Final - 2502-0418 Supporting Statement

Supporting Statement for Paperwork Reduction Act Submissions

Multifamily Insurance Benefits Claims Package

OMB Control Number: 2502-0418

A. Justification

1. Explain the circumstances that make the collection of information necessary. Identify any legal or administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating or authorizing the collection of information.

When the terms of a Federal Housing Administration (FHA) Multifamily Insurance Contract are breached, the holder of the note may file a claim for FHA Insurance Benefits. The law which supports this action is Title II, Section 207(g), of the National Housing Act (12 USC 1713(g)) (the “Statute”)).

This Statute provides in part, "...the mortgagee shall be entitled to receive the benefits of the insurance as hereinafter provided, upon assignment, transfer, and delivery to the Secretary, within a period and in accordance with the rules and regulations to be prescribed by the Secretary of (1) all rights and interests arising under the mortgage so in default; (2) all claims of the mortgagee against the mortgagor or others, arising out of the mortgage transactions; (3) all policies of title or other insurance or surety bonds or other guaranties and any and all claims thereunder; (4) any balance of the mortgage loans not advanced to the mortgagor; (5) any cash or property held by the mortgagee, or to which it is entitled, as deposits made for account of the mortgagor and which have not been applied in reduction of the principal of the mortgage indebtedness; and (6) all records, documents, books, papers, and accounts relating to the mortgage transactions."

These provisions are further outlined in 24 CFR Part 207, Subpart B - Contract Rights and Obligations. To receive these benefits, the mortgagee must prepare and submit the Multifamily Insurance Benefits Claims Package to the Department of Housing and Urban Development (HUD or the Department)

2502-0418 is the collection for the Multifamily Insurance Benefits Claims Package. This collection is an extension of a currently approved collection. In addition, at the time of renewal, the Department is making a non-substantial change to collections related to Rights and Duties of the Mortgagee under the Contract of Insurance for Multifamily Housing Mortgage Insurance Programs. This non-substantial change requires the mortgagee to direct the trustee in a bond trust indenture language, to pay to HUD any trust funds remaining after discharge by the trustee of all obligations of the trust indenture.

HUD is not collecting any new information, and HUD is not a party to the trust indenture. The mortgagee does not need to submit any additional information, nor do they have to fill in any additional forms. They will simply include language provided by HUD, in 24 CFR §207.261(a)(1), as part of the trust indenture.  This change is to help the Department address reimbursement to FHA of excess bond proceeds. The claims process is not changing, but the excess bond proceeds will now go to HUD.

When a mortgagee finances mortgages through the issuance and sale of bonds or through bond anticipation notes, the mortgagee uses the funds from the payment of an FHA multifamily mortgage insurance claim under 24 CFR § 207.259 to pay off the remaining bond debts. At times, the amount paid by the FHA Multifamily Insurance Claim is greater than the remaining bond debts. This CFR requires mortgagees that finance a project using a project-specific trust indenture agreement to include language in the trust indenture to require that excess bond funds are returned to FHA. These excess bond funds represent those that remain after FHA’s Multifamily Insurance Claim Payment is used to satisfy the bonds. HUD requires similar payments of excess bond funds on obligations of public housing agencies and, thus, the final rule provides consistency in the administration of HUD’s bond financing programs.

The language required in the bond trust indenture would state that: “in the event of an assignment or conveyance of the mortgage to the Commissioner, subsequent to the issuance of the bonds, all money remaining in all funds and accounts other than the rebate fund, and any other funds remaining under the trust indenture after payment or provision for payment of debt service on the bonds and the fees and expenses of  the credit enhancer, issuer, trustee, and other such parties unrelated to the mortgagor (other than funds originally deposited by the mortgagor or related parties on or before the date of issuance of the bonds) shall be returned to the mortgagee.”

This collection covers the same environment, has the same functions, uses the same or similar forms and collects the same information as the contract that owners are required to submit in order to enter into business agreements with the Department.

