Needs Assessment Survey for the National Center for Early Childhood Development, Teaching, and Learning's (NCECDTL's) Training and Technical Assistance Offerings

Coaches & Education Leaders Needs Assessment 2023

3
Thank you for your willingness to participate in this survey for coaches and education leaders! This data is
being collected to inform future work and supports that will be offered by the National Center on Early
Childhood Development, Teaching, and Learning. Your honest feedback is extremely important to us.
We expect this survey will take about 20 minutes to complete. Your responses will be kept anonymous. If
you wish to participate, please click the "Next" button or ">>" icon below to continue.

125
THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN:
The purpose of this information collection is to determine the success of TTA offerings, to improve the responsiveness of TTA offerings to group needs, and to inform continuous quality
improvement of future TTA efforts. Public reporting burden for this collection of information is estimated to average approximately 20 minutes per response, including the time for reviewing
instructions, gathering and maintaining the data needed, and reviewing the collection of information.
This is a voluntary collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the
Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. If you have any comments on this collection of information, please contact Kate Brunick at
[email protected].
OMB Control Number:
Expiration Date:

0970-0531

9/30/2025

Page exit logic: Skip / Disqualify Logic
IF: #1 Question "What is your current role?" is one of the following answers ("I have another role not
listed here.") THEN: Disqualify and display:
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Show/hide trigger exists.
4
What is your current role? *
I am a coach.
I am an education manager/leader.
I serve in another role that directly supports coaches.
I have another role not listed here.

5

Which trainings have you participated in within the last 5 years?
(Please select all that apply.)

Practice-Based Coaching Training Institute (PBCTI)
iPD Practice-Based Coaching course
Teachers Learning and Collaborating (TLC) training
Practice-Based Coaching Leadership Academy (PBCLA)
Practice-Based Coaching Implementation Academy (PBCIA)
Other (please specify)

None of the above

6
How familiar are you with the PBC Coach Competencies?
I have never heard of the PBC Coach Competencies
I have heard of, but never used, the PBC Coach Competencies
I use the PBC Coach Competencies occasionally
I use the PBC Coach Competencies frequently

36
Do you currently use the Head Start Coaching Companion? *
Yes
No

Show/hide trigger exists. Hidden unless: #1 Question "What is your current role?" is one of the
following answers ("I am a coach.","I am an education manager/leader.","I serve in another role that
directly supports coaches.")
123
We plan to host an in-person event for coaches and those who support coaches in 2024. Would you
potentially be interested in attending this in-person event?
Yes

No

Hidden unless: #5 Question "We plan to host an in-person event for coaches and those who support
coaches in 2024. Would you potentially be interested in attending this in-person event?" is one of the
following answers ("Yes")
124
Which months in 2024 would you be most likely to attend an in-person event for coaches and staff who
support coaches?
(Please select all that apply.)

May
June
July
August
September

Page entry logic:
This page will show when: #1 Question "What is your current role?" is one of the following answers ("I
am a coach.")

8
How many years have you been a coach?
Less Than 1 Year
1 - 2 Years
3 - 4 Years
5 - 10 Years
10 Years or More

Must be numeric Whole numbers only Positive numbers only Max character count = 3
9
How many coachees do you currently support?
(If you're not sure of the exact number, please give us your best
estimate.)

Show/hide trigger exists.
11

Do you currently serve in any other roles in addition to being a coach (e.g. teacher, content manager, etc.)?
Yes (please specify)

No

Min = 0 Max = 100
Hidden unless: #9 Question "Do you currently serve in any other roles in addition to being a coach
(e.g. teacher, content manager, etc.)?" is one of the following answers ("Yes (please specify)")
10
What percentage of your time is spent on coaching duties/activities?

None (0%)

Show/hide trigger exists.
12
In which settings do you currently provide coaching to education staff?
(Please select all that apply.)

Center-based Head Start
Center-based Early Head Start
Home-based Head Start
Home-based Early Head Start
Family Child Care
Other (please specify):

126
Do you work in Region XI or XII?
Region XI (American Indian & Alaska Native)
Region XII (Migrant Seasonal Head Start)
Neither of these
I'm not sure

All (100%)

57
Please rate your experience with the following coaching focus areas:
Experience Level

Approaches to learning

None
Low
Moderate
High

Social and emotional development

None
Low
Moderate
High

Classroom and learning environments

None
Low
Moderate
High

Language and literacy

None
Low
Moderate
High

Cognition (including math and
sciences)

None
Low
Moderate
High

Perceptual, motor, and physical
development

None
Low
Moderate
High

Curriculum fidelity

None
Low
Moderate
High

73

Please rate your experience with the following coaching delivery methods:
Experience Level

Expert coaching

None
Low
Moderate
High

Together Learning and Collaborating
(TLC)

None
Low
Moderate
High

Peer coaching

None
Low
Moderate
High

Self coaching

None
Low
Moderate
High

On-site coaching

None
Low
Moderate
High

Distance coaching

None
Low
Moderate
High

21

What experience do you have with the following professional development (PD) supports?
I currently
receive this
PD support.

I want to receive this PD
support but do not
currently receive it.

I am not
interested in
this type of
support.

Support from my supervisor
Coaching from a peer
Coaching from an expert
Self-coaching
Ongoing training within my program
Community of practice (COP) within
my program
Community of practice (COP) within
my Region

Page entry logic:
This page will show when: #1 Question "What is your current role?" is one of the following answers ("I
am a coach.")

Min = 0 Max = 10
29

Please indicate the degree to which you face challenges in the following areas related to the Components
of PBC:
Not at all challenging (0) Moderately challenging
(5)
0

1

Developing
a
collaborative
partnership
with
coachees
Using needs
assessment
data to
identify
goals
Developing
measurable,
observable
goals with
coachees
Collecting
appropriate
data during
focused
observations
Supporting
reflection on
goal
progress by
coaches
Using data
to prepare
for reflection
and
feedback
meetings
Providing
supportive
and/or
constructive
feedback to
coachees

Min = 0 Max = 10
30

2

3

4

5

6

Extremely challenging
(10)
7

8

9

10
Not
Applicable

Not
Applicable

Not
Applicable

Not
Applicable

Not
Applicable

Not
Applicable

Not
Applicable

Please indicate the degree to which you face challenges in the following areas related to coaching
strategies:
Not at all challenging (0) Moderately challenging
(5)
0

1

Identifying
or providing
resources to
coachees

2

3

4

5

6

Extremely challenging
(10)
7

8

9

10
Not
Applicable

Providing
data-based
feedback

Not
Applicable

Providing
video-based
feedback

Not
Applicable

Providing
side-by-side
support (e.g.
verbal or
gestural
cues)
Facilitating
problemsolving
discussions
Using roleplay
Providing
video
examples
Modeling
practices
Supporting
environmental
arrangement
Graphing
data to
support
feedback
Time
management

Min = 0 Max = 10
31

Not
Applicable

Not
Applicable

Not
Applicable
Not
Applicable
Not
Applicable
Not
Applicable
Not
Applicable

Not
Applicable

Please indicate the degree to which you face challenges in the following areas related to coachees,
children, and families:
Not at all challenging (0) Moderately challenging
Extremely challenging
(5)
(10)
0

1

Supporting
coachees to
work with,
and
consider the
cultures of,
children and
families
(including
linguistic
diversity)

2

3

4

5

6

7

8

9

10
Not
Applicable

Supporting
coachees to
work with
children with
disabilities

Not
Applicable

Coaching
classroom
teaching
teams

Not
Applicable

Coaching
resistant
coachees

Not
Applicable

Min = 0 Max = 10
32

Please indicate the degree to which you face challenges in the following areas related to technology:
Not at all challenging (0) Moderately challenging
(5)
0

1

2

3

4

5

6

Extremely challenging
(10)
7

8

9

10

Technology
to
implement
coaching
(e.g., video
recording,
virtual
meetings/Zoom)

Not
Applicable

Supporting
coachees to
use
technology

Not
Applicable

Technology
to track
coaching
activities

Not
Applicable

Min = 0 Max = 10
Hidden unless: #11 Question "In which settings do you currently provide coaching to education staff?
(Please select all that apply.)" is one of the following answers ("Home-based Head Start","Home-based Early Head
Start")
33
Please indicate the degree to which you face challenges in the following areas related to coaching home
visitors:
Not at all challenging (0) Moderately challenging
Extremely challenging
(5)
(10)
0
Developing
a
collaborative
partnership
with families
Conducting
focused
observations
in the home

35

1

2

3

4

5

6

7

8

9

10
Not
Applicable

Not
Applicable

What are the most rewarding parts of being a
coach?

Page entry logic:
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am an education manager/leader.","I serve in another role that directly supports coaches.")

Hidden unless: #1 Question "What is your current role?" is one of the following answers ("I serve in
another role that directly supports coaches.")
122
What is your current
role?

