Appendix E. Recruitment Emails to Interview Participants

^Appendix E. Recruitment Emails to Interview Participants

Recruitment Email to Strategy Implementation Lead(s)

TO: [Strategy Implementation Lead name] 

FROM: [______________] 

CC: [______________] 

SUBJECT: Invitation to Participate in an ACF Study on Child Care and Early Education Supply-Building and Sustainability

Dear [Strategy Implementation Lead name],

My name is [NAME] and I’m a researcher at the Urban Institute, a nonprofit research organization in Washington, DC. The Office of Planning, Research, and Evaluation (OPRE) within the Administration for Children and Families (ACF) has contracted with the Urban Institute to lead a project called “Understanding Supply-Building and Sustainability Efforts of the Child Care and Early Education Market.” 

[NAME OF STATE] has been selected as one of our study sites. Our goal is to learn about the types of child care and early education supply-building and sustainability efforts states, territories, and tribes are undertaking. We are particularly interested in learning more about your state’s [STRATEGY]. The attached document describes the project and provides detailed information about the case studies.

As part of our data collection, we invite you to participate in a voluntary, 90-minute interview. [NAME OF REFERRING PERSON] provided your name and said you would be a good person to talk to. During the interview, we will ask questions related to the following topics:

• A description of the strategy including the goals and intended outcomes, key activities or components, and focus populations

• Planning and decision making involved in the initial adoption or adaptation of the strategy

• Ongoing implementation of the strategy

• Funding and resources required to implement the strategy

• Types of data collected about strategy implementation and outcomes and how data are used

• Successes, challenges, and lessons learned

Please reply to let us know by [DATE] if you are interested in participating in an interview. Feel free to reach out if you have any questions.

Sincerely,

[NAME]

This information collection is voluntary. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number and expiration date for the described collection are OMB #0970-0356, Exp: 1/31/2027. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Urban Institute, 500 L’Enfant Plaza SW, Washington, DC 20037.

Reminder Recruitment Email to Strategy Implementation Lead(s)

TO: [Strategy Implementation Lead name]

FROM: [______________] 

CC: [______________] 

[Sent as a reply to initial email message.]

SUBJECT: RE: Invitation to Participate in an ACF Study on Child Care and Early Education Supply-Building and Sustainability

Dear [Strategy Implementation Lead name],

I’m following up on the invitation below to participate in a case study about [NAME OF STRATEGY] for a project called “Understanding Supply-Building and Sustainability Efforts of the Child Care and Early Education Market” funded by the Office of Planning, Research, and Evaluation (OPRE) within the Administration for Children and Families (ACF).

Please reply to this email by [DATE] if you are interested in participating in an interview. Feel free to reach out if you have any questions.

Sincerely, 

[Name] 

This information collection is voluntary. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number and expiration date for the described collection are OMB #0970-0356, Exp: 1/31/2027. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Urban Institute, 500 L’Enfant Plaza SW, Washington, DC 20037.

Recruitment Email to Data Lead(s)

TO: [Data Lead name] 

FROM: [______________] 

CC: [______________] 

SUBJECT: Invitation to Participate in an ACF Study on Child Care and Early Education Supply-Building and Sustainability

Dear [Data Lead name],

My name is [NAME] and I’m a researcher at the Urban Institute, a nonprofit research organization in Washington, DC. The Office of Planning, Research, and Evaluation (OPRE) within the Administration for Children and Families (ACF) has contracted with the Urban Institute to lead a project called “Understanding Supply-Building and Sustainability Efforts of the Child Care and Early Education Market.” 

[NAME OF STATE] has been selected as one of our study sites. Our goal is to learn about the types of child care and early education supply-building and sustainability efforts states, territories, and tribes are undertaking. We are particularly interested in learning more about your state’s [STRATEGY]. The attached document describes the project and provides detailed information about the case studies.

As part of our data collection, we invite you to participate in a voluntary, 60-minute interview. [NAME OF REFERRING PERSON] provided your name and said you would be a good person to talk to. During the interview, we will ask questions related to the following topics:

• Types of data that are collected about implementation and outcomes, including any evaluations that have been conducted, are underway, or are planned  

• Descriptions of the data elements collected   

• Information about data storage and accessibility  

• How data are used and any findings that have emerged  

• Successes, challenges, and lessons learned   

Please reply to let us know by [DATE] if you are interested in participating in an interview. Feel free to reach out if you have any questions.

Sincerely,

[NAME]

This information collection is voluntary. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number and expiration date for the described collection are OMB #0970-0356, Exp: 1/31/2027. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Urban Institute, 500 L’Enfant Plaza SW, Washington, DC 20037.

Reminder Recruitment Email to Data Lead(s)

TO: [Data Lead name]

FROM: [______________] 

CC: [______________] 

[Sent as a reply to initial email message.]

SUBJECT: RE: Invitation to Participate in an ACF Study on Child Care and Early Education Supply-Building and Sustainability

Dear [Data Lead name],

I’m following up on the invitation below to participate in a case study about [NAME OF STRATEGY] for a project called “Understanding Supply-Building and Sustainability Efforts of the Child Care and Early Education Market” funded by the Office of Planning, Research, and Evaluation (OPRE) within the Administration for Children and Families (ACF).

Please reply to this email by [DATE] if you are interested in participating in an interview. Feel free to reach out if you have any questions.

Sincerely, 

[Name] 

This information collection is voluntary. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB number and expiration date for the described collection are OMB #0970-0356, Exp: 1/31/2027. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Urban Institute, 500 L’Enfant Plaza SW, Washington, DC 20037.

Understanding the Supply Building and Sustainability Efforts of the Child Care and Early Education Market OMB Supporting Documents: Case Studies of Supply Building and Sustainability Strategies