Form N\A Fulbright-Hays Group Projects Abroad Program Directors A

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Review and edit project information and contact information for the project director. To change the name,
phone or email of the project director, contact your program officer for assistance.

Orientation Evaluation
Project Information
In-Country Activities
In-Country Experience Eval * Required fields
Sources of Funding
Outreach Activities
Project director:
Budget
Title:
Invitational Priorities
Street: *
View/Submit
Post-Seminar Report
City: *
State:

Select one

Country: * Select one
Postal code: *
Phone:
Fax:
Email:
Web address:
Home institution: * Select one
Project title: *
World area: * Select one
U.S. Dept. of ED program officer:

Save

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

To add a user with permission to edit reports for this project, enter the person's first name, last name and
email address. The IEPS system will email login information to each added user.

Orientation Evaluation
To remove a user, clear the fields and click "Save."
In-Country Activities
Additional Users
In-Country Experience Eval * Required fields
Sources of Funding
Outreach Activities
First Name *
Last Name *
Title
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Save

Phone

Email *

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Create a Travel Approval Request (TAR) for each grant-funded participant who is traveling to or from the
U.S.
Orientation Evaluation
In-Country Activities
In-Country Experience Eval Travel Approval Requests
Sources of Funding
 The TARs for this grant are listed below.
Outreach Activities
 To view or edit a TAR, click "Update."
Budget
 To remove a TAR, click "Delete."
Invitational Priorities
 To add a TAR, click the "Add a Travel Approval Request" button.
View/Submit
 For travel to the U.S., only international travel costs need to be approved.
Post-Seminar Report
 After entering a TAR, click the "Submit to IEPS" button at the bottom of the page to submit it to IEPS.
Post-Seminar






The IEPS system will notify your program officer by email when the TAR is submitted.
Once the TAR is approved or disapproved, the IEPS system will send you an email with additional
information from your program officer.
Once the TAR has been approved by IEPS, you will not be able to update it.
Note: If no grant funding was used to support travel to or from the U.S., do not create a TAR.

The TAR must be submitted to IEPS at least 30 days prior to the traveler's departure.

Add a Travel Approval Request
Action

Name(s)

Status

Country

Type

Purpose

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter the Travel Approval Request (TAR) information for each grant-funded participant traveling either to or
from the U.S. or in-country.

Orientation Evaluation
Travel Approval Request
In-Country Activities
* Required fields
In-Country Experience Eval
Sources of Funding
Group or individual: * n
j Group n
k
l
m
i Individual
j
k
l
m
Outreach Activities
(If there is more than one participant, elaborate in the "Purpose of travel explanation.")
Budget
Number of participant(s): *
Invitational Priorities
0
View/Submit
Participant name(s): *
Post-Seminar Report
(limit 500 characters)

Travel to or from U.S.: * m
n To n
j
k
l
i From U.S.
j
k
l
m
Fulbright-Hays GPA funds * g
c In-Country g
d
e
f
c International
d
e
f
used for travel:
Type of participant: * Select one
Purpose of travel: * Select one
Purpose of travel explanation: * (limit 2,000 characters)
(Provide a brief explanation of the purpose of travel. If the purpose is research, show relevance to program activities. Provide a
justification for the travel relating it to the scope of the work. Indicate whether this funding was in the original approved budget.)

Discipline / Field(s):

Select all that apply
Accounting
Agriculture
Anthropology
Archaeology

Country(ies): * (For travel to the U.S., select the country the participant is traveling from.)

Select one
Select one
Select one
Select one
Select one
Fulbright-Hays GPA funds *
0
$
expended:
Explanation of funds expended: * (limit 2,000 characters)
(Provide a detailed itemized breakout of the funds expended, e.g., lodging, per diem, travel. Clearly explain all expenditures.)