2. Indicate how, by whom and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection.

All forms are available via download from HUD’s website at: https://www.hud.gov/program_offices/administration/hudclips/forms/hud2, HUD FORM-4 Forms | HUD.gov / U.S. Department of Housing and Urban Development (HUD) and HUD FORM-1 Forms | HUD.gov / U.S. Department of Housing and Urban Development (HUD). A link to each form is provided within the narrative for each form. HUD is also able to email any needed forms upon request.

The package consists of the following forms that are housed on HUDCLIPS:

HUD FORM-2741-Fiscal Instructions for Filing for Multifamily Insurance Benefits
HUD FORM-2742 - Fiscal Data in Support of Claim for Multifamily Mortgage Insurance Benefits
HUD FORM-2744-A - Allocation of Mortgagee Receipts and Disbursements-Schedule A
HUD FORM-2744-B-Mortgagee Report of Project Collections-Schedule B
HUD FORM-2744-C-Mortgagee Report of Project Disbursements-Schedule C HUD FORM-2744-D-Mortgagee Report of Other Disbursements-Schedule D HUD FORM-2744-E - Mortgagee Report of Special Escrow-Schedule E HUD FORM-434 - Statement of Taxes HUD FORM-1044-D – Multifamily Insurance Benefit Claim Payment Information in Support of Claim Treasury Financial Communication System for Mortgage Wiring Instructions.

When a mortgagor defaults on its loan, the holder of the mortgage may file for insurance benefits pursuant to the contract of insurance (the insuring statute and the corollary regulations). To receive these benefits, the mortgagee must prepare and submit to HUD the Multifamily Insurance Benefits Claims Package. It is estimated that 65% of respondents are private businesses and 35% of respondents are state agencies. HUD uses the information collected to determine the FHA Multifamily Insurance Benefits owed to the mortgagee. HUD audits each form. From the information collected, the Government Accountability Office can audit HUD's records. Also, the information is used by the Department of Justice in pursuit and defense of claims filed against or by the United States.

3. Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also describe any consideration of using information technology to reduce burden.

As opposed to the prior manual signing and mailing of completed forms, mortgagees presently complete fillable PDF forms, sign and submit insurance benefit applications to HUD electronically at [email protected]. HUD insurance benefit forms in fillable PDF formats are located at Forms Resource | HUD.gov / U.S. Department of Housing and Urban Development (HUD).

4. Describe efforts to identify duplication. Show specifically why any similar information already available cannot be used or modified for use for the purposes described in Item 2 above.

Duplication, in the sense of similar data collection, does not exist. Projects are identified by FHA Case numbers, which are saved on the shared drive by a case number nomenclature. Service agreements in the claims processing application (FHASL) are established by these case numbers, which are traced to the specific case folder containing the relevant project forms. The additional layers for review and approval further prevent duplication of data on the forms.

5. If the collection of information impacts small businesses or other small entities describe any methods used to minimize burden.

This information collection does not have an impact on small businesses or other small entities.

6. Describe the consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.

The lender is required by regulation to submit to HUD the Multifamily Insurance Benefits Claims Package within 45 days after the mortgage is assigned or within an extended deadline, if any, in order to obtain insurance benefits. Non-compliance would delay payments, and the interest paid to the mortgagee on the claim would be curtailed. HUD's inventory of unpaid claims would further increase. Respondents are not required to submit proprietary trade secrets.

7. Explain any special circumstances that would cause an information collection to be conducted in a manner:

• requiring respondents to report information to the agency more than quarterly;

A respondent may be required to submit collection information more often than quarterly. Regulation requires a mortgagee to submit this information in order to receive insurance benefits. Therefore, this information is submitted after the mortgagee has recorded the assignment of the mortgage or deed of trust to HUD.

• requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt of it;

Respondents must submit the information collection within 45 days after the mortgage is assigned or within an extended deadline, if any, in order to obtain insurance benefits.

• requiring respondents to submit more than an original and two copies of any document;

Respondents are required to submit the original and two copies of each document.

