NSF-69, Education and Training Records FR notice

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Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

NATIONAL SCIENCE FOUNDATION
Privacy Act of 1974: Revisions to
Systems of Records; New Systems
AGENCY: National Science Foundation.
ACTION: Notice of four revised systems of

records and three new systems.
SUMMARY: Pursuant to the Privacy Act of

1974 (5 U.S.C. 522a), the National
Science Foundation is providing notice
of revisions to seven existing systems of
records, the planned creation of four
new systems of records, and the
deletion of one system of records. These
changes reflect the additional
information to be gathered via project
reporting on projects funded by NSF.
The primary purpose of this additional
information is to enable NSF to identify
outcomes of projects funded under NSF
awards for use in management
evaluation and for reporting to the
Administration and Congress, especially
under the Government Performance and
Results Act, 5 U.S.C. 306 and 39 U.S.C.
2801–2805. NSF also revised the system
notice to make them consistent among
these related systems. All revised
system notices are reprinted in their
entirety.
The seven revised systems are—NSF–
8, ‘‘Employee Grievance Files’’; NSF–12,
‘‘Fellowship and Other Awards’’; NSF–
18, ‘‘Integrated Personnel System
(IPERS)’’; NSF–26, ‘‘Personnel
Security’’; NSF–50, ‘‘Principal
Investigator/Proposal File and
Associated Records’’; NSF–51,
‘‘Reviewer/Proposal File and Associated
Records’’; and NSF–54, ‘‘Reviewer/
Fellowship and Other Awards File and
Associated Records.’’ Both NSF–12 and
NSF–50 systems include records
maintained by NSF as a result of
applications for financial support and
subsequent evaluation of applicants and
their proposals. Systems 12 contains
records on fellowship applicants and on
nominees for fellowships by an
institution on behalf of the nominee,
and on nominees for other awards.
Fellowship awards are usually
administered by the applicant or
nominee’s home institution. System 50
contains records on research and other
proposals jointly submitted by
individual applicants (principal
investigators) and their home academic
or other institutions. NSF makes awards
to these institutions under which the
individual applicants serve as principal
investigators. Systems 8, 18, and 26
have been revised to more adequately
describe the systems and update the
‘‘routine uses.’’
The new systems and NSF–64,
‘‘Project Participant File’’, which will

contain information on participants who
do work under NSF–funded projects,
other than principal investigators or
project directors covered by the existing
NSF–50; NSF–60, ‘‘NSF Photo
Identification Card Systems’’ which will
contain information on employees and
contractors who work in the building
and have a need for access; NSF–68,
‘‘Project Results Information Base’’,
which will contain responses to the
expanded project reporting system to be
implemented by the Foundation; and
NSF–69, ‘‘Education and Training
Records Files’’, which will consolidate
records on NSF education and training
programs into an evaluation and
research database.
NSF–9, ‘‘Employee Locator Record
Card’’ is being deleted. The records
described therein are covered by OPM/
Govt-1.
In accordance with the requirements
of the Privacy Act, NSF has provided a
report on the proposed systems of
records to the Office of Management and
Budget; the Chairman, Senate
Committee on Governmental Affairs;
and the Chairman, House Committee on
Government Reform and Oversight.
EFFECTIVE DATE: Sections 552a(e)(4) and
(11) of Title 5 of the U.S. Code provide
the public thirty days to comment on
the routine uses of systems of records.
The altered routine uses in this notice
will take effect on February 4, 1998,
unless modified by a subsequent notice
to incorporate comments received from
the public.
ADDRESSES: Written comments should
be submitted to the NSF Privacy Act
Officer, National Science Foundation,
Division of Contracts, Policy and
Oversight, 4201 Wilson Boulevard,
Room 485, Arlington, Virginia 22230.
Dated: December 30, 1997.
Herman G. Fleming,
NSF Privacy Act Officer.
NSF–8
NSF SYSTEM NAME:

Employee Grievance Files.
SYSTEM LOCATION:

National Science Foundation,
Division of Human Resource
Management, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

NSF Employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

These files contain all records
pertaining to the administrative
grievance system for non-bargaining
unit employees and the negotiated

grievance and arbitration procedures for
employees in the bargaining unit.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR Part 771—Agency
Administrative Grievance System, 5
U.S.C. 1302, 3301, 3302, and 7301.
PURPOSE OF THE SYSTEM:

Records are used in the processing
and documentation of grievance actions
taken either by the Office or by agencies
against employees in accord with 5 CFR
parts 315 (subparts H and I), 432, 752,
or 754 of the Office’s regulations.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. The Office of Personnel
Management for routine examinations
and audits conducted.
2. A member of Congress regarding
the status of an appeal, complaint, or
grievance if the Congressman is acting
on the basis of a request from the
individual involved.
3. EEOC investigators and EEO
counselors and investigators have access
during the conduct of investigations.
4. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
5. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records maintained in file
folders.
RETRIEVABILITY:

Alphabetically by the last name of
employee.

Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices
SAFEGUARDS:

Building employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.
RETENTION AND DISPOSAL:

Four years after close of case.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Human Resource
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR Part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information from the employee,
supervisor hearing examiner, witnesses,
and others providing input to the
particular case.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:

None.
NSF–12
SYSTEM NAME:

Fellowships and Other Awards.
SYSTEM LOCATION:

Numerous files are maintained in
paper, microfiche, or electronic form by
individual offices and programs at the
National Science Foundation, 4201
Wilson Boulevard, Arlington, VA 22230.
Others are maintained by NSF
contractors, currently Oak Ridge
Associated Universities, PO Box 3010,
Oak Ridge, Tennessee 37831–2010.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Persons applying or nominated for
and/or receiving NSF support, either
individually or through an academic
institution, including fellowships or
awards of various types.
CATEGORIES OF RECORDS IN THE SYSTEM:

Information varies depending on type
of fellowship or award. Normally the
information includes personal
information supplied with the
application or nomination; reference
reports; transcripts and Graduate Record
Examination scores to the extent
required during the application process;
abstracts; evaluations and

recommendations, review records and
selection process results; administrative
data and correspondence accumulating
during fellows’ tenure; and other related
materials. There is a cumulative index
of all persons applying for or receiving
NSF Graduate and NATO fellowships.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1869, 1870,
1880, 1881a and 20 U.S.C. 3915.
PURPOSE OF THE SYSTEM:

This system enables program offices
to maintain appropriate files and
investigatory material in evaluating
applications or nominations for
fellowships or other awards. NSF
employees may access the system to
make decisions regarding which
proposals to fund or awards to make,
and to carry out other authorized
internal duties.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

1. Information from the system may
be merged with other computer files in
order to carry out statistical studies.
Disclosure may be made for this
purpose to NSF contractors and
collaborating researchers, other
Government agencies, and qualified
research institutions and their staffs.
The contractors are subject to the
provisions of the Privacy Act. The
results of such studies are statistical in
nature and do not identify individuals.
2. Disclosure of information from the
system may be made to qualified
reviewers for their opinion and
evaluation of applicants or nominees as
part of the application review process;
and to other Government agencies
needing data regarding applicants or
nominees as part of the application
review process, or in order to coordinate
programs.
3. Information (such as name, Social
Security Number, field of study, and
other information directly relating to the
fellowship, review status including the
agency’s decision, year of first award,
tenure pattern, start time, whether
receiving international travel allowance
or a mentoring assistantship) is given to
the applicant, nominating, or grantee
institution, or an institution the
applicant, nominee, or fellow or
awardee is attending or planning to
attend or employed by for purposes of
facilitating review or award decisions or
administering fellowships or awards.
Notice of the agency’s decision may be
given to nominators.
4. In the case of fellows or awardees
receiving stipends directly from the
Government, information is transmitted

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to the Department of Treasury for
preparation of checks or electronic fund
transfer authorizations.
5. Fellows’ or awardees’ name, home
institution, and field of study may be
released for public information/affairs
purposes including press releases.
6. Disclosure may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
7. Information from the system may
be given to contractors, grantees,
volunteers, experts, advisors, and other
individuals who perform a service to or
work on or under a contract, grant,
cooperative agreement, advisory
committee, committee of visitors, or
other arrangement with or for the
Federal government, as necessary to
carry out their duties. The contractors
are subject to the provisions of the
Privacy Act.
8. Information from the system may
be given to the Department of Justice or
the Office of Management and Budget
for the purpose of obtaining advice on
the application of the Freedom of
Information Act or Privacy Act to the
records.
9. Information from the system may
be given to another Federal agency, a
court, or a party in litigation before a
court or in an administrative proceeding
being conducted by a Federal agency
when the Government is a party to the
judicial or administrative proceeding.
10. Information from the system may
be given to the Department of Justice, to
the extent disclosure is compatible with
the purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
11. Records from this system may be
disclosed to representatives of the
General Services Administration and
the National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records are kept in file folders.
Some records are maintained

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Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

electronically or on microfiche,
including records kept by NSF
contractors. Original application
materials are kept at NSF.
RETRIEVABILITY:

Alphabetically by applicant or
nominee name.
SAFEGUARDS:

Building is locked during nonbusiness hours. Records at NSF are kept
in rooms that are locked during nonbusiness hours. Records maintained by
NSF contractors are kept in similar
rooms and some records are locked in
cabinets. Records maintained in
electronic form are password protected.
RETENTION AND DISPOSAL:

Files are maintained in accordance
with approved record retention
schedules. For example, fellowship
application files for awardees are kept
for 10 years after completion of
fellowship or award, then destroyed,
while unsuccessful fellowship
application files are destroyed after
three years; files of recipients of the
Waterman Award and National Medal of
Science are permanent and eventually
retired to the National Archives; those
of non-recipients are destroyed after five
years.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office
or program maintaining such records,
National Science Foundation, 4201
Wilson Boulevard, Arlington, VA 22230.
NOTIFICATION PROCEDURE:

Contact the NSF Privacy Act Officer
in accordance with procedures found at
45 CFR Part 613. You can expedite your
request if you identify the fellowship or
award program about which you are
interested. For example, indicate
whether you applied for or received a
‘‘Graduate Fellowship’’ or a ‘‘Faculty
Fellowship in Science’’ as opposed to
merely saying you want a copy of your
fellowship.
RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURE:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information supplied by or for
individuals applying for, nominated for,
or receiving support; references; the
Education Testing Service; educational
institutions supplying transcripts;
review records and administrative data
developed during selection process and
award tenure.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

The portions of this system consisting
of investigatory material that would
identify references, reviewers, or other
persons supplying evaluations of
applicants or nominees for fellowships
or other awards (and where applicable,
their proposals) have been exempted at
5 CFR 613 pursuant to 5 U.S.C.
552a(k)(5).
NSF–18
SYSTEM NAME:

Integrated Personnel System (IPERS).
SYSTEM LOCATION:

National Science Foundation,
Division of Human Resource
Management, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Current and former NSF employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

Individuals personal particular
including such items as appointment
and position information, organization
and job identification information,
education, and salary data. Personal
information such as name, home
address and phone number of employee
and of the employee’s designated
emergency contact person is
maintained.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

RETENTION AND DISPOSAL:

Records are maintained indefinitely
as part of the history file of employee.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Human Resource
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR Part 613.
RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information for this system of records
is extracted from the employee Official
Personnel Records.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:

None.
NSF–26
SYSTEM NAME:

Personnel Security.
SYSTEM LOCATION:

National Science Foundation,
Division of Human Resource
Management, 4201 Wilson Boulevard,
Arlington, VA 22230.

Authority for maintenance of the
system includes the following with any
revisions or amendments: 5 U.S.C. 1302,
2951, 3301, 3372, 4118, 8347 and other
Executive Orders.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

PURPOSE OF THE SYSTEM:

Categories of records in the system
include: adjudication files, databases,
card files and file folders. Information in
these records include employee name,
clearance level, date of clearance,
investigative report, investigation and
security clearance information.

Creates documentation for the Official
Personnel Folder (OPF).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

The routine uses listed in OPM’s
System, OPM/Govt–1, ‘‘General
Personnel Records,’’ are applicable to
this system.

NSF employees, IPA’s, Visiting
Scientists, and NSF Contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:

The Foundation’s Personnel Security
Program was established pursuant to
Executive Orders 10450, 123656, and
12968, Title 5 U.S.C. sections 3301,
7312, 7531, and 7532.

STORAGE:

PURPOSE OF SYSTEM:

Records are maintained electronically
on the agency’s internal LAN.

The information is used track
information on personnel security
clearances, and investigations.

RETRIEVABILITY:

SAFEGUARDS:

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

A LAN and IPERS’ password are
necessary to access the computer.

Information from this system may be
disclosed to:

Employee’s LAN ID or last name.

Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices
1. Security Officers of other Federal
agencies.
2. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained in file folders,
in a computerized electronic database
(NSF LAN), in a WORD file and Cardex
file.
RETRIEVABILITY:

Records are retrieved alphabetically
by last name of employee.
SAFEGUARDS:

Building employes security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR Part 613.
RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

From the individual and OPM
investigations.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT.

None.
NSF–50
SYSTEM NAME:

Principal Investigator/Proposal File
and Associated Records.
SYSTEM LOCATION:

Numerous files are maintained by
individual NSF offices and programs at
the National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230. Some records are kept
electronically.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Persons who request or have
previously requested and/or received
support from the National Science
Foundation, either individually or
through an academic or other
institution.
CATEGORIES OF RECORDS IN THE SYSTEM:

The names of principal investigators
and other identifying information,
addresses of principal investigators,
demographic data, the proposal and its
identifying number, supporting data
from the academic institution or other
applicant, proposal evaluations from
peer reviewers, a review record,
financial data, and other related
material. Other related material
includes, for example, committee or
panel discussion summaries and
comments on the proposal or the
proposers from peer reviewers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.

RETENTION AND DISPOSAL:

PURPOSE OF THE SYSTEM:

Destroyed 2 years after separation of
employee.

This system enables program offices
to maintain appropriate files and
investigatory material in evaluating
applications for grants or other support.
NSF employees may access the system
to make decisions regarding which
proposal to fund, and to carry out other
authorized internal duties. Information
on principal investigators is also entered

SYSTEM MANAGER(S) AND ADDRESS:

Personnel Security Officer, NSF,
Division of Human Resource
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.

