Download:
pdf |
pdfBoundary and Annexation Survey
Partnership Toolbox Pro How-to Guide
Instructions for Participating in the Boundary and Annexation Survey Using the Partnership
Toolbox for ArcGIS Pro
Last updated January 2025.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
i
TABLE OF CONTENTS
Introduction ......................................................................................................................... vi
A.
Key Dates for BAS Respondents ......................................................................................vi
B.
Adjacencies and Legal Disputes .......................................................................................vi
C.
Contact Us ....................................................................................................................... vii
D.
Resources ........................................................................................................................ vii
Chapter 1 Getting Started with the Partnership Toolbox ...................................................... 1
1.1
Submission Requirements ............................................................................................... 1
1.2
Partnership Toolbox Requirements ................................................................................. 1
Chapter 2 Creating A Submission ......................................................................................... 3
2.1
Toolbox Tools Setup......................................................................................................... 3
2.2
Prepare Local Data ........................................................................................................... 4
2.3
Project Setup Tool............................................................................................................ 5
2.3.1 Offline Use ................................................................................................................... 5
2.3.2 Change Types .............................................................................................................. 6
2.3.3 Project Setup Tool ....................................................................................................... 7
2.4
Create Changes Tool (Optional)....................................................................................... 9
Chapter 3 Reviewing and Exporting a Submission .............................................................. 11
3.1
Required Attribute Information..................................................................................... 11
3.2
Large Boundary Corrections .......................................................................................... 13
3.3
Boundary to Feature Relationships ............................................................................... 14
3.4
Corridors and Offsets ..................................................................................................... 15
3.5
CDP and Linear Feature Changes ................................................................................... 16
3.5.1 CDP Changes.............................................................................................................. 16
3.5.2 Linear Feature Changes ............................................................................................. 18
3.6
Attribute Check Tool ...................................................................................................... 20
3.7
Export Submission Tool ................................................................................................. 21
Chapter 4 Troubleshooting Toolbox Issues......................................................................... 23
4.1
Output Geodatabase does not exist or is not supported ............................ 23
4.2
Cannot open lyrx ............................................................................................................ 23
4.3
Cannot zoom to extent of bas_county .......................................................................... 23
4.4
Whole entity of boundary appearing in changes file .................................................... 23
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
ii
4.5
FTP fails .......................................................................................................................... 24
4.6
No module named pandas............................................................................................. 24
4.7
Toolbox is blank ............................................................................................................. 24
4.8
Polygon to Line Tool requires advanced license............................................................ 24
4.9
File not defined .............................................................................................................. 24
4.10 Geo_buff/Road_buff not defined .................................................................................. 25
Chapter 5 Submit Changes to the Census Bureau ............................................................... 26
5.1
Troubleshooting SWIM .................................................................................................. 27
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
iii
LIST OF TABLES
Table 1: Feature Class Field Names Based on Geography Type ..................................................... 5
Table 2: Distinction Between the Types of Changes Allowed in the Project Setup Tool ............... 7
Table 3: Required Attribution by Update Type............................................................................. 12
Table 4: Acceptable Field Inputs for Changes Submitted to BAS ................................................. 12
Table 5: Required Attribution for CDP Changes ........................................................................... 16
Table 6: Required Attribution for Linear Feature Updates........................................................... 19
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
iv
LIST OF FIGURES
Figure 1: Creating an ArcGIS Pro Project ........................................................................................ 3
Figure 2: Partnership BAS Tools Pro Toolbox Expanded Showing Four Tools ................................ 3
Figure 3: NAME Field in the Census Data vs Local Boundary Data ................................................. 4
Figure 4: Appropriate Attribution for MCD or AIANNH Changes ................................................... 4
Figure 5: Project Setup Window for Previously Downloaded Census Bureau Data ....................... 6
Figure 6: Partnership BAS Tools Pro Toolbox with Project Setup Selected .................................... 7
Figure 7: Project Setup Window for Legal Changes........................................................................ 8
Figure 8: View of Project Once Created.......................................................................................... 8
Figure 9: Partnership BAS Tools Pro Toolbox with Create Changes Tool Selected ........................ 9
Figure 10: Create Changes Window for Legal Changes ................................................................ 10
Figure 11: Create Changes Window for Non-Legal Changes ........................................................ 10
Figure 12: Project Geodatabase with Output from Create Changes Tool .................................... 10
Figure 13: Example of Large Boundary Corrections ..................................................................... 14
Figure 14: Example of Small Spatial Corrections .......................................................................... 15
Figure 15: Create Button from the Edit Tab, Features Group ...................................................... 16
Figure 16: Create Features Pane in ArcGIS Pro............................................................................. 17
Figure 17: Example of a Boundary Correction to Gardners Corner CDP ...................................... 18
Figure 18: Partnership BAS Tools Pro Toolbox with Attribute Check Selected ............................ 20
Figure 19: Attribute Check Window for an Incorporated Place Change ...................................... 20
Figure 20: Project Folder Showing an Attribute Check Error CSV File .......................................... 21
Figure 21: Partnership BAS Tools Pro Toolbox with Export Submission Files Selected................ 21
Figure 22: Export Submission Files Window ................................................................................. 22
Figure 23: Example of FTP Failure Message ................................................................................. 24
Figure 24: SWIM Login Screen and Password Reset Link ............................................................. 27
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
v
INTRODUCTION
The Boundary and Annexation Survey (BAS) provides eligible governments, which include tribal,
state, and general-purpose local governments, an opportunity to review the Census Bureau’s
legal boundary data to confirm the Census Bureau has the correct boundary, name, and status
information. BAS also allows participants to review and provide updates to census designated
place (CDP) boundaries and linear features. Maintaining correct boundaries helps the Census
Bureau assign appropriate housing and population counts to each government. Title 13, Section
6, United States Code authorizes this survey.
BAS fulfills the agency’s responsibility as part of the National Spatial Data Infrastructure, for
which the Office of Management and Budget (OMB) Circular A–16 designates the Census
Bureau as the lead federal agency for maintaining national data about legal government
boundaries, as well as administrative and statistical boundaries. BAS supports the geospatial
data steward responsibilities of the Geospatial Data Act, the Evidence Act, OMB E-Gov, the
Federal Geographic Data Committee, Data.gov, GeoPlatform.gov, the National Map, the
Geographic Names Information System, and the Geospatial One-Stop.
The Census Bureau uses the boundaries collected in BAS to tabulate data for various censuses
and surveys including the decennial census, American Community Survey (ACS), and Population
Estimates Program (PEP). It also uses the boundaries collected through BAS to support several
other programs such as Congressional and State Legislative redistricting, the Economic Census,
the Geographically Updated Population Certification Program, and the Special Census program.
A.
Key Dates for BAS Respondents
January 1
Legal boundary changes must be in effect on or before this date to be reported
in the current survey year.
March 1
First BAS deadline–Legal boundary changes returned by this date will be shown
in the ACS and PEP data and in next year’s BAS materials.
May 31
Final BAS deadline–Legal boundary changes returned by this date will be shown
in next year’s BAS materials. If time permits, boundary corrections returned by
this date may also be shown.
B.
Adjacencies and Legal Disputes
The Census Bureau will not make any boundary change that affects adjacent legal governments
without the appropriate documentation. Review any changes that affect adjacent governments
to determine if they are intentional legal changes. If the Census Bureau discovers that an area
of land is in dispute between two or more jurisdictions, the Census Bureau will not make any
changes until the parties come to a written agreement, or there is a documented final court
decision regarding the dispute. To learn more, contact the Census Bureau Legal Office at
1-301-763-2918.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
vi
For disputes involving tribal areas, the Census Bureau must defer to the Office of the Solicitor at
the Department of the Interior for a legal opinion. Often complicated land issues require an
extended period for resolution, and in those cases, the Census Bureau will retain the current
boundary until a legal opinion is issued by the Solicitor's office.
C.
Contact Us
For assistance in preparing the BAS submission or if issues arise with the BAS Partnership
Toolbox, contact the Census Bureau at or 1-800-972-5651. When
emailing , include the following details:
D.
•
BAS ID and Government Name.
•
Geography type.
•
Contact information.
•
Version of ArcGIS Pro in use.
•
Full text of the error message received as a screenshot or text (if applicable).
•
Screenshots of discrepancies (if applicable).
Resources
Additional resources include a technical guide and videos that demonstrate the BAS submission
process. For background on Census Bureau geography and technical details regarding the BAS
submission, change types, and shapefiles, see the BAS Technical Guide at:
. Videos of
recorded demonstrations and informational sessions are available on the BAS website at:
.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
vii
CHAPTER 1
GETTING STARTED WITH THE PARTNERSHIP TOOLBOX
The BAS Partnership Toolbox was created to ease the burden of creating a BAS submission on
BAS and Tribal BAS participants. This toolbox simplifies the update process by automating the
download of data, change creation, sliver removal, attribution formatting and checks, and
exporting files for submission. This allows the Census Bureau to easily process returned BAS
files. This how-to guide will walk participants through all the above steps to create their digital
submission in ArcGIS Pro.
1.1
Submission Requirements
Participation in BAS means that participants will provide the following to the Census Bureau:
1. A shapefile of boundary change polygons based off the current Census Bureau boundary.
Submissions containing only a whole entity boundary shapefile of the current local data will not
be accepted.
2. Legal documentation numbers, authorization types, and effective dates for all legal boundary
changes (annexations and deannexations).
3. For tribal submissions, digital copies of the legal documentation for each requested change
polygon. Acceptable documents include but are not limited to a Federal Register Notice,
acceptance of conveyance and warranty deed, title status report, BIA certification or letter.
4. Current information for the BAS point of contact, the person updating the shapefiles, and the
highest elected official (HEO) or tribal chair (TC) for the government.
1.2
Partnership Toolbox Requirements
Before running these tools, users will need the following:
•
ArcGIS Pro 3.0 or higher (not ArcGIS Desktop).
•
The BAS_Partnership_Toolbox_Pro.zip, which can be downloaded from the Census Bureau
website at:
.
•
The BAS ID for the government being processed. This can be found on the BAS Annual Response
email or online at:
.
•
A shapefile or feature class showing the legal boundary of the government.
o Data in this layer must include the name of the government being processed formatted to
agree with the Census Bureau’s naming convention for the same government as found in
the NAME field or the NAMELSAD field. For minor civil division (MCD) and American Indian /
Alaska Native / Native Hawaiian (AIANNH) changes, only the NAMELSAD field should be
used.
•
Digital copies of the legal documentation to be submitted with the change polygons. This is
required for tribal submissions and requested for all other submissions.
o For tribal changes: acceptable documents include, but are not limited to, a Federal Register
Notice, acceptance of conveyance and warranty deed, title status report, or BIA certification
or letter.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
1
o
•
For all other changes (optional): acceptable documents include, but are not limited to,
ordinances, resolutions, changes to a local or state law, or court rulings.
(Optional) The BAS Partnership Shapefiles, which can be downloaded from the Census Bureau’s
Partnership Shapefiles webpage. Be certain to select the version used for BAS (v2) and not the
other versions that may appear on the page.
o The shapefile download is automated in the Partnership Toolbox, but in instances where
downloads are restricted or internet connectivity is limited, participants may find that predownloading these files is simpler and faster.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
2
CHAPTER 2
CREATING A SUBMISSION
This chapter provides step-by-step instructions for using the BAS Partnership Toolbox to setup
the workspace and create change polygons. For best results, use the toolbox in ArcGIS Pro 3.0
or higher. This toolbox will not work in ArcGIS Desktop.
2.1
Toolbox Tools Setup
After downloading the toolbox from the BAS website, locate the zip file in File Explorer.
1. Unzip the BAS_Partnership_Toolbox_Pro.zip to the C: drive or other preferred working folder.
The folder location does not matter as long as it can be accessed from ArcGIS Pro and is not a
cloud location. Inside there will be a folder called DBAS, containing all the necessary files to start
a submission.
a. Do not attempt to change the file structure inside the DBAS folder. Moving folders or files
from where they are located may cause issues later in the process.
2. Open ArcGIS Pro and select a new Map under the Blank Templates section of the splash screen.
In the Name field, enter the BAS ID for the entity. In the Location field, navigate to, and select
the “…\DBAS\projects” folders. Select the box to Create a new folder for this project if it is not
already selected. (Figure 1).
Figure 1: Creating an ArcGIS Pro Project
3. Once the new project opens, navigate to the Insert tab, select the Toolbox dropdown, then Add
Toolbox. Navigate to the “…\DBAS\setup” folder and select the Partnership BAS Tools toolbox.
4. At this point, expand the Toolboxes folder in the Catalog pane and expand the Partnership BAS
Tools Pro toolbox. Four tools should appear as shown in Figure 2.
Figure 2: Partnership BAS Tools Pro Toolbox Expanded Showing Four Tools
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
3
2.2
Prepare Local Data
Before any change creation work can be done, the local boundary shapefile must contain an
attribute field with the name of the government or governments as they appear in Census
Bureau records (Figure 3 and Figure 4). This includes matching capitalization, spacing, and in
the case of MCDs and AIAs a descriptor of the geography (e.g., township, village, borough, etc.).
If it is a new government or the legal name is changing, it does not need to agree though other
attribution must be updated to reflect this change. Refer to Table 1 to see which feature class
and field to use for each geography type.
Figure 3: NAME Field in the Census Data vs Local Boundary Data
The bas_place layer on the right shows how the Census Bureau NAME field is populated for all the places in
Edgecombe County, NC while the local places data on the left shows how local data may need to be
manipulated to agree with the Census Bureau NAME field.
Figure 4: Appropriate Attribution for MCD or AIANNH Changes
The bas_cousub attribution on the right in the NAMELSAD field shows how the local MUNICIPALI field on the
left should be formatted to ensure that the Create Changes tool works for the MCD changes in Butler County,
PA. The bas_aial attribution appears in a similar way.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
4
Table 1: Feature Class Field Names Based on Geography Type
2.3
GEOGRAPHY TYPE
FEATURE CLASS
FIELD
Incorporated Place
bas_place
NAME
County Subdivision
(MCD)
bas_cousub
NAMELSAD
County
bas_county
NAME
Tribal
bas_aial
NAMELSAD
Project Setup Tool
The Project Setup tool gathers all the BAS partnership shapefile data needed to create changes
from the Census Bureau website, creates an initial change file, and formats the map within the
ArcGIS Pro project (.aprx) for the given BAS ID. Before using this tool, review sections 2.3.1
through 2.3.2 for additional guidance.
2.3.1
Offline Use
There are two ways to use this tool. One that downloads the data from the Census Bureau for
the user (i.e., Data Downloader) and one that ingests a folder with the Census Bureau data
already downloaded. If the data is already downloaded, unzip the downloaded pvs batch zip file
(e.g., pvs_batch_from_) to display the partnership shapefiles zip files
(e.g., partnership_shapefiles_24v2_ and partnership_shapefiles_24v2_). The
Project Setup tool looks for these two partnership_shapefiles zip files when it runs.
To use previously downloaded Census Bureau data, select “No” under the Use Data
Downloader? field and navigate or drag the folder into Path to Zip Files field as shown in Figure
5. Make sure the folder only contains the Census Bureau zip files to ensure there are no future
data issues.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
5
Figure 5: Project Setup Window for Previously Downloaded Census Bureau Data
2.3.2
Change Types
The Project Setup tool allows the user to input a boundary file so that an initial set of changes
can be created at the same time the Census Bureau data is being downloaded. The Census
Bureau recommends using this opportunity to create changes for legal geographies. Available
legal geographies are:
•
Incorporated Place.
•
County Subdivision (MCD).
•
County.
•
Tribal.
If a user does not have changes for a legal geography, they can select the non-legal geography
option(s) they wish to submit. These include:
•
CDP.
•
Linear Features.
If the user has more than one change type for which they want to create changes, they will run
the Project Setup tool and then create additional change feature classes with the Create
Changes tool. Finally, to view what boundary the Census Bureau has on file before making any
changes, select the Just Download My Data option.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
6
2.3.3
Project Setup Tool
Follow the steps below to run the Project Setup tool.
1. In the Partnership BAS Tools Pro toolbox, double-click on the Project Setup tool (Figure 6).
Figure 6: Partnership BAS Tools Pro Toolbox with Project Setup Selected
2. From the Project Setup window (Figure 7), enter the 11-digit BAS ID in the User’s BAS ID field.
This field should automatically populate if the project was setup using the steps laid out in
section 2.1.
3. In the Use Data Downloader? field, select how to access the Census Bureau data:
a. To have the Census Bureau data downloaded automatically, select “Yes” under the Use
Data Downloader? field then proceed to step 5.
b. To use previously downloaded Census Bureau data, select “No” under the Use Data
Downloader? field then proceed to step 4.
4. The Path to Zip Files field will only take an input if No was selected earlier in the Use Data
Downloader? field. Navigate or drag the folder into Path to Zip Files field. Make sure the folder
only contains the Census Bureau zip files to ensure there are no future data issues. Refer to
section 2.3.2 for more guidance.
Note: If an error message is returned when trying to use the automatic download, manually download
the partnership files and try the tool that way. Use the guidance in Chapter 4 for additional
troubleshooting steps. If an error still occurs, contact the Census Bureau using the format laid
out in the Contact Us section.
5. Under the Create Changes For field, choose the type of changes to create from the dropdown
options. Available inputs are listed in Table 2. If a legal geography is selected proceed to step 6.
If a non-legal geography is selected or Just Download My Data is selected, proceed to step 8.
Table 2: Distinction Between the Types of Changes Allowed in the Project Setup Tool
LEGAL GEOGRAPHY
NON-LEGAL GEOGRAPHY
Incorporated Place
CDP
County Subdivision (MCD)
Linear Features
County
Tribal
6. In the Local Boundary File field, enter the path or navigate to the full boundary polygon.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
7
7. For the Name Field in Local Data, type the name of the field (as it appears in the local data in
the Catalog pane) containing the information matching the Census Bureau’s NAME or
NAMELSAD field as appropriate from section 2.2.
8. Once all fields are complete, select OK.
Figure 7: Project Setup Window for Legal Changes
Note: If a non-legal geography type was selected in the Create Changes For field, the last two fields
will be blank and disabled. See section 2.4 for examples.
9. When this tool is complete, there should be reference and changes feature classes (i.e.,
bas__changes_) in the project geodatabase (.gdb), an archive folder
inside the project folder (visible in Figure 20), and a map in the project complete with reference
data and the changes already formatted with suggested symbology (Figure 8).
Figure 8: View of Project Once Created
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
8
Note: The archive folder contains other Census Bureau data that may be useful as well.
10. At this point, there are a few different options for next steps.
a. To create changes, proceed to section 2.4.
b. To begin reviewing the changes, proceed to Chapter 3.
2.4
Create Changes Tool (Optional)
Execute the Create Changes tool to create change files for additional levels of geography. If
changes only exist for one level of geography and they were already made in the previous step,
proceed to Chapter 3.
1. If the local data is not already prepared, refer to section 2.2 before proceeding to create legal
changes. To create changes for a non-legal geography, continue to step 2.
2. Double-click on the Create Changes tool (Figure 9).
Figure 9: Partnership BAS Tools Pro Toolbox with Create Changes Tool Selected
3. To create changes for legal geographies, in the Create Changes window (Figure 10):
a. Enter the 11-digit BAS ID in the User’s BAS ID field if it is not already populated.
b. Under Create Changes For, choose the type of changes to create from the dropdown
options:
c. Incorporated Place.
d. County Subdivision (MCD).
e. County.
f. Tribal.
g. In the Local Boundary File field, enter the path or navigate to the full boundary polygon.
h. For the Name Field in Local Data, enter the name of the field (as it appears in the Catalog
pane) containing the information matching the Census Bureau’s NAME or NAMELSAD field
as appropriate from section 2.2.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
9
Figure 10: Create Changes Window for Legal Changes
4. To create non-legal changes, in the Create Changes window (Figure 11):
a. Enter the 11-digit BAS ID in the User’s BAS ID field.
b. Under Changes Being Processed, choose the type of changes to create from the dropdown
options:
• CDP.
• Linear Features.
Figure 11: Create Changes Window for Non-Legal Changes
5. Select Run at the bottom of the window to execute the tool.
6. When the tool completes, the output is placed in the geodatabase under the submission feature
dataset.
Figure 12: Project Geodatabase with Output from Create Changes Tool
7. Repeat steps for any other levels of geography that need changes created.
Note: The BAS year used in screenshots throughout this document may vary, however, functionality of
the tools or actions being described remain the same.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
10
CHAPTER 3
REVIEWING AND EXPORTING A SUBMISSION
At this point, a review of the created changes is necessary to ensure proper attribution is
contained in each record. This chapter discusses the types of changes to update or remove
from the submission based on current relationships within the Census Bureau data.
1. With editing enabled in the project, open the attribute table for the changes layer(s) to conduct
a line-by-line review of the requested changes.
2. Review each change polygon for the following potential issues:
• Required attribution information (section 3.1).
• Large boundary corrections (section 3.2).
• Boundary-to-Feature Relationships (section 3.3).
• Corridors and Offsets (section 3.4).
3. Edit feature and CDP changes as necessary (section 3.5).
4. Save the edits to the change feature classes.
5. Export the submission (section 3.7) and proceed to Chapter 4.
Note: The Census Bureau will snap boundary changes to any linear feature that is correctly located
within 30 feet of the change. Additionally, changes that are less than 30 feet at their widest
point may not be incorporated into the Master Address File/Topologically Integrated Geographic
Encoding and Referencing (MAF/TIGER) System due to system constraints. For more
information, refer to the BAS Technical Guide at:
.
3.1
Required Attribute Information
It is important to review each change polygon and confirm that the correct attribute
information is included. Without the correct attribute information, the Census Bureau will be
unable to process and incorporate the changes into the MAF/TIGER System.
1. All changes are coded as a ”B” for Boundary Correction by the Create Changes tool. If there are
legal changes in the file, navigate to the area of the change and select the change polygon.
2. Update the required fields for the selected change polygon. Refer to Table 3 for the required
attributes that should be manually updated. Table 4 lists the acceptable values for each
required field and expected values for fields that do not take a specific Census Bureau code.
3. Once the attribution is updated, save the edits, move to the next change polygon, and repeat
the process in steps 1 and 2.
4. Once the known legal changes are complete, review the rest of the boundary changes using the
guidance in sections 3.2, 3.3, and 3.4.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
11
Table 3: Required Attribution by Update Type
UPDATE TYPE
CHNG_TYPE
NAME
EFF_DATE
AUTHTYPE
DOCU
AREA
Annexation/
Addition
✓
✓
✓
✓
✓*
✓*
Deannexation/
Deletion
✓
✓
✓
✓
✓*
✓*
Boundary Correction
✓
✓
✓
Geographic Corridor
✓
✓
✓
Geographic Offset
✓
✓
✓
Disincorporation/
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Remove Entity
New Incorporation/
Add Entity
Name Change
RELATE
Note*: The AREA field is required for submissions in Georgia. The DOCU field is not required for
submissions in Georgia.
Table 4: Acceptable Field Inputs for Changes Submitted to BAS
ATTRIBUTE
FIELD
ATTRIBUTE FIELD
DESCRIPTION
ALLOWABLE
VALUE
ALLOWABLE VALUE
DESCRIPTION
CHNG_TYPE
Type of Area Update
A
Annexation/Addition
CHNG_TYPE
Type of Area Update
D
Deannexation/Deletion
CHNG_TYPE
Type of Area Update
B
Boundary Correction
CHNG_TYPE
Type of Area Update
C
Geographic Corridor
CHNG_TYPE
Type of Area Update
F
Geographic Offset
CHNG_TYPE
Type of Area Update
X
Disincorporation/Remove Entity
CHNG_TYPE
Type of Area Update
E
New Incorporation/Add Entity
CHNG_TYPE
Type of Area Update
G
Name Change
EFF_DATE
Effective date of legal
change
mm/dd/yyyy
Two-digit month, two-digit day,
and four-digit year.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
12
ATTRIBUTE
FIELD
ATTRIBUTE FIELD
DESCRIPTION
ALLOWABLE
VALUE
ALLOWABLE VALUE
DESCRIPTION
AUTHTYPE
Type of Authorization
O
Ordinance
AUTHTYPE
Type of Authorization
R
Resolution
AUTHTYPE
Type of Authorization
L
Local Law
AUTHTYPE
Type of Authorization
S
State Level Action
AUTHTYPE
Type of Authorization
E
Executive Order
(Tribal Submissions Only)
AUTHTYPE
Type of Authorization
C
BIA Certification
(Tribal Submissions Only)
3.2
AUTHTYPE
Type of Authorization
D
Deed (Tribal Submissions Only)
AUTHTYPE
Type of Authorization
X
Other
DOCU
Supporting
documentation number
O-###
R-###
Unique number or code assigned
to the legal document; not
required in the state of Georgia
AREA
Area of update in acres
##.#
Only required in the state of
Georgia
RELATE
Relationship Description
IN
Area is added to the entity.
RELATE
Relationship Description
OUT
Area is removed from the entity.
Large Boundary Corrections
The Census Bureau will not accept large boundary corrections that substantially change the
current boundary of a government without the appropriate legal documentation numbers and
effective dates. These large boundary corrections (Figure 13) may be legal boundary changes
that occurred in the past and were never reported to the Census Bureau.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
13
Figure 13: Example of Large Boundary Corrections
Without the appropriate documentation, the Census Bureau will not accept large boundary corrections.
If a large boundary correction is a result of a previous legal change:
•
Submit the appropriate legal documentation number and effective date (no matter how old), so
the changes may be incorporated into the MAF/TIGER System. Refer to Table 3 and Table 4 and
to the steps in section 3.1 to complete required attribution for legal changes.
•
If legal documentation cannot be provided for any reason, Contact Us to discuss submission
options.
Note: There may be a few instances when large boundary corrections need to be made because of
incorrect digitizing or where the boundary appears in the incorrect location due to other Census
Bureau activities. If unsure how to proceed, Contact Us to discuss submission options.
3.3
Boundary to Feature Relationships
Review all changes to ensure that the correct boundary-to-feature relationships are being
created or maintained. The Census Bureau is aware that many governments base their legal
boundaries on cadastral (parcel-based) right-of-way mapping; however, the Census Bureau
bases maps on spatial data that is topologically integrated (see the BAS Technical Guide at:
). This helps
establish a more accurate population count for governments.
The Census Bureau will not accept boundary corrections that dissolve the current relationship
between an existing boundary and linear feature without specific instruction that the
relationship is incorrect. The Census Bureau will not incorporate any boundary corrections that
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
14
create a 30-foot, or less, gap or overlap between the existing linear feature and boundary into
the MAF/TIGER System. Figure 14 shows an example of changes that will not be accepted.
