5900-488 Semifinalist Application Truck Carrier

2025 SmartWay
Excellence Award

Truck Carrier
Semifinalist Application
Application Information and Instructions

Congratulations! Your company has met the criteria to
qualify as a SmartWay Excellence Award semifinalist and
is invited to apply for Award consideration. Eligible truck
carriers meet a superior set of emissions-based criteria
that clearly distinguish the environmental performance of
their fleets. Review the 2025 SmartWay Excellence Award

Criteria (pdf) factsheet for details.

Please complete and submit the application by the
deadline of 5 PM PT on Monday, April 28, 2025.

EPA Form Number: 5900-488 | OMB No. 2060-0663 | Expiration Date: 03/31/2025

Burden Statement: This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No.
2060-0663). Responses to this collection of information are voluntary (Energy Policy Act of 2005; citation 109-58). An agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The public
reporting and recordkeeping burden for this collection of information is estimated to be 3.25 hours to compile and submit the SmartWay Semifinalist
Application form. This is a one-time submittal. Send comments on the Agency’s need for this information, the accuracy of the provided burden
estimates and any suggested methods for minimizing respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection
Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the
completed form to this address.

Partner Information
Partner Name:
SmartWay Primary Company Contact:

SmartWay Executive Company Contact:

Names:

__________________________________

_________________________________

Titles:

__________________________________

_________________________________

Email addresses:

__________________________________

_________________________________

Phone numbers:

__________________________________

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Mail addresses:

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By typing my name in this
box, I confirm that all
information submitted on this
application is accurate and
valid.

Actual or digital
signatures required:

_________________________________
Company PR/Media Contact:

_________________________________
Company PR/Media Contact
(optional)

Names:

_________________________________

_________________________________

Titles:

_________________________________

_________________________________

Email addresses:

_________________________________

_________________________________

Phone numbers:

_________________________________

_________________________________

Q1: SUSTAINABILITY PLANNING and REPORTING: FREIGHT EMISSIONS, COMMUNITY, FREIGHT,
SMARTWAY
Summarize your company’s actions and efforts to include freight emissions, freight and SmartWay in its
sustainability planning and reporting program (these programs may include highly structured freight emissions
reports or unique company-based reports), on freight-related environmental reporting. Indicate those elements
that are included in your company’s emissions reporting efforts by checking the applicable box(es) below.
Checked boxes should be explained in your summary description. Add weblink(s) to supporting documentation to
substantiate your summary. If digital attachments are included to substantiate the summary of your company’s
efforts, please label attachments with your company name and the question number the attachment is meant to
support. We request that you use the following file naming convention: CompanyName_Q1-x.DOC. Note: this
summary may be shared publicly. Maximum word count of 500 words.
☐ Q1.a. Inclusion of SmartWay data and/or results into environmental reporting
☐ Q1.b. Other ________________________________________________________________________________________

Q2: FLEET TECHNOLOGY INNOVATION

Check all innovative fleet technology innovation policies, fuel and equipment purchases, and/or research efforts
that your company made in calendar year 2023-2024 to improve fuel efficiency and reduce pollution from freight
operations.
Summarize/describe each of your company’s fleet technology innovations that are checked. Include an
explanation or results regarding the impact of the innovative technology on your freight sustainability (e.g.
emissions reductions or efficiency) efforts. Include web links to clearly identified sources which substantiate this
summary. If digital attachments are included to substantiate the summary of your company’s efforts, please label
attachments with your company name and the question number the attachment is meant to support. We request
that you use the following file naming convention: CompanyName_Q2-x.DOC. Maximum word count is 500. Note:
these summaries may be shared publicly.
Check those innovative technologies employed
by your company:
☐ Q2.a. Electric Vehicle (EV) demonstration
projects or pilots (Fully electric vehicles certified to
USEPA standards)
☐ Q2.b. Electric Vehicle (EV) demonstration
projects or pilots (powered by battery or hydrogen
fuel cell)
☐ Q2.c. EV associated infrastructure efforts

☐ Q2.d. Use of fuel-efficient technologies (e.g.
aero bumper, aero mirrors, aluminum wheels,
automatic tire inflation systems, fuel tank fairing)
☐ Q2.e. Use of fuel-efficient trailer aerodynamics
(e.g. skirt fairing, Tail fairing, Gap Reducer, Under
Trailer fairing, or splash guard)
☐ Q2.f. Use of renewable fuels (natural gas,
renewable diesel)
☐ Q2.g. Use of alternative fuels (e.g., CNG,
hydrogen, ethanol E85, biodiesel, other alternate
fuel)
☐ Q2.h. Constant innovations (e.g., research, pilot,
etc.)
☐ Q2.i. Hybrid Powertrain Technology

☐ Q2.j. Longer Combination Vehicles

Describe/Explain/Summarize innovation per
instructions above. (500 word count maximum per
each summary):

