NSF-69, Education and Training Records

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NSF -69

System Name:
Education and Training Records.
System Location(s):
National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230 and NSFcontractors who participate in collecting and cleaning data records (currently includes but not
limited to), Abt Associates, Inc., 55 Wheeler Street, Cambridge, MA 20850-3129; COSMOS
Corporation, 7475 Wisconsin Avenue, Suite 900, Bethesda, MD 20814; SRI International, 1611
North Kent Street, Arlington, VA, 22209; Quantum Research Corporation, 7315 Wisconsin
Avenue, Suite 400W, Bethesda, MD 20814-3202; Urban Institute, 2100 M Street, NW,
Washington, DC 20037; Westat, Inc., 1650 Research Boulevard, Rockville, MD 20850-3129.
Categories of Individuals Covered by the System:
The system includes individuals who have studied or taught in the United States in a variety of
pre-kindergarten through post-doctoral level educational or educational related institutions or
participated in science, mathematics, or technology education projects funded by the National
Science Foundation.
Categories of Records in the System:
Records vary by program and may include name, mailing address, e-mail address, personal web
url, Social Security Number, gender, disability status, birth date, citizenship, ethnicity/race,
education history, education plans, grade point average, courses studied, standardized test scores,
degree status, years of study, sources of financial support during study or participation in NSFfunded project, post-graduation plans, parents' education level, parents' occupation, post-project
plans, discipline of major, degree year, matriculation year, graduation date, academic
accomplishments, mentoring activities, outreach activities, discipline of practice, teaching load,
teaching history, military service history/status, media exposure, awards, honorary degrees,
employment category.
Authority for Maintenance of the System:
42 U.S.C. 1862, 1870, and 1885d; 20 U.S.C. 5422; Senate Reports 101-474, 102-107, and 102356.
Purpose(s):
Information from this system may be used:

1. To provide a source of information on demographic and educational characteristics and
employment plans of participants in NSF-funded educational projects, in compliance with
Foundation responsibilities to monitor scientific and technical resources.
2. To provide indicators of the state of science and engineering education in the United States.
3. To report periodically on the participation of men and women by ethnicity, disability,
educational level, and discipline.
4. To enable NSF to monitor the effectiveness of NSF-sponsored projects and identify outcomes
of projects funded under NSF awards for management evaluation and for reporting to the
Administration and Congress, especially under the Government Performance and Results Act, 5
U.S.C. 306 and 39 U.S.C. 2801-2805.
5. To create public use files (which contain no personally identifiable information) for research
purposes.
Routine Uses of Records Maintained in the System, Including Categories of Users and the
Purposes of such Uses:
Information from this system of records may be released to:
1. Contractors, grantees, volunteers, advisers, and other individuals who perform a service to or
work on or under a contract, grant, cooperative agreement, advisory committee, committee of
visitors, or other assignment for the Federal Government in pursuit of a purpose described above.
Such individuals will be given access only if needed for their specific job. The contractors are
subject to the provisions of the Privacy Act.
2. A Federal agency or grantee so that it can identify and contact persons who might be
interested in a scientific, technical, or educational program, meeting, vacancy, or similar
opportunity.
3. A Federal agency, or a researcher with appropriate scholarly credentials, to use the data for
scholarly studies or for Federal program management, evaluation, or reporting only after scrutiny
of research protocols and with appropriate controls. Information from this system may be merged
with other computer files to complete such studies or evaluations. The results of such studies or
evaluations are statistical in nature and do not identify individuals.
4. The Department of Justice or the Office of Management and Budget for the purpose of
obtaining advice on application of the Freedom of Information Act or Privacy Act to the records.
5. Another Federal agency, a court, or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency when the Government is a party to the judicial
or administrative proceeding.
6. Individuals selected by NSF to act as beta testers for preliminary versions of public use files.

7. The Department of Justice, to the extent disclosure is compatible with the purpose for which
the record was collected and is relevant and necessary to litigation or anticipated litigation, in
which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an
NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity
when the Department of Justice is representing or considering representing the employee; or (d)
the United States, when NSF determines that litigation is likely to affect the Agency.
8. Representatives of the General Services Administration and the National Archives and
Records Administration who are conducting records management inspections under the authority
of 44 U.S.C. 2904 and 2906.

Policies and Practice for Storing, Retrieving, Accessing, Retaining, and Disposing
of Records in the System:
Storage:
Some of the records are stored electronically, some are stored in paper format in file folders; and
some are stored on microfiche.
Retrievability:
Alphabetically by last name of individual or other personal identifiers.
Safeguards:
Data are kept in secured areas with access limited to authorized personnel. Questionnaires, in
paper copy or in microfiche, are kept in locked cabinets. Records in electronic format are
password protected. Published findings are in formats that preclude individual identification.
Retention and Disposal:
Records are cumulative and maintained indefinitely.
System Manager(s) and Address(es):
Division Director, Research, Evaluation, and Communication, National Science Foundation,
4201 Wilson Boulevard, Arlington, VA 22230.
Notification Procedure:
The NSF Privacy Act Officer should be contacted in accordance with the procedures found at 45
CFR part 613.
Record Access Procedures:
See "Notification procedure" above.

Contesting Record Procedures:
See "Notification procedure" above.
Record Source Categories:
Information obtained from individuals and from grant recipients.
Exemptions Claimed for the System:
None.