267

in System 51, ‘‘Reviewer/Proposal File
and Associated Records’’, a subsystem
of this system, to be used as a source of
potential candidates to serve as
reviewers as part of the merit review
process, or for inclusion on a panel of
advisory committee.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

1. Disclosure of information from the
system may be made to qualified
reviewers for their opinion and
evaluation of applicants and their
proposals as part of the application
review process; and to other
Government agencies needing
information regarding applicants or
nominees as part of the application
review process, or in order to coordinate
programs.
2. Information from the system may
be provided to the applicant or grantee
institution to provide or obtain data
regarding the application review process
or award decisions, or administering
grant awards.
3. Disclosure may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
4. Information from the system may
be disclosed to contractors, grantees,
volunteers, experts, advisors, and other
individuals who perform a service to or
work on or under a contract, grant,
cooperative agreement, advisory
committee, committee of visitors, or
other arrangement with or for the
Federal government, as necessary to
carry out their duties in pursuit of the
purposes described above.
5. The contractors are subject to the
provisions of the Privacy Act.
Information from the system may be
merged with other computer files in
order to carry out statistical studies or
otherwise assist NSF with program
management, evaluation, and reporting.
Disclosure may be made for this
purpose to NSF contractors and
collaborating researchers, other
Government agencies, and qualified
research institutions and their staffs.
Disclosures are made only after scrutiny
of research protocols and with
appropriate controls. The results of such
studies are statistical in nature and do
not identify individuals.
6. Information from the system may
be disclosed to the Department of
Justice or the Office of Management and
Budget for the purpose of obtaining
advice on the application of the
Freedom of Information Act or Privacy
Act to the records.

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Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

7. Information from the system may
be given to another Federal agency, a
court, or a party in litigation before a
court or in an administrative proceeding
being conducted by a Federal agency
when the Government is a party to the
judicial or administrative proceeding.
8. Information from the system may
be given to the Department of Justice, to
the extent disclosure is compatible with
the purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
9. Records from this system may be
disclosed to representatives of the
General Services Administration and
the National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.

NOTIFICATION PROCEDURE:

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

Numerous files are maintained by
individual NSF offices and programs at
the National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230. Records are also kept
electronically.

STORAGE:

Various portions of the system are
maintained electronically or in paper
files, depending on the individual
program office.
RETRIEVABILITY:

Information can be retrieved
electronically using an applicant’s name
or identifying number. An individual’s
name may be used to manually access
material in alphabetized paper files.
SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in
rooms that are locked during nonbusiness hours. Records maintained in
electronic form are password protected.
RETENTION AND DISPOSAL:

Files are maintained in accordance
with approved record retention
schedules. Awarded proposals are
transferred to the Federal Records
Center for permanent retention.
Declined proposals are destroyed five
years after they are closed out.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office
or program maintaining such records,
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230.

The NSF Privacy Act Officer should
be contacted in accordance with
procedures set forth at 45 CFR Part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES;

See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:

Information is obtained from the
principal investigator, academic
institution or other applicant, peer
reviewers, and others.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

The portions of this system consisting
of investigatory material that would
identify reviewers or other persons
supplying evaluations of NSF applicants
and their proposals have been exempted
at 5 CFR 613 pursuant to 5 U.S.C.
552a(k)(5).
NSF–51
SYSTEM NAME:

Reviewer/Proposal File and
Associated Records.
SYSTEM LOCATION:

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Reviewers who evaluate Foundation
applicants and their proposals, either by
submitting comments through the mail
or serving on review panels or site visit
teams.
CATEGORIES OF RECORDS IN THE SYSTEM:

The ‘‘Reviewer/Proposal File and
Associated Records’’ system is a
subsystem of the ‘‘Principal
Investigator/Proposal File and
Associated Records’’ system (NSF–50),
and contains the reviewer’s name,
proposal title and its identifying
number, and other related material.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.
PURPOSE OF THE SYSTEM:

This system enables program offices
to reference specific reviewers and
maintain appropriate files for use in
evaluating applications for grants or
other support. NSF employees may
access the system to help select
reviewers as part of the merit review
process, and to carry out other
authorized internal duties.

ROUTINE USES OF RECORD MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Disclosures of information in this
system may be made to:
1. Federal government agencies
needing names of potential reviewers
and specialists in particular fields.
2. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on a
contract, grant, cooperative agreement,
advisory committee, committee of
visitors, or other arrangement with or
for the Federal government, as necessary
to carry out their duties. The contractors
are subject to the provisions of the
Privacy Act.
3. The Department of Justice or the
Office of Management and Budget for
the purpose of obtaining advice on the
application of the Freedom of
Information Act or Privacy Act to the
records.
4. Another Federal agencies, a court,
or a party in litigation before a court or
in an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
5. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Various portions of the system are
maintained electronically or in paper
files, depending on the individual
program office.
RETRIEVABILITY:

Information can be accessed from the
electronic database by addressing data
contained in the database, including
individual reviewer names. An
individual’s name may be used to
manually access material in
alphabetized paper files.

Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices
SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in
rooms that are locked during nonbusiness hours. Records maintained in
electronic form are password protected.
RETENTION AND DISPOSAL:

File is cumulative and is maintained
indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office
or program maintaining such records,
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures set forth at 45 CFR Part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:

Information is obtained from the
individual reviewers, suggestions from
other reviewers, the ‘‘Principal
Investigator/Proposal File’’ (NSF–50),
other applicants for NSF funding or
other members of the research
community, and from NSF program
officers.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

The portions of this system consisting
of investigatory material which would
identify reviewers or other persons
supplying evaluations of NSF applicants
and their proposals have been exempted
at 5 CFR 613.6 pursuant to 5 U.S.C.
552a(k)(5).
NSF–54
SYSTEM NAME:

Reviewer/Fellowships and Other
Awards File and Associated Records.
SYSTEM LOCATION:

Records are maintained by individual
NSF offices and programs at the
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230. Some Fellowship reviewer
records are maintained by contractor,
currently: Oak Ridge Associated
Universities, PO Box 3010, Oak Ridge,
Tennessee 37831–2010.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Reviewers who evaluate Foundation
fellowship or other applications or
nominations, either by submitting

comments through the mail or serving
on review panels.
CATEGORIES OF RECORDS IN THE SYSTEM:

Th ‘‘Reviewer/Fellowships, and Other
Awards File and Associated Records’’
system is a subsystem of the
‘‘Fellowships and Other Awards‘‘
system (NSF–12), and contains the
reviewer’s name, nominator or
applicant’s name and identifying
number, and other related material.
Information supplied by potential
reviewers includes their affiliation,
contact information, educational
degrees, and research experiences.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1869, 1870,
1880, 1881a and 20 U.S.C. 3915.
PURPOSE OF THE SYSTEM:

This system enables the NSF program
offices and contractors to reference
specific reviewers and maintain
appropriate files for use in evaluating
applications for fellowships, awards and
other support. NSF employees and
contractors may access the system to
help select reviews as part of the merit
process and to carry out other
authorized internal duties.
ROUTINE USED OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:

Disclosure of information in this
system may be made to:
1. Federal government agencies
needing names of potential reviewers
and specialities in particular fields.
2. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, advisory committee,
committee of visitors, or other
arrangement with or for the Federal
government, as necessary to carry out
their duties. The contractors are subject
to the provisions of the Privacy Act.
3. Department of Justice or the Office
of Management and Budget for the
purpose of obtaining advice on the
application of the Freedom of
Information Act or Privacy Act to the
records.
4. Another Federal Agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
5. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record as
collected and is relevant and necessary
to litigation or anticipated litigation in
which one of the following is a party or
has an interest: (a) NSF or any of its

269

components; (b) an NSF employee his/
her official capacity; (c) as NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) and United States,
when NSF determines that litigation is
likely to affect the Agency.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Various portions of the systems are
maintained electronically or in paper
files. Certain Fellowship records are
maintained electronically by the
contractor, currently: Oak Ridge
Associated Universities, Oak Ridge,
Tennessee. Some information may be
maintained in paper copy.
RETRIEVABILITY:

Information can be accessed from the
electronic database by addressing data
contained in the database, including
individual reviewer names. An
individual’s name may be used
manually access material alphabetized
paper files.
SAFEGUARDS:

Records containing personal
information are maintained in secured
file cabinets or in password protected
electronic files.
RETENTION AND DISPOSAL:

File is cumulative and is maintained
indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office
or program maintaining such records,
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures set forth at 45 CFR Part 613.
RECORD ACCESS PROCEDURE:

See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURE:

See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:

Informaiton is obtained from the
individual reviewers, suggestions from
other reviewers, applicants for NSF

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Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

funding or other members of the
research community, public documents
such as American Men and Women in
Science, and from NSF program officers.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

The portions of this system consisting
of investigatory material that would
identify references, reviewers, or other
persons supplying evaluations of
applicants or nominees for fellowships
or other awards (and where applicable,
their proposals) have been exempted at
5 CFR 613 pursuant to 5 U.S.C.
552a(k)(5).
NSF–64
SYSTEM NAME:

Project Participant File.
SYSTEM LOCATION:

Central electronic data system of the
National Science Foundation. Excerpts
may be extracted or printed and held in
separate files maintained by individual
NSF offices and programs. National
Science Foundation, 4201 Wilson
Boulevard, Arlington, Virginia 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individual participants who do work
under NSF-supported projects, other
than principal investigators or project
directors. Includes, for example, other
investigators, post-doctoral associates,
graduate and undergraduate assistants.
CATEGORIES OF RECORDS IN THE SYSTEM:

Information gathered primarily
through reporting on funded projects
about those who are supported by NSF
awards or otherwise involved in
projects supported by NSF awards. The
information is electronic and retrievable
by various forms of search, most likely
by name of individual and award
number. The information includes:
name; project identity or identities;
involvement in project—nature and
description of involvement, level of
effort, whether financially supported by
NSF; tracking data—social security
number and date of birth; and
demographic data—information on
gender, race/ethnicity, disability status,
and citizenship. Submission of tracking
and demographic data is voluntary. The
individual participant may report ‘‘Do
not wish to provide’’.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.
PURPOSE OF THE SYSTEM:

