System of Records Notices - COMMERCE-NOAA-10 | U.S. Department of Commerce

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System of Records Notices - COMMERCENOAA-10
SYSTEM NAME:
NOAA Diving Program File.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATIONS:
a. NOAA Diving Office, 11400 Rockville Pike, Rockville, Maryland 20852.
b. For Atlantic Marine Center personnel, duplicate records are maintained at the Atlantic Marine Center, 439 West York Street, Norfolk,
Virginia 23510.
c. For Pacific Marine Center personnel, duplicate records are maintained at the Pacific Marine Center, 1801 Fairview Avenue, East, Seattle,
Washington 98102.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for the diving program and NOAA employees who are NOAA Certified Divers.

CATEGORIES OF RECORDS IN THE SYSTEM:
Diving physical examinations, verification of completed scuba instruction, NOAA scuba diving written examination, diver resume, diver
evaluations, letters of certification and/or appointment, monthly diving logs, individual correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101; 16 U.S.C. 1432; 33 U.S.C. 1441, 1442.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

See general routine use paragraphs numbered 1 through 6, 8 through 10, and 12 of the Prefatory Statement:
1. In the event that a system or records maintained by the Department to carry out its functions indicates a violation or potential
violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program
statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the
relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local or
foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the
statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department.
2. A record from this system of records may be disclosed, as a routine use, to a Federal, state or local agency maintaining civil, criminal or
other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information
relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance,
the letting of a contract, or the issuance of a license, grant or other benefit.
3. A record from this system of records may be disclosed, as a routine use, to a Federal, state, local, or international agency, in response
to its request, in connection with the assignment, hiring or retention of an individual, the issuance of a security clearance, the reporting
of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency,
to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
4. A record from this system of records may be disclosed, as a routine use, in the course of presenting evidence to a court, magistrate or
administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
5. A record in this system of records may be disclosed, as a routine use, to a Member of Congress submitting a request involving an
individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
6. A record in this system of records which contains medical information may be disclosed, as a routine use, to the medical advisor of any
individual submitting a request for access to the record under the Act and 15 CFR Part 4b if, in the sole judgment of the Department,
disclosure could have an adverse effect upon the individual, under the provision of 5 U.S.C. 552a(f)(3) and implementing regulations at
15 CFR 4b.26.
8. A record in this system of records may be disclosed, as a routine use, to the Office of Management and Budget in connection with the
review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process
as set forth in that Circular.
9. A record in this system of records may be disclosed, as a routine use, to the Department of Justice in connection with determining
whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).
10. A record in this system of records may be disclosed, as a routine use, to a contractor of the Department having need for the
information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m).
12. A record in this system may be transferred, as a routine use, to the Office of Personnel Management: for personnel research purposes;
as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of
the function for which the records are collected and maintained; or for related manpower studies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Manual and machine readable.

RETRIEVABILITY:
Alphabetically by surname.

SAFEGUARDS:
Records are located in locked metal file cabinets in secured rooms or secured premises with access limited to those whose official duties
require access.

RETENTION AND DISPOSAL:
Five years after termination of diver.

SYSTEM MANAGER(S) AND ADDRESS:
For records at location a.: NOAA Diving Coordinator, 6001 Executive Boulevard, Rockville, Maryland 20852.
For records at location b.: CAM Diving Officer, Atlantic Marine Center, 439 W. York Street, Norfolk, Virginia 23510.
For records at location c.: Budget and Finance Officer, Pacific Marine Center, 1801 Fairview Avenue, East, Seattle, Washington 98102.

NOTIFICATION PROCEDURE:
Information may be obtained from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric
Administration, 6010 Executive Boulevard Rockville, Maryland 20852. Requestor should provide name and address pursuant to the
inquiry provisions of the Department's rules which appear in 15 CFR part 4b.

RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to: Same address as stated in the notification section above.

CONTESTING RECORD PROCEDURES:
The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15
CFR part 4b. Use above address.

RECORD SOURCE CATEGORIES:
Subject individual, the Unit Diving Officer, training officers and NOAA Diving Medical Review Board.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
None.

FEDERAL REGISTER HISTORY: