Attachment 3a - TEST ICS edition_draft Instructions

Learning Goals:
By the end of this game, players will be able to:
• Understand ICS and general command structure.
• Identify their roles and responsibilities when filling an ICS role.
• Describe how they should work with other roles within the ICS.
• Contribute to ICS decision making.
• Prioritize actions based on mission objectives.
• Generate data for ICS forms.
• Recommend to PH staff how to integrate with other agencies under unified or joint command.
Game objectives:
• Complete mission objectives and maintain control of the response meters.
How do we achieve this?
Work together to solve problems and discuss appropriate actions before time runs out.
Gameplay
Game will be played over 3 rounds. Prior to the first round, players will make some decisions to determine
bonuses during gameplay.
General Set up:
• All cards
o Shuffle situation
o Sort Problem
o Shuffle main objs and player objs
o Shuffle tactics and draw 5
• All boards
• Timer to finance
• Form to planning
• All tokens
o Place tokens on response tracker
o Place AP on boards
o Provide starting resources and staff to ops
o Funds to finance
o Die on table
o Place comms, meeple, resources in piles
Phase
Pre-Game Setup
(Initial Planning)

Phase 1
(Strategy)

Description
• Assign players to ICS.
• Players review JAS and set up their boards and corresponding pieces.
• Planning reads initial briefing card.
• IC leads players through developing “plan” by organizing the 9 plan tiles into
3 rows.
• After the plan is formed, bonuses are gained.
Develop Plans and Objectives
• Planning reads round scenario card. Players refresh their AP.
• IC draws 2 Main Objective cards, selects one and discards the other. IC
hands card to Planning. Planning places on Planning board.

Players

•
•

(Round 1 only) Planning writes down each player objective on Planning
Sheet.
IC reviews plan and may rearrange up to 3 Planning Tiles to gain additional
bonuses. Used bonuses are turned over.

Before moving to the Strategy Meeting, Planning draws and reads out loud
Status Update card. IC has 1 minute to make decision and resolve.
Strategy Meeting
• Planning draws round Problem cards, reads them out loud and places in
center of table.
• IC prioritizes problem cards by placing Priority Markers. Cards must be
resolved in the order IC demands.
Phase 2 (Tactics)

Prepare Tactics
• Ops performs player actions to assign Tactics cards to Problem cards.
• IC may perform player actions to assist with Problem cards.
• Finance starts 2-minute timer for urgent update.
• Planning will flip over Problem cards not assigned tactics when Finance
announces, “Urgent Update”.
• Finance starts another 2-minute timer for phase end.
Before moving to the Tactics Meeting, Planning draws and reads out loud
Status Update card. IC has 1 minute to make decision and resolve.
Tactics Meeting
• Ops discusses assigned Tactics cards with staff.
• Ops places currently available staff and resources on Tactics.
• Planning notes Needed staff and resources. Planning uses ICS form to note
Tactics cards assigned to each Problem card and the status of that problem.

Phase 3
(Planning)

Phase 4
(Operations)

Prepare Planning
• Logistics and Finance work together by performing their player actions to
gather and gain resources/staff.
Before moving to the Planning Meeting, Planning draws and reads out loud
Status Update card. IC has 1 minute to make decision and resolve.
Planning Meeting
• Log and $$ present gained resources to team.
• IC may spend 1 AP to roll die for additional resources. Each roll is 1 AP.
IAP Prep and Approval
• Planning finalizes content on ICS/Planning form.
• IC reviews content.
Ops Briefing and Plan Execution
• Ops assigns newly acquired staff and resources to remaining Tactics.
• Planning resolves Problem cards and removes all items from play area.
• IC updates Response Tracker.
• Planning checks mission objectives to determine if any have been achieved.
• Planning reviews top 2 status update cards. They may place one at the
bottom of the deck, then place the other back on top.
• Planning may tell staff what statuses might be coming.

Game End
(Demobilization)

•
•

Flip over all objectives and review ICS 201.
Determine if objectives have been met.

Responsibilities
• IC
o Some actions
o Deciding actions for Scenario updates
o Directing staff to meet hidden objectives
o Prioritizing response activities
• Logistics
o Getting resources and staff to make available to ops
• Ops
o Assigning resources and staff to specific actions
o Tactics
• Planning
o Tracking actions on form
o Drawing and reading scenario updates and problem cards
o Handling pieces in center of table
• Finance
o Paying for things
o Timekeeping

Initial response – Instructions for game play (video or IC briefs team). Player roles are assigned. Players get their mats/starting resources. If Role not
available, then IC takes on that role. (15 min)
L is the Lead, X is active role, -NA is no action
Phase
IC
Ops
Develop Plan/Objectives
L
X
Strategy Meeting (problem X
X
cards)
Prepare Tactics
X
L

