Draft Privacy Impact Assessment

PRIVACY IMPACT ASSESSMENT (PIA)
PRESCRIBING AUTHORITY: DoD Instruction 5400.16, "DoD Privacy Impact Assessment (PIA) Guidance". Complete this form for Department of Defense
(DoD) information systems or electronic collections of information (referred to as an "electronic collection" for the purpose of this form) that collect, maintain, use,
and/or disseminate personally identifiable information (PII) about members of the public, Federal employees, contractors, or foreign nationals employed at U.S.
military facilities internationally. In the case where no PII is collected, the PIA will serve as a conclusive determination that privacy requirements do not apply to
system.
1. DOD INFORMATION SYSTEM/ELECTRONIC COLLECTION NAME:

The Millennium Cohort Program
3. PIA APPROVAL DATE:

2. DOD COMPONENT NAME:

Defense Health Agency
Deployment Health Research Department, Naval Health Research Center, San Diego, CA
SECTION 1: PII DESCRIPTION SUMMARY (FOR PUBLIC RELEASE)
a. The PII is: (Check one. Note: Federal contractors, military family members, and foreign nationals are included in general public.)
From members of the general public

From Federal employees

from both members of the general public and Federal employees

Not Collected (if checked proceed to Section 4)

b. The PII is in a: (Check one.)
New DoD Information System

New Electronic Collection

Existing DoD Information System

Existing Electronic Collection

Significantly Modified DoD Information System
c. Describe the purpose of this DoD information system or electronic collection and describe the types of personal information about individuals
collected in the system.

The FY1999 National Defense Authorization Act directed the Secretary of Defense “to establish a center devoted to a longitudinal study to
evaluate data on the health conditions of members of the Armed Forces upon their return from deployment on military operations for
purposes of ensuring the rapid identification of any trends in diseases, illnesses, or injuries among such members as a result of such
operations.” In response, the Naval Health Research Center was designated as the DoD Center for Deployment Health Research and the
Millennium Cohort Study was established. Launched in 2001, the Millennium Cohort Study is the largest longitudinal study of US service
members and Veterans.
The influential role that military families play in the Armed Forces' ability to maintain readiness and retain personnel has been widely
recognized, and has made quality of life of military families a national priority. The Department of Defense, Department of Veterans Affairs,
the American Psychology Association and the White House have expressed a commitment to supporting military families on numerous
occasions: US DoD Task Force on Mental Health, 2007; Presidential Proclamation, 2010; Presidential Study Directive, 2010; Strengthening
our Military Families initiative and Joining Forces campaign, 2011. Initiated in 2011, the Millennium Cohort Family Study is the only
ongoing Department of Defense study of the health and relationship well-being of military families. Furthermore, the research directly
supports DoD policy under DODI 1342.22.
Numerous research projects are conducted each year using data from the both studies to investigate the health and well-being of service
members, Veterans, and their families. Findings from both of these studies are published and provided to DoD and VA leaders.
The purpose of the information collected by the Millennium Cohort Program, comprising the Millennium Cohort Study and the Millennium
Cohort Family Study, is to assist US policy makers with understanding the impacts of military service and experiences with long-term health
and well-being among service members, Veterans, and their families. Specifically, the Millennium Cohort Study seeks to track the physical
and psychological health of service members and Veterans, identify exposures and behaviors that increase the risk of disease, and evaluate
the impact of military life on their health and well-being. Meanwhile, the Millennium Cohort Family Study's primary study objective is to
determine the impact of military experiences, including deployments, on family well-being, and to provide strategic evidence-based policy
recommendations that inform leadership and guide interventions that positively impact military families.
The main objectives of the MCP are (1) to develop a long-term profile of health change among current and former members of the Armed
Forces, especially in relation to individual deployment experience, (2) to better define the nature of and risk factors for the development of
post war illness among US military personnel, and (3) to assess the impact of military service, including deployment, on the health and wellbeing of the family and to examine the relationships between the family members and the service member. These objectives will be
accomplished by joining participant self-reported health status information collected from the study participants with other databases,
medical records, surveys, or biological specimens collected or maintained by the Department of Defense, Department of Veterans Affairs,
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federal or state agencies, or non-governmental organizations.
The Millennium Cohort Study, sponsored by Department of Defense/Defense Health Agency/Veterans Affairs and being conducted in the
Deployment Health Research Department at the Naval Health Research Center in San Diego, CA, was designed in response to an Institute of
Medicine report calling for the prospective evaluation of military and former military personnel health changes over time. In conjunction
with the Millennium Cohort Study, the Millennium Cohort Study Family Study is being conducted at the Naval Health Research Center, in
the Deployment Health Research Department. Collaborators include scientists from the Department of Defense, Department of Veterans
Affairs, Duke University, and ABT Associates. All participants have provided informed consent.
d. Why is the PII collected and/or what is the intended use of the PII? (e.g., verification, identification, authentication, data matching, mission-related use,
administrative use)

