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Revisions to NHM&E Data Requirements for HDs and most CBOs_Revised
ICR 202605-0920-005 · OMB 0920-0696 · Object 169473600.
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Document Metadata
| File Type | application/pdf |
|---|---|
| File Title | Revisions to NHM&E Data Requirements for HDs and most CBOs_Revised |
| Author | Mulatu, Mesfin S. (CDC/NCHHSTP/DHP) |
| Last Modified By | Microsoft® Excel® for Microsoft 365 |
| File Modified | 2026-05-29 |
| File Created | 2026-05-29 |
| Conversion State | complete |
Extracted Text
2026 Revisions to NHM&E Data Requirements Date: 05/28/2026 Variable Name Previous NHM&E data requirements New NHM&E data requirements Description of Changes HIV TESTING PROGRAM DATA REQUIREMENTS SECTION A: AGENCY, PROGRAM, CLIENT INFORMATION (Complete this section for all clients, all settings) Jurisdiction Form ID Session Date Program ID Worker ID Program Announcement Specify Program Announcement/Strategy Agency Name Agency ID CBO Agency ID Service Delivery Site Name Site ID A02 H04a H06 H08 X135 X137 X137-1 A01 A01a A28 S03 S01 Site Type S04 Site Type (New) Site – Zip Code Site – County Site – State S10 S08 S09 S20 S10 S08 S09 Local Client ID G103 G103 Client – Year of Birth Client – Zip Code Client – County Client – State/Territory of Residence Client Ethnicity Client Race G112 G134 G132 G120 G114 G112 G134 G132 G120 G114 Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes S04 is deleted and replaced with S20, with modified value options Modified from S04 Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - changed from optional to required reporting Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes Existing variable - no changes G116 G116 Existing variable - no changes A02 H04a H06 H08 X135 X137 X137-1 A01 A01a A28 S03 S01 Page 1 of 10 Variable Name Previous NHM&E data requirements Assigned Sex at Birth G123 Client Sex Current Gender Identity New NHM&E data requirements G140 G124 Client Sexual Orientation G141 Sex With a Male Sex With a Female Injection Drug Use Sex with Transgender At Risk for HIV infection G400 G401 G402 G403 G224 Has the Client Had an HIV Test Previously G204 G400 G401 G402 Previous HIV Test G404 Entry Point to a CDC-funded Program H24 Description of Changes G123 deleted and replaced by G124 Modified from G123 - changed variable name and options G124 deleted to comply with EO Completely new variable added based on OMB best practice recommendation Existing variable - no changes Existing variable - no changes Existing variable - no changes G403 deleted to comply with EO G224 deleted - not used for M&E G204 is deleted and replaced with G404, with modificated value options Modified from G204 - value options modified to incoprporate X150/X150a Completely new variable added to capture variations in entry to a CDC-funded program SECTION B: HIV TESTING AND FINAL TEST INFORMATION (Complete this section for all clients receving HIV testing, all settings) HIV Test Election Test Type X104a X124 HIV Test Strategy HIV Test Result - Final Determination X100 X104a is deleted - not used for M&E X124 is deleted - not used for M&E Completely new variable added to capture variations in testing strategy X125 is deleted and replace with X140, mith modificated value options X140 Modified from X125: Value options consolidated G205a is deleted Existing variable - no changes X125 Final HIV Test Result New Previous HIV Test Result (CBO only) New or Previous HIV-positive Diagnosis Seen a Medical Care Provider in the Past 6 Months for HIV Treatment G205a X138 X138 X740 X740 eHARS State Number H04c H04c Page 2 of 10 Existing variable - no changes Existing variable - changed from optional to required reporting Variable Name Previous NHM&E data requirements New NHM&E data requirements eHARS City/County Number H04d H04d HIV Test Result Provided X111 X111 Follow-up to HIV Self-Test X123 Description of Changes Existing variable - changed from optional to required reporting Existing variable - no changes Completely new variable added to determine if current testing is a follow-up to self-testing SECTION C: SERVICES FOR PERSONS DIAGNOSED WITH HIV (Complete this section for all clients with HIV, all settings) Client Needs Linkage to Medical Care and PS Provided Linkage/re-engagement Services to HIV Medical Care Attended HIV Medical Care Appointment Appointment Date Has the client ever had a positive HIV test