Supplements other information
gathered via project reporting on
projects funded by NSF. The primary
purpose is to enable NSF to identify

outcomes of projects funded under NSF
awards for management evaluation and
for reporting to the Administration and
Congress, especially under the
Government Performance and Results
Act, 5 U.S.C. 306 and 39 U.S.C. 2801–
2805. Information on participants will
normally be aggregated, usually
statistically, to identify outcomes of
NSF programs. On occasion nonsensitive information might be used to
identify persons who have achieved
distinction in science, engineering,
education, or the like (for example, by
award of a prize) as beneficiaries of NSF
support.
The information in the system may
also be used secondarily for compatible
purposes including to:
• Identify and contact scientists,
engineers, or educators who may be
interested in applying for support, in
attending a scientific or similar meeting,
in applying for a position, or in taking
advantage of some similar opportunity;
• Identify and contact possible
candidates to serve as reviewers in the
peer review system or for inclusion on
a panel or advisory committee
(information from this system may be
entered in the NSF’s reviewer databases,
NSF–51 and NSF–54, for this purpose);
• Supply the same information in
connection with a later interaction
between the individual and NSF—as,
for example, when a former graduate
student who worked on an NSFsupported project now applies for an
NSF award directly. (NSF supplies the
information electronically so that the
individual need not reenter the same
information. The individual can correct
or update the information supplies.)
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

An individual participant’s name; the
identify of any project on which the
participant worked; and information on
the nature and extent of the individual’s
involvement, level of effort, and NSF
support may be publicly released.
Tracking and demographic data
pertaining to any individual may be
released only to:
1. Contractors who perform a service
to or work on or under a contract with
the Federal government in pursuit of a
purpose described above. Individuals
will be given access only if needed for
their specific job. The contractors are
subject to the provisions of the Privacy
Act.
2. A Federal agency so that it can
identify and contract persons who might
be interested in a scientific, technical, or
educational program, meeting, vacancy,
or similar opportunity.

3. A Federal agency, or a researcher
with appropriate scholarly credentials,
to use the data for scholarly studies or
for Federal program management,
evaluation, or reporting only after
scrutiny of research protocols and with
appropriate controls. Information from
this system may be merged with other
computer files to complete such studies
or evaluations. The results of such
studies or evaluations are statistical in
nature and do not identify individuals.
4. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Primary storage is in centralized
electronic data tables. Extracts or paper
printouts may be maintained in
computers or paper files in individual
program offices.
RETRIEVABILITY:

Information can be retrieved
electronically using participant names
or social security numbers.
SAFEGUARDS:

NSF employees, contractors, advisers,
and so on will have access only after
entering the NSF data system using a
personal identifier and password only
as needed for their specific assignments.
Principal investigators will have access
only to information about their own
awards, and only after identifying
themselves using a personal identifier
and personal identification number.
Even then, they will not have access
through this system to tracking and
demographic data on individual
participants other than themselves.
Persons covered by the system will
have access only to information about
themselves. Normally they will get such
access after identifying themselves

Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices
using a personal identifier and personal
identification number.
RETENTION AND DISPOSAL:

The file is cumulative and is
maintained indefinitely.

CATEGORIES OF RECORDS IN THE SYSTEM:

Digital photograph, LAN ID, name,
social security number, proximity card
number, signature, date of birth.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures set forth at 45 CFR Part 613.

Authority for maintenance of Photo Id
cards is 44 U.S.C. 3101 and 42 U.S.C.
1870. Other authorities include:
Presidential Order dated June 28, 1995,
subject: ‘‘Upgrading Security at Federal
Facilities.’’ The report establishes
‘‘agency photo ID for all personnel
displayed at all times’’ as a minimum
standard for Level IV facilities. NSF has
been designated as a Level IV facility.

RECORD ACCESS PROCEDURES:

PURPOSE OF SYSTEM:

Persons covered by the system may
obtain electronic access to information
about themselves. Normally they will
get such access after identifying
themselves using a personal identifier
and personal identification number. Or
see ‘‘Notification Procedure’’ above.

The information is used for producing
identification cards used for access to
the building as well as for building
security, to identify the bearer of the
card as a Federal employee, and for
tracking stolen or lost cards.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Information Officer, National
Science Foundation, 4201 Wilson
Boulevard, Arlington, Virginia 22230.
NOTIFICATION PROCEDURE:

CONTESTING RECORD PROCEDURES:

Persons covered by the system, having
obtained electronic access as described
above, may update or correct certain
information directly, using the
electronic system. They may notify NSF
if they believe any other information is
incorrect or inaccurate, using the
electronic system. Or see ‘‘Notification
Procedure’’ above.
RECORD SOURCE CATEGORIES:

Information other than tracking and
demographic data is entered by the
principal investigator on the relevant
award. Tracking and demographic data
is obtained either by having the
individual participant enter it directly
(preferred) or by having the principal
investigator enter it on the participant’s
behalf.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–66
SYSTEM NAME:

NSF Photo Identification Card
System.
SYSTEM LOCATION:

National Science Foundation,
Division of Human Resource
Management, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

NSF Employees and NSF Contractors
who work in the building and have a
need for an ID pass.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USES AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. Security guards for verifying
building access in cases of lost
identification cards.
2. Individuals, as necessary, for
tracking stolen or lost identification
cards.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Stored locally on a stand-alone
Personal Computer.
RETRIEVABILITY:

Records may be retrieved by LAN ID,
name, social security number, proximity

271

card number, date of birth and digital
photograph.
SAFEGUARDS:

Information is controlled by password
and in an area that is locked during nonbusiness hours.
RETENTION AND DISPOSAL:

information is retained on all current
employees and contractors. Employees
and contractors separating return their
Identification cards when they are no
longer employed by the agency. Their
records will be deleted in the IVIS 2000
System and the ID card, with photo,
destroyed.
SYSTEM MANAGER AND ADDRESS:

Division Director, Human Resource
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The Privacy Act Officer should be
contacted in accordance with
procedures found at 45 CFR Part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

See ‘‘Notification’’ above.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT OF 1974:

None.
NSF–68
SYSTEM NAME:

Project Results Information Base.
SYSTEM LOCATION:

Central electronic data system of the
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230. Excerpts may be extracted or
printed and held in separate files
maintained by individual NSF offices
and programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Persons who have received support
from the National Science Foundation,
either individually or through an
academic or other institution.
CATEGORIES OF RECORDS IN THE SYSTEM:

The ‘‘Project Results Information
Base’’ system contains reports on results
of projects funded by NSF. Project
reports may include information on
participants, major research activities
and findings, research training, or
educational and outreach activities,
products such as publications produced,

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Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

contributions resulting from the
research, and other related material.
Most project reporting information will
be available to the public under the
Freedom of Information Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.
PURPOSE OF THE SYSTEM:

The primary purpose of project
reporting information is to enable NSF
to identify outcomes of projects funded
under NSF awards for program
management, evaluation, and for
reporting to the Administration and
Congress, especially under the
Government Performance and Results
Act, 5 U.S.C. 306 and 39 U.S.C. 2801–
2805.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

1. Information from the system may
be provided to the applicant or grantee
institution.
2. Disclosure may be to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual.
3. Information from the system may
be disclosed to contractors, grantees,
volunteers, experts, advisors, and other
individuals who perform a service to or
work on or under a contract, grant,
cooperative agreement, advisory
committee, committee of visitors, or
other arrangement with or for the
Federal government as necessary to
carry out their duties in pursuit of the
purposes described above. The
contractors are subject to the provisions
of the Privacy Act.
4. Information from the system may
be merged with other computer files in
order to carry out statistical studies or
assist with program management,
evaluation, and reporting. Disclosure
may be made for this purpose to NSF
contractors and collaborating
researchers, other Government agencies,
and qualified research institutions and
their staffs.
5. Information from the system may
be disclosed to the Department of
Justice or the Office of Management and
Budget for the purpose of obtaining on
the application of the Freedom of
Information Act or Privacy Act to the
records.
6. Information from the system may
be given to another Federal agency, a
court, or a party in litigation before a
court or in an administrative proceeding
being conducted by a Federal agency
when the Government is a party to the
judicial or administrative proceeding.

7. Information from the system may
be given to the Department of Justice, to
the extent disclosure is compatible with
the purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
8. Records from this system may be
disclosed to representatives of the
General Services Administration and
the National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Primary storage is in centralized
electronic data tables or boxes. Extracts
or paper printouts may be maintained in
computers or paper files in individual
program offices.
RETRIEVABILITY:

Information can be retrieved
electronically using an awardee’s name
or identifying number.
SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in
rooms that are locked during nonbusiness hours. Records maintained in
electronic form are password protected.
RETENTION AND DISPOSAL:

The file is cumulative and is
maintained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office
or program maintaining such records,
National Science Foundation, 4201
Wilson Boulevard, Arlington, Virginia
22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures set forth at 45 CFR Part 613.
RECORD ACCESS PROCEDURES:

Persons covered by the system may
obtain electronic access to information
about themselves. Normally they will
get such access after identifying
themselves using a personal identifier
and personal identification number. Or
see ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

Persons covered by the system, having
obtained electronic access as described
above, may update or correct certain
information directly, using the
electronic system. They may notify NSF
if they believe any other information is
incorrect or inaccurate, using the
electronic system. Or see ‘‘Notification
Procedure’’ above.
RECORD SOURCE CATEGORIES:

Information obtained voluntarily from
individual.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:

None.
NSF–69
SYSTEM NAME:

Education and Training Records.
SYSTEM LOCATION:

National Science Foundation, 4201
Wilson Boulevard, Arlington, VA 22230
and NSF-contractors who participate in
collecting and cleaning data records
(currently includes but not limited to),
Abt Associates, Inc., 55 Wheeler Street,
Cambridge, MA 20850–3129; COSMOS
Corporation, 7475 Wisconsin Avenue,
Suite 900, Bethesda, MD 20814; SRI
International, 1611 North Kent Street,
Arlington, VA, 22209; Quantum
Research Corporation, 7315 Wisconsin
Avenue, Suite 400W, Bethesda, MD
20814–3202; Urban Institute, 2100 M
Street, NW, Washington, DC 20037;
Westat, Inc., 1650 Research Boulevard,
Rockville, MD 20850–3129.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

