HHS burden for SF-424C Budget Information -- Construction Programs

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Grants.gov Form Instructions
Form Identifiers
Agency Owner
Form Name
OMB Number
OMB Expiration Date

Information
Grants.gov
Budget Information for Construction Programs (SF-424C) V2.0
4040-0008
02/28/2022

Form Field Instructions
Field Name

Required Information
or
Optional

1.

Administration
and legal
expenses

Optional

2.

Land,
structures,
rights-of-way,
appraisals,
etc.

Optional

3.

Relocation
expenses and
payments

Optional

Field
Item

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

a. Total Cost of Administrative and legal expenses. This
may include administrative expenses, attorney's
fees, court costs, and/or other related expenses,
directly associated with the allowable activity. Costs
incurred related, but not limited to, criminal and civil
proceedings, claims, appeals, and other
infringements are unallowable. For more
information regarding allowability, please see
grantor agency regulations (e.g., 2 CFR 200.435; 45
CFR 75.435).
b. Costs Not Allowable for Participation in
Administration and Legal Expenses.
c. Total Allowable Costs (Columns a-b). Calculated
automatically if submitted via Grants.gov.
a. Total Cost of Land, structures, rights- of-way,
appraisals, etc.
b. Costs Not Allowable for Participation in Land,
structures, rights-of-way, appraisals, etc.
c. Total Allowable Costs (Columns a-b). Calculated
automatically if submitted via Grants.gov
a. Total Cost of Relocation expenses and payments
b. Costs Not Allowable for Participation in Relocation
expenses and payments
c. Total Allowable Costs (Columns a-b). Calculated
automatically if submitted via Grants.gov

1

4.

Architectural
and
engineering
fees

Optional

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

a. Total Cost of Architectural and engineering
fees. Architect-engineer services includes
professional services of an architectural or
engineering nature, as defined by State law,
if applicable, that are required to be
performed or approved by a person
licensed, registered, or certified to provide
those services; and, professional services of
an architectural or engineering nature
performed by contract that are associated
with research, planning, development,
design, construction, alteration, or repair of
real property." For more information, please
see grantor agency regulations (e.g., 48 CFR
2.101).
b. Costs Not Allowable for Participation in
Architectural and engineering fees.
c. Total Allowable Costs (Columns a-b). Calculated
automatically if submitted via Grants.gov.

2

Field
Item

Field Name

Required
or
Optional

5
.

Other
architectural
and
engineering
fees

Optional

6
.

Project
inspection fees

Optional

7
.

Site work

Optional

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

Information
a. Total Costs of Other Architectural and
engineering fees. This means those other
professional services of an architectural or
engineering nature, or incidental services,
that members of the architectural and
engineering professions (and individuals in
their employ) may logically or justifiably
perform, including studies, investigations,
surveying and mapping, tests, evaluations,
consultations, comprehensive planning,
program management, conceptual designs,
plans and specifications, value engineering,
construction phase services, soils
engineering, drawing reviews, preparation
of operating and maintenance manuals,
and other related services. For more
information, please see grantor agency
regulations (e.g., 48 CFR 2.101).
b. Costs Not Allowable for Participation in
Other Architectural and engineering fees.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov.
a. Total Cost of Project inspection fees,
including municipal inspection fees, and other
required professional or inspection fees.
b. Costs Not Allowable for Participation in
Project Inspection fees.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov.
a. Total Cost of Site work
b. Costs Not Allowable for Participation in Site
work
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov

3

8
.

Demolition and
removal

Optional

9
.

Construction

Required

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

a. Total Cost of Demolition and removal
b. Costs Not Allowable for Participation in
Demolition and removal
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov
a. Total Cost of Construction and Major
Renovation. Construction means the creation
of a building, structure, or facility, including
the installation of equipment, site
preparation, landscaping, associated roads
parking, environmental mitigation, and
utilities, which provides space not previously
available. It includes freestanding structures,
additional wings or floors, enclosed
courtyards or entryways, and any other
means to provide usable space that did not
previously exist (excluding temporary
facilities). Major Renovation (A&R) is
considered a structural change (e.g., to the
foundation, roof, floor, or exterior or loadbearing walls of a facility, or an extension to
an existing facility) to achieve the following:
increase the floor area; and/or change
function and purpose of an existing building,
structure, or facility. Some grantor agencies
use a dollar amount to distinguish between
minor and major A&R, i.e., a major
renovation threshold, for the entire project
period per parcel. Please seek grantor agency
guidance if you need more information.
b. Costs Not Allowable for Participation in
Construction and Major Renovation.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov.