PII is collected for data matching, data cleaning, data analysis, identification, verification, and administrative use.
e. Do individuals have the opportunity to object to the collection of their PII?

Yes

No

(1) If "Yes," describe the method by which individuals can object to the collection of PII.
(2) If "No," state the reason why individuals cannot object to the collection of PII.

Through an agreement with the Defense Manpower Data Center (DMDC), MCP requests the contact information and vital status for a
randomly selected large, representative military sample of service members who at the time of the request were listed on the Defense
Manpower Data Center (DMDC) active service rosters. The MCP in turn, uses this information to contact the selected service members with
an invitation to join the MCS research study.
Additionally, MCP uses the service member data identifiers to link to the military Medical Data Repository (MDR) to determine if the
service members are married and who their current spouse is. Once a service member is identified a being married, we obtained the spouse's
contact information (address, phone number), date of birth, and gender from MDR. This is done through and existing agreement with the
Defense Health Agency. The MCP in turn, uses this information to contact the spouses of the selected service members with an invitation to
join the MCFS research study.
f. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes

No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.
(2) If "No," state the reason why individuals cannot give or withhold their consent.

To join the MCS or MCFS an individual must agree to the NHRC Institutional Review Board (IRB)-approved Informed Consent Form and
HIPAA Authorization provided to them. The consent form informs potential participants that their data will be linked with other databases,
medical records, surveys, or biological specimens collected or maintained by the Department of Defense, Department of Veterans Affairs,
federal or state agencies, or non-governmental organizations.
If an individual does not consent to joining the research study, their PII received from DMDC during the initial request, as outlined above,
will not be used in any data linkages nor shared with any organization or individual outside of the Millennium Cohort Study.
Additionally, participants can withdraw from the study at any time per theStudy Withdrawal and HIPAA Revoke policy outlined below:
If a participant withdraws from the study but does not revoke their HIPAA Authorization, the research study will no longer contact the
participant to collect to survey data; however, the research study can use the data already collected prior to their withdrawal as long as the
analysis falls within the scope of the analysis described in the IRB approved protocol. Because they did not revoke their HIPAA
authorization, the research study can still collect their PHI from the sources listed in section 1i below.
If a participant revokes their HIPAA Authorization, and does not withdraw from the study, the research study can still contact the participant
to collect survey data and the research study can use the PHI already collected prior to them revoking their authorization but the research
study cannot collect any new PHI from the sources listed in section 1i below.
If a participant withdraws from the study and revokes their HIPAA Authorization, the research study can no longer contact the participant to
collect survey data nor can the research study collect any PHI; however the research study can use the data/PHI already collected about the
participant prior to revoking their authorization and their withdrawal as long as the analysis falls within the scope of the analysis described in
the IRB approved protocol.,
g. When an individual is asked to provide PII, a Privacy Act Statement (PAS) and/or a Privacy Advisory must be provided. (Check as appropriate and
provide the actual wording.)
Privacy Act Statement

