SSN Justification Memo

DEPARTMENT OF THE AIR FORCE
HEADQUARTERS AIR FORCE PERSONNEL CENTER
JOINT BASE SAN ANTONIO-RANDOLPH TEXAS

28 Mar 2023
MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES, AND FREEDOM OF
INFORMATION DIRECTORATE
FROM: AFPC/DPFF
550 C Street West
JBSA-Randolph, TX 78150
SUBJECT: Justification for the Use of the Social Security Numbers (SSNs) - Air Force Family
Integrated Results & Statistical Tracking (AFFIRST) System; DITPR # 9051
1. System: AFFIRST is a web-based, data gathering, service delivery management system that provides
timely information about daily activities, outcome-based results, and return on investment of Center
services throughout the Air Force. The system is used by all Active Duty, Guard and Reserve Military &
Family Readiness Center (M&FRC) Staffs, MAJCOM, AFPC and Air Staff counterparts to document and
report service delivery information. User accounts and CAC login are required. The system has an
approved Authority to Operate (ATO) and utilizes current safeguarding and security techniques to protect
information in accordance with the Privacy Act of 1974.
2. Documentation: As documented in the approved System of Record Notice (SORN) F036 AFPC Z, Air
Force Family Integrated Results & Statistical Tracking System (AFFIRST) (April 09, 2014, 79 FR
19592), and DD2930 Privacy Impact Assessment, AFFIRST is utilized to collect information from
M&FRC customers for the purpose facilitating service delivery, reporting service delivery data, and
return on investment of services throughout the Air Force.
3. Authorized Uses: The justifications(s) for the use of the SSN in accordance with DoDI 1000.30,
enclosure 2 are:
(11) Legacy System Interface. Some Air Force systems only contain SSNs and have yet to
transition to the use of DoD ID Numbers as the unique identifier. AFFIRST will continue to
accommodate requests made from AF systems using SSN’s until they are able to migrate away
from the SSN in the future per their internal SSN-reduction plan.
3a. Migration Plan: The use of SSN as a requirement, allowed by the acceptable use cited above, must
continue until such time as MilPDS, forms and related applications to which AFFIRST is linked, move to
some other identifier as a primary means for transferring, matching, or checking information. The level of
risk and functional necessity mandate the use of the full SSN, allowing for proper identification of
individuals. AFFIRST will continue to accommodate requests made from AF systems using SSNs until
these other systems are able to migrate away from the SSN, in the future, per their internal SSN-reduction
plan.
4. For questions related to this memorandum, contact Mr. Patrick Woodworth, AFFIRST Program
Manager, DSN 665-3280 or [email protected].

JASON D. HOWE, SES, DAF
A1 Chief Information Officer & Deputy
Director, Plans and Integration
DCS, Manpower, Personnel and Services