Figure 14: Example of Small Spatial Corrections
Boundary corrections smaller than 30 feet would dissolve the boundary to feature relationship
with multiple streets. Incorporating these changes would affect the population counts for the
area. Therefore, the Census Bureau will not accept these small, spatial boundary corrections.
If there are changes in the submission that would remove boundary-to-feature relationships,
use the following information to determine if the change should be kept or deleted from the
submission:
3.4
•
Changes that are based on cadastral data and are not legally required to accurately display the
boundary can be deleted from the submission.
•
If the change is along a roadway and must be incorporated, mark it as an offset or corridor.
Refer to section 3.4 to learn how to add corridors and offsets.
•
If the feature is incorrectly located, the change can remain in the submission. Note the incorrect
feature in the JUSTIFY field.
Corridors and Offsets
The Census Bureau does not require places and AIAs to report rights-of-way. Geographic
corridors are not essential to the mission of the Census Bureau and the right-of-way should only
be included if it is crucial to the place or AIA, or if state or local laws require it. For more
information on appropriate uses of corridors and offsets, refer to the BAS Technical Guide at:
.
To add a corridor or offset to the submission:
1. Navigate to the change polygon and select it.
2. Using the Attribute table or the Attribute Window, change the CHNG_TYPE to the appropriate
value. For a corridor, set it to “C” and set it to “F” for an Offset.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
15
3. If this change is due to legal action, provide the AUTHTYPE, DOCU, EFF_DATE, and AREA as
appropriate as well. Information on these required fields can be found in section 3.1.
4. Save the project.
3.5
CDP and Linear Feature Changes
CDPs and linear features may be updated through BAS. The Census Bureau accepts updates to
these areas in a similar manner to legal boundary changes. However, since they are not legal
governments, no documentation or effective dates are required. If changes are made, save the
project often to protect the completed work.
3.5.1
CDP Changes
To create changes to CDPs, make sure to run the Create Changes tool with the CDP option
selected. That action creates an empty feature class called bas__changes_cdp.
Each CDP update must have the required attribution and corresponding change type populated
(refer to Table 5) in the attribute table. The steps below document how to properly update a
CDP layer.
Table 5: Required Attribution for CDP Changes
UPDATE TYPE
CHNG_TYPE
VALUE
CHNG_TYPE
NAME
RELATE
Boundary Correction
B
✓
✓
✓
Delete CDP
X
✓
✓
New CDP
E
✓
✓
Name Change
G
✓
✓
Note: The checkmark (✓) in the table denotes a required field for the four types of CDP changes.
1. From the Edit tab, select the Create button in the Features group (Figure 15). Navigate to the
area to modify, add, or remove a CDP. Make sure the Create Features pane (Figure 16) is open
as it should list all the appropriate types of CDP edits to potentially make.
Figure 15: Create Button from the Edit Tab, Features Group
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
16
Figure 16: Create Features Pane in ArcGIS Pro
2. To modify the shape of an existing CDP, use the built-in editing tools to draw the difference
between the boundaries. Select the Boundary Correction template for these changes and draw
the areas that should be added or removed from the CDP. Once the polygon is complete, update
the following fields in the attribute table:
a. Enter the feature name in the NAME field. Use the identify tool to get the name from the
bas_cdp layer.
b. Complete the RELATE field to designate if the area is being added (IN) or removed (OUT)
from the CDP.
c. Make sure the CHNG_TYPE field has the appropriate designator (B). If it does not, change it
to B.
Note: To paste data into a specific data layer, use the Paste Special option in the Edit tab. This allows
selection of a visible, editable layer to paste into, otherwise the paste action will paste the data
into the same layer from which it was copied.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
17
Figure 17: Example of a Boundary Correction to Gardners Corner CDP
3. To modify the name of an existing CDP:
a. Select the CDP from the bas_cdp layer. Copy and paste it into the
bas__changes_cdp layer.
b. Edit the attributes for the pasted change. Enter a “G” in the CHNG_TYPE field and enter the
new name in the NAME field.
4. To add a new CDP:
a. Using the built-in ArcGIS Pro editing tools, draw the new boundaries using the New CDP
template.
b. Edit the attributes for the new change. Enter the new name in the NAME field. Enter an ”E”
in the CHNG_TYPE field if it is not already there.
5. To mark a CDP for deletion from Census Bureau data:
a. Select the CDP from the bas_cdp layer. Copy and paste it into the
bas__changes_cdp layer.
b. Edit the attributes for the pasted change. Enter an “X” in the CHNG_TYPE field.
3.5.2
Linear Feature Changes
The Census Bureau will accept linear feature changes along with a regular BAS submission. To
make linear feature changes, make sure to run the Create Changes tool with Linear Features
selected. That tool creates an empty feature class called bas__changes_ln. There
are multiple valid approaches to populating this layer with appropriate change data. Since these
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
18
would include potential updates to local data sources, we cannot say which would be most
appropriate for each individual user.
Each linear feature update must have the required attributes and corresponding change type
populated as detailed in Table 6. If the correct attribution is not provided, the Census Bureau
will not make the correction for this BAS cycle. The steps below document how to properly
update the linear feature layer.
