Student Right-to-Know (SRK) Private Institutions

34 CFR 668.41 (up to date as of 8/21/2025)
Reporting and disclosure of information.

34 CFR 668.41 (Aug. 21, 2025)

This content is from the eCFR and is authoritative but unofficial.

Title 34 —Education
Subtitle B —Regulations of the Offices of the Department of Education
Chapter VI —Office of Postsecondary Education, Department of Education
Part 668 —Student Assistance General Provisions
Subpart D —Institutional and Financial Assistance Information for Students
Source: 51 FR 43323, Dec. 1, 1986, unless otherwise noted.
Authority: 20 U.S.C. 1001-1003, 1070g, 1085, 1088, 1091, 1092, 1094, 1099c, 1099c-1, 1221e-3, and 1231a, unless otherwise
noted.

§ 668.41 Reporting and disclosure of information.
Link to an amendment published at 90 FR 504, Jan. 3, 2025.
(a) Definitions. The following definitions apply to this subpart:
Athletically related student aid means any scholarship, grant, or other form of financial assistance, offered
by an institution, the terms of which require the recipient to participate in a program of
intercollegiate athletics at the institution. Other student aid, of which a student-athlete simply
happens to be the recipient, is not athletically related student aid.
Certificate or degree-seeking student means a student enrolled in a course of credit who is recognized by
the institution as seeking a degree or certificate.
First-time undergraduate student means an entering undergraduate who has never attended any institution
of higher education. It includes a student enrolled in the fall term who attended a postsecondary
institution for the first time in the prior summer term, and a student who entered with advanced
standing (college credit earned before graduation from high school).
Normal time is the amount of time necessary for a student to complete all requirements for a degree or
certificate according to the institution's catalog. This is typically four years for a bachelor's degree in
a standard term-based institution, two years for an associate degree in a standard term-based
institution, and the various scheduled times for certificate programs.
Notice means a notification of the availability of information an institution is required by this subpart to
disclose, provided to an individual on a one-to-one basis through an appropriate mailing or
publication, including direct mailing through the U.S. Postal Service, campus mail, or electronic mail.
Posting on an Internet website or an Intranet website does not constitute a notice.
Official fall reporting date means that date (in the fall) on which an institution must report fall enrollment
data to either the State, its board of trustees or governing board, or some other external governing
body.
On-campus student housing facility: A dormitory or other residential facility for students that is located on
an institution's campus, as defined in § 668.46(a).
Prospective employee means an individual who has contacted an eligible institution for the purpose of
requesting information concerning employment with that institution.

34 CFR 668.41(a) “Prospective employee” (enhanced display)

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34 CFR 668.41 (up to date as of 8/21/2025)
Reporting and disclosure of information.

34 CFR 668.41(a) “Prospective student”

Prospective student means an individual who has contacted an eligible institution requesting information
concerning admission to that institution.
Undergraduate students, for purposes of §§ 668.45 and 668.48 only, means students enrolled in a
bachelor's degree program, an associate degree program, or a vocational or technical program at or
below the baccalaureate level.
(b) Disclosure through Internet or Intranet websites. Subject to paragraphs (c)(2), (e)(2) through (4), or
(g)(1)(ii) of this section, as appropriate, an institution may satisfy any requirement to disclose information
under paragraph (d), (e), or (g) of this section for—
(1) Enrolled students or current employees by posting the information on an Internet website or an
Intranet website that is reasonably accessible to the individuals to whom the information must be
disclosed; and
(2) Prospective students or prospective employees by posting the information on an Internet website.
(c) Notice to enrolled students.
(1) An institution annually must distribute to all enrolled students a notice of the availability of the
information required to be disclosed pursuant to paragraphs (d), (e), and (g) of this section, and
pursuant to 34 CFR 99.7 (§ 99.7 sets forth the notification requirements of the Family Educational
Rights and Privacy Act of 1974). The notice must list and briefly describe the information and tell the
student how to obtain the information.
(2) An institution that discloses information to enrolled students as required under paragraph (d), (e), or
(g) of this section by posting the information on an internet website or an Intranet website must
include in the notice described in paragraph (c)(1) of this section—
(i)

The exact electronic address at which the information is posted; and

(ii) A statement that the institution will provide a paper copy of the information on request.
(d) General disclosures for enrolled or prospective students. An institution must make available to any enrolled
student or prospective student through appropriate publications, mailings or electronic media,
information concerning—
(1) Financial assistance available to students enrolled in the institution (pursuant to § 668.42).
(2) The institution (pursuant to § 668.43).
(3) The institution's retention rate as reported to the Integrated Postsecondary Education Data System
(IPEDS). In the case of a request from a prospective student, the information must be made
available prior to the student's enrolling or entering into any financial obligation with the institution.
(4) The institution's completion or graduation rate and, if applicable, its transfer-out rate (pursuant to §
668.45). In the case of a request from a prospective student, the information must be made
available prior to the student's enrolling or entering into any financial obligation with the institution.
(5) The placement of, and types of employment obtained by, graduates of the institution's degree or
certificate programs.
(i)

The information provided in compliance with this paragraph may be gathered from—
(A) The institution's placement rate for any program, if it publishes or uses in advertising such
a rate;

34 CFR 668.41(d)(5)(i)(A) (enhanced display)

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34 CFR 668.41 (up to date as of 8/21/2025)
Reporting and disclosure of information.

