Non-Profits

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Overview

Overview
Drawdown Report Template
Definition of "Purpose" Column

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Sheet 1: Overview

This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2090-NEW). Responses to this collection of information are required in order to obtain benefits under the National Clean Investment Fund (NCIF) and Clean Communities Investment Accelerator (CCIA) programs. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be 162.5 hours per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.

Description

This spreadsheet provides one template, as well as corresponding guidance for completing the template, for SFA recipients to account for their expenditures on a monthly basis.

Templates

Payment Notification Template: This is a template for SFA Grant Recipients to provide the EPA Project Officer with information on draws from ASAP over the prior month.
●Drawdowns should be listed *cumulatively* (adding drawdowns month over month) and in the *sequence* in which they were made.
●Each drawdown should be for a single purpose, noted in the "Purpose" column. If you must drawdown for multiple purposes on a single day, create multiple drawdowns.
●ASAP.gov supports multiple drawdowns on the same day, but has a drawdown limit based on payment method (ACH around $99M per draw or FedWire around $999M per draw; the receiving banking institution may apply fees depending on the payment method).
●If there is a mistake in the "Purpose" column in one reporting period, correct it in the following reporting period.
●This report is due within five business days of the end of the calendar month.
●If helpful, you may add more columns to the right to track individual journal entries and their unique identifiers or other information to ensure alignment and error checking prior to submitting to the Project Officer.

Guidance

Guidance for SFA Recipients

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Sheet 2: Drawdown Report Template

Drawdown Number (Cumulative and Sequential)	Purpose	Payment Receipt Date (YYYY-MM-DD)	Total Amount ($)	Month and Year
1	1-Financial Assistance	2024-09-15	$1,000,000.00	2024-09
2	3-Administrative Costs	2024-09-15	$525,000.00	2024-09
3	2-Technical Assistance	2024-09-15	$200,000.00	2024-09
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Sheet 3: Definition of "Purpose" Column

Term	Definition
Financial Assistance	Recipient's Direct and Indirect costs for Financial Assistance
Technical Assistance	Recipient's Direct and Indirect costs for Project-Deployment Technical Assistance
Program Administration	Recipient's Direct and Indirect costs for Program Administration Activities
Subaward for Financial Assistance	Direct and Indirect costs for Subawards to Subrecipients to provide Financial Assistance
Subaward for Technical Assistance	Direct and Indirect costs for Subawards to Subrecipients to provide Project-Deployment Technical Assistance
Subaward for Program Administration	Direct and Indirect costs for Subawards to Subrecipients to conduct Program Administration Activities