Hidden unless: #1 Question "What is your current role?" is one of the following answers ("I am an
education manager/leader.")
81
How many years have you been an education
leader?
Less Than 1 Year
1 - 2 Years
3 - 4 Years
5 - 10 Years
10 Years or More

Hidden unless: #1 Question "What is your current role?" is one of the following answers ("I serve in
another role that directly supports coaches.")
121
How many years have you been in your current
role?
Less Than 1 Year
1 - 2 Years
3 - 4 Years
5 - 10 Years
10 Years or More

82
Which settings do you currently support?
(Please select all that apply.)

Center-based Head Start
Center-based Early Head Start
Home-based Head Start
Home-based Early Head Start
Family Child Care
Other (please specify):

127
Do you work in Region XI or XII?
Region XI (American Indian & Alaska Native)
Region XII (Migrant Seasonal Head Start)
Neither of these
I'm not sure

Must be numeric Whole numbers only Positive numbers only Max character count = 3
83
How many coaches do you currently support?
(If you're not sure of the exact number, please give us your best
estimate.)

84

Which of these data sources are you using to identify supports for coaches?
(Please select all that apply.)

Anecdotal data (i.e. what my coaches tell me they need)
Information from coaching logs or coach reports
Observed coach fidelity (i.e. listening or watching a coaching session)
Other (please specify)

Other (please specify)

I do not use coaching data for this purpose.

85
Which of these supports do you provide to coaches?
(Please select all that apply.)

Training on coaching
Training on effective practices
Coaching
Communities of Practice (COPs)
Reflective Supervision
Other (please specify)

None of these

86

Which of these supports do you need to provide support to coaches?
(Please select all that apply.)

Training on PBC
Training on coaching practices
Training on coaching support strategies
Training on how to review data to guide coaching
Training on how to run an effective Community of Practice
Additional iPD course offerings
Other (please specify)

Other (please specify)

Not Sure

87
What are the areas of needed development or improvement in your program related to coaching?
(Please select all that apply.)

Data analysis to identify program needs/practices for coaching
Fiscal guidance
Staff buy-in
PBC Implementation Team / Teaming resources at a program level
Other (please specify)

119
What is the most rewarding part of supporting coaches in your
work?

Show/hide trigger exists.
88
How familiar are you with the National Center on Early Childhood Development, Teaching and Learning
(NCECDTL) Coaching Corner webinar series?
I've never heard of Coaching Corner
I have heard of Coaching Corner, but never watched it
I have seen fewer than 3 episodes of Coaching Corner
I have seen between 3 and 5 episodes of Coaching Corner
I have seen more than 5 episodes of Coaching Corner

Hidden unless: (#1 Question "What is your current role?" is one of the following answers ("I am an
education manager/leader.") AND #33 Question "How familiar are you with the National Center on Early
Childhood Development, Teaching and Learning (NCECDTL) Coaching Corner webinar series?" is one of
the following answers ("I have heard of Coaching Corner, but never watched it","I have seen fewer than 3
episodes of Coaching Corner","I have seen between 3 and 5 episodes of Coaching Corner","I have seen
more than 5 episodes of Coaching Corner"))
89
Have you encouraged the coaches you work with to view the Coaching Corner webinars?
Yes

No

Min = 0 Max = 10
Hidden unless: (#1 Question "What is your current role?" is one of the following answers ("I am a
coach.") AND #33 Question "How familiar are you with the National Center on Early Childhood
Development, Teaching and Learning (NCECDTL) Coaching Corner webinar series?" is one of the
following answers ("I have seen fewer than 3 episodes of Coaching Corner","I have seen between 3 and 5
episodes of Coaching Corner","I have seen more than 5 episodes of Coaching Corner"))
90
How applicable is the content of Coaching Corner to your coaching experience?

Not at all
applicable

Extremely
applicable

Show/hide trigger exists. Hidden unless: #33 Question "How familiar are you with the National Center
on Early Childhood Development, Teaching and Learning (NCECDTL) Coaching Corner webinar series?"
is one of the following answers ("I have seen fewer than 3 episodes of Coaching Corner","I have seen
between 3 and 5 episodes of Coaching Corner","I have seen more than 5 episodes of Coaching Corner")
91

Would you recommend Coaching Corner to others?
Yes

No

Hidden unless: #36 Question "Would you recommend Coaching Corner to others?" is one of the
following answers ("Yes")
92
What about Coaching Corner makes you want to recommend it to
others?

Hidden unless: #36 Question "Would you recommend Coaching Corner to others?" is one of the
following answers ("No")
93
What factors prevent you from wanting to recommend Coaching Corner to
others?

