9000-0061 PRA Supporting Statement Part A 08.21.2024

9000-0061 PRA Supporting Statement Part A 08.21.2024.docx

FAR Part 47 Transportation Requirements - FAR Sections: 52.247-2, 52.247-6, 52.247-48, 52.247-51, 52.247-52, 52.247-53, 52.247-57, 52.247-60, 52.247-63, 52.247-64, 52.247-67, 52.247-68, and 47.303

OMB: 9000-0061

Document [docx]
Download: docx | pdf


Federal Acquisition Regulation (FAR)

Federal Acquisition Regulation Part 47: Transportation Requirements

OMB Control No. 9000-0061

Justification – Part A Supporting Statement


FAR sections affected: 52.247-2, 52.247-6, 52.247-48, 52.247-51, 52.247-52, 52.247-53, 52.247-57, 52.247-60, 52.247-63, 52.247-64, 52.247-67, 52.247-68, and the 47.303 clauses for standard delivery terms.


Overview of Information Collection:

  • This justification supports clearance of an extension of the collection.


There are no program changes. The FAR requirements remain the same. This extension includes adjustments to the burden due to use of the latest data available in the Federal Procurement Data System (FPDS); and the calendar year 2024 Office of Personnel Management (OPM) General Schedule (GS) Salary Table for the rest of the United States as explained in item 15.


  1. Need & Method for the Information Collection. This clearance covers the information that contractors must submit to comply with the following FAR part 47 requirements:


  • FAR 52.247-2, Permits, Authorities, or Franchises. For regulated freight transportation or transportation-related services, the clause requires an offeror to indicate whether it has the proper authorization from the Federal Highway Administration (or other cognizant regulatory body) before it can be allowed to move material under any contract awarded. The offeror may also be requested to furnish a copy of the authorization before moving material under the contract.


  • FAR 52.247-6, Financial Statement. This provision requires an offeror to furnish the Government with a current certified statement of the offeror’s financial condition and such data as the Government may request with respect to the offeror’s operations.


  • FAR 52.247-48, F.o.b. Destination—Evidence of Shipment. This clause requires the contractor to retain and make available to the Government for review, as necessary, evidence of free on board (f.o.b.) destination shipment documentation for a period of three years after final payment of the contract.


  • FAR 52.247-51, Evaluation of Export Offers. This provision requires an offeror to nominate a port/terminal of loading they recommend for the purposes of evaluation of their offer and indicate whether the prices proposed are based on f.o.b. origin or f.o.b. destination.


  • FAR 52.247-52, Clearance and Documentation Requirements—Shipments to DOD Air or Water Terminal Transshipment Points. This clause directs the contractor to provide the Government certain information regarding shipments to DoD air or water terminal transshipment points.


  • FAR 52.247-53, Freight Classification Description. When the Government purchases supplies that are new to the supply system, nonstandard, or modifications of previously shipped items, and different freight classifications may apply, this provision requests an offeror provide the full Uniform Freight Classification (rail) description, or the National Motor Freight Classification description applicable to the supplies.


  • FAR 52.247-57, Transportation Transit Privilege Credits. This clause allows the offeror to identify any transportation charges, including any transit charges, that the offeror agrees to pay, subject to reimbursement by the Government.


  • FAR 52.247-60, Guaranteed Shipping Characteristics. This clause requires the offeror to provide details on the shipping container(s) to be used for each part or component that is packed or packaged separately.


  • FAR 52.247-63, Preference for U.S.-Flag Air Carriers. In the event that a contractor selects a carrier other than a U.S.-flag air carrier for international air transportation during performance of the contract, this clause requires the contractor to include a statement regarding the unavailability of U.S.-Flag Air Carriers on vouchers involving such transportation.


  • FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. This clause requires a contractor to provide the contracting officer and the Maritime Administration’s one legible copy of a rated on-board ocean bill of lading for each shipment made by the contractor or its subcontractors.


  • FAR 52.247-67, Submission of Transportation Documents for Audit. This clause requires the contractor to submit for prepayment audit transportation documents on which the United States will assume freight charges that were paid by the contractor under a cost-reimbursement contract or by the contractor’s first-tier subcontractor (for a cost-reimbursement subcontract). For freight shipment bills under $100 are to be retained on-site by the contractor and made available for on-site audits.


  • FAR 52.247-68, Report of Shipment (REPSHIP). This clause requires contractors to send an advance notice of shipment to the consignee transportation officer to be received at least 24 hours before the arrival of the shipment, unless otherwise directed by a contracting officer.


  • FAR 47.303 Clauses for Standard Delivery Terms. The following FAR clauses require the contractor to (as appropriate to the delivery terms specified in the contract): prepare or provide special annotation on a Government or commercial bill of lading; provide an ocean bill of lading or airway bill; annotate commercial shipping documents; distribute copies of the bill of lading; provide applicable transportation receipts; assist in obtaining documents for exportation or importation destinations; and/or obtain insurance documents:

    • FAR 52.247-1, Commercial Bill of Lading Notations

    • FAR 52.247-29, F.o.b. Origin

    • FAR 52.247-30, F.o.b. Origin, Contractor's Facility

    • FAR 52.247-31, F.o.b. Origin, Freight Allowed

    • FAR 52.247-32, F.o.b. Origin, Freight Prepaid

    • FAR 52.247-33, F.o.b. Origin, With Differentials

    • FAR 52.247-34, F.o.b. Destination

    • FAR 52.247-35, F.o.b. Destination, Within Consignee's Premises

    • FAR 52.247-36, F.a.s. Vessel, Port of Shipment

    • FAR 52.247-37, F.o.b. Vessel, Port of Shipment

    • FAR 52.247-38, F.o.b. Inland Carrier, Point of Exportation

    • FAR 52.247-41, C. & f. Destination

    • FAR 52.247-42, C.i.f. Destination

    • FAR 52.247-43, F.o.b. Designated Air Carrier's Terminal, Point of Exportation

    • FAR 52.247-44, F.o.b. Designated Air Carrier's Terminal, Point of Importation

    • FAR 52.247-65, F.o.b. Origin, Prepaid Freight—Small Package Shipments


  1. Use of the Information.

  • FAR 52.247-2, Permits, Authorities, or Franchises. The contracting officer and transportation office review the information to ensure that the offeror has complied with all regulatory requirements and has obtained any permits, licenses, or franchises that are needed to transport the supplies.


  • FAR 52.247-6, Financial Statement. The contracting officer uses this information to determine whether a potential awardee is responsible in accordance with FAR part 9.


  • FAR 52.247-48, F.o.b. Destination—Evidence of Shipment. The Government may request this information from the contractor while auditing a contract or to resolve disputes.


  • FAR 52.247-51, Evaluation of Export Offers. The contracting officer uses the information to ensure that offers are evaluated, and awards are made on the basis of the lowest laid down cost to the Government at the overseas port of discharge.


  • FAR 52.247-52, Clearance and Documentation Requirements—Shipments to DOD Air or Water Terminal Transshipment Points. The Government transportation office uses this information to support applications for export release and to prepare the Transportation Control and Movement Document (TCMD).


  • FAR 52.247-53, Freight Classification Description. The contracting officer uses this information to determine the proper freight for supplies.


  • FAR 52.247-57, Transportation Transit Privilege Credits. The contracting officer uses this information to ensure consideration of an offeror’s transit credits when evaluating an f.o.b. origin price for shipping supplies to the designated Government destinations.


  • FAR 52.247-60, Guaranteed Shipping Characteristics. The contracting officer uses this information to determine transportation costs for evaluation purposes.


  • FAR 52.247-63, Preference for U.S.-Flag Air Carriers. The Government uses the information provided on the voucher to ensure compliance with section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118), which requires the Government and its contractors and subcontractors to use U.S.-flag air carriers for U.S. Government-financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available.


  • FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. The Government uses this information to ensure compliance with the Cargo Preference Act of 1954.


  • FAR 52.247-67, Submission of Transportation Documents for Audit. The Government uses this information to conduct a prepayment audit of transportation charges on a cost-reimbursement contract when reimbursement of transportation as a direct charge to the contract or subcontract is authorized. The prepayment audit is required to comply with agency prepayment audit programs established pursuant to 31 U.S.C. 3726.


  • FAR 52.247-68, Report of Shipment (REPSHIP). The Government uses this information to alert the receiving activity of certain shipments. The advance notice facilitates arrangements for transportation control, labor, space, and use of materials handling equipment at destination. The timely receipt of notices by the consignee transportation office precludes the Government from incurring demurrage and vehicle detention charges.


  • FAR 47.303 Clauses for Standard Delivery Terms. The contracting officer and the Government transportation office use this information in awarding and administering contracts to ensure: (1) acquisitions are made on the basis most advantageous to the Government; and (2) supplies arrive in good order and condition and on time at the required place.


  1. Use of Information Technology. Federal agencies use information technology to the maximum extent practicable. Where both the Government agency and contractors are capable of electronic interchange, the contractors may submit this information collection requirement electronically.


  1. Non-duplication. These requirements are issued under the FAR, which has been developed to standardize Federal procurement practices and eliminate unnecessary duplication.


  1. Burden on Small Business. The burden applied to small businesses is the minimum consistent with applicable laws, Executive orders, regulations, and prudent business practices.


  1. Less Frequent Collection. Collection of information on a basis other than contract-by-contract is not practical.


  1. Paperwork Reduction Act Guidelines. Collection is consistent with guidelines in 5 CFR 1320.5(d)(2).


  1. Consultation and Public Comments.

  1. A 60-day notice was published in the Federal Register at 89 FR 52051, on June 21, 2024. No comments were received.


  1. A 30-day notice was published in the Federal Register at 89 FR 68440, on August 26, 2024.


  1. Gifts or Payment. This collection does not provide any payment or gift to respondents, other than remuneration of contractors.


  1. Privacy & Confidentiality. This information is disclosed only to the extent consistent with prudent business practices, current regulations, and statutory requirements.


  1. Sensitive Questions. No sensitive questions are involved.


  1. Burden Estimate.

In general, the Government does not maintain a central repository with information on the use of Government transportation terms and conditions. The majority of the public burden estimates provided in this section are based on consultation with and estimates from Government transportation management experts at DoD, GSA, the Department of Transportation (DOT), and the United States Transportation Command (USTRANSCOM). Where available and appropriate for a specific burden estimate, the Government used fiscal year 2021 through 2023 award data in FPDS or USTRANSCOM’s Defense Transportation Tracking System (DTTS).

The hourly rate is calculated by applying a 36.25 percent fringe factor and a 12 percent overhead factor to a base hourly rate, and then rounding to the nearest whole dollar. The base hourly rate is derived from the Office of Personnel Management (OPM) 2024 General Schedule (GS) Locality Pay Table for the rest of the United States (“Salary Table 2024-RUS”). The fringe factor is derived from OMB memorandum M-08-13. The overhead factor is derived from the OMB Circular No. A-76 Revised Supplemental Handbook.


TOTAL PUBLIC BURDEN


The following is a summary of the total estimated annual public burden associated with these FAR part 47 provisions and clauses:


REPORTING

Responses

Hours

Cost

FAR 52.247-2

238

119

$5,712.00

FAR 52.247-6

44

22

$1,540.00

FAR 52.247-48

15,846

1315.22

$63,130.56

FAR 52.247-51

400

100

$7,000.00

FAR 52.247-52

200

50

$3,500.00

FAR 52.247-53

9,000

1,503.00

$105,210.00

FAR 52.247-57

62,550

5,191.65

$363,415.50

FAR 52.247-60

27,105

4,526.54

$316,857.80

FAR 52.247-63

300

75

$4,350.00

FAR 52.247-64

8,040

402

$28,140.00

FAR 52.247-67

180

450

$26,100.00

FAR 52.247-68

8,023

1,339.84

$64,312.32

FAR 47.303 Clauses

216,840

10,842.00

$520,416.00

TOTAL

348,766

25,936

$1,509,684





RECORDKEEPING

Recordkeepers

Hours

Cost

FAR 52.247-48

834

1315.22

$63,130.56

FAR 52.247-67

15

250.5

$14,529.00

TOTAL

849

1,566

$77,660





PUBLIC BURDEN

Responses

Hours

Cost

TOTAL

349,615

27,502

$1,587,344


REPORTING REQUIREMENTS


  • FAR 52.247-2, Permits, Authorities, or Franchises. This clause is prescribed at FAR 47.207-1(a) for use in solicitations for freight transportation or transportation-related services where regulated transportation is involved. This clause does not apply to acquisitions valued at or below the simplified acquisition threshold (SAT - $250,000) or to commercial acquisitions. According to FPDS, on average per year, the Government awards 62 contracts and orders valued at greater than $250,000 to 34 unique vendors under the PSC category beginning with V1 for Transportation/Travel/Relocation-Transportation. On average, according to FPDS, 230 offers are received in response to solicitations for these contracts and orders. Assuming the number of unique awardees makes up the majority of the competitive base, it is estimated that there are approximately 7 responses per respondent (230 offers/34 unique vendors rounded to the nearest whole number). Government experts estimate that it takes an offeror 30 minutes to obtain and provide the regulatory authority and authorization number.


Estimated respondents/year........................ 34

Responses annually................................ x 7

Total annual responses............................ 238

Estimated hours/response.......................... x 0.5

Estimated total burden/hours...................... 119

Hourly rate*...................................... x $48

Estimated cost to public.......................... $5,712


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 52.247-6, Financial Statement. This provision is prescribed at FAR 47.207-1(e) for use in solicitations for transportation or transportation-related services. This provision does not apply to acquisitions at or below the SAT or commercial acquisitions. According to FPDS, on average per year, the Government awards 41 contracts valued at greater than $250,000 to 22 unique vendors under the PSC category beginning with V1 for Transportation/Travel/Relocation-Transportation. Therefore, it is estimated that there are approximately 2 responses per respondent (41 awards/22 unique vendors rounded up to the nearest whole number). Government experts estimate that it takes an offeror 30 minutes to obtain and provide the required documentation.


Estimated respondents/year.......................... 22

Responses annually.................................. x 2

Total annual responses.............................. 44

Estimated hours/response............................ x 0.5

Estimated total burden/hours........................ 22

Hourly rate*........................................ x $70

Estimated cost to public............................$1,540


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-48, F.o.b. Destination—Evidence of Shipment. This clause is prescribed at FAR 47.305-4(c) for use in fixed-price contracts for supplies when supplies will or may be purchased f.o.b. destination, but inspection and acceptance will be at origin. This clause is not applicable to commercial acquisitions or contracts valued at or below the micro-purchase threshold ($10,000). Government experts estimate that 160,808 awards (75 percent of 214,411 (the total estimated awards with a standard delivery term – see FAR 47.303 reporting estimate)) are on an f.o.b. destination basis. The Government further estimates that 10 percent of those awards (16,081 awards) require inspection and acceptance at origin and are made to 834 vendors (10 percent of the 8,340 unique vendors receiving awards with a standard delivery term – see FAR 47.303 reporting estimate). Therefore, it is estimated that there are approximately 19 responses per respondent (16,081 f.o.b. destination awards with inspection and acceptance at origin / 834 unique vendors rounded to the nearest whole number). The Government estimates that it takes the contractor 5 minutes to provide the evidence of shipment documentation upon request.


Estimated respondents/year........................ 834

Responses annually................................ x 19

Total annual responses............................ 15,846

Estimated hours/response.......................... x 0.083

Estimated total burden/hours......................1,315.22

Hourly rate*...................................... x $48

Estimated cost to public........................$63,130.56


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 52.247-51, Evaluation of Export Offers. This provision is prescribed at FAR 47.305-6(e) for use in solicitations when supplies are to be exported through CONUS ports and offers are solicited on an f.o.b. origin or f.o.b. destination basis. Government experts estimate that on average 100 offerors may provide the requested information four times per year and that it takes each offeror 15 minutes to provide the port and price basis information.


Estimated respondents/year......................... 100

Responses annually................................. x 4

Total annual responses............................. 400

Estimated hours/response........................... x .25

Estimated total burden/hours....................... 100

Hourly rate*....................................... x $70

Estimated cost to public........................... $7,000


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-52, Clearance and Documentation Requirements—Shipments to DOD Air or Water Terminal Transshipment Points. This clause is prescribed at FAR 47.305-6(f)(2) for use in solicitations and contracts when shipments will be consigned to DoD air or water terminal transshipment points. Government experts estimate that on average 50 contractors may provide the requested information four times per year and that it takes each offeror 15 minutes to provide the port and price basis information.


Estimated respondents/year......................... 50

Responses annually................................. x 4

Total annual responses............................. 200

Estimated hours/response........................... x .25

Estimated total burden/hours....................... 50

Hourly rate*....................................... x $70

Estimated cost to public........................... $3,500


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-53, Freight Classification Description. This provision is prescribed at FAR 47.305-9(b)(1) for use in solicitations when the supplies being acquired are new to the supply system, are nonstandard, or are modifications of previously shipped items, and different freight classifications may apply. Government experts estimate that on average 3,000 offerors may submit the information three times each year and it takes approximately 10 minutes for an offeror to prepare and submit each response.


Estimated respondents/year........................ 3,000

Responses annually................................ x 3

Total annual responses............................ 9,000

Estimated hours/response.......................... x 0.167

Estimated total burden/hours...................... 1,503

Hourly rate*...................................... x $70

Estimated cost to public..........................$105,210


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-57, Transportation Transit Privilege Credits. This clause is prescribed at FAR 47.305-13(b)(4) for use in solicitations and contracts when supplies are of such a nature, or when it is the custom of the trade, that offerors may have potential transit credits available to reduce Government transportation costs. Government experts estimate that 1,251 offerors (15 percent of the 8,340 vendors receiving awards with standard delivery terms – see FAR 47.303 reporting estimate) include privilege credits in 62,550 offers (10 percent of the 625,500 offers, according to FPDS, received on the awards with standard delivery terms). Therefore, it is estimated that there are approximately 50 responses per offeror (62,550 offers / 1,251 offerors rounded to the nearest whole number). The Government estimates that it takes the contractor five minutes to provide the evidence of shipment documentation upon request.


Estimated respondents/year.................... 1,251

Responses annually............................ x 50

Total annual responses........................ 62,550

Estimated hours/response...................... x 0.083

Estimated total burden/hours.................. 5,191.65

Hourly rate*.................................. x $70

Estimated cost to public...................... $363,415.50


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-60, Guaranteed Shipping Characteristics. This clause is prescribed at FAR 47.305-16(b)(1) for use in solicitations and contracts, excluding those at or below the SAT, when shipping and other characteristics are required to evaluate offer transportation costs. Government experts estimate that 2,085 offerors (25 percent of the 8,340 vendors receiving awards with standard delivery terms – see FAR 47.303 reporting estimate) include guaranteed shipping characteristics in 27,105 offers (75 percent of the 36,140 offers received on the awards with standard delivery terms valued at greater than $250,000 – see FAR 47.303 reporting estimate). Therefore, it is estimated that there are approximately 13 responses per offeror (27,105 offers / 2,085 offerors rounded to the nearest whole number). The Government estimates that it takes the contractor 10 minutes to provide the evidence of shipment documentation upon request.


Estimated respondents/year.................... 2,085

Responses annually............................ x 13

Total annual responses........................ 27,105

Estimated hours/response...................... x 0.167

Estimated total burden/hours.................. 4,526.54

Hourly rate*.................................. x $70

Estimated cost to public...................... $316,857.80


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-63, Preference for U.S.-Flag Air Carriers. This clause is prescribed at FAR 47.405 for use in solicitations and contracts whenever it is possible that U.S Government-financed international air transportation of personnel (and their personal effects) or property will occur in the performance of a contract. Government experts estimate that approximately 150 contractors may report that a U.S.-Flag Air Carrier is not available two times per year and that it takes the contractor 15 minutes to prepare the voucher statements.


Estimated respondents/year......................... 150

Responses annually................................. x 2

Total annual responses............................. 300

Estimated hours/response........................... x .25

Estimated total burden/hours....................... 75

Hourly rate*....................................... x $58

Estimated cost to public........................... $4,350


* Based on a GS-11/step 5 salary for the rest of the United States ($39.40 per hour), $58 rounded to the nearest whole dollar.


  • FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. This clause is prescribed at FAR 47.507(a) that may involve ocean transportation of supplies subject to the Cargo Preference Act of 1954 pursuant to FAR 47.502(a)(3), 47.503(a), and 47.504. According to the DOT Maritime Administration’s (MARAD) Office of Cargo & Commercial Sealift, on average 120 contractors submit 67 rated master bills of lading to MARAD per year. It is estimated that it takes a contractor three minutes to submit the bill of lading via email to [email protected].


Estimated respondents/year........................ 120

Responses annually................................ x 67

Total annual responses............................ 8,040

Estimated hours/response.......................... x 0.05 Estimated total burden/hours...................... 402

Hourly rate*...................................... x $70

Estimated cost to public.......................... $28,140


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-67, Submission of Transportation Documents for Audit. This clause is prescribed at FAR 47.103-2 for use in solicitations and contracts when a cost-reimbursement contract is contemplated and the contract or a first-tier cost-reimbursement subcontract thereunder will authorize reimbursement of transportation as a direct charge to the contract or subcontract. Contractors submit transportation documents to agencies for prepayment audit and agencies submit transportation documents to GSA’s Transportation Audit Division for post-payment audit. GSA’s Transportation Audit Division estimates that 15 contractors submit transportation documents 12 times per year and that it takes on average 2.5 hours to prepare and submit the required documentation for audit.


Estimated respondents/year........................ 15

Responses annually................................ x 12

Total annual responses............................ 180

Estimated hours/response.......................... x 2.5

Estimated total burden/hours...................... 450

Hourly rate*...................................... x $58

Estimated cost to public.......................... $26,100


* Based on a GS-11/step 5 salary for the rest of the United States ($39.40 per hour), $58 rounded to the nearest whole dollar.


  • FAR 52.247-68, Report of Shipment (REPSHIP). This clause is prescribed at FAR 47.208-2 for use in solicitations and contracts when advance notice of shipment is required for safety or security reasons, or where carload or truckload shipments will be made to DoD installations or, as required, to civilian agency facilities. According to data available in USTRANSCOM’s DTTS, approximately 113 contractors report 71 shipments per year in accordance with the clause. Government experts estimate that it takes the contractor 10 minutes to prepare and submit the report.


Estimated respondents/year..................... 113

Responses annually............................. x 71

Total annual responses......................... 8,023

Estimated hours/response....................... x 0.167

Estimated total burden/hours................... 1,339.84

Hourly rate*................................... x $48

Estimated cost to public....................... $64,312.32


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 47.303 Clauses for Standard Delivery Terms. These clauses are prescribed in FAR subpart 47.303 for use in fixed-price supply contracts depending on the f.o.b. term the contracting officer determines appropriate for the acquisition generally on the basis of overall costs, giving due consideration to the criteria given in FAR 47.304. These terms and conditions do not apply to commercial acquisitions. According to FPDS, on average per year, the Government awards 214,411 fixed-price contracts and orders for supplies (product service codes that are numbers) using other than commercial procedures valued at greater than the micro-purchase threshold. On average these awards are made to 8,340 unique vendors. Therefore, it is estimated that there are 26 responses per contractor (214,411 awards/8,340 unique vendors rounded to the nearest whole number). Government experts estimate it takes a contractor an average of three minutes to obtain, prepare, and submit the information required by the clauses.


Estimated respondents/year....................... 8,340

Responses annually............................... x 26

Total annual responses........................... 216,840

Estimated hours/response......................... x 0.05

Estimated total burden/hours..................... 10,842

Hourly rate*..................................... x $48

Estimated cost to public......................... $520,416


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


RECORDKEEPING REQUIREMENTS


  • FAR 52.247-48, F.o.b. Destination—Evidence of Shipment. Per the public reporting burden estimate for FAR 52.247-48, there are approximately 834 contractors that provide evidence of shipment on 16,081 contracts each year, or an average of 19 records by contractor. Government experts estimate that each of the 925 contractors has one recordkeeper that spends five minutes per year per record maintaining the 19 records for future Government audit.


Estimated recordkeepers........................... 834

Estimated records per recordkeeper................ x 19

Total annual records.............................. 15,846

Estimated hours/record............................ x 0.083

Total recordkeeping burden hours..................1,315.22

Hourly rate*...................................... x $48

Estimated cost to public........................$63,130.56


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 52.247-67, Submission of Transportation Documents for Audit. Per the public reporting burden estimate for FAR 52.247-67, there are approximately 15 contractors that submit documentation for audit each year. There is no data on the quantity of freight shipment bills under $100 that these contractors may be maintaining on-site for future audit by the Government. The Government estimates that each contractor has one recordkeeper and that each recordkeeper maintains 100 freight shipment bills under $100 on-site for future audit by the Government. It is estimated that the time required to review and maintain each record is 10 minutes.


