Supporting Statement for Paperwork Reduction Act Submissions
Grant Drawdown Payment Request/LOCCS/VRS Voice Activated Line of Credit System Request
(2577-0166)
A. Justification
Why is this information necessary? Identify any legal or administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating/authorizing the collection of information.
The Line of Credit Control System Request (LOCCS/eLOCCS) is authorized under Sections 102 & 103 of the HUD Reform Act of 1989. The act was enacted to ensure accountability, transparency, and a level playing field in the grants process at the Department. This information collection is necessary to request payment of grant funds or designate an appropriate official. This package provides a means for Grant recipients to receive payments. LOCCS is HUD’s primary grant and subsidy disbursement system for most of HUD programs. Organizations and individuals have access to these grants through an internet version of LOCCS called eLOCCS, where authorized Business Partners can access, manage, and drawdown grant funds.
The Business Partner Registration and Secure Systems Registration are independent of LOCCS 27054E Registration. However, the user needs a Secure System ID in order to complete the HUD-27054E. LOCCS is HUD’s primary vehicle for grant recipients to achieving HUD program funds through the approval of HUD-27054E LOCCS. Grantees (all new or reinstated user who need to access eLOCCS) will need to complete the LOCCS HUD-27054E form, have it notarized, send the original HUD-27054E LOCCS Access Authorization form (with the original signature and notary seal) via U.S. Mail to the Program Office for review. This ensures that payments are made in a timely manner, but not in excess of the grant recipient’s cash needs. By responding quickly to a grantee’s payment needs, grantees will not request funds in excess, or advance, of their required program outlays.
Indicate how, by whom and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection.
The is a reinstatement with change. This information is used through each PIH program area to allow recipients make voucher requests directly to HUD and drawdown grant funds through the LOCCS/eLOCCS. HUD processes request for payment through the LOCCS/eLOCCS because it is the primary grant subsidy system that handles disbursement and cash management for HUD grant programs. The LOCCS/eLOCCS system of information is also used as an internal control feature that is instituted to support and safeguard Federal funds along with providing a service to the recipients. Recipients/Grantees are required to create and have access to their profile, which is accessed from the LOCCS/eLOCCS Main Menu. PIH Offices provide partners/recipient/grantees the HUD-27054 LOCCS Access Authorized form to complete and to submit to the Chief Financial Officer LOCC/eLOCCS team to establish access to the LOCCS/eLOCCS system. A link to the HUD-27054E LOCCS Access Authorized form is below. This profile displays Business Partner address, phone, user email, approving official information, HUD-27054E authorization and Secure Systems roles. The payment Voucher Selection screen, which is accessed from the Main Menu, allows the grantee to draw down on a voucher by putting a check mark in the box next to the grant number of selection, pdf screenshots are available. eLOCCS is implementing Single Sign-On solution under Secure Systems, where Grant recipients will be recognized and authenticated based on a Secure System ID, and will no longer separately Sign-in to eLOCCS..All (LOCCS/eLOCCS) users and Approving Officials are required to access (LOCCS/eLOCCS every 90 days in order to keep both (1) Secure Systems access active and (2) eLOCCS access active.
HUD-27054E LOCCS Access Authorized Form https://www.hud.gov/sites/dfiles/OCHCO/documents/27054E.pdf
On April 17, 2017, The Voice Response System (VRS) was converted to a Business Partner Registration Secure Systems, Line of Credit Control System (eLOCCS) for both the user and their Approving Official. This new Secure Systems assist the Office of Chief Financial Officer (OCFO) in planning, accounting, and evaluating HUD disbursements within specific grant funded programs, including Public and Indian housing programs. Grantees (all new or reinstated users who need to access eLOCCS) will need to complete the LOCCS HUD-27054E form, have it notarized, send the original HUD-27054E LOCCS Access Authorization form (with the original signature and notary seal) via U.S. Mail to the Program Office for review.
Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also describe any consideration of using information technology to reduce burden.
External Business Partners and Grantees access LOCCS through an internet version called eLOCCS which provides the grantee with a fast, reliable method to request/obtain grant funds.
PIH program areas: Office of Public Housing Investments:(Capital Fund Program); Resident Opportunities and Self-Sufficiency Program (FSS Program) and (ROSS Services Coordinators for Public Housing Program), (Choice Neighborhoods or HOPE VI Program); Office of Native American Programs: (IHBG), (Traditional Indian Housing Development); Office of Housing Voucher Program-(Financial Management Division OFND), Public Housing Programs (Public Housing Technical Assistance Payment Voucher).
Cooperative agreement recipients will submit all required deliverables electronically and via email to HUD/PIH program areas electronically the Government Technical Representative’s and Grant Management Specialist.
PIH program areas require partners/grantees/recipients to submit their voucher request forms to drawdown grant funds electronically and online through LOCCS/eLOCCS System to receive payment directly from HUD.
