Federal LIHEAP Household Report Reporting Requirements

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Instructions for the LIHEAP Household Report for Federal Fiscal Year (FFY) 2026 – Long Form
Division of Energy Assistance Office of Community Services
Administration for Children and Families
The U.S. Department of Health and Human Services 
The Paperwork Reduction Act of 1995
This information collection (OMB Control No. 0970-0060; Expiration Date: XX/XX/XXXX is conducted in accordance with the Low Income Home Energy Assistance Program (LIHEAP) statute (Public Law 97-35, as amended), and 45 CFR 96.82. Information received from this collection provides data to the Administration and Congress in its oversight of grant recipients' performance in administering the LIHEAP program.
Public reporting additional burden for this information collection, LIHEAP Household Report for Federal Fiscal Year (FFY) 2026 – Long Form, is estimated to be an average burden of 45 hours per respondent. The estimates include the time for reviewing instructions as well as gathering, editing, maintaining, and reporting the data.

The responses to this information collection are required in order to obtain LIHEAP funding data in accordance with Section 2605(c)(1)(G) of the LIHEAP statute. This information collection is required of the 50 states, District of Columbia, and the Commonwealth of Puerto Rico. Direct-grant Indian tribes and tribal organizations and other territory grant recipients are to report on the number of households assisted on the LIHEAP Household Report for FFY 2026 – Short Form.

This information is not considered confidential; therefore, no additional safeguards are considered necessary beyond that customarily applied to routine government information. An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number.

LIHEAP data is submitted through the Administration for Children and Families’ (ACF’s) Online Data Collection (OLDC) system, a component of Grant Solutions. After signing on to OLDC, select the LIHEAP Household Report – Long Form for FFY26.

After signing on to the Online Data Collection (OLDC) system, select OLDC Report and follow the steps for accessing the LIHEAP Household Report for FFY26 – Long Form.


The reporting instructions are organized into the following sections and subsections:

Introduction
Key Reporting Reminders for FY 2026 Reporting Federal LIHEAP Funds
Basic Types of LIHEAP Assistance Other Types of LIHEAP Assistance
Data Sections of the LIHEAP Household Report
Concept of Unduplicated Household Counts

General Requirements Grant Recipient Information Reporting Period
Definition of Household
Estimated vs. Actual Household Counts State Calculated vs. OLDC Calculated Totals
Households Receiving “Other” LIHEAP Assistance” Data Consistency
Household Data Elements

Section I. Number of Assisted Households Number of Households for EACH Type of Assistance Number of Households for ANY Type of Assistance
Number of Households Receiving Bill Payment Assistance Number of Households Receiving Nominal Payment Assistance

Section II. Number of Assisted Households by Poverty Intervals
Uniform Counting and Reporting
Gross Household Income Adjusted by Household Size
Calculating and Assigning Households to Poverty Percent Intervals

Section III. Number of Assisted Households by Vulnerable Populations
Number of Vulnerable Households by Each Vulnerable Group for EACH Type of Assistance Number of Vulnerable Households by Any Vulnerable Group for EACH Type of Assistance Number of Vulnerable Households by Each Vulnerable Group for ANY Type of Assistance Number of Vulnerable Households by Any Vulnerable Group, for ANY Type of Assistance

Section IV. Number of Assisted Households by Young Child Age Category Section V: Number of Assisted Households Owner/Renter Status
 Notes Certification
Introduction
Section 309 of the Human Services Amendments of 1994, Public Law 103-252, amended section 2605(c)(1)(G) of the LIHEAP statute to require grant recipients, as part of their annual LIHEAP grant application, to report certain data on households which apply for LIHEAP assistance and on households which receive LIHEAP assistance in the most recent federal Fiscal Year.

October 15, 2026 is the deadline for all grant recipients to submit their preliminary LIHEAP Household Report for FY26 as part of their LIHEAP state plans for FY26 and December 31, 2026 is the due date to submit final data.

LIHEAP grant applications will not be considered complete without submission of the data in the LIHEAP Household Report in OLDC, including the identifying information.


Reporting Changes for FY26 Reporting
Sections I, II, and III have been updated to remove the sections reuirng reporting of the CARES and ARPA funding. Sections VII and IX have been deleted and are no longer required. There are no other substantive changes to the Household Report form or reporting requirements.