Table 6: Required Attribution for Linear Feature Updates
UPDATE
TYPE
CHNG_TYPE
CHNG_TYPE
TLID
Add Feature
AL
✓
Delete
Feature
DL
✓
✓
Rename
Feature
CA
✓
✓
Recode
Feature
CA
✓
✓
FULLNAME
MTFCC
✓
✓
VALUE
✓
✓
Note: The checkmark (✓) in the table denotes required fields for the linear feature update types.
1. Three possible methods for adding lines include:
•
Loading the data (with or without a query) into the changes feature class so that individual
fields can be mapped into the Census Bureau requested schema.
•
Tracing the local data source or create streets from imagery using the appropriate
bas__changes_ln template to create new records.
•
Copying and pasting data from the local streets data source.
2. To add linear features, modify the attribution for the features using the preferred editing
method:
•
Enter ”AL” in the CHNG_TYPE field (if it is not already populated) and enter the appropriate
MAF/TIGER Feature Class Code in the MTFCC field. If the feature has a name, enter the
name in the FULLNAME field.
•
If this is a new street (MTFCC starts with S), provide the name of the street in the
FULLNAME field.
3. To modify or delete lines, copy and paste the records from the bas_edges feature class to
change. This preserves the TIGER/Line ID (TLID) in the TLID field.
4. If a feature that does not exist is in the Census Bureau’s MAF/TIGER System, mark the feature
for deletion by entering ”DL” in the CHNG_TYPE field.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
19
5. If a feature is in the incorrect location in the Census Bureau’s MAF/TIGER System, mark the
feature for deletion and re-add it in the correct location using the steps laid out above. Only do
this work if the feature is very far off or is in the wrong position relative to boundaries or other
features.
6. If a feature has an incorrect name and/or MTFCC, enter “CA” in the CHNG_TYPE field. Populate
the correct MTFCC in MTFCC and/or the correct name in FULLNAME.
3.6
Attribute Check Tool
This tool is used to verify that there are no inconsistencies with the data included in the
submission. Run this tool during or after change polygons have been reviewed for spatial
accuracy to produce a report of attribution errors. It can be run for all levels of geography that
have changes since it is run on each individual change file.
1. Double-click on the Attribute Check tool.
Figure 18: Partnership BAS Tools Pro Toolbox with Attribute Check Selected
2. In the Attribute Check window (Figure 19):
a. The Change File should be the change file located within the submission feature dataset for
which to generate a report.
b. In Geography Type, choose the type of geography being worked on from the dropdown. The
same options as the Create Changes tool are available here.
3. The last input is the optional check box for ”Includes Changes in Georgia”. This box only needs
to be checked if responding in the state of Georgia.
Figure 19: Attribute Check Window for an Incorporated Place Change
4. Select Run at the bottom of the window to execute the tool.
5. There should now be a text file in the working folder called _errors.csv containing all
the discrepancies identified in the change file that still need to be fixed (Figure 20).
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
20
Figure 20: Project Folder Showing an Attribute Check Error CSV File
6. Correct any attribution errors identified in the error file. Use the tables in the previous sections
to assist in correcting the errors that appear in the error CSV file.
3.7
Export Submission Tool
After conducting a review of the changes file and the attribute error report, the finalized
changes may be exported for submission to the Census Bureau using this tool. This tool can also
be used to provide updated contact information with the submission.
Note: This tool does not submit the changes, it just makes a file for submission. Follow steps listed in
Chapter 5 to submit the changes through the Secure Web Incoming Module (SWIM).
1. Double-click on the Export Submission Files tool.
Figure 21: Partnership BAS Tools Pro Toolbox with Export Submission Files Selected
2. In the Export Submission Files tool window:
a. Enter the 11-digit BAS ID into the User’s BAS ID field.
b. Parcel data can be included as supplemental information in the Parcels field. This is an
optional field that can be left blank.
c. Under Additional Files, drag in or navigate to any additional files to be included in the
submission. This can include streets data, maps, legal documentation, or any other helpful
supporting data. This is an optional field that can be left blank. There is no need to add the
changes layers here as the tool will include them automatically based on the BAS ID.
d. For BAS Contact, Entity Name, Contact Title or Department Name, Address, Email, and
Phone Number, include contact information updates for the Census Bureau. These fields
can be left blank if there are no updates. If someone other than the official BAS Contact
prepared the submission, include that contact person’s information.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
21
Figure 22: Export Submission Files Window
3. Select Run at the bottom of the window to execute the tool.
4. When the tool completes, a new browser window will open and load the SWIM webpage. The
zip file containing the submission will be located inside the BAS ID folder and named
BAS__return.zip.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
22
CHAPTER 4
TROUBLESHOOTING TOOLBOX ISSUES
This chapter identifies some of the common errors that have been reported and details how to
proceed and/or resolve them.
4.1
Output Geodatabase does not exist or is not supported
This is the most common error users receive. Below are several options to resolve this issue.
1. Confirm that all the steps in section 2.1 were followed.
2. Remove any spaces from the file path. Esri does not support spaces in file paths or file names so
remove them as often as possible when running geoprocessing tools.
3. Confirm there are no unsaved edits to the geodatabase in the project. This will lock the
geodatabase for any geoprocessing tasks.
4. Run the tools from a local drive (C:\) instead of a network or cloud location. ArcGIS Pro can
encounter problems when working on shared network drives or mapped locations.
5. Confirm the DBAS folder contains the project and setup folder and that the BAS ID folder is
within the project folder. The file structure, as originally downloaded, needs to be maintained
for the tools to work properly.
6. Disable any organization settings in ArcGIS Pro to start any new map with a customized
template map. This can cause pathing issues.
