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T7347b
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SYSTEM NAME:
DefenseMilitary Retiree and Annuity Pay System Records  (January 07, 2009, 74 FR 696)

SYSTEM LOCATION:
Director of Continuing Government Activity, Defense Finance and Accounting Service Cleveland, 1240 East Ninth Street, Cleveland, OH 44199-2055.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Military retirees, their dependents, their survivors, former spouses and abused dependents.

CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), address, telephone number, master pay files, court
orders, Application for Transitional Compensation, payment schedules, case processing
record, direct deposit forms, annual certification form, acknowledgment action form,
correspondence and other supporting documents relating to entitlements and deductions of
military retirees, annuitants, dependents, former spouses and abused dependents.
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t7347b > Privacy, civil Liberties, and transparency > sOrns

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 53, 61, 63, 65, 67, 69, 71,
73, 74; 10 U.S.C. Sec. 1059, and 1408(h); 38 U.S.C. Sec. 1311 and 1313; Pub. L. 92-425;
Pub. L. 102-484 Sec. 653; Pub. L. 103-160 Sec. 554 and 1058; Pub. L. 105-261, Sec. 570;
DoDI 1342.24, Transitional Compensation for Abused Dependents; DoD Financial
Management Regulation 7000.14-R, Volume 7B and E.O. 9397 (SSN).

PURPOSE(S):
To maintain pay and personnel information for use in the computation of military retired pay
survivor annuity pay and to make payments to spouses, former spouses and other
dependents who are victims of abuse.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy
Act, these records or information contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records are provided to the Internal Revenue Service for normal wage and tax withholding.
Disclosures are made to the Department of Veterans Affairs (DVA) regarding
establishments, changes and discontinuing of DVA compensation to retirees and
annuitants.
Information is provided to individuals authorized to receive retired and annuitant payments
on behalf of retirees or annuitants.
The Army Emergency Relief, Navy-Marine Corps Relief Society and Air Force Assistance
Fund to process allotments for repayment of interest-free loans from the society and retiree
charitable allotments in support of fund drives initiated by the Secretaries of the Army,
Navy, and Air Force. The information will be used to process allotments on behalf of service
members and retirees.
To officials and employees of the American Red Cross in the performance of their official
duties relating to the assistance of the members and their dependents and relatives.
To former spouses for purposes of providing information, consistent with the requirements
of 10 U.S.C. 1450(f)(3), regarding Survivor Benefit Plan coverage.
To spouses for purposes of providing information, consistent with the requirements of 10
U.S.C. 1448(a), regarding Survivor Benefit Plan coverage.
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t7347b > Privacy, civil Liberties, and transparency > sOrns

To receive approved requests from the military services to make payments of transitional
compensation to military member�s spouses, former spouses, and other dependents that
are determined to be victims of abuse.
The DoD 'Blanket Routine Uses' published at the beginning of the DFAS compilation of
systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders and electronic storage media.

RETRIEVABILITY:
Name and Social Security Number (SSN).

SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is restricted by the use of
locks, guards, and is accessible only to authorized personnel. Access to records is limited
to person(s) responsible for servicing the record in performance of their official duties and
who are properly screened and cleared for need-to-know. Access to computerized data is
restricted by passwords, which are changed periodically.

RETENTION AND DISPOSAL:
Disposition for Retired and Annuitant Pay records range from 30 days to 56 years. The
administrative records such as, change of address, electronic messages or tax records, that
are not pay affecting, are destroyed using retention of 30 days to less than 6 years. All pay
affecting documents such as retirement documents, account computation information or
entitlement/ eligibility records are retained for six years or more and the pay histories are
retained for 56 years. Records are destroyed by tearing, shredding, pulping, macerating,
burning, or degaussing the electronic storage media.

SYSTEM MANAGER(S) AND ADDRESS:
Policy official: Director of Continuing Government Activity, Defense Finance and Accounting
Service Cleveland, (DFAS-PD/CL), 1240 East Ninth Street, Cleveland, OH 44199-2055.

Record holder: Systems Manager, Lockheed Martin, Defense Finance and Accounting
Service - Cleveland, 1240 East Ninth Street, Cleveland OH 44199-2055.

NOTIFICATION PROCEDURE:
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t7347b > Privacy, civil Liberties, and transparency > sOrns

Individuals seeking to determine whether information about them is contained in this record
system should address written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 East 56th Street, Indianapolis, IN 46249-0150.

The requester should be able to provide sufficient proof of identity, such as name, Social
Security Number, place of employment, or other information available from the record itself.

RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them contained in this system should
address written inquiries to Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and Legislative
Liaison, 8899 East 56th Street, Indianapolis, IN� 46249-0150.

The requester should be able to provide sufficient proof of identity, such as name, Social
Security Number, place of employment, or other information available from the record itself.

CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records, for contesting contents and appealing initial agency
determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be
obtained from the Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 East 56th Street, Indianapolis, IN 462490150.

RECORD SOURCE CATEGORIES:
From the individual concerned; other DoD Components such as Army, Navy, Air Force and
Marine Corps; state or local governments; members' survivors such spouses, other
dependents or guardians of the member or dependent children; former spouses, private law
firms which are executors of estates in casualty cases, financial, educational and medical
institutions, and other federal government agencies such as the Department of Veterans
Affairs, Social Security Administration, and Internal Revenue Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.

FEDERAL REGISTER HISTORY:

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t7347b > Privacy, civil Liberties, and transparency > sOrns

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