Federal LIHEAP Funds
Households could be assisted in FY26 with the following Federal LIHEAP funds:

    • FY26 LIHEAP regular block grant funds
    • Regular LIHEAP funds carried over from FY25 for obligation during FY26
    • FY25 LIHEAP block grant funds reallotted to FY26
    • Prior federal LIHEAP funds obligated in prior years that were expended during FY26

Basic Types of LIHEAP Assistance
LIHEAP grant recipients have the flexibility to choose which types of LIHEAP assistance best meet the needs of their households with low income. Federal LIHEAP funds are used to provide the following basic types of assistance to households:

    • Heating assistance;
    • Cooling assistance;
    • Year-round crisis assistance;
    • Winter crisis assistance;
    • Summer crisis assistance;
    • Weatherization assistance.

Other Types of LIHEAP Assistance
There are states which provide households with “other LIHEAP assistance,” as described in a state's LIHEAP Plan for FY26. For the most part, this would include households receiving “other crisis assistance,” such as furnace or air conditioner repairs. Also, this would include Supplemental Nutrition Assistance Program (SNAP) households that were provided a relatively small (“nominal”) LIHEAP payment to increase the amount of SNAP benefits that they receive.

Data Sections of the LIHEAP Household Report
The data portions of the LIHEAP Household Report include Sections I through IX, as noted below. Within each section, rows represent the type of LIHEAP assistance provided by the grant recipient – consistent with the grant recipient’s state plan.

Section
Description


I
Number of Assisted Households
II
Number of Assisted Households by Poverty Interval
III
Number of Assisted Households by Vulnerable Population
IV V 
Number of Assisted Households by Young Child Age Category Number of Assisted Households Owner/Renter Status

Sections I through III and Section VI through VII are to be completed for assisted household data. Section IV is optional.

Concept of Unduplicated Household Counts
As in the past, grant recipients are required to report on the LIHEAP Household Report “unduplicated counts” of
LIHEAP assisted households for each type of LIHEAP assistance provided.

The concept of unduplicated counts means that an item, such as a household, is counted only once for a specific data variable. However, unduplicated counting becomes complex when there are multiple data variables. Such counting requires the use of computerized data systems and tracking of households across a state’s entire LIHEAP program, including households receiving weatherization through LIHEAP funds.

Unduplicated household data must be reported separately for EACH type of LIHEAP assistance and for ANY type of LIHEAP assistance, as described in “Unduplicated Household Counts” under Section II of these instructions.

Report households that received a LIHEAP basic benefit for EACH and ANY type of LIHEAP assistance in FY26. Unduplicated data also must include households that receive any “other” type of LIHEAP assistance, as explained below.


General Requirements
Understanding of the reporting instructions will minimize our need to contact you for clarification or correction of your states’ reported data, saving both our agencies’ time and effort. This also will enhance our timeliness in compiling, editing, and reporting the data. If possible, we want to avoid having to note in the LIHEAP Report to Congress that a state’s data are inaccurate, estimated, unavailable, or untimely.

Grant Recipient Information
Please include in your LIHEAP Household Report the name, email address, and telephone number of the person to be contacted if we need to follow up with your state about its LIHEAP Household Report. The report will be considered incomplete and not accepted in OLDC unless this information is included.

Reporting Period
Household data are for the reporting period for FY26 (October 1, 2025 through September 30, 2026). Grant recipients may operate their programs on a different program year (e.g., starting January 1 or July 1). However, complete household data still need to be reported for the reporting period of FY26.

Definition of Household
The unit for LIHEAP counting is the household, not the head of household or persons in the household. LIHEAP household counts need to be consistent with Section 2603(5) of the LIHEAP statute that defines the term "household" as “any individual or group of individuals who are living together as one economic unit for whom residential energy is customarily purchased in common or who make undesignated payments for energy in the form of rent.”

Given the above definition, a homeowner, a renter whose home energy costs are not included in its rent, and a renter whose home energy costs are included in its rent are counted as separate households. Also, a boarder who rents from a homeowner an apartment or living space with its own heating or cooling system is counted as a separate household.
The counting of households becomes complicated if a household splits into two households over the FY. This is a critical point when reporting an unduplicated number of households.
Estimated vs. Actual Household Counts
The Long Form includes the general question, “Do the data below include estimated figures? Select one YES or NO.”
If actual data are not available, then be sure to indicate which data elements are estimated using the check boxes within Column A in Sections I and V. Include estimates for poverty level and vulnerable households to ensure completeness. When actual data are reported later in a revised report, please uncheck the boxes for estimated data.

