
1 |
446 |
0.25 |
111.5 |
111.5 |
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0.0 |
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Local Educational Agency / School Food Authority Level Total |
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19,371 |
1.98 |
38,296 |
0.176 |
6,739.04 |
6,738.8 |
0 |
0 |
0 |
0.00 |
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Total Public Notification Burden |
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19,426 |
1.98 |
38,405 |
0.176 |
6753.63 |
6,753.34 |
0 |
(0) |
0 |
0.01 |
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