Document
Supporting Statement A
ICR 202606-3045-002 · OMB 3045-0086 · Object 169635300.
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| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
|---|---|
| File Title | Supporting Statement A |
| Last Modified By | Writer |
| File Modified | 2026-09-14 |
| File Created | 2026-10-01 |
| Conversion State | complete |
Extracted Text
Corporation for National and Community Service (AmeriCorps)
President’s Volunteer Service Award
OMB Control Number 3045-0086
Justification – Part A Supporting Statement
Overview of Information Collection:
This is a request for renewal of an approved information collection to allow AmeriCorps to collect information to identify recipients for the President’s Volunteer Service Awards.
1. Need & Method for the Information Collection.
The President’s Volunteer Service Awards are administered by AmeriCorps per Executive Order 13285 and were established to recognize individuals, schools, and organizations that excel in efforts to support volunteer service and civic participation, especially with respect to students in primary schools, secondary schools, and institutions of higher learning. The information collected will be used to identify recipients of the President’s Volunteer Service Awards.
The information is collected on three forms:
• Form A: Certifying Organization Application – collects information on the organization and contact person for the organization, the organization’s focus areas, approximately how many volunteers the organization expects to recognize each year, and opt-in preferences for information the organization is interested in receiving.
• Form B: Leadership Organization Application – collects information on the organization and contact person and leadership of the organization, the organization’s focus areas, a commitment to issue at least 1,000 President’s Volunteer Service Awards within a 12-month time period and promotion of the award, and opt-in preferences for information the organization is interested in receiving.
• Form C: Volunteer Profile Application – collects information on the volunteer to be recognized and provides opt-in preferences for information the individual is interested in receiving.
• Form D: Report Templates for Hours Tracked Externally – collects information for hours tracked externally for individual awards and for groups and families.
• Form E: Award Order Form – collects information on individuals’ and groups’ volunteer service, the award packages requested, shipping and billing addresses, delivery options and payment information.
If this information were not collected, AmeriCorps would be unable to administer the President’s Volunteer Service Awards.
2. Use of the Information.
The information collected will be used to identify recipients of the President’s Volunteer Service Awards. The information is collected electronically using a web-based system administered by contractor to AmeriCorps. No learning costs have been identified as the questions and means of entry are straightforward and no psychological costs to the collection have been identified as the purpose for the collection is to recognize positive achievements.
3. Use of Information Technology.
AmeriCorps elicits and accepts applicants’ responses to these questions electronically via eGrants, AmeriCorps’ secure online grants management system. If applicants are unable to apply or report on-line, they can use the attached forms and instructions to submit their application.
4. Non-duplication.
There are no other sources of information by which AmeriCorps can meet the purposes described in A2 (above).
5. Burden on Small Business.
This collection of information does not impact small businesses because they are not eligible to apply for the awards. There is no economic burden to any other small entities beyond the cost of staff time to complete the applications. This is minimized to the degree possible by only asking for the information absolutely necessary to assess an organization’s eligibility to apply and receive the awards.
6. Less Frequent Collection.
The President’s Volunteer Service Awards would have to be discontinued if the collection is not conducted. There is no workable solution to do conduct it less often, this information is required each award given to verify eligibility.
7. Paperwork Reduction Act Guidelines.
There are no special circumstances that would require the collection of information in these ways.
8. Consultation and Public Comments.
The 60-day notice soliciting public comment on this information collection was published on July 20, 2026 (91 Fed. Reg. 45267). One comment was received in response to that notice strongly supporting the proposal to renew the information collection and providing comments on the program itself.
AmeriCorps also proactively reached out to a few grant recipients and received feedback that the time estimate of 20 minutes is accurate and the instructions and formatting are clear but made some general suggestions for reducing he forms and allowing batch submission of forms that AmeriCorps is taking into consideration; if AmeriCorps ultimately decides to make changes to the form as a result of this input, it will request a revision.
9. Gifts or Payment.
There are no payments or gifts to respondents.
10. Privacy & Confidentiality.
Responses to the information are disclosed as appropriate unless prohibited by law.
11. Sensitive Questions.
This information collection does not include any questions of a sensitive nature.
12. Burden Estimate.
Hour burden for the President’s Volunteer Service Awards Part A, B, C, D, and E. We expect approximately 200,000 annual responses, at an average of 20 minutes per response, the total Hour Burden for these forms would be 66,666. There is an increase in the annual cost due to an adjustment in agency estimate to account for the most recent Bureau of Labor Statistics wage data.
Requested
Program Change Due to New Statute
Program Change Due to Agency Discretion
Change Due to Adjustment in Agency Estimate
Change Due to Potential Violation of the PRA
Previously Approved
Annual Number of Responses for this IC
20,000
0
0
0
0
20,000
Annual IC Time Burden (Hour)
66,667
0
0
0
0
66,667
Annual IC Cost Burden (Dollars)
4,492,667
0
0
322,667
0
4,170,000
Burden per Response:
Time Per Response
Hours
Cost Per Response
Reporting
20 minutes
0.333333333
22.4633333
Record Keeping
Third Party Disclosure
Total
0.333333333
22.46 (rounded)
Annual Burden:
Annual Time Burden (Hours)
Annual Cost Burden
(Dollars)
Reporting
66,666.67
4,492,666.66
Record Keeping
Third Party Disclosure
Total
66,667 (rounded)
4,492,667 (rounded)
The estimated respondent burdens and labor costs are shown in the following table.
Estimation of Respondent Burden
Number of respondents
200,000
Responses per respondent
1
Number of responses
200,000
Hours per response
0.33
Total estimated hours (number of responses multiplied by hours per response)
66,667
Cost per hour (hourly wage)
$67.39
Annual public burden (estimated hours multiplied by cost per hour)
$4,492,667 (rounded)
Note: The cost per hour is based on the June 2026 Department of Labor Bureau of Labor Statistics hourly wage rate (see BLS Employer Costs for Employee Compensation – June 2026 (USDL-26-1494, released September 9, 2026, Employer Costs for Employee Compensation Summary - 2026 Q02 Results), wages and salaries for civilian workers ($49.46) plus the 36.25% civilian personnel full fringe benefit rate from OMB memorandum M-08-13. The hourly rate is $49.46 + $17.93 ($49.46 hourly rate x 36.25% fringe) = $67.39 (rounded to the nearest penny).
13. Estimated nonrecurring costs.
No nonrecurring costs, such as capital or start-up costs or operation and maintenance costs, are associated with this information collection.
14. Estimated cost to the Government.
The estimated cost to the Government is shown in the following table to total $3,175.
Cost Category
Pay Band
Salary*
% of Effort
Costs
Total Cost to Government
Federal Oversight
NY3
$95,000.00
0.50%
$475.00
Federal Oversight
NY4
$135,000.00
2.00%
$2,700.00
Total
$3,175.00
15. Reasons for changes.
There is an increase of $322,667 in the annual cost due to an adjustment in agency estimate to account for the most recent Bureau of Labor Statistics wage data.
16. Publicizing Results.
No individually identifiable information will be published, only aggregate information may possibly be publicized.
17. OMB Not to Display Approval.
Not applicable.
18. Exceptions to "Certification for Paperwork Reduction Submissions."
No exceptions are sought.
19. Surveys, Censuses, and Other Collections that Employ Statistical Methods.
Not applicable.