State Calculated Total Counts vs. OLDC Calculated Total Counts of Number of Households
The total number of calculated households should equal the number of assisted households indicated in the grant recipient’s records. If not, check the data entries or provide a note as to why the totals do not match each other.

Households Receiving “Other LIHEAP Assistance”
Counting and reporting on the number of households receiving “other LIHEAP assistance” are needed to credit states for their efforts in assisting such households (consistent with states’ LIHEAP Plans for FY26), and to provide an accurate accounting of the program’s entire caseload.

Households receiving other LIHEAP assistance that is distinct from the basic types of LIHEAP assistance (heating assistance, cooling assistance, year-round crisis assistance, winter crisis assistance, summer crisis assistance, and weatherization assistance) are to be counted and reported as follows:
    • If the other LIHEAP assistance is additional emergency crisis assistance, those households should be reported as follows:
        ◦ If the other LIHEAP assistance is an emergency equipment repair or replacement program, report these households on lines 7j, 7k, or, if applicable, 7l “Emergency Furnace Repair & Replacement […]” according to the funding source(s) that supported the assistance. Include a note at the end of the report that indicates the nature of the assistance and how many of these households are included in the regular crisis assistance categories (year- round, winter, or summer crisis assistance).

        ◦ If the other LIHEAP assistance is emergency crisis assistance that is distinct from the year- round crisis assistance, winter crisis assistance, summer crisis assistance, or emergency equipment repair or replacement assistance, report these households in one of the additional crisis assistance lines provided in the report (lines 7m through 7r) according to the funding source(s) that supported the assistance. Indicate the name of the assistance in the line. Include a note at the end of the report that indicates the nature of the assistance and how many of these households are included in the regular crisis assistance categories (year- round, winter, or summer crisis assistance).

    • If the other LIHEAP assistance is NOT additional crisis assistance (i.e., not emergency assistance), those households should be reported as follows:
        ◦ Report the households based on the funds used to furnish the non-crisis assistance and on the basic type of related assistance (i.e., heating, cooling, or weatherization assistance). For
example, if funds designated for heating assistance were used to provide non-emergency heating equipment repairs (in addition to a heating assistance benefit), households that received the non-emergency heating equipment repairs should generally be reported as part of the Heating Assistance counts.

        ◦ DO NOT ADD a household that received other non-crisis LIHEAP assistance to the basic type of related assistance (i.e., heating, cooling, or weatherization assistance) if the household received a different form of that basic type of assistance and is already counted. Each household should be counted only once in each line for each type of assistance.

        ◦ Include a detailed note indicating how you reported the other non-crisis assistance, explaining the nature of that assistance, and indicating the specific number of households that received the other non-crisis LIHEAP assistance.

Data Consistency
The data will be checked for consistency against the type of LIHEAP assistance that states report in their LIHEAP Model Plan for FY26 and later with the data reported in each state’s LIHEAP Performance Data Form for FY26. For example, if obligated funds are reported for cooling assistance and there are no household data reported for cooling assistance, then the state should include a note which explains the inconsistency. States may correct such issues by creating a revision and resubmitting their LIHEAP Household Report or LIHEAP Performance Data Form in OLDC.

Household Data Elements
Unduplicated household counts must be reported for the following data elements:
    1. Number of assisted households, by EACH type of LIHEAP assistance.

    2. Number of assisted households by poverty level, by EACH type of LIHEAP assistance.

    3. Number of assisted households having at least one member 60 years or older (elderly vulnerability group) by EACH type of LIHEAP assistance.

    4. Number of assisted households having at least one member with a disability (disability vulnerability group) according to the state’s definition of disability by EACH type of LIHEAP assistance.

    5. Number of assisted households having at least one member 5 years or under (young child vulnerability group) by EACH type of LIHEAP assistance.
    6. Number of assisted households by ANY type of LIHEAP assistance.

    7. Number of assisted households by any vulnerable group for EACH type of LIHEAP assistance.
    8. Number of assisted households by each vulnerable group for ANY type of LIHEAP assistance.