• requiring respondents to retain records other than health, medical, government contract, grant-in-aid, or tax records for more than three years;

Record retention for the loan history must begin from the date the claimant became the holding mortgagee.

• in connection with a statistical survey, that is not designed to produce valid and reliable results than can be generalized to the universe of study;

No statistical data is collected.

• requiring the use of a statistical data classification that has not been reviewed and approved by OMB;

No statistical data is collected.

• that includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or

No pledge of confidentiality is promised outside of any supported by the authority established in statue or regulation.

• requiring respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information's confidentiality to the extent permitted by law.

Respondents are not required to submit proprietary trade secrets.

7. If applicable, provide a copy and identify the date and page number of publication in the Federal Register of the agency's notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the agency in response to these comments. Specifically address comments received on cost and hour burden.

• Describe efforts to consult with persons outside the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and recordkeeping disclosure, or reporting format (if any) and the data elements to be recorded, disclosed, or reported.

• Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every 3 years -- even if the collection of information activity is the same as in prior periods. There may be circumstances that preclude consultation in a specific situation. These circumstances should be explained.

In accordance with 5 CFR 1320.8(d), a 60-day Federal Register Notice soliciting public comments was announced in the Federal Register on 12-11-2024, Volume 89, Page 99893. No comments were received.

The program office occasionally consulted with the following representatives outside of the agency:

1. Debi Martin – Greystone Servicing Corporation, Inc.

2. Annabelle Agyeman – Cambridge Real Estate Capital LLC

3. Dale Becker – Lument Real Estate Capital, LLC

7. Explain any decision to provide any payment or gift to respondents, other than renumeration of contractors or grantees.

There is no decision to provide any payments or gifts to the lender except the payment of FHA insurance benefits. This payment is the Department's contractual obligation.

7. Describe any assurance of confidentiality provided to respondents and the basis for assurance in statute, regulation or agency policy. If the collection requires a system of records notice (SORN) or privacy impact assessment (PIA), those should be cited and described here.

This collection has an approved Privacy Impact Assessment (PIA) form on file. In addition, HUD's policy for providing confidentiality is that any information released to the public does not contain identifying information such as social security numbers. Such identification is deleted from the required information prior to being released. No assurances of confidentiality are provided to the respondents.

11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. This justification should include the reasons why the agency considers the questions necessary, the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.

There are no questions of a sensitive nature.

12. Provide estimates of the hour burden of the collection of information. The statement should:

• Indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated. Unless directed to do so, agencies should not conduct special surveys to obtain information on which to base hour burden estimates. Consultation with a sample (fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widely because of differences in activity, size, or complexity, show the range of estimated hour burden, and explain the reasons for the variance. Generally, estimates should not include burden hours for customary and usual business practices;

• If this request covers more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens in chart below; and

• Provide estimates of annualized cost to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cost should be included in Item 13.

