500-Series Data Reporting Guidebook

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
30Day FRN.pdf	Supplementary Document	Uploaded 2024-12-30	Repair queued
30Day FRN.pdf	Supplementary Document	Uploaded 2024-12-30	Repair queued
Supporting Statement A 500-Series Data Reporting Guidebook_3.19.2025_CLEAN.docx	Supporting Statement A	Uploaded 2025-03-19	Repair queued
Supporting Statement A 500-Series Data Reporting Guidebook.docx	Supporting Statement A	Uploaded 2024-12-30	Repair queued
500 Series- Comment 3_11.12.pdf	Public Comments	Uploaded 2024-12-18	Repair queued
500 Series- Comment 2_11.07.pdf	Public Comments	Uploaded 2024-12-18	Repair queued
500 Series- Comment 1_11.07.pdf	Public Comments	Uploaded 2024-10-30	Repair queued
60Day FRN.pdf	Supplementary Document	Uploaded 2024-12-18	Repair queued
60Day FRN.pdf	Supplementary Document	Uploaded 2024-12-18	Repair queued
Supporting Statement B- 500 Series Data Reporting Guidebook.docx	Supporting Statement B	Uploaded 2024-12-18	Repair queued
Supporting Statement B- 500 Series Data Reporting Guidebook.docx	Supporting Statement B	Uploaded 2024-12-18	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
273134	Receipts from State Taxation of Motor Vehicles Operated for Hire and Other Motor Carriers		New
273133	State Motor Vehicle Registration Fees and Other Receipts: Initial Distribution by Collection Agencies		New
273130	State Driver Licenses and Fees		New
273129	State Motor Vehicle Registrations, Registration Fees, and Miscellaneous Receipts		New
273128	State Motor Fuel Tax Receipts and Initial Distribution by Collection Agencies		New
273127	Monthly Motor Fuel Consumption		New
273126	Status of State Transportation Debt		New
273125	State Transportation Obligations Issued During Year and Allotment of Proceeds		New
273124	Local Highway Finance Report		New
273123	State Highway Capital Outlay and Maintenance Expenditures		New
273122	State Highway Expenditures		New
273121	State Highway Income		New

ICR Details

OMB Control No: 2125-0694	ICR Reference No: 202412-2125-003
Status: Active	Previous ICR Reference No:
Agency/Subagency: DOT/FHWA	Agency Tracking No:
Title: 500-Series Data Reporting Guidebook
Type of Information Collection: Existing collection in use without an OMB Control Number	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/19/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 12/30/2024
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2028	36 Months From Approved
Responses	614	0	0
Time Burden (Hours)	29,547	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The FHWA needs specific data to meet its responsibilities to Congress and the pubic including “information required for: preparing proposed legislation and reports to Congress; evaluating the extent, performance, condition, and use of the Nation’s transportation systems; analyzing existing and proposed Federal-aid funding methods and levels and the assignment of user-cost responsibility; maintaining a critical information base on fuel availability, use, and revenues generated; and calculating apportionment factors” (23 CFR. §420.105(b)). The FHWA recognized that many State planners and analysts who complete reporting forms are responsible for several reporting areas and need to understand how the different reports interrelate, why certain forms require reconciliation, and how to reconcile these forms. A broad understanding of the national reporting system is also needed to ensure effective coordination between State and local agencies involved in compiling highway statistics. The forms and instructions in this 500-Series Data Reporting Guidebook are designed to address this data collection need. For the various FHWA reporting forms, data is collected from several State agencies and departments, and from many local units of government. It is recommended that a central location within a State’s DOT be charged with ensuring the consistency, accuracy, and comprehensiveness of the data by coordinating the State’s data reporting efforts. The planning division of the State DOT often assumes the role of clearinghouse for highway statistics on a statewide basis to serve its own data needs and those of the Governor, State legislature, and other State agencies. The FHWA suggests that the unit responsible for coordinating highway-related data within the State also be responsible for coordinating data reporting to FHWA.

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Authorizing Statute(s): US Code: 23 USC 307(a) Name of Law: Research and Planning
   US Code: 23 USC 420.105(b) Name of Law: What is the FHWA's policy on use of FHWA planning and research funds?
   US Code: 23 USC 420.105(a) Name of Law: What is the FHWA's policy on use of FHWA planning and research funds?
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 77222	09/20/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 106728	12/30/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 12

table that charts list of burden

IC Title	Form No.	Form Name
Local Highway Finance Report
Monthly Motor Fuel Consumption
Receipts from State Taxation of Motor Vehicles Operated for Hire and Other Motor Carriers
State Driver Licenses and Fees
State Highway Capital Outlay and Maintenance Expenditures
State Highway Expenditures
State Highway Income
State Motor Fuel Tax Receipts and Initial Distribution by Collection Agencies
State Motor Vehicle Registration Fees and Other Receipts: Initial Distribution by Collection Agencies
State Motor Vehicle Registrations, Registration Fees, and Miscellaneous Receipts
State Transportation Obligations Issued During Year and Allotment of Proceeds
Status of State Transportation Debt

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	614	0	0	614	0	0
Annual Time Burden (Hours)	29,547	0	0	29,547	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection request operating without an OMB control number.

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Annual Cost to Federal Government: $747,273

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/30/2024

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