    9. Number of assisted households by any vulnerable group and for ANY type of LIHEAP assistance.

Examples are included to help in understanding the instructions, and are included in the following tables:

Table
Title


1
Scenarios in Counting Unduplicated Assisted Households for EACH and ANY Type of Assistance
2
Required Data Counts of Assisted Households with Vulnerable Members
3
Counting Unduplicated Households for EACH and ANY Type of Assistance
4
Requested (Optional) Counts of Assisted Young Child Households by Age Category
Section I – Number of Assisted Households
Count all households assisted in FY26 with federal LIHEAP funds, as indicated above. Include complete data for households receiving LIHEAP weatherization assistance even if those funds were used under the Department of Energy’s Low Income Weatherization Assistance Program.

Number of Households for EACH Type of Assistance
Report households that received a LIHEAP basic benefit for EACH and ANY type of LIHEAP assistance in FY26. Unduplicated data also must include households that receive any “other” type of LIHEAP assistance, as explained below.

For each type of LIHEAP assistance, report the number of households assisted for the following categories:

    1. The first line is for grant recipients to report information for all households assisted (regardless of LIHEAP funding source). This is consistent with what grant recipients were required to report in the past. Grant recipients should report the total count of households, counting each household once if it received that type of assistance during FY26.
    2. The second line is reserved for other supplemental funding and is NOT applicable for FY26.

State grant recipients are required to report unduplicated counts of the number of assisted LIHEAP households as described below. Reporting pointers include:
    • An unduplicated count of households means that households are to be counted only once for each type of LIHEAP assistance. For example, a household receives two heating assistance benefits and three winter crisis assistance benefits. Count that household once under heating assistance and once under winter crisis for assisted households.
    • A household is counted separately as a heating assistance applicant and recipient household if it receives heating assistance, for example, in October 2025. If in January 2026 the household divides into two households, e.g., due to divorce or an adult child moving out of the house, the new household is to be counted as an assisted household if it receives a specific type of LIHEAP assistance later in the FY.
    • A household receives “fast track” or “expedited” heating assistance in a crisis fuel situation when the grant recipient does not have a separate amount of funds designated for crisis fuel assistance. The “expediting” or “fast tracking” of benefits constitutes crisis intervention and the payment to the household constitutes heating assistance. Count that assisted household once under heating assistance and once under crisis assistance.

Number of Households for ANY Type of Assistance
For each “Any Type of LIHEAP Assistance” line, count a household once that received at least one type of LIHEAP assistance regardless of the type(s) of assistance provided to a household. For example, if a household received three heating assistance benefits, one winter crisis assistance benefit, and one cooling assistance benefit, then count that household only once under ANY Type of LIHEAP assistance. If a household only received a SNAP nominal benefit and no other LIHEAP assistance, it should not be included in the number of households receiving any type of assistance.

Table 1 provides examples for counting vulnerable households for EACH and ANY type of assistance as described below. The table presents scenarios of five households lettered A through E. The scenarios provide examples of reporting of unduplicated household counts for those household by EACH type of LIHEAP assistance.


Table 1. Counting Unduplicated Numbered of Assisted Households for EACH and ANY Type of Assistance by Number of Benefits Provided

Household Scenarios
# Benefits Provided by Heating
# Benefits Provided by Cooling
# Benefits Provided by Year-Round Crisis
# Benefits Provided by Winter Crisis
# Benefits Provided by Summer Crisis
#
Benefits Provided by Other
Crisis
#
Benefits Provided by Wxz.
Household A receives three heating assistance benefits and one year-round crisis assistance benefit.
3
0
1
0
0
0
0
Household B receives a heating assistance benefit, a cooling assistance benefit, and weatherization assistance.
1
1
0
0
0
0
1
Household C receives a winter crisis benefit, emergency replacement of its heating unit, and summer crisis assistance benefit.
0
0
0
1
1
1
0
Household D receives an “expedited” or “fast tracked” heating assistance benefit to avoid a utility shutoff.
1
0
0
1
0
0
0
Household E receives “fast tracked” heating assistance, regular cooling assistance, summer crisis assistance, replacement of an air conditioner, and weatherization assistance.
1
1
0
1
1
1
1
Unduplicated number of assisted households to report for EACH type of LIHEAP assistance
4
2
1
3
2
2
2
Unduplicated number of assisted households to report for ANY type of LIHEAP assistance
5
5
5
5
5
5
5


The number of households counted for EACH type of LIHEAP assistance cannot be added to calculate the unduplicated number of households that received ANY type of LIHEAP assistance because a household may receive more than one type of LIHEAP assistance.