Date of First Positive HIV Test Was the client provided with individualized behavioral risk-reduction counseling What was the client's most severe housing status in the last 12 months If the client is female, is she pregnant? In prenatal care (Only if pregnant) Screened for Perinatal HIV service coordination needs (Only if pregnant) Perinatal HIV service coordination needs identified Referred for HIV perinatal service coordination Received ART Prescription Timeframe Received ART Prescription X142 X741 X741a X150 X150a X779 X741 X741a Completely new variable added to determine if client needs linkage/reengagement, ART prescription, or partner services Modified from X752a-X752g - variables combined and reformatted Existing variable - no changes Existing variable - no changes X150 deleted: not used for M&E X150a deleted: not used for M&E X742 X742 deleted: not priortized activity X730a X730a deleted: moved to essential support services G209 G210 G209 deleted: not used for M&E G210 deleted: not used for M&E X745 X745 deleted: not used for M&E X746 X746 deleted: not used for M&E X747 X747 deleted: not used for M&E X762 X762a Page 3 of 10 Completely new variable added to capture prescription for antiretroviral treatment (ART) Completely new variable added to capture time of ART prescription Variable Name Previous NHM&E data requirements New NHM&E data requirements Contact Information Provided for Partner Services X743 X743 Interviewed for Partner Services Date of Partner Services Interview X744 X744a X744 X744a Existing variable - no changes Existing variable - no changes Existing variable - no changes X127 X127a X128a Existing variable - no changes Existing variable - no changes Existing variable - no changes (Optional) Description of Changes SECTION D: INTEGRATED TESTING AND DIAGNOSIS OF CO-INFECTIONS (Complete for all clients tested for HIV during this session, all settings) Tests for Co-infections Syphilis Test Syphilis Test Result Positive for Syphilis - Referral/Provision of Treatment Gonorrhea Test Gonorrhea Test Result Positive for Gonorrhea - Referral/Provision of Treatment Chlamydial Test Chlamydial Test Result Positive for chlamydia - Rreferral/Provision of Hepatitis C Test Hepatitis C Test Result Positive for Hepatitis C - Referral/Provision of Treatment Hepatitis B Test Hepatitis B Test Result Positive for Hepatitis B - Referral/Provision of Treatment TB Test TB Test Result X127 X127a X128a X129a X127b X128b X127b X128b X129b X127c X128c X127d X128d X127c X128c X129c X127d X128d X129d X127e X128e X129e X127f X128f Positive for TB - Referral/Provision of Treatment X129f Mpox Test Mpox Test Result X127g X128g Page 4 of 10 Completely new variable (Optional) Existing variable - no changes Existing variable - no changes (Optional) Completely new variable (Optional) Existing variable - no changes Existing variable - no changes (Optional) Completely new variable (Optional) Existing variable - no changes Existing variable - no changes (Optional) Completely new variable (Optional) Completely new variable Completely new variable (Optional) Completely new variable (Optional) Completely new variable Completely new variable (Optional) Completely new variable (Optional) Completely new variable Completely new variable (Optional) Variable Name Previous NHM&E data requirements New NHM&E data requirements Positive for Mpox - Referral/Provision of Treatment X129g Other Co-infection Test Other Co-infection Test Result Positive for Other Co-infection - Referral/Provision of Treatment Specify Other Co-infection Tested: ____________ X127h X128h X129h X141 Description of Changes Completely new variable (Optional) Completely new variable Completely new variable (Optional) Completely new variable (Optional) Completely new variable SECTION E: PrEP/PEP SERVICES PrEP AWARENESS AND USE (Complete for all clients, all settings) Has the client ever heard of PrEP Heard of PrEP Before Today Provided Education/Information on PrEP Has the client used PrEP anytime in the last 12 months New Ever Used PrEP Is the client currently taking daily PrEP H800 H803 H804 H802 H805 X731 Currently Taking PrEP X763 H800 is deleted and replaced by H803 Modified from H800 - variable label changed Completely new variable H802 is deleted and replaced with H805 - modified value options Modified value option from H802 X731 is deleted and replaced by X763 Modified from X731 (daily is droped given advances in PrEP) PrEP SCREENING