Estimated recordkeepers........................... 15

Estimated records per recordkeeper................ x 100

Total annual records.............................. 1,500

Estimated hours/record............................ x 0.167

Total recordkeeping burden hours.................. 250.50

Hourly rate*...................................... x $58

Estimated cost to public.......................... $14,529


* Based on a GS-11/step 5 salary for the rest of the United States ($39.40 per hour), $58 rounded to the nearest whole dollar.


  1. Estimated nonrecurring costs. Not applicable.


  1. Estimated cost to the Government.

The Government cost estimates provided in this section are based on consultation with and estimates from Government transportation management experts at DoD, GSA, DOT, and USTRANSCOM. The hourly rate is calculated by applying a 36.25 percent fringe factor and a 12 percent overhead factor to a base hourly rate, and then rounding to the nearest whole dollar. The base hourly rate is derived from the Office of Personnel Management (OPM) 2024 General Schedule (GS) Locality Pay Table for the rest of the United States (“Salary Table 2024-RUS”). The fringe factor is derived from OMB memorandum M-08-13. The overhead factor is derived from the OMB Circular No. A-76 Revised Supplemental Handbook.


TOTAL GOVERNMENT BURDEN


The following is a summary of the total estimated annual Government burden associated with these FAR part 47 provisions and clauses:


Government Burden

Responses

Hours

Cost

FAR 52.247-2

238

119

$5,712.00

FAR 52.247-6

44

44

$3,080.00

FAR 52.247-48

15,846

2646.28

$127,021.54

FAR 52.247-51

400

200

$14,000.00

FAR 52.247-52

200

50

$3,500.00

FAR 52.247-53

9,000

4,500.00

$315,000.00

FAR 52.247-57

62,550

5,191.65

$363,415.50

FAR 52.247-60

27,105

4,526.54

$316,857.80

FAR 52.247-63

300

24.9

$1,444.20

FAR 52.247-64

8,040

667.32

$46,712.40

FAR 52.247-67

180

180

$10,440.00

FAR 52.247-68

8,023

1,339.84

$58,952.96

FAR 47.303 Clauses

216,840

25,370.28

$1,217,773.44

TOTAL

348,766

44,860

$2,483,910


REVIEW REQUIREMENTS


  • FAR 52.247-2, Permits, Authorities, or Franchises. It is estimated that the Government spends 30 minutes reviewing the information provided by offerors.


Total annual responses............................ 238

Estimated hours/response.......................... x 0.5

Estimated total burden/hours...................... 119

Hourly rate....................................... x $48

Estimated cost to Government...................... $5,712


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 52.247-6, Financial Statement. It is estimated that it takes the Government an average of 1 hour to review the financial information provided by the apparently successful offeror.


Total annual responses............................. 44

Estimated hours/response........................... x 1

Estimated total burden/hours....................... 44

Hourly rate........................................ x $70

Estimated cost to Government....................... $3,080


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-48, F.o.b. Destination—Evidence of Shipment. It is estimated that it takes the Government an average of 10 minutes to review the evidence of shipment provided by the contractor.


Total annual responses........................... 15,846

Estimated hours/response......................... x 0.167

Estimated total burden/hours..................... 2,646.28

Hourly rate*..................................... x $48

Estimated cost to Government...................$127,021.54


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  • FAR 52.247-51, Evaluation of Export Offers. It is estimated that it takes the Government 30 minutes to review and evaluate the information on export provided by the offeror.


Total annual responses............................ 400

Estimated hours/response.......................... x 0.5

Estimated total burden/hours...................... 200

Hourly rate*...................................... x $70

Estimated cost to Government...................... $14,000


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-52, Clearance and Documentation Requirements—Shipments to DOD Air or Water Terminal Transshipment Points. It is estimated that it takes the Government 15 minutes to review clearance documentation provided by the contractor.


Total annual responses............................. 200

Estimated hours/response........................... x 0.25

Estimated total burden/hours....................... 50

Hourly rate*....................................... x $70

Estimated cost to Government....................... $3,500


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-53, Freight Classification Description. It is estimated that it takes the Government on average 30 minutes to review a response.