Privacy Advisory

Not Applicable

OMB CONTROL NUMBER: 0703-0064
OMB EXPIRATION DATE: 08/31/2021
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RCS APPROVAL NUMBER: DD-NAVY(AR)2678
EXPIRATION DATE: 08/31/2021
Privacy Act Statement (for service members)
You have rights under the Privacy Act.
The following statement describes how that ACT applies to this study:
The Privacy Act System of Records Notice (SORN) for this study is N6500-1. The SORN was published on the Defense Privacy and Civil
Liberties Division (DPCLD) website on November 14, 2014 and can be found by visiting: https://dpcld.defense.gov/Privacy/SORNsIndex/
DOD-Component-Article-View/Article/570396/n06500-1/
Authority: Authority to request this information is granted under: 10 USC 136, Under Secretary of Defense for Personnel and Readiness, 10
USC 1782, Surveys of Military Families, 10 USC 2358, Research and Development Projects, Under Secretary of Defense Memorandum #:
99-028, 30 SEP 99 "Establishment of DoD Centers for Deployment Health” and Executive Order 9396, Numbering System for Federal
Accounts Relating to Individual Persons.
Purpose: To create a probability-based database of service members and veterans who have, or have not, deployed overseas so that various
longitudinal health and research studies may be conducted over a 67-year period. The database will be used: (a.) To systematically collect
population-based demographic and health data to evaluate the health of Armed Forces personnel throughout their careers and after leaving
the service. (b.) To evaluate the impact of operational deployments on various measures of health over time including medically unexplained
symptoms and chronic diseases to include cancer, heart disease and diabetes. (c.) To serve as a foundation upon which other routinely
captured medical and deployment data may be added to answer future questions regarding the health risks of operational deployment,
occupations, and general service in the Armed Forces. (d.) To examine characteristics of service in the Armed Forces associated with
common clinician-diagnosed diseases and with scores on several standardized self-reported health inventories for physical and psychological
functional status. (e.) To provide a data repository and available representative Armed Forces cohort that future investigators and policy
makers might use to study important aspects of service in the Armed Forces including disease outcomes among an Armed Forces cohort.
In addition to revealing changes in service member and veteran health status over time, the Millennium Cohort Study will serve as a data
repository, providing a solid foundation upon which additional epidemiological studies may be constructed.
Routine Uses: The information provided in this questionnaire will be maintained in data files at the Deployment Health Research
Department at the Naval Health Research Center and used only for medical research purposes. Use of these data may be granted to other
federal and non-federal medical research agencies as approved by the Naval Health Research Center's Institutional Review Board. In
addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein
may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3).
To the Department of Veterans Affairs (DVA) for (1) considering individual claims for benefits for which that DVA is responsible; and (2)
for use in scientific, medical and other analysis regarding health outcomes research associated with military service. To the Department of
Health and Human Services, Centers for Disease Control and Prevention for use in scientific, medical and other analysis regarding health
outcome research associated with military service.
NOTE: All disclosures to the DVA and HHS must have prior approval of the Naval Health Research Center Institutional Review Board and
a Memorandum of Understanding must be entered into to ensure the right and obligations of the signatories are clear. Access to data 1) is
provided on need-to-know basis only; 2) must adhere to the rule of minimization in that only information necessary to accomplish the
purpose for which the disclosure is being made is releasable; and 3) must follow strict guidelines established in the data sharing agreement.
To the Social Security Administration (SSA) for considering individual claims for benefits for which that SSA is responsible. The DoD
'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
NOTE: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD
6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
Voluntary Disclosure: Completion of the questionnaire is voluntary. Failure to respond to any of the questions will NOT result in any
disadvantages or penalties except possible lack of representation of your views in the final results and outcomes.
Agency Disclosure Notice