Information Collection		Number of Respondents	Frequency of Response	Responses Per Annum	Burden Hours Per Response	Annual Burden Hours	Hourly Cost per Response	Annual Cost
Businesses or other for-profit organizations
Statement of Taxes HUD FORM-434		72	1	72	0.5	36	31.98	1,151.28
Fiscal Instructions for Filing for Multifamily Insurance Benefits HUD FORM-2741		72	1	72	2.0	144	31.98	4,605.12
Fiscal Data in Support of Claim for Multifamily Mortgage HUD FORM-2742		72	1	72	0.5	36	31.98	1,151.28
Allocation of Mortgagee Receipts and Disbursements-Schedule A HUD FORM-2744-A		72	1	72	1.25	90	31.98	2,878.20
Mortgagee Report of Project Collections-Schedule B HUD FORM-2744-B		72	1	72	0.75	54	31.98	1,726.92
Mortgagee Report of Project Disbursements-Schedule C HUD FORM-2744-C		72	1	72	0.5	36	31.98	1,151.28
Mortgagee Report of Other Disbursements-Schedule D HUD FORM-2744-D		72	1	72	0.25	18	31.98	575.64
Mortgagee Report of Special Escrow-Schedule E HUD FORM-2744-E		72	1	72	0.25	18	31.98	575.64
Multifamily Insurance Benefit Claim Payment Information in Support of Claim Treasury Financial Communication System for Mortgage Wiring Instructions. HUD FORM-1044-D		72	1	72	0.5	36	31.98	1,151.28
Sub-Totals		72		72		468		14,966.64
Local or Tribal Government
Statement of Taxes HUD FORM-434		38	1	38	0.5	19	31.98	607.62
Fiscal Instructions for Filing for Multifamily Insurance Benefits HUD FORM-2741		38	1	38	2.0	76	31.98	2430.48
Fiscal Data in Support of Claim for Multifamily Mortgage Insurance Benefits HUD FORM-2742		38	1	38	0.5	19	31.98	607.62
Allocation of Mortgagee Receipts and Disbursements-Schedule A HUD FORM-2744-A		38	1	38	1.25	47.50	31.98	1519.05
Mortgagee Report of Project Collections-Schedule B HUD FORM-2744-B		38	1	38	0.75	28.50	31.98	911.43
Mortgagee Report of Project Disbursements-Schedule C HUD FORM-2744-C		38	1	38	0.5	19	31.98	607.62
Mortgagee Report of Other Disbursements-Schedule D HUD FORM-2744-D		38	1	38	0.25	9.50	31.98	303.81
Mortgagee Report of Special Escrow-Schedule E HUD FORM-2744-E		38	1	38	0.25	9.50	31.98	303.81
Multifamily Insurance Benefit Claim Payment Information in Support of Claim Treasury Financial Communication System for Mortgage Wiring Instructions. HUD FORM-1044-D		38	1	38	0.5	19	31.98	607.62
Sub-Totals		38		38		247		7,899.06
TOTALS		110		110		715		22,865.70

*The total annual burden hours are 715 hours. According to the 2024, U.S. Department of Labor, Bureau of Labor Statistics website (www.bls.gov) the wage rate category for Paralegal is estimated to be $31.98 per hour. Therefore, the estimated total burden hour cost is estimated to be $22,865.70 annually.

*The first part of the table reflects collection for Businesses or other for-profit organizations.

* The second part of the table shows collection for Local or Tribal Government.

13. Provide an estimate of the total annual cost burden to respondents or recordkeepers resulting from the collection of information. (Do not include the cost of any hour burden already reflected on the burden worksheet shown in Items 12 and 14).

• The cost estimate should be split into two components: (a) a total capital and start-up cost component (annualized over its expected useful life); and (b) a total operation and maintenance purchase of services component. The estimates should take into account costs associated with generating, maintaining, and disclosing or providing the information. Include descriptions of methods used to estimate major cost factors including system and technology acquisition, expected useful life of capital equipment, the discount rate(s) and the time period over which costs will be incurred. Capital and start-up costs include, among other items, preparations for collecting information such as purchasing computers and software; monitoring, sampling, drilling and testing equipment; and record storage facilities;

• If cost estimates are expected to vary widely, agencies should present ranges of cost burdens and explain the reasons for the variance. The cost of purchasing or contracting out information collection services should be a part of this cost burden estimate. In developing cost burden estimates, agencies may consult with a sample of respondents (fewer than 10) utilize the 60-day pre-OMB submission public comment process and use existing economic or regulatory impact analysis associated with the rulemaking containing the information collection, as appropriate.

• Generally, estimates should not include purchases of equipment or services, or portions thereof made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not associated with the information collection, (3) for reasons other than to provide information or keep records for the government, or (4) as part of customary and usual business or private practices.

There are no record keeping, capital, start-up or maintenance costs associated with this information collection.

