P57 Quality Control Reporting Record

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Record
Number

Output

Application Source:
File Group:
Record Name: Quality Control Reporting
Record Code: P57
Field
Number

Field Name

Data Type

Max
Length

P57

1

AIP Code

Character

2

P57
P57

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P57

4

AIP Policy Producer Key

Character

P57

5

AIP Insurance In Force Key

Character

AIP Code must be valid; edit with the AIP ICE,
"D00100".
Current Reinsurance Year.
Record Type Code must be "P57".

Y
Y

15

y

Y

AIP Policy Producer Key must match the parent
primary Policy Producer, "P10" record.

15

Y

Y

AIP Insurance In Force Key must match the
original submitted AIP Insurance in Force Key.

Character

15

P57

7

AIP Adjuster Key

Character

15

P57

8

AIP Employee Key

Character

15

P57

9

Review Completion Date

Date

8

Character

Rules

Y

AIP Quality Control Reporting Key

Quality Control Review Code List

BUS
Key Req?
Y

6

10

Format

Y

P57

P57

File Type: Delimited
Reinsurance Year: 2026
Version: Approved
Release Date: 7/1/2025

23

CCYY

Y

CCYYMMDD

Y

Y

Y

AIP Quality Control Reporting Key must be
unique within the submitted Quality Control
Reporting, "P57" records.
AIP Adjuster Key must match the corresponding
Adjuster P56 record when AIP Adjuster Key
exists.
AIP Employee Key must match the corresponding
Employee P54 record when AIP Employee Key
exists.
Review Completion Date must equal the last date
of the review.
Quality Control Review Codes that are applicable
must be entered for each Eligible Crop Insurance
Contract, must be valid; edit with Quality Control
Review Ice, "D00130"; comma separated for
multiple review codes.
Quality Control Review Code List must be a
minimum of 2 characters in length and a
maximum of 23 characters in length.

P57

"*" = Output Only

11

Application Review Result Code

Character

Page 1 of 4

1

Y

Application Review Result Code must be valid;
edit with the Review Result ICE, "D00082".

Record
Number

Output

Application Source:
File Group:
Record Name: Quality Control Reporting
Record Code: P57
Field
Number

Field Name

Data Type

Max
Length

File Type: Delimited
Reinsurance Year: 2026
Version: Approved
Release Date: 7/1/2025

Format

BUS
Key Req?

P57

12

APH Review Result Code

Character

1

Y

P57

13

Acreage Report Review Result Code

Character

1

Y

P57

14

Claim Review Result Code

Character

1

Y

P57

15

Original Liability Amount

Numeric

10

9999999999

P57

16

Original Total Premium Amount

Numeric

10

9999999999

P57

17

Original Indemnity Amount

Numeric

11

S9999999999

P57

18

Final Liability Amount

Numeric

10

9999999999

"*" = Output Only

Page 2 of 4

Rules
APH Review Result Code must be valid; edit with
the Review Result ICE, "D00082".
Acreage Report Review Result Code must be
valid; edit with the Review Result ICE, "D00082".
Claim Review Result Code must be valid; edit
with the Review Result ICE, "D00082".
Original Liability Amount must be the Liability
reported to RMA by the AIP prior to the ECIC
review. Original Liability Amount must be the
earliest Liability reported to RMA by the AIP prior
to the ECIC review if multiple reviews have
occurred.
Original Total Premium Amount must be the
Total Premium reported to RMA by the AIP prior
to the ECIC review. Original Total Premium
Amount must be the earliest Total Premium
reported to RMA by the AIP prior to the ECIC
review if multiple reviews have occurred.
Original Indemnity Amount must be the
Indemnity reported to RMA by the AIP prior to
the ECIC review. Original Indemnity Amount must
be the earliest Indemnity reported to RMA by the
AIP prior to the ECIC review if multiple reviews
have occurred.
Final Liability Amount must be the Liability
reported to RMA by the AIP after the ECIC
review. Final Liability Amount must be the latest
Liability reported to RMA by the AIP after the
ECIC review if multiple reviews have occurred.

Record
Number

Output

Application Source:
File Group:
Record Name: Quality Control Reporting
Record Code: P57
Field
Number

P57

19

Field Name

Final Total Premium Amount

Data Type

Max
Length

Numeric

10

P57

20

Final Indemnity Amount

Numeric

11

P57

21

Comment

Character

200

File Type: Delimited
Reinsurance Year: 2026
Version: Approved
Release Date: 7/1/2025

Format

9999999999

S9999999999

BUS
Key Req?

Rules
Final Total Premium Amount must be the Total
Premium reported to RMA by the AIP after the
ECIC review. Final Total Premium Amount must
be the latest Total Premium reported to RMA by
the AIP after the Commodity Policy review if
multiple reviews have occurred.
Final Indemnity Amount must be the Indemnity
reported to RMA by the AIP after the ECIC
review. Final Indemnity Amount must be the
latest Indemnity reported to RMA by the AIP
after the ECIC review if multiple reviews have
occurred.
Comment can include the following special
characters: (-), (.), ( ), ('), (,).
Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

P57

*

22

Initial Accepted Batch Number

Numeric

5

99999

P57

*

23

Initial Accepted Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P57

*

24

Batch Received Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

P57

*

25

Batch Number

Numeric

5

99999

P57

*

26

Batch Record ID

Numeric

15

Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.

P57

*

27

Process Result Code

Character

1

"*" = Output Only

Page 3 of 4

Process Result Code equals the final result code
as determined by PASS processing, refer to the
Process Result ICE, "D00002" for values.

Record
Number

Output

Application Source:
File Group:
Record Name: Quality Control Reporting
Record Code: P57
Field
Number

Field Name

Data Type

Max
Length

Record Level Rules

Format

BUS
Key Req?

Rules

1

A Quality Control Reporting, "P57" record must
be reported within 20 business days of
completing each review. For RY 2020 only, this
requirement will be bypassed because the
acceptance of the P57 record will not be
available until 9/01/2019.

2

Acceptance of the Quality Control Reporting,
"P57" record is dependent upon the previous
acceptance of the corresponding Insurance In
Force, "P14" record, even if that "P14" has since
been deleted.
A Record Type Delete, "P48" record will remove
all P57 and P57A records previously accepted
with a matching Reinsurance Year and AIP Code.
All valid P57/P57A must be transmitted to
replace those that have been deleted.
The deletion of a policy has no impact on the
already accepted P57/P57A records.

3

4

The AIP Adjuster Key (field 7) OR the AIP
Employee Key (field 8) must be transmitted. If
both an Adjuster and Employee worked the
review, both fields should be transmitted.

5

"*" = Output Only

File Type: Delimited
Reinsurance Year: 2026
Version: Approved
Release Date: 7/1/2025

Page 4 of 4