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The public reporting burden for this collection of information, OMB Control Number 0703-0064, is estimated to average 45 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or burden reduction suggestions to
the Department of Defense, Washington Headquarters Services, at
[email protected]. Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid
OMB control number.
******************************************************
Privacy Act Statement (for families)
OMB CONTROL NUMBER: 0703-0064
OMB EXPIRATION DATE: 08/31/2021
RCS APPROVAL NUMBER: DD-NAVY(AR)2678
EXPIRATION DATE: 08/31/2021
You have rights under the Privacy Act.
The following statement describes how that ACT applies to this study:
The Privacy Act System of Records Notice (SORN) for this study is N6500-1. The SORN was published on the Defense Privacy and Civil
Liberties Division (DPCLD) website on November 14, 2014 and can be found by visiting: https://dpcld.defense.gov/Privacy/SORNsIndex/
DOD-Component-Article-View/Article/570396/n06500-1/
Authority: Authority to request this information is granted under: 10 USC 136, Under Secretary of Defense for Personnel and Readiness, 10
USC 1782, Surveys of Military Families, 10 USC 2358, Research and Development Projects, Under Secretary of Defense Memorandum #:
99-028, 30 SEP 99 "Establishment of DoD Centers for Deployment Health” and Executive Order 9396, Numbering System for Federal
Accounts Relating to Individual Persons.
Purpose: To create a probability-based database of service members and veterans who have, or have not, deployed overseas so that various
longitudinal health and research studies may be conducted over a 67-year period. The database will be used: (a.) To systematically collect
population-based demographic and health data to evaluate the health of Armed Forces personnel throughout their careers and after leaving
the service. (b.) To evaluate the impact of operational deployments on various measures of health over time including medically unexplained
symptoms and chronic diseases to include cancer, heart disease and diabetes. (c.) To serve as a foundation upon which other routinely
captured medical and deployment data may be added to answer future questions regarding the health risks of operational deployment,
occupations, and general service in the Armed Forces. (d.) To examine characteristics of service in the Armed Forces associated with
common clinician-diagnosed diseases and with scores on several standardized self-reported health inventories for physical and psychological
functional status. (e.) To provide a data repository and available representative Armed Forces cohort that future investigators and policy
makers might use to study important aspects of service in the Armed Forces including disease outcomes among an Armed Forces cohort.
In addition to revealing changes in service member and veteran health status over time, the Millennium Cohort Study will serve as a data
repository, providing a solid foundation upon which additional epidemiological studies may be constructed.
Routine Uses: The information provided in this questionnaire will be maintained in data files at the Deployment Health Research
Department at the Naval Health Research Center and used only for medical research purposes. Use of these data may be granted to other
federal and non-federal medical research agencies as approved by the Naval Health Research Center's Institutional Review Board. In
addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein
may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
522a(b)(3).
To the Department of Veterans Affairs (DVA) for (1) considering individual claims for benefits for which that DVA is responsible; and (2)
for use in scientific, medical and other analysis regarding health outcomes research associated with military service. To the Department of
Health and Human Services, Centers for Disease Control and Prevention for use in scientific, medical and other analysis regarding health
outcome research associated with military service.
NOTE: All disclosures to the DVA and HHS must have prior approval of the Naval Health Research Center Institutional Review Board and
a Memorandum of Understanding must be entered into to ensure the right and obligations of the signatories are clear. Access to data 1) is
provided on need-to-know basis only; 2) must adhere to the rule of minimization in that only information necessary to accomplish the
purpose for which the disclosure is being made is releasable; and 3) must follow strict guidelines established in the data sharing agreement.
To the Social Security Administration (SSA) for considering individual claims for benefits for which that SSA is responsible. The DoD
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'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
NOTE: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD
6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
Voluntary Disclosure: Completion of the questionnaire is voluntary. Failure to respond to any of the questions will NOT result in any
disadvantages or penalties except possible lack of representation of your views in the final results and outcomes.

Agency Disclosure Notice
The public reporting burden for this collection of information, OMB Control Number 0703-0064, is estimated to average 45 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or burden reduction suggestions to
the Department of Defense, Washington Headquarters Services, at
[email protected]. Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid
OMB control number.

h. With whom will the PII be shared through data/system exchange, both within your DoD Component and outside your Component?
(Check all that apply)

Defense Health Agency
Defense Suicide Prevention Office (DSPO)
Sexual Assault Prevention and Response Office (SAPRO)
Within the DoD Component

Specify.

Defense Manpower Data Center (DMDC)
Office of People Analytics (OPA)
Under Secretary for Personnel and Readiness (USD P&R):
Military Community and Family Policy, Suicide Data
Repository (SDR)
Walter Reed Army Medical Center (WRAMC)
Army Analytic Group (AAG)

Other DoD Components (i.e. Army, Navy, Air Force)

Specify.

