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Appendix A: Data Dictionary
Appendix A: Guaranty Agency Data Dictionary
Introduction.........................................................................................................................A–1
Layout Description .............................................................................................................A–3
Indexes .................................................................................................................................A–5
Index 1: Guaranty Agency Header Data Elements (Sorted by Position)........................A–6
Index 2: Guaranty Agency Detail Data Elements (Sorted by Position) .........................A–7
Index 3: Guaranty Agency Detail Data Elements (Sorted by Field Code Number).....A–11
Index 4: Guaranty Agency Detail Data Elements (Sorted Alphabetically by Name) ..A–15
Index 5: Guaranty Agency Trailer Data Elements (Sorted by Position) ......................A–19
Layouts...............................................................................................................................A–21
Header Record Layout ..................................................................................................A–21
Detail Record Layout....................................................................................................A–36
Trailer Record Layout.................................................................................................A–202
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Appendix A: Data Dictionary
Introduction
Appendix A, Guaranty Agency Data Dictionary, provides the following tools to help create your
Database Extract file:
•
•
Indexes for the data elements
Header, Detail, and Trailer Record layouts
Each record layout illustrates the data fields’ lengths, types, position, description, validation
edits, relationships to other data elements, and more. The Database Extract file created by data
providers must adhere to these processing specifications. The Database Extract file must mirror
the data provider’s system of records and is subject to audit and program reviews. The DataPrep
software provided by ED reads and processes the Database Extract file. Assuming no File Level
Errors (causing the file to be rejected) and that Domain Level Errors are below tolerance levels
set by ED, the DataPrep software will create the Submittal file. The data provider then sends the
Submittal file to NSLDS.
If DataPrep cannot read your Database Extract file, you will get a file-level error. PC users
should refer to Appendix B–Table B-15, for a list of the file-level edits and error messages. Z/OS
LE users should refer to Appendix B–Table B-16. All other edit conditions and error messages
will be noted on the page for each data element.
Note: Please be particularly careful about sending the current Submittal file to NSLDS. Do
not send the Database Extract file as it will be rejected. Do not send the Submittal file from
the previous month as it also will be rejected. Each data provider should establish a process
to ensure that the current Submittal file is sent at least once a month.
Data elements are defined as character, numeric, or date fields, where:
•
Character fields may contain letters, numbers, or blanks.
•
Numeric fields must only contain numbers.
•
Date fields must contain eight digits, be valid dates, and appear in the format
CCYYMMDD (e.g., 19970131), where:
−
−
−
−
CC = 2 digits for century
YY = 2 digits for year
MM = 2 digits for month
DD = 2 digits for day
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Appendix A: Data Dictionary
The following are the default values that are used for each type of field:
•
•
•
Character fields—must be filled with spaces.
Numeric fields—must be filled with zeroes.
Date fields—must be filled with zeroes.
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Appendix A: Data Dictionary
Layout Description
The following definitions explain the fields of the data elements.
Name—The data element or field name.
Loan Identifier—Denotes whether the field belongs to the set of data elements that together
uniquely identify a loan (values in positions 4-60). These key Identifier fields, and their
counterpart New Identifiers, are treated as a block. Changes made to one identifier require that
all the identifiers be re-confirmed.
History Kept—Indicates whether history is kept for the data element. History is what you have
reported in the past.
Reasonability—Determines the reasonability of guaranty agency’s monthly, quarterly, or annual
financial reports. For fields that contain dates, this field should correspond to the dates used for
financial reporting. For fields that contain amounts, this field should correspond to the amounts
used in financial reporting.
Date Sequence Edit—Alerts you that date changes made to this field must fall within the
acceptable range of dates, in relation to historical data that may exist in NSLDS for this loan, or
they will cause Date Sequence Errors.
Type—Indicates whether a field is a character, numeric, or date field.
Size—The number of bytes in the field.