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10.

Equipment

Optional

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

a. Total Cost of Equipment. "Equipment" means
tangible personal property (including
information technology systems) having a
useful life of more than one year and a perunit acquisition cost that equals or exceeds
the lesser of: (a) the capitalization level
established by the organization for the
financial statement purposes, or (b) $5,000.
(Note: Acquisition cost means the net invoice
unit price of an item of equipment, including
the cost of any modifications, attachments,
accessories, or auxiliary apparatus necessary
to make it usable for the purpose for which it
is acquired. Ancillary charges, such as taxes,
duty, protective in- transit insurance, freight,
and installation, shall be included in, or
excluded from, acquisition cost in accordance
with the non-Federal entity's regular written
accounting practices.) For more information,
please see grantor agency regulations (e.g., 2
CFR§§200.2, 200.313, and 200.439; 45 CFR
§§75.2, 75.320, and 75.439).
b. Costs Not Allowable for Participation in
Equipment.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov.

5

Field
Item

Field Name

Required
or
Optional

11.

Miscellaneous

Optional

12.

SUBTOTAL
(sum of lines 111)

Required

13.

Contingencies

Optional

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

Information
a. Total Cost of Miscellaneous
b. Costs Not Allowable for Participation in
Miscellaneous
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted via
Grants.gov
a. Sum of lines 1-11 for Total Costs
b. Sum of lines 1-11 for Costs Not
Allowable for Participation
c. Sum of lines 1-11 for Total Allowable
Costs (Columns a-b) Calculated
automatically if submitted via
a. Total Cost of Contingencies. Contingency
is that part of a budget estimate of future
costs (typically of large construction
projects or other items as approved by
the grantor agency) which is associated
with possible events or conditions arising
from causes the precise outcome of
which is indeterminable at the time of
estimate, and that experience shows will
likely result, in aggregate, in additional
costs for the approved activity or project.
Some grantor agencies may limit
contingencies to a specific percentage of
the construction costs before bids are
received and must be reduced after the
contract has been awarded. For more
information, please see the grantor
agency requirements (e.g., 2 CFR
§§200.403 - 200.405, and 200.433; 45
CFR §§75.403 - 75.405, and 75.433)
and/or seek guidance from the grantor
agency.
b. Costs Not Allowable for Participation in
Contingencies.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted
via Grants.gov.

6

14.

SUBTOTAL

Required

a. Sum of lines 12-13 for Total Cost
b. Sum of lines 12-13 for Costs Not
Allowable for Participation
c. Sum of lines 12-13. Calculated
automatically if submitted via
Grants.gov

15.

Project
program
income

Optional

16.

TOTAL
PROJECT
COSTS
(subtract #15
from #14)

Required

a. Total Cost of Project (program)
income. Program income
includes but is not limited to,
income from fees for services
performed, the use or rental of
real or personal property
acquired under federally-funded
projects, the sale of commodities
or items fabricated under an
award, license fees and royalties
on patents and copyrights, and
interest on loans made with
award funds. For more
information, please see the
grantor agency requirements
(e.g., 2 CFR §§200.2 and 200.307;
45 CFR §§ 75.2 and 75.307).
b. Costs Not Allowable for
Participation in Project (program)
income.
c. Total Allowable Costs (Columns a-b).
Calculated automatically if submitted
a. Total Cost of Total Project Costs
b. Total of Costs Not Allowable for
Participation
c. Total Allowable Costs Calculated
automatically if submitted via
Grants.gov

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

7

Field
Item

Field Name

17.

Federal
assistance
requested,
calculate as
follows:
(Consult
Federal
agency for
Percentage

Required Information
or
Optional
Required
Enter eligible costs from line 16c. Multiply x
Federal percentage share %.

OMB Number: 4040-0008
OMB Expiration Date: 02/28/2022

8