Number of Households Receiving Bill Payment Assistance (Items 18 through 21)
Count those households that received LIHEAP “bill payment assistance” in FY26. For each “Bill Payment Assistance” line, please report an unduplicated count of those households that received any type of bill payment assistance, defined as any LIHEAP benefits used to pay a share of household energy bills and utility deposits. This includes heating (lines 1 through 4), cooling (lines 5 through 8), non-emergency repair crisis (lines 9a through 9l, and other cash benefits, including households that received heat-in-rent payments. [Note: Households that received heat-in-rent are not households that received nominal LIHEAP benefits as part of a partnership with SNAP.]
Households that should NOT be counted in this item include:

    • Households receiving only LIHEAP weatherization assistance or energy-related home repair (e.g., heating or cooling equipment repair or replacement) and

    • Households receiving nominal benefits.
Number of Households Receiving Nominal Payment Assistance (Items 22 through 25)
For each “Nominal Payments” line, count those households that received nominal LIHEAP benefits as part of a partnership with the Supplemental Nutrition Assistance Program (SNAP). This is often referred to as "Heat or Eat" or "Cool or Eat" Program. Such households are not to be included in the count of households receiving any type of LIHEAP assistance.

Section II - Assisted Households by Poverty Intervals for Each Type of LIHEAP Assistance
Household poverty levels must be reported according to the specified percent intervals. The number of assisted households are to be counted by poverty level for EACH Type of LIHEAP Assistance and each line, but not for assisted households that received ANY Type of LIHEAP Assistance. Reporting pointers include the following:

    • An unduplicated number of households by poverty level means that a household is to be counted only once within a poverty level for EACH type of LIHEAP assistance provided to the household.
    • The sum of the number of assisted households across the poverty intervals must equal the total number of assisted households for each type of assistance provided by the state. If this is not the case, provide the reason in the notes section at the end of the report. Identify the data variable that is being described.

Uniform Counting and Reporting
Annual gross household incomes, adjusted by the number of household members (household size), are to be used in computing household poverty percentages, using the 2024 federal poverty guidelines (FPG) or state median income (SMI) estimates that were in effect at the beginning of FY26 (October 1, 2024). See: LIHEAP IM 2024-02, through which OCS announced the use of these guidelines for grant recipient programs.

Gross Household Income Adjusted by Household Size
Gross household income, adjusted by household size, is to be used in calculating a household’s poverty level regardless of whether net income is used to establish income eligibility for LIHEAP assistance.
Count an assisted household under the poverty level which is determined by the household's gross annual income and the household size. Gross income is the household's income before any deductions or adjustments, such as taxes or medical costs, are made to household income.

Household members represent those related or unrelated individuals who are living together as one economic unit for whom residential energy is customarily purchased in common or who make undesignated payments for residential energy in the form of rent (Section 2603(5) of the LIHEAP statute [42 U.S.C. 8622(5)].

If gross household income determinations are made using less than a full year's income for a household, then annualize the months of income used, e.g., 12 times one month of household income, or four times three months of household income. Gross household income and household size also are needed for those households that are categorically eligible for LIHEAP assistance, such as households receiving Temporary Assistance for Needy Families (TANF), Supplemental Security Income (SSI), Supplementary Nutrition Assistance Program (SNAP), or certain needs-tested veterans’ benefits.
A household's gross annual income or household size can change during the fiscal year. If a household received two benefits or services under the same type of LIHEAP assistance, use that household's gross annual income and household size at the time of the initial determination of benefits or services in calculating that household's poverty level for statistical reporting.

Calculating and Assigning Households to Poverty Percent Intervals
The specific intervals for the poverty percents are shown in the Long Form. Compiling the data is best handled by computer programming. The basic steps in calculating assisted household's poverty level for FY26 are as follows:

    1. Obtain information on the household's gross income and number of members in that household.
Refer to the 2025 FPG for the state’s dollar amount that constitutes 100% of the FPG for the number of members in the household.
    2. Divide the assisted household's gross income by the dollar amount equal to 100% of the 2025 FPG, multiply the result by 100, and express the result as a rounded percent.