50080-CFP Form: Capital Fund Program
50080-FSS Form: Resident Opportunities and Self-Sufficiency (ROSS) Program
50080-IHBG Form: Indian Housing Block Grant Payment Voucher
50080-OFND Form: Operating Fund Payment Voucher
50080-PHTA Form: Public Housing Technical Assistance Payment Voucher
50080-ROSS-SC Form: Resident Opportunities and Self Sufficiency Program Service Coordinators for Public Housing
50080-TIHD Form: Traditional Indian Housing Development Payment Voucher
50080-URP Form: HOPE VI Program or Choice Neighborhoods Program Payment Voucher
Quarterly Report
Final Report
Describe efforts to identify duplication. Show specifically why any similar information already available cannot be used or modified for use for the purposes described in Item 2 above.
There will be no duplication of information. There is no similar information already available, which could be used or modified for this purpose.
If the collection of information impacts small businesses or other small entities (Item 5 of OMB Form 83-I) describe any methods used to minimize burden.
There is no impact to small entities.
Describe the consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.
The information is provided by the grantees prior to drawdown of grant funds. If this information were not provided, grantees could not access LOCCS and obtain grant funds to implement various programs for which Congress has appropriated Federal dollars.
requiring respondents to report information to the agency more than quarterly; Not Applicable
requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt of it; Not Applicable
requiring respondents to submit more than an original and two copies of any document; Not Applicable
requiring respondents to retain records other than health, medical, government contract, grant-in-aid, or tax records for more than three years; Not Applicable
in connection with a statistical survey, that is not designed to produce valid and reliable results than can be generalized to the universe of the study; Not Applicable
requiring the use of statistical data classification that has not been reviewed and approved by OMB; Not Applicable
that includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or Not Applicable
requiring respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information’s confidentiality to the extent permitted by law. Not Applicable
Describe efforts to consult with persons outside the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and recordkeeping disclosure, or reporting format (if any) and the data elements to be recorded, disclosed, or reported.
Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every 3 years -- even if the collection of information activity is the same as in prior periods. There may be circumstances that preclude consultation in a specific situation. These circumstances should be explained.
HUD published a Notice of Proposed Information Collection for Public Comments in the Federal Register, Volume 89; No 25 Page 8229, on February 6, 2024, to submit comments on the proposed information collection. HUD received no comments on this proposed collection.
Explain any decision to provide any payment or gift to respondents, other than reenumeration of contractors or grantees.
No payment or gift is provided to respondents.
10. Describe any assurance of confidentiality provided to respondents and the basis for assurance in statute, regulation or agency policy.
The Privacy Act of 1974 as amended (5 U.S.C. 552a); the Financial Integrity Act, as amended, (31 U.S.C. 3511 et seq.); The Chief Financial Officers Act of 1990 (31 U.S.C. 901, et seq.); and the Housing and Community Development Act of 1987 (42 U.S.C. 3543) authorize collection of this information. The purpose of this information is to safeguard the Line of Credit Control System (LOCCS) from unauthorized access and protect disbursement data from fraudulent actions. Completion of this form is voluntary. However, failure to provide the information may delay the processing of your request. The information collected may be provided to HUD contractors, researchers, and other federal agencies, including to the Department of Treasury for disbursement of funds and related adjustments. Additional disclosures may occur pursuant to the routine uses found in the LOCCS System of Records Notice, 89 FR 5923 (January 30, 2024), available at www.hud.gov/privacy.
Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. This justification should include the reasons why the agency considers the questions necessary, the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.
No sensitive questions are asked.
12. Estimate public burden: number of respondents, frequency of response, annual hour burden. Read the complete instructions on the form 83i. Explain how the burden was estimated. Generally, estimates should not include burden hours for customary and usual business practices;
if this collection uses more than one form, provide separate estimates for each form and aggregate the hour burdens in item 13 of OMB Form 83i; and
provide estimates of annualized cost to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead this cost should be included in Item 13.
The total number of respondents for all forms included in this collection is7,279. This represents the number of PHAs, tribes, TDHEs (tribally designated housing entities), non-profit organizations and other non-PHA entities receiving funds under Office of Public and Indian Housing programs. Many of these respondents are represented in multiple program categories and have multiple grants within each program area.