Position—The physical position of the data within the record type being defined (Header, Detail,
Past Period Change).
Field Code—The number assigned to a given field in NSLDS and used in generating error
messages.
Description—A short definition of the data element.
Comments—Additional remarks on handling data in the field.
Part of Event Type—Indicates whether the field is part of an event, and therefore linked to other
fields that may be affected by changes made here. If the data element is associated with an event,
the event name is given.
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Appendix A: Data Dictionary
Companion Field(s)—Identifies the relationship this field has to other fields. These relationships
may be:
•
Linked through edit—This field checks the value in the listed companion field(s), (e.g.,
Date in one field must be earlier than/later than the date in the other). An error will result
if the relationship does not fall within NSLDS expected parameters.
•
Linked through event—Two or more data elements are related, because their meaning is
lost if they are handled separately (e.g., Code for Loan Status and Date of Loan Status are
both part of the event Loan Status). A change made to one field may affect the others in
the event. The possible effect on all the related fields should be considered before a
change is made to any one of them.
•
Related Fields—The listed companion field checks the value contained in this field. If
there is an error, it will occur in the field that checks the value of this field. This shows
that a relationship exists with another field based on the value in this field. For example,
Date of Guaranty is a related field that checks the value in the Submittal (Extract) Date
field.
Default Value/Use—NSLDS interprets the presence of a default value in different ways,
depending on the field with which it is associated. There are three possibilities: the default means
the event has never occurred, it occurred in the past, or the event is not currently occurring. The
specific usage associated with each data element is described in this field.
Reporting—Identifies when information should be reported (e.g., when event occurs, during
regular cycle).
Edit Level—Identifies whether a data element is edited during Extract Validation (file-level or
domain-level edits) or Load Validation (domain-, record-, and load-level edits).
Verifies—Explains what the verification process checks, with respect to the value contained in
that field.
Error—Explains what errors would cause NSLDS to reject the update and return a message in
the Load Level Error report.
Error Number—The Message Code number for the associated error.
Exit State Message (For Header Records only)—Assigned code number and associated text
description of error. This description is for mainframe users only.
Error Message (For Detail Records only)—Text description of error.
Date Revised—Date when information associated with this data element was last revised.
(Replacement pages are issued as the system is modified.)
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Appendix A: Data Dictionary
Indexes
The following indexes list the data elements (or ‘fields’) described in this Data Dictionary in
three different ways:
Index 1: Header Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Index 2: Detail Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Index 3: Detail Index (Sorted by Field Code Number)—Lists all the data elements
according to their Field Code number. The Field Code number is a unique number
that NSLDS has assigned to each field.
Index 4: Detail Index (Sorted Alphabetically by Field Name)—Lists all the data
elements alphabetically by Field Name.
Index 5: Trailer Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Use the index that best meets your needs.
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Appendix A: Data Dictionary
Index 1: Guaranty Agency Header Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
001
Code for Guaranty Agency
1
3
Header
002
Sort Social Security Number
4
12
Header
003
Data Provider Indicator
13
13
Header
004
Submittal (Extract) Date
14
21
Header
007
Initial Load Date
22
29
Header
005
Software Version
30
34
Header
008
Submittal Receive Date
35
42
Header
006
Error File Level Indicator
43
43
Header
009
Submittal Error Rate
44
48
Header
N/A
Filler
49
60
Header
010
Record Type
61
61
Header
011
Label
62
111
Header
N/A
Filler
112
640
Header
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
020
Code for Guaranty Agency
1
3
Detail
021
Student’s Social Security Number
4
12
Detail
022
Date of Student’s Birth
13
20
Detail
023
Student’s First Name
21
32
Detail
024
Type of Loan
33
34
Detail
025
Date of Guaranty
35
42
Detail
026
Indicator of Separate Loan
43
43
Detail
027
Code for Original School
44
51
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
029
Record Type Indicator
61
61
Detail
030
Action Code
62
62
Detail
041
New Student’s Social Security Number
63
71
Detail
042
New Date of Student’s Birth
72
79
Detail
043
New Student’s First Name
80
91
Detail
044
New Type of Loan
92
93
Detail
045
New Date of Guaranty
94
101
Detail
046
New Indicator of Separate Loan
102
102
Detail
047
New Code for Original School
103
110
Detail
048
New PLUS Borrower’s Social Security Number
111
119
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
061
Amount of Guaranty
128
133
Detail
062
Date of Loan Status
134
141
Detail
063
Code for Loan Status
142
143
Detail
064
Date of Cancellation
144
151
Detail
065
Amount of Cancellation
152
157
Detail
066
Date of Disbursement
158
165
Detail
067
Amount of Disbursement
166
171
Detail
068
Filler
172
179
Detail
069
Filler
180
180
Detail
070
PLUS Borrower’s Social Security Number Ind.