US Army Research Institute of Environmental Medicine
(USARIEM)
Uniformed Services University of Health Sciences (USUHS)
Social Security Administration (SSA)

Other Federal Agencies (i.e. Veteran’s Affairs, Energy, State)

Department of Veterans Affairs (VA): Post-Deployment
Health Services (PDHS) and Office of Research &
Specify. Development (ORD) Cooperative Studies Program (CSP)
Center for Disease Control and Prevention (CDC): National
Death Index (NDI) and National Institute for Occupational
Safety and Health (NIOSH)

State and Local Agencies

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Specify.

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Leidos, Inc. contract includes FAR privacy clauses
52.224-1, Privacy Act Notification and 52.224-2, 52.224-2,
Privacy Act.

Contractor (Name of contractor and describe the language in
the contract that safeguards PII. Include whether FAR privacy
clauses, i.e., 52.224-1, Privacy Act Notification, 52.224-2,
Privacy Act, and FAR 39.105 are included in the contract.)

ABT Associates contract includes the following regarding
Training/Privacy Act and HIPAA: "The contractor shall
ensure that all personnel providing services under this
contract possess and maintain training relevant to this
requirement. This includes but is not limited to, information
awareness training, records management training,
occupational health and safety training, and Health
Specify. Insurance Portability and Accountability Act (HIPAA)
training, and associated Protection of Human Subjects
training. The contractor shall ensure that all Protected Health
Information (PHI) is protected in accordance with the
Privacy Act of 1974 and the Health Insurance Portability
and Accountability Act of 1996 (HIPAA) mandated
safeguards to ensure confidentiality of health information.
The Contractor shall ensure that all personnel complete
HIPAA training within one (1) year prior to the provision of
services under this contract. The contractor shall ensure that
all personnel complete HIPAA refresher training annually."

National Student Clearinghouse
Purdue University-Military Family Research
Other (e.g., commercial providers, colleges).

Specify.

University Of Southern California
Anderson Direct and Digital (AD&D)

i. Source of the PII collected is: (Check all that apply and list all information systems if applicable)
Individuals

Databases

Existing DoD Information Systems

Commercial Systems

Other Federal Information Systems

Armed Forces Medical Examiner System (AFMES)
Armed Forces Health Longitudinal Technology Application (AHLTA)
Ancillary
Comprehensive Ambulatory/Professional Encounter Record (CAPER)
Composite Health Care System (CHCS)
Clinical Data Repository (CDR)
Death
DoD Suicide Event Report (DoDSER)
Electronic Surveillance System for the Early Notification of Community-based Epidemics (ESSENCE)
Health Care Service Record non-institutional (HCSRI)
Health Care Service Record Network (HCSRN)
Military Health System Data Repository (MDR)
National Mail Order Pharmacy (NMOP)
Post-Deployment Health Assessment (PDHA)
Post-Deployment Health Ressessment (PDHRA)
Pharmacy Data Transaction Service (PDTS)
Standard Ambulatory Data Record (SADR)
Standard In-patient Data Record (SIDR)
Tricare Encounter Data Non-Institutional (TEDNI)
Theater Medical Data Store (TMDS)
Armed Forces Health Surveillance Center (AFHSC)
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Army Center for Substance Abuse Programs (ACSAP)
Beneficiary Identification Records Locator Subsystem (BIRLS)
Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)
Drug & Alcohol Testing Management Information System (DAMIS)
Defense Enrollment Eligibility Reporting System (DEERS)
Defense Manpower Data Center (DMDC)
DoD Birth and Infant Health Research (BIHR)
DoDEA Online Registration for Students (DORS)
Joint Theater Trauma System (JTTR)
Master-Crosswalk File
Military Operation Rosters
National Va Enrollement File
VA National Patient Care Database (NPCD)
Patient Treatment File (PTF)
Recruit Assessment Program (RAP)
Veterans Health Information Systems and Technology Architecture (VISTA)
Naval Criminal Investigative Service (NCIS)
Million Veteran Program (MVP)
Contingency Tracking System (CTS) data
Military Health System Data Repository (MDS)
DoD Serum Repository (DoDSR)
Enlistment Waiver Data
Family Advocacy Program (FAP)
Individual Augmentation
Person-Event Data Environment (PDE)
Office of People Analytics (OPA)
National Death Index (NDI)
National Institute for Occupational Safety and Health (NIOSH)
Anderson Direct and Digital (AD&D)
j. How will the information be collected? (Check all that apply and list all Official Form Numbers if applicable)
E-mail

