Privacy Act Memo

DATE:

June 3, 2024

TO:

Carrie Wagerman
Administration and Outreach Branch
National Cancer Institute (NCI)

FROM:

NIH Privacy Act Officer

SUBJECT: Applicability of the Privacy Act: “Generic Clearance for Application Information for
Fellowship, Internships, Training Programs, and Specialty Positions (NCI)”
I have reviewed the NCI submission for OMB to approve the request for Generic Clearance for Application
Information for Fellowship, Internships, Training Programs, and Specialty Positions. This generic clearance will
permit the National Cancer Institute (NCI) to more efficiently collect applications and related documentation so
that potential candidates may directly apply to a program of their choice. It is important to ensure that NCI’s
applications are targeted and streamlined, and work in conjunction with the research efforts of both the
intramural and extramural scientists.
I determined that the Privacy Act will apply to these data requests which include the collection of personal
information, citizenship information, educational history, research interests, employment history and
experience. In addition to an application, a cover letter, resume, CV, transcript, work and/or writing samples,
personal statement, diversity statement, tax forms and contact information for references may be requested.
Prospective candidates can complete an application online or through fillable PDFs (or Word documents) and
submit by email. Information collected is only made available through encrypted emails or folders with
restricted access to NIH account holders who are NCI or NIH scientific and program officials who recommend
or approve fellowship awards and to administrative, human resources, and financial officials who prepare the
necessary documentation to arrange for stipend payments.
This data collection is covered by NIH Privacy Act Systems of Record 09-25-0014, “Clinical Research: Student
Records.” If you have any questions, please contact my office at (301) 402-6469.

Dustin B. Close
-S
Dustin Close
Cc: Diane Kreinbrink, NCI PRA Liaison

Digitally signed by Dustin B.
Close -S
Date: 2024.06.03 11:41:42
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