Information Collection |
Number of Respondents |
Frequency of Responses |
Responses Per Annum |
Burden Hour Per Response |
Annual Burden Hours |
Hourly Cost per Response |
Annual Cost |
Capital Fund 50080-CFP |
2,737.00 |
12.00 |
32,844.00 |
0.25 |
8,211.00 |
43.10 |
$353,894.10 |
Operating Fund 50080-OFND |
2,737.00 |
12.00 |
32,844.00 |
0.25 |
8,211.00 |
43.10 |
$353,894.10 |
Public Housing Technical Assistance 50080-PHTA |
12.00 |
12.00 |
144.00 |
0.25 |
36.00 |
43.10 |
$1,552.60 |
Hope VI 50080-URP |
50.00 |
12.00 |
600.00 |
1.00 |
600.00 |
43.10 |
$25,860.00 |
Resident Opportunities and Supportive Services (ROSS) SC 50080-SC |
400.00 |
12.00 |
4,800.00 |
0.25 |
1,200.00 |
43.10 |
$51,720.00 |
Family Self-Sufficiency 50080-FSS |
850.00 |
12.00 |
10,200.00 |
0.25 |
2,550.00 |
43.10 |
$109,905.00 |
Indian Housing Block Grant 50080-IHBG |
361.00 |
12.00 |
4,332.00 |
0.25 |
1,083.00 |
43.10 |
$46,677.30 |
Traditional Indian Housing Development 50080-TIHD |
32.00 |
12.00 |
384.00 |
0.25 |
96.00 |
43.10 |
$4,136.60 |
Application for Federal Assistance (SF-425) |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
27054E eLOCCS Access Authorization Form |
50.00 |
12.00 |
600.00 |
0.17 |
102.00 |
43.10 |
$4,396.20 |
Quarterly Reports |
25 |
4 |
100 |
.25 |
25 |
43.10 |
1,077.50 |
Final Reports |
25 |
1 |
25 |
.50 |
12.5 |
43.10 |
538.75 |
Totals |
7,279.00 |
|
86, 873.00 |
|
22,126.50 |
|
$953,652.15 |
The total annual burden of this collection is expected to be 22,126.50 hours. The total estimated annual cost for this information collection is $953,652.15. To estimate the hourly cost per respondent, HUD used the Department of Labor Bureau of Labor Statistics’ most recent (May 2023) on the State and local government workers by occupational and industry group https://www.bls.gov/oes/2023/may/oes132099.htm, we estimate these members of the Washington, DC metropolitan area Financial Specialists, All Other, professional series, to have an average hourly rate to be $43.10.
13. Provide an estimate of the total annual cost burden to respondents or recordkeepers resulting from the collection of information.
There is no additional cost to respondents.
14. Provide estimates of annualized cost to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a single table.
This assumes a financial or administrative staff individual, at an hourly rate of $32.25. (2025 General Pay Schedule, GS10, Step1), spends fifteen minutes completing each applicable 50080 forms, and 27054E as well as entering the information on that form in the eLOCCS for each submission. [22,126.5 burden hours x $32.25 hourly rate = $713,579.63 annual cost to respondents.]
Information Collection |
Number of Respondents |
Frequency of Responses |
Responses Per Annum |
Burden Hour Per Response |
Annual Burden Hours |
Hourly Cost per Response |
Annual Cost |
Capital Fund 50080-CFP |
2,737.00 |
12.00 |
32,844.00 |
0.25 |
8,211.00 |
32.25 |
$353,894 |
Operating Fund 50080-OFND |
2,737.00 |
12.00 |
32,844.00 |
0.25 |
8,211.00 |
32.25 |
$353,894 |
Public Housing Technical Assistance 50080-PHTA |
12.00 |
12.00 |
144.00 |
0.25 |
36.00 |
32.25 |
$1,552 |
Hope VI 50080-URP |
50.00 |
12.00 |
600.00 |
1.00 |
600.00 |
32.25 |
$25,860 |
Resident Opportunities and Supportive Services (ROSS) SC 50080-SC |
400.00 |
12.00 |
4,800.00 |
0.25 |
1,200.00 |
32.25 |
$51,720 |
Family Self-Sufficiency 50080-FSS |
850.00 |
12.00 |
10,200.00 |
0.25 |
2,550.00 |
32.25 |
$109,905 |
Indian Housing Block Grant 50080-IHBG |
361.00 |
12.00 |
4,332.00 |
0.25 |
1,083.00 |
32.25 |
$46,677 |
Traditional Indian Housing Development 50080-TIHD |
32.00 |
12.00 |
384.00 |
0.25 |
96.00 |
32.25 |
$4,138 |
Application for Federal Assistance (SF-425) |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
27054E eLOCCS Access Authorization Form |
50.00 |
12.00 |
600.00 |
0.17 |
102.00 |
32.25 |
$3,289.50 |
Quarterly Reports |
25 |
4 |
100 |
.25 |
25 |
32.25 |
806.25 |
Final Reports |
25 |
1 |
25 |
.50 |
12.5 |
32.25 |
403.13 |
Totals |
7,279 |
|
86,873 |
|
22,126.5 |
|
15. Explain any program changes or adjustments reported in items 13 and 14 of the OMB Form 83i:
This is a reinstatement with change. From the previous submission the number of respondents and number of burdens hours has decreased because the voice response system was converted to eLOCCS
16. For collection of information whose results will be published, outline plans for tabulation and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions.
This information will not be published.
17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate.
No request is made not to display the expiration date.
18. Explain each exception to the certification statement identified in item 19.
There are no exceptions to the certification statement in item 19.
10/95
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Thornton, Leea J |
| File Modified | 0000-00-00 |
| File Created | 2025-03-01 |