181
181
Detail
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
075
Student’s Academic Level
238
238
Detail
076
Student’s Last Name
239
273
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
079
Student’s Middle Initial
290
290
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
088
Code for Servicer
326
331
Detail
089
Code for Originating FFELP Lender
332
337
Detail
090
Date Guaranty Transferred
338
345
Detail
091
Type of Deferment
346
347
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
095
Indicator of Lender-of-Last-Resort Lender
364
364
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
099
Date of Refund on Claims
367
374
Detail
100
Amount of Refund on Claims
375
380
Detail
101
Date of Refund to Lender from school
381
388
Detail
103
Amount of Refund From School to Lender
389
394
Detail
105
Claim Reason for Lender Claim
395
396
Detail
106
Date Claim Paid
397
404
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
108
Amount of Outstanding GA fees Balance(formerly
411
416
Detail
Amount of Ending Balance on Claim of Other Fees
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
114
Date Reinsurance Claim Requested
417
424
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
116
Amount of Reinsurance Claim Requested
433
438
Detail
117
Date Supplemental Claim Requested
439
446
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
120
Date Repurchased
454
461
Detail
121
Amount Repurchased
462
467
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
124
Amount of Guaranty Agency Interest Collections
477
482
Detail
126
Amount of Guaranty Agency Principal Collections
483
488
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
131
Date Enrollment Status Effective
509
516
Detail
132
Code for Enrollment Status
517
517
Detail
133
Date of Anticipated Completion
518
525
Detail
134
Code for Current Holder Lender
526
531
Detail
135
Date of Outstanding Principal Balance
532
539
Detail
136
Amount of Outstanding Principal Balance
540
545
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
138
Amount of Outstanding Accrued Interest Balance
554
559
Detail
141
Date Loan Sold
560
567
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
143
Interest Rate
569
573
Detail
144
Type of Interest Rate
574
574
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
583
588
Detail
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
Refunds
147
Filler
589
596
Detail
148
Filler
597
602
Detail
149
Indicator of Subsidy
603
603
Detail
150
Date of Servicer Responsibility
604
611
Detail
102
Code for Current School
612
619
Detail
193
Data Provider Identifier
620
640
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
020
Code for Guaranty Agency
1
3
Detail
021
Student’s Social Security Number
4
12
Detail
022
Date of Student’s Birth
13
20
Detail
023
Student’s First Name
21
32
Detail
024
Type of Loan
33
34
Detail
025
Date of Guaranty
35
42
Detail
026
Indicator of Separate Loan
43
43
Detail
027
Code for Original School
44
51
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
029
Record Type Indicator
61
61
Detail
030
Action Code
62
62
Detail
041
New Student’s Social Security Number
63
71
Detail
042
New Date of Student’s Birth
72
79
Detail
043
New Student’s First Name
80
91
Detail
044
New Type of Loan
92
93
Detail
045
New Date of Guaranty
94
101
Detail
046
New Indicator of Separate Loan
102
102
Detail
047
New Code for Original School
103
110
Detail
048
New PLUS Borrower’s Social Security Number
111
119
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
061
Amount of Guaranty
128
133
Detail
062
Date of Loan Status
134
141
Detail
063
Code for Loan Status
142
143
Detail
064
Date of Cancellation
144
151
Detail
065
Amount of Cancellation
152
157
Detail
066
Date of Disbursement
158
165
Detail
067
Amount of Disbursement
166
171
Detail
068
Filler
172
179
Detail
069
Filler
180
180
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
070
PLUS Borrower’s Social Security Number
Indicator
181
181
Detail
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
075
Student’s Academic Level
238
238
Detail
076
Student’s Last Name
239
273
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
079
Student’s Middle Initial
290
290
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
088
Code for Servicer
326
331
Detail
089
Code for Originating FFELP Lender
332
337
Detail
090
Date Guaranty Transferred
338
345
Detail
091
Type of Deferment
346
347
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
095
Indicator of Lender-of-Last-Resort Lender
364
364
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
099
Date of Refund on Claims
367
374
Detail
375
380
Detail
(formerly Date of Refund From Lender on Claims)
100
Amount of Refund on Claims
(formerly Amount of Refund From Lender on Claims)
101
Date of Refund to Lender
381
388
Detail
102
Code for Current School
612
619
Detail
103
Amount of Refund From School to Lender
389
394
Detail
105
Claim Reason for Lender Claim
395
396
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
106
Date Claim Paid
397
404
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
108
Amount of Outstanding GA fees Balance
411
416
Detail
(formerly Amount of Ending Balance on Claim of Other Fees)
114
Date Reinsurance Claim Requested
417
424
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
116
Amount of Reinsurance Claim Requested
433
438
Detail
117
Date Supplemental Claim Requested
439
446
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
120
Date Repurchased
454
461
Detail
121
Amount Repurchased
462
467
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
124
Amount of Guaranty Agency Interest Collections
477
482
Detail
126
Amount of Guaranty Agency Principal Collections
483
488
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
131
Date Enrollment Status Effective
509
516
Detail
132
Code for Enrollment Status
517
517
Detail
133
Date of Anticipated Completion
518
525
Detail
134
Code for Current Holder Lender
526
531
Detail
135
Date of Outstanding Principal Balance
532
539
Detail
136
Amount of Outstanding Principal Balance
540
545
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
138
Amount of Outstanding Accrued Interest Balance
554
559
Detail
141
Date Loan Sold
560
567
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
143
Interest Rate
569
573
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
144
Type of Interest Rate
574
574
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
Refunds
583
588
Detail
147
Filler
589
596
Detail
148
Filler
597
602
Detail
149
Indicator of Subsidy
603
603
Detail
150
Date of Servicer Responsibility
604
611
Detail
193
Data Provider Identifier
620
640
Detail
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Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
030
Action Code
62
62
Detail
065
Amount of Cancellation
152
157
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
067
Amount of Disbursement
166
171
Detail
061
Amount of Guaranty
128
133
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
Refunds
583
588
Detail
124
Amount of Guaranty Agency Interest Collections
477
482
Detail
126
Amount of Guaranty Agency Principal Collections
483
488
Detail
138
Amount of Outstanding Accrued Interest Balance
554
559
Detail
108
Amount of Outstanding GA fees Balance
411
416
Detail
(formerly Amount of Ending Balance on Claim of Other Fees)
136
Amount of Outstanding Principal Balance
540
545
Detail
103
Amount of Refund From School to Lender
389
394
Detail
100
Amount of Refund on Claims
375
380
Detail
(formerly Amount of Refund From Lender on Claims)
116
Amount of Reinsurance Claim Requested
433
438
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
121
Amount Repurchased
462
467
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
105
Claim Reason for Lender Claim
395
396
Detail
134
Code for Current Holder Lender
526
531
Detail
102
Code for Current School
612
619
Detail
132
Code for Enrollment Status
517
517
Detail
020
Code for Guaranty Agency
1
3
Detail
063
Code for Loan Status
142
143
Detail
027
Code for Original School
44
51
Detail
089
Code for Originating FFELP Lender
332
337
Detail
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Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
088
Code for Servicer
326
331
Detail
193
Data Provider Identifier
620
640
Detail
106
Date Claim Paid
397
404
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
131
Date Enrollment Status Effective
509
516
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
090
Date Guaranty Transferred
338
345
Detail
141
Date Loan Sold
560
567
Detail
133
Date of Anticipated Completion
518
525
Detail
064
Date of Cancellation
144
151
Detail
066
Date of Disbursement
158
165
Detail
025
Date of Guaranty
35
42
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
062
Date of Loan Status
134
141
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
135
Date of Outstanding Principal Balance
532
539
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
099
Date of Refund on Claims
367
374
Detail
(formerly Date of Refund From Lender on Claims)
101
Date of Refund to Lender
381
388
Detail
150
Date of Servicer Responsibility
604
611
Detail
022
Date of Student’s Birth
13
20
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
114
Date Reinsurance Claim Requested
417
424
Detail
120
Date Repurchased
454
461
Detail
117
Date Supplemental Claim Requested
439
446
Detail
148
Filler
597
602
Detail
068
Filler
172
179
Detail
147
Filler
589
596
Detail
069
Filler
180
180
Detail
068
Filler
172
179
Detail
069
Filler
180
180
Detail
095
Indicator of Lender-Of-Last-Resort Lender
364
364
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
026
Indicator of Separate Loan
43
43
Detail
149
Indicator of Subsidy
603
603
Detail
143
Interest Rate
569
573
Detail
047
New Code for Original School
103
110
Detail
045
New Date of Guaranty
94
101
Detail
042
New Date of Student’s Birth
72
79
Detail
046
New Indicator of Separate Loan
102
102
Detail
048
New PLUS Borrower’s Social Security Number
111
119
Detail
043
New Student’s First Name
80
91
Detail
041
New Student’s Social Security Number
63
71
Detail
044
New Type of Loan
92
93
Detail
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
070
PLUS Borrower’s Social Security Number
Indicator
181
181
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
029
Record Type Indicator
61
61
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
075
Student’s Academic Level
238
238
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
023
Student’s First Name
21
32
Detail
076
Student’s Last Name
239
273
Detail
079
Student’s Middle Initial
290
290
Detail
021
Student’s Social Security Number
4
12
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
091
Type of Deferment
346
347
Detail
144
Type of Interest Rate
574
574
Detail
024
Type of Loan
33
34
Detail
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
250
Code for Guaranty Agency
1
3
Trailer
255
Sort Social Security Number
4
12
Trailer
251
Number of Records With Domain Errors
13
21
Trailer
N/A
Filler
22
30
Trailer
253
Number of Records With Domain, Record and
Load-Level Errors
31
39
Trailer
254
Total Detail Records Contained on Extract File
40
48
Trailer
256
Number of PPC Records in Extract File
49
57
Trailer
N/A
Filler
58
60
Trailer
029
Record Type Indicator
61
61
Trailer
258
Number of Detail Records in Submittal File
62
70
Trailer
259
Number of PPC Records in Submittal File
71
79
Trailer
260
Number of Forced Records
80
88
Trailer
261
Number of PPC Delete Records
89
97
Trailer
262
Number of Add Records
98
106
Trailer
263
Number of Change Records
107
115
Trailer
264
Number of Open Loans
116
124
Trailer
265
Loan Total: Amount of Guaranty
125
136
Trailer
266
Loan Total: Amount of Disbursement
137
148
Trailer
267
Loan Total: Amount of Cancellation
149
160
Trailer
268
Loan Total: Amount of School Refund
161
172
Trailer
269
Loan Total: Amount of Outstanding Principal
Balance
173
184
Trailer
270
Loan Total: Amount of Accrued Interest Balance
185
196
Trailer
271
Loan Total: Amount of Ending Balance on Claim
of Other Fees
197
208
Trailer
272
Loan Total: Amount of Claim Paid to Lender
209
220
Trailer
273
Loan Total: Amount of Reinsurance Claim
Requested
221
232
Trailer
274
Loan Total: Amount of Guaranty Agency Principal
Collections
233
244
Trailer
275
Loan Total: Amount Repurchased
245
256
Trailer
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #
N/A
Field Name
Position
Filler
June 1, 2005
Start
End
257
640
Record Type
Trailer
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Layouts
The following three sections detail the Header, Detail, and Trailer Record layouts.