34 CFR 668.41(d)(5)(i)(B)

(B) State data systems;
(C) Alumni or student satisfaction surveys; or
(D) Other relevant sources.
(ii) [Reserved]
(6) The types of graduate and professional education in which graduates of the institution's four-year
degree programs enroll.
(i)

The information provided in compliance with this paragraph may be gathered from—
(A) State data systems;
(B) Alumni or student satisfaction surveys; or
(C) Other relevant sources.

(ii) The institution must identify the source of the information provided in compliance with this
paragraph, as well as any time frames and methodology associated with it.
(e) Annual security report and annual fire safety report —
(1) Enrolled students and current employees—annual security report and annual fire safety report. By
October 1 of each year, an institution must distribute to all enrolled students and current employees
its annual security report described in § 668.46(b), and, if the institution maintains an on-campus
student housing facility, its annual fire safety report described in § 668.49(b), through appropriate
publications and mailings, including—
(i)

Direct mailing to each individual through the U.S. Postal Service, campus mail, or electronic
mail;

(ii) A publication or publications provided directly to each individual; or
(iii) Posting on an Internet Web site or an Intranet Web site, subject to paragraph (e)(2) and (3) of
this section.
(2) Enrolled students—annual security report and annual fire safety report. If an institution chooses to
distribute either its annual security report or annual fire safety report to enrolled students by posting
the disclosure or disclosures on an Internet Web site or an Intranet Web site, the institution must
comply with the requirements of paragraph (c)(2) of this section.
(3) Current employees—annual security report and annual fire safety report. If an institution chooses to
distribute either its annual security report or annual fire safety report to current employees by
posting the disclosure or disclosures on an Internet Web site or an Intranet Web site, the institution
must, by October 1 of each year, distribute to all current employees a notice that includes a
statement of the report's availability, the exact electronic address at which the report is posted, a
brief description of the report's contents, and a statement that the institution will provide a paper
copy of the report upon request.
(4) Prospective students and prospective employees—annual security report and annual fire safety report.
For each of the reports, the institution must provide a notice to prospective students and prospective
employees that includes a statement of the report's availability, a description of its contents, and an
opportunity to request a copy. An institution must provide its annual security report and annual fire
safety report, upon request, to a prospective student or prospective employee. If the institution
34 CFR 668.41(e)(4) (enhanced display)

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34 CFR 668.41 (up to date as of 8/21/2025)
Reporting and disclosure of information.

34 CFR 668.41(e)(5)

chooses to provide either its annual security report or annual fire safety report to prospective
students and prospective employees by posting the disclosure on an Internet Web site, the notice
described in this paragraph must include the exact electronic address at which the report is posted,
a brief description of the report, and a statement that the institution will provide a paper copy of the
report upon request.
(5) Submission to the Secretary—annual security report and annual fire safety report. Each year, by the
date and in a form specified by the Secretary, an institution must submit the statistics required by §§
668.46(c) and 668.49(c) to the Secretary.
(6) Publication of the annual fire safety report. An institution may publish its annual fire safety report
concurrently with its annual security report only if the title of the report clearly states that the report
contains both the annual security report and the annual fire safety report. If an institution chooses to
publish the annual fire safety report separately from the annual security report, it must include
information in each of the two reports about how to directly access the other report.
(f) Prospective student-athletes and their parents, high school coach and guidance counselor—report on
completion or graduation rates for student-athletes.
(1)
(i)

Except under the circumstances described in paragraph (f)(1)(ii) of this section, when an
institution offers a prospective student-athlete athletically related student aid, it must provide to
the prospective student-athlete, and his or her parents, high school coach, and guidance
counselor, the report produced pursuant to § 668.48(a).

(ii) An institution's responsibility under paragraph (f)(1)(i) of this section with reference to a
prospective student athlete's high school coach and guidance counselor is satisfied if—
(A) The institution is a member of a national collegiate athletic association;
(B) The association compiles data on behalf of its member institutions, which data the
Secretary determines are substantially comparable to those required by § 668.48(a); and
(C) The association distributes the compilation to all secondary schools in the United States.
(2) By July 1 of each year, an institution must submit to the Secretary the report produced pursuant to §
668.48.
(g) Enrolled students, prospective students, and the public—report on athletic program participation rates and
financial support data.
(1)
(i)

An institution of higher education subject to § 668.47 must, not later than October 15 of each
year, make available to enrolled students, prospective students, and the public, the report
produced pursuant to § 668.47(c). The institution must make the report easily accessible to
students, prospective students, and the public and must provide the report promptly to anyone
who requests it.

(ii) The institution must provide notice to all enrolled students, pursuant to paragraph (c)(1) of this
section, and prospective students of their right to request the report described in paragraph
(g)(1) of this section. If the institution chooses to make the report available by posting the
disclosure on an Internet website or an Intranet website, it must provide in the notice the exact
34 CFR 668.41(g)(1)(ii) (enhanced display)

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34 CFR 668.41 (up to date as of 8/21/2025)
Reporting and disclosure of information.

34 CFR 668.41(g)(2)

electronic address at which the report is posted, a brief description of the report, and a
statement that the institution will provide a paper copy of the report on request. For prospective
students, the institution may not use an Intranet website for this purpose.
(2) An institution must submit the report described in paragraph (g)(1)(i) of this section to the Secretary
within 15 days of making it available to students, prospective students, and the public.
(Approved by the Office of Management and Budget under control number 1845-0004)
[64 FR 59066, Nov. 1, 1999, as amended at 74 FR 55942, Oct. 29, 2009; 81 FR 76070, Nov. 1, 2016; 84 FR 58932, Nov. 1, 2019; 84
FR 49910, Sept. 23, 2019; 87 FR 66039, Nov. 1, 2022]

34 CFR 668.41(g)(2) (enhanced display)

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