Official Form (Enter Form Number(s) in the box below)

In-Person Contact

Paper

Fax

Telephone Interview

Information Sharing - System to System

Website/E-Form

Other (If Other, enter the information in the box below)

DoD Safe (Secure Access File Exchange), DMDC Reporting System (DRS), File Transfer Protocol (FTP), encrypted email, or encrypted
and password protected physical storage media
k. Does this DoD Information system or electronic collection require a Privacy Act System of Records Notice (SORN)?
A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens or lawful permanent U.S. residents that
is retrieved by name or other unique identifier. PIA and Privacy Act SORN information must be consistent.
Yes

No

If "Yes," enter SORN System Identifier

N06500-1

SORN Identifier, not the Federal Register (FR) Citation. Consult the DoD Component Privacy Office for additional information or http://dpcld.defense.gov/
Privacy/SORNs/
or
If a SORN has not yet been published in the Federal Register, enter date of submission for approval to Defense Privacy, Civil Liberties, and Transparency
Division (DPCLTD). Consult the DoD Component Privacy Office for this date
If "No," explain why the SORN is not required in accordance with DoD Regulation 5400.11-R: Department of Defense Privacy Program.

l. What is the National Archives and Records Administration (NARA) approved, pending or general records schedule (GRS) disposition authority

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for the system or for the records maintained in the system?
(1) NARA Job Number or General Records Schedule Authority.

NC1-NU-81-2 / 6500/1/C DAA-NU-2015-0006-16

(2) If pending, provide the date the SF-115 was submitted to NARA.

(3) Retention Instructions.

Electronic records and signed original paper consent forms are permanent and transferred to the nearest Federal Records Center (FRC) when
5 years old and then transferred to NARA when 20 years old. Temporary supporting records (to include paper records) are transferred to the
nearest FRC when 5 years old and destroyed when 10 years old. Temporary non-record files (to include paper records or to include paper
copies of the surveys) will be destroyed when 5 years old or on completion/termination of project.
m. What is the authority to collect information? A Federal law or Executive Order must authorize the collection and maintenance of a system of
records. For PII not collected or maintained in a system of records, the collection or maintenance of the PII must be necessary to discharge the
requirements of a statue or Executive Order.
(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act SORN should be similar.
(2) If a SORN does not apply, cite the authority for this DoD information system or electronic collection to collect, use, maintain and/or disseminate PII.
(If multiple authorities are cited, provide all that apply).
(a) Cite the specific provisions of the statute and/or EO that authorizes the operation of the system and the collection of PII.
(b) If direct statutory authority or an Executive Order does not exist, indirect statutory authority may be cited if the authority requires the
operation or administration of a program, the execution of which will require the collection and maintenance of a system of records.
(c) If direct or indirect authority does not exist, DoD Components can use their general statutory grants of authority (“internal housekeeping”) as
the primary authority. The requirement, directive, or instruction implementing the statute within the DoD Component must be identified.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5031, Office of the Chief of Naval Operations: function, composition; 10 U.S.C. 5032,
Office of the Chief of Naval Operations: general duties; DoDD 5124.02, Under Secretary of Defense for Personnel and
Readiness(USD(P&R)); 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness(USD(P&R)); OPNAVINST 5300.8C,
Coordination and Control of Personnel Surveys; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as
amended.
n. Does this DoD information system or electronic collection have an active and approved Office of Management and Budget (OMB) Control
Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information. This number indicates OMB approval to
collect data from 10 or more members of the public in a 12-month period regardless of form or format.
Yes

No

Pending

(1) If "Yes," list all applicable OMB Control Numbers, collection titles, and expiration dates.
(2) If "No," explain why OMB approval is not required in accordance with DoD Manual 8910.01, Volume 2, " DoD Information Collections Manual:
Procedures for DoD Public Information Collections.”
(3) If "Pending," provide the date for the 60 and/or 30 day notice and the Federal Register citation.

OMB Control Number 0703-0064, Prospective Studies of US Military Forces: The Millennium Cohort Study, expires 08/31/2021

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