Based on each assisted household’s calculated percent, add the assisted household under the appropriate poverty interval. For each type of assistance, adding the number of assisted households by poverty intervals should result in the unduplicated number of households assisted by that type of LIHEAP assistance. If this is not the case, please note the reason.

Some households that qualify for LIHEAP income eligibility using a household’s net income can be counted in a higher poverty level using gross income. For example, a household’s net income, adjusted for household size, may equal that state’s income cutoff of 125% of poverty. The use of the household’s gross income would most likely result in that household’s classification of “126% to 150%” of poverty. To further illustrate, below are four examples of calculating and classifying a household's poverty interval [using the 2025 FPG that were in effect at the beginning of FY26 (October 1, 2024)].
    1. A weatherization assistance household with one member residing in Maine has a gross household income of $15,324. According to the 2024 FPG for Maine, $15,060 represents 100% of the FPG for a one-person

household. Divide the household’s income of $15,324 by $15,060 and multiply by 100 = 101.75%. Rounding off to the nearest whole percent = 102% of the 2024 FPG. That household is classified as being within the interval of “101% to 125% poverty” for weatherization assistance.
    2. A heating assistance household with three members from Arizona has a gross income of $33,019. According to the 2024 FPG for Arizona, $25,820 represents 100% of the FPG for a three-person household. Divide the household’s income of $33,019 by $25,820 and multiply by 100 = 127.88%. Rounding off to the nearest whole percent = 128% of the 2024 FPG. That household is classified as being within the interval of “126% to 150% poverty” for heating assistance.
    3. A winter crisis assistance household with five members from Ohio has a gross income of $30,596. According to the 2024 FPG for Ohio, $36,580 represents 100% of the HHS poverty guidelines for a five-person household. Divide the household’s income of $30,596 by $36,580 and multiply by 100 = 83.64%. Rounding off to the nearest whole percent = 84% of the 2024 FPG. That household is classified as being within the interval of “75% to 100% poverty” for winter crisis assistance.
    4. A summer crisis assistance household with 10 members from North Dakota has a gross income of
$97,499. According to the 2024 FPG for North Dakota, $63,480 represents 100% of the FPG for a 10- person household. Divide the household’s income of $97,499 by $63,480 and multiply by 100 = 153.59%. Rounding off to the nearest whole percent = 154% of the 2024 FPG. That household is classified as being in the interval of “over 150% poverty” for summer crisis assistance.

Section III – Number of Assisted Households by Vulnerable Populations
An assisted household is classified as vulnerable if it has at least one household member who belongs to any of the following three groups of vulnerable households:

    1. Older adult, i.e., one member 60 years or older;

    2. Disabled (using the grant recipient's definition of "disabled," as the LIHEAP statute does not define the term); or

    3. Young child, i.e., age five years or under (include all children who are not yet 6 years old, that is, up to 5 years and 364 days old.

Tables 2a and 2b describe and include scenarios about four households that provide further examples of the counting and reporting of unduplicated household counts for each group of vulnerable households.
Table 2a. Listing of the Members, Ages, and Vulnerability Groups of the Required Data Counts of Assisted Households with Vulnerable Members
(E) elderly	(D) disabled	(C) a young child 5 years or under


Household A
Household B
Household C
Household D
Member 1-Age (Disability Criteria)
Cathy—29
Alice—46
Andrew--42 (D)
Sylvia--23
Member 2-Age (Disability Criteria)
Frank—36
Tom—17
Pauline--35
Carl--27
Member 3-Age (Disability Criteria)
Martha--67 (E)
Fran—12
Susan--72 (E)
Rick--2 (C)

Member 4-Age (Disability Criteria)
Al--76 (E) (D)
NONE
Charlie--5 (C)
Chet--4 (C)
Table 2b. Required Data Counts of Assisted Households with Vulnerable Members

Vulnerability Group Category
Required Data for Household A
Required Data for Household B
Required Data for Household C
Required Data for Household D
Required Data for Total number of assisted households
Number of assisted households
1
1
1
1
4
# Households with >1 Member 60 years or older (E)
1
0
1
0
2
# Households with >1 Member Disabled (D)
1
0
1
0
2
# Households with >1 Member Age 5 years or under (C)
0
0
1
1
2
# Households with >1 Member E, D, or C
1
0
1
1
3