The system includes individuals who
have studied or taught in the United
States in a variety of pre-kindergarten
through post-doctoral level educational
or educational related institutions or
participated in science, mathematics, or
technology education projects funded
by the National Science Foundation.
CATEGORIES OF RECORDS IN THE SYSTEM:

Records vary by program and may
include name, mailing address, e-mail
address, personal web url, Social
Security Number, gender, disability
status, birth date, citizenship, ethnicity/
race, education history, education plans,
grade point average, courses studied,
standardized test scores, degree status,
years of study, sources of financial
support during study or participation in
NSF-funded project, post-graduation
plans, parents’ education level, parents’
occupation, post-project plans,
discipline of major, degree year,
matriculation year, graduation date,

Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices
academic accomplishments, mentoring
activities, outreach activities, discipline
of practice, teaching load, teaching
history, military service history/status,
media exposure, awards, honorary
degrees, employment category.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1862, 1870, and 1885d; 20
U.S.C. 5422; Senate Reports 101–474,
102–107, and 102–356.
PURPOSE OF THE SYSTEM:

Information from this system may be
used:
1. To provide a source of information
on demographic and educational
characteristics and employment plans of
participants in NSF-funded educational
projects, in compliance with
Foundation responsibilities to monitor
scientific and technical resources.
2. To provide indicators of the state of
science and engineering education in
the United States.
3. To report periodically on the
participation of men and women by
ethnicity, disability, educational level,
and discipline.
4. To enable NSF to monitor the
effectiveness of NSF-sponsored projects
and identify outcomes of projects
funded under NSF awards for
management evaluation and for
reporting to the Administration and
Congress, especially under the
Government Performance and Results
Act, 5 U.S.C. 306 and 39 U.S.C. 2801–
2805.
5. To create public use files (which
contain no personally identifiable
information) for research purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system of
records may be released to:
1. Contractors, grantees, volunteers,
advisers, and other individuals who
perform a service to or work on or under
a contract, grant, cooperative agreement,
advisory committee, committee of
visitors, or other assignment for the
Federal Government in pursuit of a
purpose described above. Such
individuals will be given access only if
needed for their specific job. The
contractors are subject to the provisions
of the Privacy Act.
2. A Federal agency or grantee so that
it can identify and contact persons who
might be interested in a scientific,
technical, or educational program,
meeting, vacancy, or similar
opportunity.
3. A Federal agency, or a researcher
with appropriate scholarly credentials,
to use the data for scholarly studies or

for Federal program management,
evaluation, or reporting only after
scrutiny of research protocols and with
appropriate controls. Information from
this system may be merged with other
computer files to complete such studies
or evaluations. The results of such
studies or evaluations are statistical in
nature and do not identify individuals.
4. The Department of Justice or the
Office of Management and Budget for
the purpose of obtaining advice on
application of the Freedom of
Information Act or Privacy Act to the
records.
5. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
6. Individuals selected by NSF to act
as beta testers for preliminary versions
of public use files.
7. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
8. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Some of the records are stored
electronically, some are stored in paper
format in file folders; and some are
stored on microfiche.
RETRIEVABILITY:

Alphabetically by last name of
individual or other personal identifiers.
SAFEGUARDS:

Data are kept in secured areas with
access limited to authorized personnel.
Questionnaires, in paper copy or in
microfiche, are kept in locked cabinets.
Records in electronic format are
password protected. Published findings
are in formats that preclude individual
identification.

273

RETENTION AND DISPOSAL:

Records are cumulative and
maintained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:

Division Director, Research,
Evaluation, and Communication,
National Science Foundation, 4201
Wilson Boulevard, Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with the
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:

Information obtained from
individuals and from grant recipients.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:

None.
[FR Doc. 98–090 Filed 1–2–98; 8:45 am]
BILLING CODE 7555–01–M

NUCLEAR REGULATORY
COMMISSION
[Docket Nos. 50–295 and 50–304]

Commonwealth Edison Company;
Notice of Issuance of Amendments to
Facility Operating Licenses
The U.S. Nuclear Regulatory
Commission (Commission) has issued
Amendment No. 178 to Facility
Operating License No. DPR–39 and
Amendment No. 165 to Facility
Operating License No. DPR–48, issued
to Commonwealth Edison Company
(ComEd, the licensee), which revised
the operating licenses and the Technical
Specifications (TS) for operation of the
Zion Nuclear Power Station, Units 1 and
2, located in Lake County, Illinois. The
amendments are effective as of the date
of issuance and shall be implemented
prior to Unit 2 entering Mode 4.
The amendments replace, in their
entirety, the Zion Technical
Specifications with a set based on
NUREG–1431, Revision 1, ‘‘Standard
Technical Specifications—
Westinghouse Plants’’ issued in April
1995, and on guidance provided in the
Commission’s ‘‘Final Policy Statement
on Technical Specifications
Improvements for Nuclear Power
Reactors,’’ published on July 22, 1993
(58 FR 39132). The amendments also
modify the licenses by relocating
requirements from four license