Log
X
NA

Plan
X
L

Finance
X
NA

Time (minutes)
4/2
2

-

X

-

4

Tactics Mtg
Prepare Planning
Planning Mtg
IAP Prep and Approval

X
L
L

L
X
X
X

X
L
L
X

X
X
X
L

X
L
L
X

2/3
3/5
3
2

Op Briefing
Execute Plan
Demob

X
X
X

L
L
X

X
X
X

X
L
L

X
X
X

3/5
3
3

6

Status update/Flip
status

6

2 min Flip/4
unresolved
status

6

Status card

6

IC spend AP to
resolve 1?
status

Problem Cards
1. Call center/messaging
The call center and nearby hospitals have noted a rise in concerns related to winter weather related
issues such as Frostbite… Several Calls Concerning Frostbite, Hypothermia and CO Poisoning
(Messaging)
Requirements
Keyword
a. Resources
i. 2 staff
ii. IC – spend token for Messaging??
b. Same resources just major bad
i. – assisted
ii.
2. Delay in Routine PH Services
a. Requirements
Keyword
b. Resources
i. 2 Resource cube
ii. Van?
iii. 2 staff
c. +2 cube
3. Medical Supplies for Medically Vulnerable
a. Resources
i. 3 resource cubes
ii. Van
iii. 1 staff
4. Power Outage at Hospital
a. Resources
i. Building
ii. 2 staff
iii. Coordination action
5. Shelters and Warming centers
a. Resources
i. 2 staff
ii. 1 resource
iii. building
Rnd 3
1. Follow Up Care at Shelters
a. Resource
i. 1 staff
ii. 1 coordination
2. Potential Rise in Respiratory Viruses
a. Resource
i. 1 staff

ii. Communication
3. Mandatory Vaccine Clinics
a. Resource
i. Building
ii. Van
iii. 2 staff
iv. 2 Resources
4. Exacerbation of Chronic Illnesses
a. Resources
i. Staff
ii. Resource
iii. Van
iv. Coordination
5. Cascading Disasters on Socially Vulnerable Communities (equitable response need)
a. Resource
i. Staff
ii. 3 Resource
iii. Coordination
iv. Comms
Coordination and comms are actions – not resources will need token to keep track
Players
IC
• Communicate
• Disseminate
• Coordinate
• Adapt – change plan around
• No action points but makes decisions on situation cards (choose a or b)
• In charge of time keeping
• Monitoring what everyone is doing and providing guidance/game direction
• Prioritizes cards when given more than 1
Logistics
• Recruit
o Internal
o MRC/volunteer
• Request
o EMAC – combo
o MOU - combo
• Coordinate
o Trade x for x
• Distribute
o Place available resources on cards
• Get staff->recruit
• EMAC request anything
• MRC - staff
• Coordinate with EM – anything
• Distribute
Planning
• NO Action points

Ops

•
•
•

Document always
In charge of updating tracker and reading cards
Plans will need to routinely update the tracker – from cards and then the response level

•
•
•

Analyze
Support
Deploy
o Medical
o Gen Staff
o Volunteer
Monitor
Identify
Investigate

•
•
•
Finance
• Allocate
• Procure
• Pay
• Request
• Redirect/Reallocate
Situation updates cards
• Staff member experiencing mental fatigue
• Staff called away to assist with other duties
• Staff Impacted by storm
• Press briefing
• State partner assistance
• Identify areas of most need
• Emergency Funding
• Staff gain
• NGO
• Road Blocked
Planning Tiles
Top gets both, mid gets 1 – their pick, and low gets nothing (Turn over and they are grayed out?)
• ESF 8 – Public health and Medical Services care
 Bonus - Hospital
 Bonus - surviellance
• ESF 6 – Mass Care, Housing, and Human Services
 Bonus - Shelter
 Bonus - volunteers
• ESF 7 – Logistics and resource support
 Bonus- Additional AP
 Bonus – vehicle or resources
• ESF 15 External Affairs
 Bonus – Extra Comms
 Bonus – Extra Community engage
• Volunteers
 Bonus – staff (x)
 Bonus - building
• Worker safety and health

•
•
•

 Bonus – Ignore 1 card that take out worker
 Bonus – ignore 1 card that take out worker due to health or safety
ESF 5 – Information and Planning
 Bonus – Planning extra AP
 Bonus – IC share 1 objective
Staffing and Just in Time Training
 Bonus – Each player extra AP
 Bonus – staff (experience)
Financial Management
 Bonus – Additional Funds
 Bonus – Procurements costing more than 1 cost 1 less *

Objective Cards
Main
• Never let Any icon reach Red
• Never let People assisted Reach orange
• Never let Response reach orange
• Never let vulnerable pop cards turn over
• End game with People assisted in Green
• Never let public confidence reach orange
• Get People assisted to green during game
• Get Meter to green during round 2
Planning
• Flip less than 2 problem cards in round 1
• Flip less than 4 problem cards during game
Ops
• Use each action at least once
•
Log
• Something about proper resources etc
• Always have at least one extra staff and resource
Finance
• Never have waiting for payment at round end
• Support Logistics with acquiring () so many times

ESF 8 PH and Med Services

ESF 6 Mass Care/Housing/Human Service

ESF 7 Logistics and Resources Support

ESF 15 External Affairs

Volunteers

Worker Safety and Health

ESF 5 Information and Planning

Staffing and Just in Time Training

Financial Management

.

Med

Staff Member Experiencing
Mental Fatigue
Remove one staff from
available staff pile unless
plan bonuses say otherwise.

Identify Areas of Most Need

State Partner Assistance

Choose One:
Remove one staff and one
resource of any type from
available pile.
Logistics is unable to use
Request for 1 minute or
until end of phase –
whichever is first.

Emergency Funding

Choose One:
People Assisted
If

-2.

orange,
Response
-1.
Ops is unable to use any
other action until an
Identify or Investigate
action is assigned.

Choose One:
Finance spend 2 AP
gain 3 Funds.
Finance do nothing
Gain No Funds

1=

3=

5=

2=

4=

6=

1=

3=

5=

2=

4=

6=

Response

People Assisted

Public Confidence

Governmental Approval