7. Provide the full text of the error message to help the Census Bureau troubleshoot the issues.
4.2
Cannot open lyrx
ERROR 000229: Cannot open …\DBAS\setup\lyrs\template_changes_incplace.lyrx means the
lyr file from the \DBAS\setup\lyrs folder must be manually imported. There should be a lyr file
that has the same name as the failed .lyrx file to use. Otherwise, the changes have been created
and are ready to update.
4.3
Cannot zoom to extent of bas_county
If the following error appears, AttributeError: 'NoneType' object has no attribute 'camera',
changes have been created and the project is ready; however, ArcGIS Pro encountered an error
when trying to zoom to the area of interest. Users can manually zoom to the area by rightclicking on the bas_county layer and selecting Zoom to.
4.4
Whole entity of boundary appearing in changes file
This occurs when the input NAME or NAMELSAD information does not match up with any
records in the Census Bureau data. Confirm all capitalization, spacing, and naming is consistent
with what the Census Bureau has in its data unless a name change is necessary. Refer to section
2.2 for more information.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
23
4.5
FTP fails
An error like the one below may occur due to network settings or firewall restrictions. In this
occurs, download the partnership shapefiles from the BAS website and use the offline mode of
the toolbox as described in section 2.3.1.
Figure 23: Example of FTP Failure Message
4.6
No module named pandas
ArcGIS Pro includes a module named pandas and the Attribute Check tool uses it. If this error
occurs, skip this tool and the Census Bureau will check the attributes upon receipt of the
submission.
4.7
Toolbox is blank
When adding the toolbox to the aprx, double-clicking on the toolbox will cause it to appear
blank. Instead, use the left-button of the mouse to click once on the toolbox to select it, then
select Add. The toolbox should now appear in the Catalog pane.
4.8
Polygon to Line Tool requires advanced license
Previous versions of the toolbox used a tool that required an Advanced License. Newer versions
should only require a Standard License to run. Skip this step if the appropriate license is not
available. If this error still occurs, update to the newest version from the BAS website.
4.9
File not defined
The NameError: name ‘__file__’ is not defined message was resolved in a newer release of the
toolbox. Update to the newest version of the toolbox available on the BAS website.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
24
4.10 Geo_buff/Road_buff not defined
This error was resolved in a newer release of the toolbox. Update to the newest version of the
toolbox available on the BAS website.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
25
CHAPTER 5
SUBMIT CHANGES TO THE CENSUS BUREAU
All participants must use the SWIM to submit their changes to the Census Bureau. Due to
security requirements, the Census Bureau cannot accept submissions through File Transfer
Protocol, email, or any protocol other than the SWIM site.
To upload and transmit update files to the Census Bureau, first access the SWIM user’s account.
1. Open a web browser window and enter the SWIM URL: .
SWIM runs on the two most recent versions of each of these major browsers:
•
•
•
•
Microsoft Edge®
Google Chrome®
Mozilla Firefox®
Apple Safari®
2. Users who already have a SWIM account should proceed to Step 4 to log in.
3. Users who do not have a SWIM account should select ”Register Account”.
a. Enter the 12-digit token provided by the Census Bureau.
b. Create a password following the five criteria below:
• Username and password are case sensitive.
• It must be at least eight characters in length.
• It must have at least one upper case character.
• It must have at least one lower case character.
• It must have at least one number.
• It must have at least one special character (valid characters are: #, !, $, &, ?, ~).
c. Complete the registration information form.
4. Log in to SWIM using the user’s email address and password.
5. Upload a BAS submission:
a.
b.
c.
d.
e.
f.
g.
h.
Select the “Start New Upload” button.
Select the “BAS” radio button.
Select the “State” radio button for Entity type.
Select the State.
Choose the “+ Add File” button.
Select the .zip file to upload.
Double-click on the .zip file to upload. Add additional .zip files in the same manner.
Add any additional information to the Comments field.
6. Choose “Next”. A “Thank You” screen appears.
7. Logout of SWIM.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
26
5.1
Troubleshooting SWIM
For those having trouble accessing their SWIM account, here are some tips:
•
SWIM email addresses and password are case-sensitive.
•
Users who have forgotten their password may reset it by using the “Forgot your password?” link
on the login page. Follow the prompts to enter the case-sensitive email address and provide the
security answer. If the security answer is correct, SWIM sends a password reset link to the email
account to use to reset the password. Once logged into SWIM, users can modify their password
and security answer by selecting the ”Change Security” link at the top, right side of the page.
Figure 24: SWIM Login Screen and Password Reset Link
•
Users that cannot recover their password through the “Forgot your Password?” link should
email with the subject line “SWIM Account Assistance” with a brief
description of the issue.
•
SWIM accounts are specific to the user, not to the government, so do not share a SWIM account
between multiple users. Governments may always request another account for a new BAS
contact.
•
If a user has an existing SWIM account through another geographic partnership program such as
Local Update of Census Addresses (LUCA) operation or the Participant Statistical Areas Program
(PSAP), they may use that same account for BAS. There is no need to create another account.
U.S. Census Bureau
Boundary and Annexation Survey (BAS) Partnership Toolbox Pro How-to Guide
27
| File Type | application/pdf |
| File Title | BAS Partnership Toolbox Pro How-to Guide |
| Author | U.S. Census Bureau |
| File Modified | 2024:08:21 10:22:01-05:00 |
| File Created | 2024:08:21 10:21:36-05:00 |