Departure date: *

(mm/dd/yyyy)

Return date: *

(mm/dd/yyyy)

Comments: (limit 1,000 characters)

Participant's Departure Itinerary

Departure
Date
(mm/dd/yyyy) From City

From State
or Country

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline and Flight
Number

From State
or Country

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline and Flight
Number

Save and Return to List

Submit to IEPS

Participant's Return Itinerary

Departure
Date
(mm/dd/yyyy) From City

Save and Add Another TAR

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Outreach Activities
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Participant Administration





To view / edit a participant's record, click "Update."
To remove a participant's record, click "Delete."
To add a participant, click the "Add a Participant" button.
To send an email notification to participants, check the "Notify" box and click the "Notify Participants"
button. Participants must have their spam filters set to allow email from
[email protected].

Notify Participants
Action

Notify

Name

Email

Add a Participant
Submitted

Notified

View Report

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter the following information about each participant, including project administrators.
Orientation Evaluation
Add a Participant
In-Country Activities
* Required fields
In-Country Experience Eval
Participant name: *
Sources of Funding
First name
Last name
Outreach Activities
Budget
Email: *
Invitational Priorities
Position title: *
View/Submit
Post-Seminar Report
Institution or Employer: * Select one
Post-Seminar

Other:
(If institution not in dropdown)

Street address: *
City: *
State:

Select one

Country:

Select one

Postal code:
Participant type: * Select one
Specialty: * Select one
Has the individual previously participted in a Fulbright-Hays Seminars or Group Projects Abroad
project? *

j Yes n
k
l
m
n
j No
k
l
m
If so, for what year(s) and country(ies)?

Save and New Entry

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Outreach Activities
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter the following information about the Fulbright-Hays Group Projects Abroad grant.
Project Overview
* Required fields
Use the fields below to upload attachment files with the itinerary, key personnel in host country, selection criteria and publicity
materials. The files must be in one of the following formats: Word, PowerPoint, Excel, Adobe PDF or HTML. Press the "Browse..."
button to the right of each attachment field to attach a file. When prompted, locate and select the file to upload.

Itinerary: *

Browse...
Please include international flight and travel information in the itinerary.

Key personnel in host country: *

Browse...

Selection criteria: *

Browse...

Publicity materials: *

Browse...

Project type: * Select one
Focus of project: * f
g Foreign language g
c
d
e
c Area studies
d
e
f
Language(s): Select all that apply

Abron
Achinese (Achenese)
Acholi
Afar
Afrikaans
(for multiple selections, hold down "ctrl" or "apple" key and click)

Country(ies): * Select all that apply

Afghanistan
Albania
Algeria
American Samoa
Andorra
(for multiple selections, hold down "ctrl" or "apple" key and click)

Save

Save and Continue

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Evaluate the pre-departure orientation. Describe any exemplary activities and note areas for improvement.
Include the following categories, if applicable:
Orientation Evaluation
In-Country Activities
 Language instruction;
In-Country Experience Eval  Delivery of the information in the orientation, including pacing and appropriateness;
Sources of Funding
 Cultural sensitivity of program coordinators;
Outreach Activities
 Adequacy of preparation to make participants feel comfortable and ready to travel; and
Budget
 Overall preparation for the orientation.
Invitational Priorities
Pre-Departure Preparation and Orientation Evaluation
View/Submit
Post-Seminar Report
Post-Seminar

Exemplary activities: (limit 4000 characters)

Areas for improvement: (limit 4000 characters)

Save

Save and Continue

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Indicate the number of each of the following in-country activities conducted. Explain any differences
between the proposed and the actual activities.
Orientation Evaluation
In-Country Activities
In-Country Experience Eval In-Country Activities
Sources of Funding
Outreach Activities
Total
Budget
Category
Number
Invitational Priorities
Lectures
View/Submit
Post-Seminar Report
Site visits
Post-Seminar

Cultural activities
Hours of free time
Contacts with host-country counterparts
Group debriefings
Language sessions

Explain any differences between the activities which were actually carried out and the proposed itinerary.
(limit 500 characters)

