Reporting and Recordkeeping for Digital Certificates

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DEA-254 CSOS Certificate Application Registrant List Addendum	Form and Instruction	Modified	Available
Form DEA-253 CSOS Power Of Attorney Certificate Application	Form and Instruction	Modified	Available
Form DEA-252 CSOS Principal Coordinator/Alternate Coordinator Certificate Application	Form and Instruction	Modified	Available
Form DEA-251 Reporting and Recordkeeping for Digital Certificates	Form and Instruction	Modified	Repair queued
NEW DEA732 NPRM Supporting Statement_11_1_2024.docx	Supporting Statement A	Uploaded 2024-11-01	Available
NEW DEA732 NPRM Supporting Statement_11_1_2024.docx	Supporting Statement A	Uploaded 2024-11-01	Repair queued
CSOS2.0-UI-Enroll-Revoke-Flow-20210611-v01.pdf	Supplementary Document	Uploaded 2024-11-01	Available
CSOS2.0-UI-Enroll-Revoke-Flow-20210611-v01.pdf	Supplementary Document	Uploaded 2024-11-01	Repair queued
21 USC 828.pdf	Supplementary Document	Uploaded 2019-04-22	Repair queued
21 USC 828.pdf	Supplementary Document	Uploaded 2019-04-22	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
12346	Reporting and Recordkeeping for Digital Certificates	Form and Instruction	Modified	CSOS Certificate Application Registrant List Addendum
12346	Reporting and Recordkeeping for Digital Certificates	Form and Instruction	Modified	CSOS Power Of Attorney Certificate Application
12346	Reporting and Recordkeeping for Digital Certificates	Form and Instruction	Modified	CSOS Principal Coordinator/Alternate Coordinator Certificate Application
12346	Reporting and Recordkeeping for Digital Certificates	Form and Instruction	Modified
12346	Reporting and Recordkeeping for Digital Certificates	Instruction	Modified

ICR Details

OMB Control No: 1117-0038	ICR Reference No: 202410-1117-004
Status: Historical Inactive	Previous ICR Reference No: 202207-1117-003
Agency/Subagency: DOJ/DEA	Agency Tracking No:
Title: Reporting and Recordkeeping for Digital Certificates
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Comment filed on proposed rule and continue	Conclusion Date: 01/14/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 11/04/2024
Terms of Clearance: OMB files this comment in accordance with 5 CFR 1320.11( c ). This OMB action is not an approval to conduct or sponsor an information collection under the Paperwork Reduction Act of 1995. This action has no effect on any current approvals. If OMB has assigned this ICR a new OMB Control Number, the OMB Control Number will not appear in the active inventory. For future submissions of this information collection, reference the OMB Control Number provided. OMB is filing comment on this proposed collection in accordance with 5 CFR 1320. Should PHMSA decide to issue a final rule with this collection, PHMSA is reminded to follow the procedures in 5 CFR 1320. In addition, PHMSA is reminded that 5 CFR 1320 requires agencies to submit to OMB collections associated with proposed rules no later than the date the proposed rule publishes.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2025	36 Months From Approved	01/31/2026
Responses	93,516	0	93,516
Time Burden (Hours)	187,032	0	187,032
Cost Burden (Dollars)	16,393,355	0	16,393,355

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Abstract: The DEA collects information in regards to reporting and recordkeeping for digital certificates. The application for a digital certificate is required to ensure that the person applying for the certificate is either a DEA registrant or someone who has power of attorney from a DEA registrant to sign orders for Schedule I and II substances. The DEA Certification Authority uses the information to verify the person’s identity and eligibility to hold a DEA-issued digital certificate.

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Authorizing Statute(s): US Code: 21 USC 828 Name of Law: Controlled Substances Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1117-AB79	Proposed rulemaking	88 FR 7033	02/02/2023

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Reporting and Recordkeeping for Digital Certificates	DEA-251, DEA-252, DEA-253, DEA-254	CSOS Principal Coordinator/Alternate Coordinator Certificate Application ,   CSOS Power Of Attorney Certificate Application ,   CSOS Certificate Application Registrant List Addendum

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Changes in the annual burden estimate is the result of the decreases in the expected time to complete the new applications or renewals using online portal. The estimated required time to complete a new application and a renewal is 1.75 hours and 0.25 hours respectively compared to 3 hours and 1.5 hours using paper application. The change in requested cost burden is due to change in methodology. The 2022 annual cost burden was based on the labor burden calculated in section 12; whereas, the new requested annual cost burden is based on the annual cost burden in section 13. The table below summarizes the changes since the last renewal of the collection of this information.

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Annual Cost to Federal Government: $5,521,909

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/04/2024

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