Government Property - FAR Sections Affected: 52.245-1(f) & (j); 52.245-9(d)(1); and Standard Forms 1428, and 1429

Forms and Documents

Document Name	Status
Form SF 1428 (d) FAR 52.245-1(f)(1)(viii) and (x), FAR 52.245-1(j)(2) and (3), and the SF 1428 Form and Instruction	Modified
9000-0075 PRA Supporting Statement Part A 5.13.25.docx Supporting Statement A	2025-05-27

IC Document Collections

IC ID	Document Title	Status
36562	(a) FAR 52.245-1(f)(1)(ii)	Modified
253006	(g) FAR 52.245-1(f)(1)(iii) and (iv), and FAR 52.245-1(f)(2)	Modified
253005	(f) FAR 52.245-9(d)(1)	Modified
253004	(e) FAR 52.245-1(f)(1)(ix)	Modified
253003	(d) FAR 52.245-1(f)(1)(viii) and (x), FAR 52.245-1(j)(2) and (3), and the SF 1428 Form and Instruction	Modified
253002	(c) FAR 52.245-1(f)(1)(vii)(B)	Modified
253001	(b) FAR 52.245-1(f)(1)(ii)(A)	Modified

ICR Details

OMB Control No: 9000-0075	ICR Reference No: 202505-9000-002
Status: Received in OIRA	Previous ICR Reference No: 202204-9000-001
Agency/Subagency: FAR	Agency Tracking No:
Title: Government Property - FAR Sections Affected: 52.245-1(f) & (j); 52.245-9(d)(1); and Standard Forms 1428, and 1429
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/27/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	06/30/2025
Responses	15,075,958	14,367,368
Time Burden (Hours)	4,662,001	4,442,877
Cost Burden (Dollars)	270,396,058	217,700,973

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Abstract: This clearance covers the information that contractors must submit to comply with the following FAR requirements: a. FAR clause 52.245-1, Government Property i. Paragraph (f)(1)(ii) requires contractors to document the receipt of Government property. ii. Paragraph (f)(1)(ii)(A) requires contractors to submit a written statement to the Property Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of Government-furnished property. iii. Paragraph (f)(1)(iii) requires contractors to create and maintain records of all Government property accountable to the contract, including Government-furnished and Contractor-acquired property. Property records shall, unless otherwise approved by the Property Administrator, contain the following: (1) The name, part number and description, National Stock Number (if needed for additional item identification tracking and/or disposition), and other data elements as necessary and required in accordance with the terms and conditions of the contract. (2) Quantity received (or fabricated), issued, and balance-on-hand. (3) Unit acquisition cost. (4) Unique-item identifier or equivalent. (5) Unit of measure. (6) Accountable contract number or equivalent code designation. (7) Location. (8) Disposition. (9) Posting reference and date of transaction. (10) Date placed in service (if required in accordance with the terms and conditions of the contract). iv. Paragraph (f)(1)(iv) requires contractors to periodically perform, record, and disclose physical inventory results during contract performance, including upon completion or termination of the contract. v. Paragraph (f)(1)(vii)(B) requires contractors, unless otherwise directed by the Property Administrator, to investigate and report all incidents of Government property loss as soon as the facts become known. Such reports shall, at a minimum, contain the following information: (1) Date of incident (if known). (2) The data elements required under paragraph (f)(1)(iii)(A) of FAR 52.245-1. (3) Quantity. (4) Accountable contract number. (5) A statement indicating current or future need. (6) Unit acquisition cost, estimated sales proceeds, estimated repair or replacement costs. (7) All known interests in commingled material of which includes Government material. (8) Cause and corrective action taken or to be taken to prevent recurrence. (9) A statement that the Government will receive compensation covering the loss of Government property, in the event the Contractor was or will be reimbursed or compensated. (10) Copies of all supporting documentation. vi. Paragraph (f)(1)(viii) requires contractors to promptly disclose and report Government property in its possession that is excess to contract performance. vii. Paragraph (f)(1)(ix) requires contractors to disclose and report to the Property Administrator the need for replacement and/or capital rehabilitation. viii. Paragraph (f)(1)(x) requires contractors to perform and report to the Property Administrator contract property closeout. ix. Paragraph (f)(2) requires contractors to establish and maintain Government accounting source data, particularly in the areas of recognition of acquisitions, loss of Government property, and disposition of material and equipment. x. Paragraphs (j)(2) and (3) require contractors to submit inventory disposal schedules to the Plant Clearance Officer using the Standard Form (SF) 1428, Inventory Disposal Schedule and if needed the SF 1429, Inventory Disposal Schedule-Continuation Sheet. b. FAR 52.245-9, Use and Charges. Paragraph (d)(1) of this clause requires contractors submitting a government property rental request to: identify the property for which rental is requested, propose a rental period, and compute an estimated rental charge by using the Contractor's best estimate of rental time in the formulae.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 11970	03/13/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 22290	05/27/2025
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 7

IC Title	Form No.	Form Name
(a) FAR 52.245-1(f)(1)(ii)
(b) FAR 52.245-1(f)(1)(ii)(A)
(c) FAR 52.245-1(f)(1)(vii)(B)
(d) FAR 52.245-1(f)(1)(viii) and (x), FAR 52.245-1(j)(2) and (3), and the SF 1428	SF 1429, SF 1428	Inventory Disposal Schedule ,   Inventory Disposal Schedule - Continuation Sheet
(e) FAR 52.245-1(f)(1)(ix)
(f) FAR 52.245-9(d)(1)
(g) FAR 52.245-1(f)(1)(iii) and (iv), and FAR 52.245-1(f)(2)

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	15,075,958	14,367,368	0	708,590	0	0
Annual Time Burden (Hours)	4,662,001	4,442,877	0	219,124	0	0
Annual Cost Burden (Dollars)	270,396,058	217,700,973	0	52,695,085	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This extension includes adjustments to the public and Government burden estimates based on the following: ● The estimated cost per hour is based on use of the calendar year 2025 OPM GS wage rates for the rest of the U.S. ● The estimated number of respondents and annual responses were based on current FPDS data.

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Annual Cost to Federal Government: $547,146,456

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/27/2025

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