Appendix H. SFA Drawdown Report Template.xlsx

---

Overview

Overview
Drawdown Report Template
Definition of "Purpose" Column

---

Sheet 1: Overview

This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2090-NEW). Responses to this collection of information are required in order to obtain benefits under the National Clean Investment Fund (NCIF) and Clean Communities Investment Accelerator (CCIA) programs. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be 162.5 hours per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.

Description

This spreadsheet provides one template, as well as corresponding guidance for completing the template, for SFA recipients to account for their expenditures on a monthly basis.

Templates

Payment Notification Template: This is a template for SFA Grant Recipients to provide the EPA Project Officer with information on draws from ASAP over the prior month.
●Drawdowns should be listed *cumulatively* (adding drawdowns month over month) and in the *sequence* in which they were made.
●Each drawdown should be for a single purpose, noted in the "Purpose" column. If you must drawdown for multiple purposes on a single day, create multiple drawdowns.
●ASAP.gov supports multiple drawdowns on the same day, but has a drawdown limit based on payment method (ACH around $99M per draw or FedWire around $999M per draw; the receiving banking institution may apply fees depending on the payment method).
●If there is a mistake in the "Purpose" column in one reporting period, correct it in the following reporting period.
●This report is due within five business days of the end of the calendar month.
●If helpful, you may add more columns to the right to track individual journal entries and their unique identifiers or other information to ensure alignment and error checking prior to submitting to the Project Officer.

Guidance

Guidance for SFA Recipients

---

Sheet 2: Drawdown Report Template

Drawdown Number (Cumulative and Sequential)	Purpose	Payment Receipt Date (YYYY-MM-DD)	Total Amount ($)	Month and Year
1	1-Financial Assistance	2024-09-15	$1,000,000.00	2024-09
2	3-Administrative Costs	2024-09-15	$525,000.00	2024-09
3	2-Technical Assistance	2024-09-15	$200,000.00	2024-09
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250

---

Sheet 3: Definition of "Purpose" Column

Term	Definition
Financial Assistance	Recipient's Direct and Indirect costs for Financial Assistance
Technical Assistance	Recipient's Direct and Indirect costs for Project-Deployment Technical Assistance
Program Administration	Recipient's Direct and Indirect costs for Program Administration Activities
Subaward for Financial Assistance	Direct and Indirect costs for Subawards to Subrecipients to provide Financial Assistance
Subaward for Technical Assistance	Direct and Indirect costs for Subawards to Subrecipients to provide Project-Deployment Technical Assistance
Subaward for Program Administration	Direct and Indirect costs for Subawards to Subrecipients to conduct Program Administration Activities