Check those innovative technologies employed
by your company:

☐ Q2.k. SmartWay Designated tractors or trailers

☐ Q2.l. Low viscosity lubricants

☐ Q2.m. Speed limiter

☐ Q2.n. Other

Describe/Explain/Summarize innovation per
instructions above. (500 word count maximum per
each summary):

Q3: FREIGHT STRATEGY INNOVATION AND IMPLEMENTATION Check all innovative practices, policies,
strategies and efforts that your fleet has made to help improve freight efficiency or mitigate environmental
impacts in calendar years 2023 – 2024.
Summarize/describe each of your company’s freight strategy innovation and implementation efforts identified by
your selections below. Include an explanation or results regarding the impact of the innovative strategy on your
freight sustainability (e.g. emissions reductions or efficiency) efforts. If digital attachments are included to
substantiate the summary of your company’s efforts, please label attachments with your company name and the
question number the attachment is meant to support. We request that you use the following file naming
convention: CompanyName_Q3-x.DOC. . Maximum of 500 words. Note: this summary may be shared publicly.
Check those innovative strategies employed by
your fleet:
☐ Q3.a. Initiatives to reduce localized impacts (e.g.,
idling reduction)
☐ Q3.b. Behavioral strategies for reducing idling (e.g.
driver training and financial incentives)
☐ Q3.c. Use of fuel-efficiency strategies
(progressive down-shifting)
☐ Q3.d. Use of fuel-efficiency strategies (effective
fuel-efficient driver education)
☐ Q3.e. Use of fuel-efficiency strategies (top limit
speed)

☐ Q3.f. Service maintenance training

☐ Q3.g. Use of freight logistics strategies (load
matching, routing/scheduling, successive triangular
pattern routing, empty back-haul coordination,
electronic monitors (called load boards) checking
for free availability, electronic data interchange
system to communicate logistics information among
dispatchers, drivers, and customers)
☐ Q3.h. Other

Describe/Explain/Summarize effort per
instructions above. (500 word count maximum per
each summary):

Q4: STAKEHOLDER COLLABORATION
EPA SmartWay understands that the journey to freight sector sustainability is a collaborative endeavor that
includes modeling and championing accountability, inspiring market and industry transformations impacting how
freight is moved and sharing successful freight sustainability strategies within the freight industry. Tell us the ways
your fleet has demonstrated leadership by checking the applicable box(es) below.
Provide a summary description of each collaboration effort selected below. Identify those entities with which your
company coordinated or influenced. Describe those interactions and explain how it was impactful. Add weblink(s)
to supporting documentation which substantiates this summary of your company’s efforts. If digital attachments
are included to substantiate the summary of your company’s efforts, please label attachments with your company
name and the question number the attachment is meant to support. We request that you use the following file
naming convention: CompanyName_Q4-x.DOC. Maximum of 500 words. Note: this summary may be shared
publicly.
Check those collaborations deployed by your
company:
☐ Q4.a. Collaboration on safety initiatives

☐ Q4.b. Collaboration on humanitarian aid initiatives

☐ Q4.c. Collaboration on community initiatives that
integrate emergency response
☐ Q4.d. Collaboration on sustainability initiatives

☐ Q4.e. Pilot/test/research. conducted by your
company/fleet to better understand fuel efficient
technologies or supply chain freight efficiency
practices to reduce emissions. Pilot programs, also
called a feasibility study or experimental trial. are
small-scale, short-term experiment that helps an
organization learn how a large-scale project might
work in practice. They are important because they
provide businesses with a way to test new products
or services before they can go further.
☐ Q4.f. Industry education efforts (webinars,
conferences, or trainings) on freight emissions
accounting and/or sustainable practices
☐ Q4.g. Other

Describe/Explain/Summarize effort
(500 word count maximum per each summary):

Q5: COMPREHENSIVE TOOL (DATA) REPORTING
SmartWay encourages Partners to report ALL business operations that require goods movement services. Does
your SmartWay Truck Tool capture or include freight movement from all of your company divisions, sister
companies or subsidiaries? Specifically, did your fleet provide data for all of its business units (such as a
subsidiary) or various modes (e.g., logistics, drayage, dedicated fleets, final delivery, etc.), including notations of
freight mileage brokered out to third party trucking companies?
☐ Yes

☐ No

If yes, share the names of the business units and elaborate below. Add weblink(s) to supporting documentation
which substantiates this summary. If no, please explain below. If digital attachments are included to substantiate
the summary of your company’s efforts, please label attachments with your company name and the question
number the attachment is meant to support. We request that you use the following file naming convention:
CompanyName_Q5-x.DOC.. Maximum of 1,000 words. Note: this summary may be shared publicly.

Thank you for completing the 2025 SmartWay Excellence Award Semifinalist application.