Request for Department of State Personal Identification Card

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DS-1838 Request for Department of State Personal Identification Card	Form and Instruction	New	Available
Form DS-7783 Overseas One Badge Application	Form and Instruction	Unchanged	Available
Form Request for Person DS-1838	Form and Instruction	Unchanged	Available
Electronic copies of any public comments.pdf	Supplementary Document	Uploaded 2026-01-08	Repair queued
DS DIR Review - Legal authorities.docx	Supplementary Document	Uploaded 2026-01-08	Available
Legal authorities 2022.docx	Supporting Statement B	Uploaded 2022-11-08	Available
Supporting-Statement State Personal ID Card LMDS (002) (002) (003).docx	Supporting Statement A	Uploaded 2026-01-08	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
278676	Request for Department of State Personal Identification Card	Form and Instruction	New	Request for Department of State Personal Identification Card
235264	Request for Department of State Personal Identification Card	Form and Instruction	Unchanged	Overseas One Badge Application
235264	Request for Department of State Personal Identification Card	Form and Instruction	Unchanged	DS-1838
235264	Request for Department of State Personal Identification Card	Other-Application	Unchanged

ICR Details

OMB Control No: 1405-0232	ICR Reference No: 202601-1405-004
Status: Received in OIRA	Previous ICR Reference No: 202211-1405-001
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Request for Department of State Personal Identification Card
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 01/08/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	04/30/2026
Responses	27,000	13,500
Time Burden (Hours)	2,250	1,125
Cost Burden (Dollars)	0	0

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Abstract: The collection of the information requested on the DS-1838 and DS-7783 is necessary for all Department non-employees who need a PIV. They are required to submit an application for a Personal Identification Card (DS-1838 domestically or DS-7783 overseas) at the time of hire. The information collected on the form is necessary to verify personal identity as required by the Federal Information Processing Standard Publication 201 (FIPS 201) and Homeland Security Presidential Directive 12 (HSPD 12). Employees must also use these forms, but the Paperwork Reduction Act does not apply to them; therefore, their numbers are not counted in this request.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 12753	07/08/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 12881	12/23/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Request for Department of State Personal Identification Card	DS-1838	Request for Department of State Personal Identification Card
Request for Department of State Personal Identification Card	Request for Personal Identification Card, DS-7783	DS-1838 ,   Overseas One Badge Application

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	27,000	13,500	0	0	13,500	0
Annual Time Burden (Hours)	2,250	1,125	0	0	1,125	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $1,755,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/08/2026

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