Total annual responses........................... 9,000

Estimated hours/response........................ x 0.5

Estimated total burden/hours..................... 4,500

Hourly rate*..................................... x $70

Estimated cost to Government..................... $315,000


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-57, Transportation Transit Privilege Credits. It is estimated that it takes the Government on average five minutes to consider the privilege credits proposed by the offeror.


Total annual responses........................ 62,550

Estimated hours/response...................... x 0.083

Estimated total burden/hours.................. 5,191.65

Hourly rate*.................................. x $70

Estimated cost to Government.................. $363,415.50


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-60, Guaranteed Shipping Characteristics. It is estimated that it takes the Government on average 10 minutes to evaluate the guaranteed shipping characteristics included in the offer.


Total annual responses........................ 27,105

Estimated hours/response...................... x 0.167

Estimated total burden/hours.................. 4,526.54

Hourly rate*.................................. x $70

Estimated cost to Government.................. $316,857.80


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-63, Preference for U.S.-Flag Air Carriers. It is estimated that it takes the Government on average five minutes to review the voucher information provided by the contractor.


Total annual responses.......................... 300

Estimated hours/response........................ x 0.083

Estimated total burden/hours.................... 24.90

Hourly rate*.................................... x $58

Estimated cost to Government.................... $1,444.20


* Based on a GS-11/step 5 salary for the rest of the United States ($39.40 per hour), $58 rounded to the nearest whole dollar.


  • FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. It is estimated that it takes the Government on average five minutes to review the voucher information provided by the contractor.


Total annual responses......................... 8,040

Estimated hours/response....................... x 0.083

Estimated total burden/hours................... 667.32

Hourly rate*................................... x $70

Estimated cost to Government................... $46,712.40


* Based on a GS-12/step 5 salary for the rest of the United States ($47.22 per hour), $70 rounded to the nearest whole dollar.


  • FAR 52.247-67, Submission of Transportation Documents for Audit. It is estimated that it takes the Government on average one hour to review and audit transportation documents submitted by the contractor with each response.


Total annual responses............................. 180

Estimated hours/response........................... x 1

Estimated total burden/hours....................... 180

Hourly rate*....................................... x $58

Estimated cost to Government.......................$10,440


* Based on a GS-11/step 5 salary for the rest of the United States ($39.40 per hour), $58 rounded to the nearest whole dollar.


  • FAR 52.247-68, Report of Shipment (REPSHIP). It is estimated that it takes the Government on average 10 minutes to review the report of shipment.


Total annual responses......................... 8,023

Estimated hours/response....................... x 0.167

Estimated total burden/hours................... 1,339.84

Hourly rate*................................... x $44

Estimated cost to Government................... $58,952.96


* Based on a GS-8/step 5 salary for the rest of the United States ($29.48 per hour), $44 rounded to the nearest whole dollar.


  • FAR 47.303 Clauses for Standard Delivery Terms. It is estimated that it takes the Government on average 7 minutes to review the documentation provided by the contractor.


Total annual responses........................ 216,840

Estimated hours/response...................... x 0.117

Estimated total burden/hours.................. 25,370.28

Hourly rate*.................................. x $48

Estimated cost to Government.................$1,217,773.44


* Based on a GS-9/step 5 salary for the rest of the United States ($32.56 per hour), $48 rounded to the nearest whole dollar.


  1. Reasons for changes. There are no program changes. The FAR

requirements remain the same. This extension includes adjustments to the public and Government burden estimates based on the following:


Reporting Public Burden

2021

2024

Increase

Responses

256,208

348,766

92,558

Hours

23,098

25,936

2,838

Cost

$1,148,459

$1,509,684

$361,225


The estimated cost per hour is based on use of the current (calendar year 2024) OPM GS wage rates for the rest of the United States.


Where FPDS award data was available, the estimate was based on an average of the data over the three most recent and complete fiscal years (FY21 through FY23).


  1. Publicizing Results. Results will not be tabulated or published.


  1. OMB Not to Display Approval. Approval to not display the expiration date for OMB approval of the information collection is not sought.


  1. Exceptions to "Certification for Paperwork Reduction Submissions." There is no exception to the certification statement.


  1. Surveys, Censuses, and Other Collections that Employ Statistical Methods. Statistical methods are not used in this information collection. A Part B supporting statement is not needed, or required, and therefore was not completed.

File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
File Modified0000-00-00
File Created2024-09-06

© 2024 OMB.report | Privacy Policy