Save

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Evaluate the in-country experience. Describe any exemplary activities and note areas for improvement.
Include the following categories, if applicable:
Orientation Evaluation
In-Country Activities
 Condition of housing facilities;
In-Country Experience Eval  Quality of food and dining services;
Sources of Funding
 Condition of meeting facilities;
Outreach Activities
 Quality of host country faculty and teachers;
Budget
 Quality of other host country counterparts;
Invitational Priorities
 Quality and value of interaction with other program participants;
View/Submit
 Quality of service provided by host country administering agencies;
Post-Seminar Report
 Time scheduling and itinerary;
 Pacing of itinerary; and
 Ability to meet the special needs of participants.
Post-Seminar

In-Country Experience Evaluation
Exemplary activities: (limit 4,000 characters)

Areas for improvement: (limit 4,000 characters)

Save

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Provide the following information about the funding support for the project. Totals will be automatically
calculated.

Orientation Evaluation
Sources of Funding
In-Country Activities
In-Country Experience Eval * Required fields
Sources of Funding
Outreach Activities
Was the Fulbright-Hays GPA funding adequate to complete the project as planned? *
Budget
j Yes n
k
l
m
n
j No
k
l
m
Invitational Priorities
View/Submit
Federal Funding
Post-Seminar Report
j Yes n
k
l
m
j No
k
l
m
Did the project receive federal funding in addition to the Fulbright-Hays GPA grant? * n
Total amount of other federal funding:
$
Source of other federal funding:

Non-Federal Funding

Did the project receive non-federal funding? * m
n Yes n
j
k
l
j No
k
l
m
Participant cost-sharing per person:
$
Total participant cost-sharing:
$
School district cost-sharing:
$
Institution cost-sharing:
$
Non-profit organization(s) cost-sharing:
$
__________
Total non-federal funding:
$
Total amount of all federal and non-federal funding:

Save

$

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter information for each outreach activity completed or planned as a result of your participation in the
program. Include activities such as conference presentations, teacher workshops, media interviews and
articles.

Orientation Evaluation
In-Country Activities
In-Country Experience Eval Outreach Activities
* Required fields
Sources of Funding
Outreach Activities
Budget
Type of activity: * Select One
Invitational Priorities
View/Submit
Title of activity: *
Post-Seminar Report
Target audience: * Select all that apply

Business
Business executives
(for multiple selections, hold down the "ctrl" or "apple" key and click)

State:

Select one

Country: * Select one

j Completed n
k
l
m
j Planned
k
l
m
Is this a completed or planned activity? * n
Total attendance:
Comments: (limit 1,000 characters)

Save and New Entry

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

For each category, enter the amount of Title VI GPA funds expended during the grant period. Totals will be
automatically calculated.

Orientation Evaluation
Budget
In-Country Activities
In-Country Experience Eval
Sources of Funding
Outreach Activities
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Budget Category

Title VI GPA Funds Spent
in the Current Reporting
Period

Personnel

$

Fringe Benefits

$

Travel

$

Equipment

$

Supplies

$

Contractual

$

Other

$

Total Direct Costs

$

Total Indirect Costs
(may not exceed 8% of direct costs)

$

Total Budget

$

Comments: (limit 1,000 characters)

Budget attachment: Excel spreadsheet only. Attach a spreadsheet with detailed budget information.

Browse...
(Click the "Browse..." button to attach an electronic copy of the project budget. When prompted, locate and select the budget file.
Only one spreadsheet may be attached to this report. Uploading a document replaces the document previously attached.)

Save

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Project Information
Additional Users
Travel Approval Request
Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Outreach Activities
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Describe any activities that took place during the current reporting period which address the invitational
priorities of the program. Indicate if grant funds were used to support the activities. To view a list of the
relevant invitational priorities, click here.
Invitational Priorities
Required field
(limit 4,000 characters)

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Project Information
Additional Users
Travel Approval Request

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again to confirm. Then click "Update."

Pre-Seminar

Update Password

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Outreach Activities
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

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