AND FOLLOW-UP SERVICES (Complete for HIV-negative clients, all settings) Can Benefit From PrEP X764 Was the client screened for PrEP eligibility X748 Is The Client Eligible For PrEP Referral? X749 Referred To A PrEP Provider X750 New Referred to a PrEP Provider Was The Client Provided With Services To Assist With Linkage To A PrEP Provider Modfied from X748 - PrEP eligibility X748 is deleted -- screening and eligibility recommendations changed X749 is deleted -- screening and eligibility recommendations changed X780 X751 X750 is deleted and replaced with X780 with added value options Modified from X750 X751 is deleted and replaced with clearer language Page 5 of 10 Variable Name Previous NHM&E data requirements Provided Navigation or Linkage Service to PrEP Linked to a PrEP Provider Prescribed PrEP New NHM&E data requirements Description of Changes X765 X766 X767 Modified from X751 Completely new variable Completely new variable X768 X769 Completely new variable Completely new variable X770 X771 Completely new variable Completely new variable (Optional) PEP AWARENESS (Complete for all clients, all settings) Ever Heard of PEP Provided Education/ Information on PEP PEP SCREENING AND FOLLOW-UP SERVICES (Complete for HIV-negative clients, all settings) Can Benefit from PEP Prescribed PEP SECTION F: ESSENTIAL SUPPORT SERVICES Was The Client Screened For, Referred To, Or Provided One Or More Of The Essential Support Services Listed Below? Mental Health Services Screening and Determination of Unmet Needs Mental Health Services Referral or Provision Substance Use Services Screening and Determination of Unmet Needs Substance Use Services Referral or Provision Housing Service Screening and Determination of Housing Services Referral or Provision Navigation Services for Linkage to HIV Medical Care Screened for need X752a Navigation Services for Linkage to HIV Medical Care Need Identified X752b Navigation Services for Linkage to HIV Medical Care Provided or Referred X752c Linkage Services to HIV Medical Care - Screened for need X752e X772 X773 X773a X774 X774a X775 X775a Completely new variable Modified varaible: Prior X756a, X756b, and X756c split into MHS and SUS Modified varaible: Prior X756a, X756b, and X756c split Modified varaible: Prior X756a, X756b, and X756c split into MHS and SUS Modified varaible: Prior X756a, X756b, and X756c split Modified varaible: Prior X756a, X756b, and X756c split Modified varaible: Prior X756a, X756b, and X756c split X752a is deleted X752b is deleted X752c is deleted X752e is deleted Page 6 of 10 Variable Name Linkage Services to HIV Medical Care - Need Identified Linkage Services to HIV Medical Care - Provided or Referred Health Benefits Navigation And Enrollment Screened For Need Health Benefits Navigation And Enrollment - Need Identified Health Benefits Navigation And Enrollment - Previous NHM&E data requirements New NHM&E data requirements Description of Changes X752f X752f is deleted X752g X752g is deleted X753a X753a is deleted X753b X753c X753b is deleted X753c is deleted Health Benefit or Insurance Navigation Services Screening and Determination of Unmet Needs X776 Health Benefit/Insurance Navigation Services Referral or Provision X776a Modified from X753a and X753b Modified from X753c Medication Adherence Support - Screened for Need X754a X754a is deleted Medication Adherence Support - Need Identified Medication Adherence Support - Provided or Referred Evidence-based risk Reduction Intervention Screened for need Evidence-based risk Reduction Intervention - Need Identified Evidence-based risk reduction intervention - X754b X754b is deleted X754c X754c is deleted X755a X755a is deleted X755b X755b is deleted Provided or Referred Harm Reduction/Syringe Services Screening and Determination of Unmet Needs Harm Reduction/Syringe Services Referral or Provision X755c X755c is deleted Behavrorial Health Services - Screened for Need X756a X756a is deleted Behavrorial Health Services - Need Determined X756b X756b is deleted X778 X778a Page 7 of 10 Modified from X755a and X755b Modified from X755c Variable Name Behavrorial Health Services - Provided or Referred Social Services - Screened for Need Social Services - Need Identified Social Services - Provided or Referred Social Services Screening and Determination of Unmet Needs Social Services Referral or Provision Previous NHM&E data requirements New NHM&E data requirements Description of Changes X756c is deleted