14. Provide estimates of annualized cost to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a single table.

Information Collection	Number of Respondents	Frequency of Response	Responses Per Annum	Average Burden Hours Per Response	Annual Burden Hours	Hourly Cost per Response	Annual Cost
Statement of Taxes HUD FORM-434	72	1	72	0.5	36	57.78	2,080.08
Fiscal Instructions for Filing for Multifamily Insurance Benefits HUD FORM-2741	72	1	72	2.0	144	57.78	8,320.32
Fiscal Data in Support of Claim for Multifamily Mortgage HUD FORM-2742	72	1	72	0.5	36	57.78	2,080.08
Allocation of Mortgagee Receipts and Disbursements-Schedule A HUD FORM-2744-A	72	1	72	1.25	90	57.78	5,200.20
Mortgagee Report of Project Collections-Schedule B HUD FORM-2744-B	72	1	72	0.75	54	57.78	3,120.12
Mortgagee Report of Project Disbursements-Schedule C HUD FORM-2744-C	72	1	72	0.5	36	57.78	2,080.08
Mortgagee Report of Other Disbursements-Schedule D HUD FORM-2744-D	72	1	72	0.25	18	57.78	1,040.04
Mortgagee Report of Special Escrow-Schedule E HUD FORM-2744-E	72	1	72	0.25	18	57.78	1,040.04
Multifamily Insurance Benefit Claim Payment Information in Support of Claim Treasury Financial Communication System for Mortgage Wiring Instructions. HUD FORM-1044-D	72	1	72	0.5	36	57.78	2,080.08
Sub-Totals	72		72		468		27,041.04
Statement of Taxes HUD FORM-434	38	1	38	0.5	19	57.78	1,097.82
Fiscal Instructions for Filing for Multifamily Insurance Benefits HUD FORM-2741	38	1	38	2.0	76	57.78	4,391.28
Fiscal Data in Support of Claim for Multifamily Mortgage Insurance Benefits HUD FORM-2742	38	1	38	0.5	19	57.78	1,097.82
Allocation of Mortgagee Receipts and Disbursements-Schedule A HUD FORM-2744-A	38	1	38	1.25	47.50	57.78	2,744.55
Mortgagee Report of Project Collections-Schedule B HUD FORM-2744-B	38	1	38	0.75	28.50	57.78	1,646.73
Mortgagee Report of Project Disbursements-Schedule C HUD FORM-2744-C	38	1	38	0.5	19	57.78	1,097.82
Mortgagee Report of Other Disbursements-Schedule D HUD FORM-2744-D	38	1	38	0.25	9.50	57.78	548.91
Mortgagee Report of Special Escrow-Schedule E HUD FORM-2744-E	38	1	38	0.25	9.50	57.78	548.91
Multifamily Insurance Benefit Claim Payment Information in Support of Claim Treasury Financial Communication System for Mortgage Wiring Instructions. HUD FORM-1044-D	38	1	38	0.5	19	57.78	1,097.82
Sub-Totals	38		38		247		14,271.66
TOTALS	110		110		715		41,312.70

Note: (GS-13, step1); Wage $120,579.00-(form for processing MF Insurance Benefits Claim Package)..for this collection

15. Explain the reasons for any program changes or adjustments reported in Items 12 and 14 of the Supporting Statement.

This collection is an extension of a currently approved collection. The language was updated on several of the HUD forms per recommendation from HUD’s Office of General Counsel (OGC) and Office of Inspector General (OIG); minor change to Certification statement: on Forms HUD FORM-2744-A, B, C, and D – changed the word “above” to the words “on this form”. There has been an increase in the annual burden hours previously reported. The increase is due to a correction being made to the Estimate Average Burden Hours Per Response previously captured on form HUD FORM-1044 D from 0.25 to 0.5 hours.

16. For collection of information whose results will be published, outline plans for tabulation and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions.

This information collection will not be published for statistical purposes.

17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate.

HUD will display the expiration date for OMB approval of this information collection.

18. Explain each exception to the certification statement identified in item 19.

HUD does not request an exception to the certification of this information collection.

B. Collections of Information Employing Statistical Methods

There is no statistical methodology involved in this collection.