Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202 and 51.203

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
9000-0032 PRA Supporting Statement Part A 6.16.25.docx	Supporting Statement A	Uploaded 2025-07-03	Available
9000-0032 PRA Supporting Statement Part A 6.16.25.docx	Supporting Statement A	Uploaded 2025-07-03	Available
0032_comment 1.pdf	Public Comments	Uploaded 2025-06-03	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
36441	Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202, 51.203		Modified

ICR Details

OMB Control No: 9000-0032	ICR Reference No: 202507-9000-004
Status: Active	Previous ICR Reference No: 202211-9000-001
Agency/Subagency: FAR	Agency Tracking No:
Title: Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202 and 51.203
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/12/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/03/2025
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2028	36 Months From Approved	01/31/2026
Responses	20	0	20
Time Burden (Hours)	20	0	20
Cost Burden (Dollars)	1,420	0	1,180

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Abstract: This clearance covers the information that contractors must submit to comply with the following FAR requirements: a. FAR 51.202 - For the contracting officer to authorize a contractor’s use of Interagency Fleet Management System (IFMS)vehicles, this FAR section requires contractors to submit the following information: (1) A written statement that the contractor will assume, without the right of reimbursement from the Government, the cost or expense of any use of the IFMS vehicles and services not related to the performance of the contract; (2) Evidence that the contractor has obtained motor vehicle liability insurance covering bodily injury and property damage, with limits of liability as required or approved by the agency, protecting the contractor and the Government against third-party claims arising from the ownership, maintenance, or use of an IFMS vehicle; and (3) Any recommendations. b. FAR 51.203 - Once authorized by the contracting officer, this FAR section requires contractors to submit their request for IFMS vehicles and related services in writing to the appropriate General Services Administration’ (GSA) point of contact and include the following information: (1) Two copies of the agency authorization; (2) The number of vehicles and related services required and period of use; (3) A list of employees who are authorized to request the vehicles or related services; (4) A listing of equipment authorized to be serviced; and (5) Billing instructions and address.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 14446	04/02/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 29546	07/03/2025
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202, 51.203

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20	20	0	0	0	0
Annual Time Burden (Hours)	20	20	0	0	0	0
Annual Cost Burden (Dollars)	1,420	1,180	0	240	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $1,420

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/03/2025

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