Number of Vulnerable Households by Each Vulnerable Group for EACH Type of Assistance
Data need to be reported separately for each of the three vulnerable groups of households, shown in Table 3a, for EACH type of LIHEAP, as shown in Table 3b. In calculating and reporting the data, note the following:

    1. A household is to be counted for each vulnerable group in which the household has at least one member who is 60 years or older, disabled, or age 5 years or under. For example, a household that receives heating assistance includes one child 2 years old, another child 4 years old, and an elderly member who also is disabled. This household would be counted once under each of the following vulnerable groups for heating assistance: 60 years or older; disabled; and age 5 or under.

    2. An assisted household with two or more members in the same vulnerable group is to be counted once. For example, a household with two members who are both 65 years old would be counted once under 60 years or older.

    3. The data on vulnerable groups are household counts; not the count of vulnerable persons or the number of heads of households that are vulnerable.

Number of Vulnerable Households by Any Vulnerable Group for EACH Type of Assistance
Data need to be reported separately for each type of LIHEAP assistance provided for the unduplicated number of households that had at least one member belonging to any of the three vulnerable household groups. For example, if a cooling assisted household includes any vulnerable members, then count that household once under any vulnerable group (Older Adult, Disabled, or Young Child) for cooling assistance.

Number of Vulnerable Households by Each Vulnerable Group, for ANY Type of Assistance
Data need to be reported separately for each group of vulnerable households that received ANY type of LIHEAP assistance. For example, if a heating assisted household has two children under the age 5 and one person over the age of 60, then count that household under Any Type of Assistance, once under older adult, once under young child, and once under Older Adult, Disabled, or Young Child. See Table 3 on the next page for examples.

Number of Vulnerable Households by Any Vulnerable Group, for ANY Type of Assistance
Data need to be reported for households having at least one member that is 60 years or older, disabled, or 5 years or younger for ANY Type of LIHEAP Assistance. For example, if a household receives cooling and weatherization assistance and includes at least one vulnerable member, then count that household as receiving ANY Type of Assistance under Older Adulty, Disabled, or Young Child.
Table 3a. Listing of the Circumstances, Members, Ages, and Vulnerability Groups of the Households in the Scenarios for Counting Unduplicated Vulnerable Households by EACH and ANY Type of LIHEAP Assistance


Household A
Household B
Household C
Household D
Household E
Household’s Circumstance
Receives three heating benefits & one summer crisis benefit
Receives a heating benefit, cooling benefit, & weatherization
Receives a year-round crisis benefit, an emergency furnace replacement, & summer crisis benefit
Receives an “expedited” heating benefit to avoid a shutoff, summer crisis benefit, air conditioner repair, & weatherization
Splits from Household D & receives two winter crisis benefits
Member 1-Age (Disability Status)
Cathy-29
Alice-46
Andrew-42
Silvia-23
Silvia-23
Member 2-Age (Disability Status)
Father-67
Father 61
Mother-72
Ellen-8
Ellen-5
Member 3-Age (Disability Status)
Al-36
(disabled)
Tom-17
Pauline-35
Carl-27
NONE
Member 4-Age (Disability Status)
Mother-72 (disabled)
Fran-2
Charlie-6 (disabled)
Rick-6
NONE
Table 3b. Household Scenarios for Counting Unduplicated Vulnerable Households by EACH and ANY Type of LIHEAP Assistance

Required Household Counts and Associated Names, by LIHEAP Assistance Type
Total # and Name of Assisted Households
# & Name of Assisted Elderly Households
# & Name of Assisted Disabled Households
# & Name of Assisted Young Child Households
# & Name of Assisted Hhlds with Anyone Elderly, Disabled, or Young Child
HEATING #
3
2
1
1*
2*
HEATING NAMES
A, B, D
A, B
A
B
A, B
COOLING #
1
1
0
1
1*
COOLING NAMES
B
B
--
B
B
YEAR-ROUND CRISIS #
1
1
1
0
1*
YEAR-ROUND CRISIS NAMES
C
C
C
--
C
WINTER CRISIS #
2
0
0
1
1*