X758a is deleted X758b is deleted X758c is deleted X756c X758a X758b X758c X777 X777a Modified from X758a and X758b Modified from X758c JURISDICTION-LEVEL AGGREGATE DATA REQUIREMENTS SECTION G: AGGREGATE DATA REQUIREMENTS (Complete for all clients receiving services from CDC HIV prevention funded programs, all settings) Number of People Served at Facilities Providing Routine HIV Testing Y01 New jurisdiction-level aggregate variable Number of People Eligible for Routine HIV Screening Y02 New jurisdiction-level aggregate variable Number of People Screened for HIV at Facilities Providing Routine Testing Y03 New jurisdiction-level aggregate variable Number of Index Patients Newly Diagnosed with HIV Who Were Contacted by Partner Services Y04 New jurisdiction-level aggregate variable Number of Index Patients Newly Diagnosed with HIV Who Were Interviewed for Partner Services Y05 New jurisdiction-level aggregate variable Number of Index Patients Previously Diagnosed with HIV Who Were Contacted by Partner Services Y06 New jurisdiction-level aggregate variable Number of Index Patients Previously Diagnosed with HIV Who Were Interviewed for Partner Services Y07 New jurisdiction-level aggregate variable Number of Notifiable Named Partners Number of Notified Partners Y08 Y09 New jurisdiction-level aggregate variable New jurisdiction-level aggregate variable Page 8 of 10 New NHM&E data requirements Description of Changes Number of Partners Tested for HIV Y10 New jurisdiction-level aggregate variable Number of Partners Newly Diagnosed with HIV Y11 New jurisdiction-level aggregate variable Number of Partners Previously Diagnosed with HIV Y12 New jurisdiction-level aggregate variable Y13 New jurisdiction-level aggregate variable Y14 New jurisdiction-level aggregate variable Y15 New jurisdiction-level aggregate variable Y16 New jurisdiction-level aggregate variable Y17 New jurisdiction-level aggregate variable Y18 New jurisdiction-level aggregate variable Y19 Y20 Y21 New jurisdiction-level aggregate variable New jurisdiction-level aggregate variable New jurisdiction-level aggregate variable Y22 New jurisdiction-level aggregate variable Y23 New jurisdiction-level aggregate variable Number of People Who Were Newly Diagnosed with HIV Using A Self-test Kit and Linked to Care Y24 New jurisdiction-level aggregate variable Number of People Who Were Previously Diagnosed with HIV Using a Self-test Kit and Not in Care Y25 New jurisdiction-level aggregate variable Number of People Who Were Previously Diagnosed with HIV Using a Self-test Kit, Not in Care, and Linked to Care Y26 New jurisdiction-level aggregate variable Variable Name Number of Partners Newly Diagnosed with HIV Who Were Linked to Care Number of Partners Previously Diagnosed with HIV Who Were Not in Care Number of Partners Previously Diagnosed with HIV and Not in Care Who Were Linked to Care Number of HIV-negative Partners Number of HIV-negative Partners by PrEP Use Status (on PrEP/ Not on PrEP) Number of HIV-negative Partners Not on PrEP Who Were Referred to a PrEP Provider Number of Self-test kits – Rapid Number of Self-test kits – Mail-in Number of People Who Received kits Number of People Who Were Newly Diagnosed with HIV Using A Self-test Kit Number of People Who Were Previously Diagnosed with HIV Using A Self-test Kit Previous NHM&E data requirements Page 9 of 10 New NHM&E data requirements Description of Changes Number of Condoms Distributed Y27 New jurisdiction-level aggregate variable Number Of Syringe Services Programs Sites - Fixed Y28 New jurisdiction-level aggregate variable Number Of Syringe Services Programs Sites - Mobile Y29 New jurisdiction-level aggregate variable Program Success Story (Descriptions) Y30 New jurisdiction-level qualitative description of program success stories Focused Local Evaluation (Descriptions) Y31 New jurisdiction-level qualitative description of focused local evaluation activities and findings Variable Name Previous NHM&E data requirements HIV PARTNER SERVICES PROGRAM DATA REQUIREMENTS Partner Services variables, including demographic characteristics and partner services activities (e.g., locating, interviewing index patients; notifying, testing, and linking partners to care and prevention services) 75 Additional variables deleted Page 10 of 10 Person level data reporting for partner services is no longer required. Partner services data reporting is converted to jurisdiction-level aggregate data (see above).