Page entry logic:
This page will show when: #4 Question "Do you currently use the Head Start Coaching
Companion?" is one of the following answers ("Yes")

94
How long have you been using Head Start Coaching Companion?
Less than 1 year
1 - 2 Years
3 - 4 Years
5 years or more

95

In an average month, how often do you use the Head Start Coaching Companion?
Less than once per month
About once per month
About once every two weeks
About once per week
About 2-3 times per week
Almost every day

96
Who initiated your use of Head Start Coaching Companion?
Me
My supervisor/admin (e.g. program director, CEO, manager)
Other (please specify)

Not Sure

97

Please rate the ease of your experience with the following parts of Head Start Coaching Companion:
Somewhat
Difficult

Very
Difficult

(I have

(I had many

Very
Easy

Somewhat
Easy

experienced

issues and

(I had a few issues

issues,

questions

(I had little or

or questions, but

some of which

where I needed

no problems)

they were resolved)

were not resolved)

support)

Registering for an account
Logging into HSCC through
the ECLKC
Navigating the site
Creating a goal and PBC
cycle
Engaging with and
completing components of
the PBC cycle (e.g. action
steps)
Accessing resources from
the resource library
Uploading a video or audio
file
Communicating with my
coach and team

105
What challenges do you face to using the Head Start Coaching Companion?
(Please select all that apply.)

I feel unfamiliar or uncomfortable navigating the platform
I have difficulty accessing the platform altogether
I don't have time to integrate the platform into my daily practices
I don't have the support or resources I need to learn about the platform
Other (please specify):

107

Not Sure
/
Not
Applicable

What resources or supports would best support you in using the Head Start Coaching Companion?
(Please select all that apply.)

More written information about the HSCC on the ECLKC
Short video tutorials or how-to clips
Longer instructional videos that cover comprehensive use of the platform
Interactive webinars/live demos
In-person tutorials at events
Other (please specify):

None of these would be helpful for me

110
The Head Start Coaching Companion was designed to be flexible, meaning users can use the platform in
the ways that best suit their needs. From your perspective, which of the following best describes your
experience using the Head Start Coaching Companion?
The site is too flexible. I wish it was more structured
The site is just right. I like that I can pick and choose which features to use based on
my needs and goals.
The site is not flexible enough. I wish it was less structured.

109
Do you use any additional tools other than Coaching Companion to guide your professional development
or track your instructional goals?
No
Yes (please specify):

108

What, if any, remaining questions do you have about Head Start Coaching
Companion?

Page entry logic:
This page will show when: #4 Question "Do you currently use the Head Start Coaching
Companion?" is one of the following answers ("No")

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The Head Start Coaching Companion is a video-sharing and coaching-feedback application for early care
and education staff and providers offered by the National Center on Early Childhood Development,
Teaching, and Learning (NCECDTL). This application is designed to be flexible and to help coaches,
coachees, and peer-coaching teams work together, even between coach visits or from a distance. With the
Head Start Coaching Companion, users can share video files, ask questions, exchange feedback, and
develop individualized coaching plans that support quality teaching and positive outcomes for young
children.

Show/hide trigger exists.
113
You told us earlier that you do not currently use Head Start Coaching Companion. Have you ever used it?
I had never heard of the Head Start Coaching Companion before taking this survey.
I've heard of the Head Start Coaching companion before, but I'venever used it.
I have previously used the Head Start Coaching Companion, but I stopped using it.

Hidden unless: #47 Question "You told us earlier that you do not currently use Head Start Coaching
Companion. Have you ever used it?" is one of the following answers ("I have previously used the Head
Start Coaching Companion, but I stopped using it.")
114

What challenges did you face to using the Head Start Coaching Companion?
(Please select all that apply.)

I felt unfamiliar or uncomfortable navigating the platform
I had difficulty accessing the platform altogether
I didn't have time to integrate the platform into my daily practices
I didn't have the support or resources I needed to learn about the platform
Other (please specify):

116
Do you currently use any platforms or tools to guide your professional development or track your
instructional goals?
No
Yes (please specify):

117
What resources or supports would best support you in potentially using the Head Start Coaching
Companion in the future?
(Please select all that apply.)

More written information about the HSCC on the ECLKC
Short video tutorials or how-to clips
Longer instructional videos that cover comprehensive use of the platform
Interactive webinars/live demos
In-person tutorials at events
Other (please specify):

None of these would be helpful for me

1

Thank you very much for completing this survey! Your responses are very important to us and will help us
create high quality content to support Head Start professionals like yourself.
Questions about this survey? Please contact Kate Brunick, Research Manager for NCECDTL, by clicking
here.