WINTER CRISIS NAMES
D, E
--
--
E
E
SUMMER CRISIS #
3
2
2
0
2*
SUMMER CRISIS NAMES
A, C, D
A, C
A, C
--
A, C
WEATHERIZATION #
2
1
0
1
1*
WEATHERIZATION NAMES
B, D
B
--
B
B
ANY TYPE #
5**
3**
2**
2**
4***
ANY TYPE NAMES
A, B, C, D, E
A, B, C
A, C
B, E
A, B, C, E

*Do not add the separate numbers of elderly, disabled or young child households to calculate the unduplicated number of Older Adult, Disabled, or Young Child households for EACH Type of LIHEAP Assistance, as assisted households can have members counted under more than one vulnerable group.
**Do not add the column of the unduplicated number of assisted households for each type of assistance to calculate the unduplicated number households for ANY Type of Assistance, as assisted households can be counted under more than one type of LIHEAP assistance.

***Do not add the number of Older Adult, Disabled, or Young Child households for each type of LIHEAP assistance to calculate the unduplicated number of Older Adult, Disabled, or Young Child households under ANY Type or LIHEAP Assistance, as such households can be counted under EACH Type of LIHEAP Assistance.

IV. Number of Assisted Households by Young Child Age Category (Optional)
Both House Report 103-483 and Senate Report 103-251 on S. 2000, the predecessor to Public Law 103-252 (the Human Services Amendments of 1994), instructed the department to develop reporting requirements that distinguish between children under 3 years of age and those 3 years through 5 years of age.
The count of assisted households with at least one child 5 years or under is required. Counts of assisted households with at least one child who is (a) 2 years old or under and (b) between 3 years and 5 years are requested, i.e., optional data items if the grant recipient elects to report the data. See Tables 4a and 4b for examples.

If reporting the requested data:

    1. Count the number of assisted households with at least one child 5 years or under for each type of LIHEAP assistance provided.
    2. Using those assisted households with at least one child 5 years or under, count the number of households with at least one child who is 2 years old or under.

    3. Using those assisted households with at least one child 5 years or under, count the number of households with at least one child who is between 3 years through 5 years old regardless of whether those households have already been counted age 2 years or under.

The sum of the number of households with at least one child 2 years or under and the number of households with at least one child between 3 years and 5 years should be greater than the number of households with at least one child 5 years or under.
In Tables 4a and 4b, (C*) means a young child 2 years or under and (C**) means a young child between 3 and 5 years.

Table 4a. Listing of the Members, Ages, and Vulnerability Groups of the Households in the
Requested (Optional) Data Counts of Assisted Households with Young Children


Household A
Household B
Household C
Household D
Member 1-Age (Disability Criteria)
Cathy--29
Alice--46
Andrew--42 (D)
Sylvia--23
Member 2-Age (Disability Criteria)
Frank--36
Don--17
Pauline—35
Carl--27
Member 3-Age (Disability Criteria)
Martha--67 (E)
Fran—12
Susan--72 (E)
Raymond--2 (C*)
Member 4-Age (Disability Criteria)
Tom--76 (E) (D)
NONE
Charlie--5 (C**)
Chet--4 (C**)
Table 4b. Scenarios of the Households in the Requested (Optional) Data Counts of Assisted Households with Young Children


Household A
Household B
Household C
Household D
Total Countable Households
# Countable Households – Age 2 years or under (C*)
0
0
0
1
1
# Countable Households – Age 3 years through 5 years (C**)
0
0
1
1
2

Section V: Number of Assisted Households by Owner/Renter Status
This section requires recipients to report the owner/renter status of all unduplicated assisted households. This section is required on the FY26 reports Annual Household Report. This will allow recipients to make the needed changes to collect these data indicators.

Recipients should report the following information:
Owner/Renter Status
    1. Own
    2. Rent with utilities billed separately
    3. Rent with utilities in rental fee
    4. Other
    5. Unknown/not Reported

Notes
The notes section is where all notes need to be entered concerning the data in the way of explanations and qualifications. Full use of the notes section can help to minimize or avoid follow up queries. Please identify which part of the LIHEAP Household Report that you are noting.

Certification
This is where the official signing the LIHEAP Household Report clicks the “certify” and “click to sign” buttons in OLDC, which will then populate the date. Also provide the official’s name, job title, and telephone number. Please submit the completed LIHEAP Household Report in OLDC (in ACF’s Grants Solutions) at: https://home.grantsolutions.gov/home/.