Header Record Layout
This section contains specific Header Record Layout details for each record.
June 1, 2005
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Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
3
1-3
001
Description
Identification code for Guaranty Agency.
Comments
Must be a valid code from the Guaranty Agency Code Table (Appendix B–
Table B-8).
Part of Event Type
Not part of an event.
Companion Field(s)
•
Linked through edit
−
Default Value / Use
Reporting
Edit
Level
Verifies
Code for Guaranty Agency (020)
Must always be filled.
Report in regular update.
Error
Error No.
Exit State Message
FileLevel
Error
Can’t be blank.
Is blank.
N/A
GA CODE ON HEADER IS MISSING
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
FileLevel
Error
Must be numeric.
Isn’t numeric.
N/A
GA CODE ON HEADER IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–22
GA Data Provider Instructions
Appendix A: Data Dictionary
Sort Social Security Number
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
9
4-12
002
Description
Positional sort field used for sorting the Header Record to the top of the file.
Comments
•
Must be equal to spaces in the Database Extract file.
•
DataPrep software sets this field to low-values in all other files.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be blank.
Reporting
Edit
Level
FileLevel
Error
Date Sequence Edit
Verifies
Is blank.
Date Revised
Report in regular update.
Error
Error No.
Isn’t blank.
N/A
Exit State Message
HEADER SORT SSN MUST EQUAL
SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Data Provider Indicator
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
13
003
Description
Indicator identifying the type of data provider submitting this file.
Comments
Must be ‘G’ for guaranty agency.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with G.
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error No.
Exit State Message
FileLevel
Error
Can’t be blank.
Is blank.
N/A
DATA PROVIDER INDICATOR IS
SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
FileLevel
Error
Must be ‘G’.
Contains wrong
value.
N/A
DATA PROVIDER INDICATOR ON
HEADER IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
Date Revised
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal (Extract) Date
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Type
Size
Position
Field Code
No
Date
8
14-21
004
Description
Date when the Database Extract file was created.
Comments
•
Extract must be prepared no more than 10 working days before submittal
based on NSLDS provided schedule.
•
If Submittal (Extract) Date is equal to or earlier than one already processed
by NSLDS, the file will be rejected.
Part of Event Type
Not applicable.
Companion Field(s)
Related fields that check value here
Default Value / Use
Reporting
Edit
Level
FileLevel
Error
Date Sequence Edit
Verifies
Can’t be blank.
−
Date Claim Paid (106)
−
Date Deferment Starts (092)
−
Date Enrollment Status Effective (131)
−
Date Entered Repayment (060)
−
Date Guaranty Transferred (090)
−
Date Loan Sold (141)
−
Date of Anticipated Completion (133)
−
Date of Cancellation (064)
−
Date of Disbursement (066)
−
Date of Guaranty (025)
−
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
−
Date of Guaranty Agency Principal/Interest Collections (123)
−
Date of Loan Status (062)
−
Date of Outstanding Accrued Interest Balance (137)
−
Date of Outstanding Principal Balance (135)
−
Date of Refund on Claims (99)
−
Date of Refund to Lender (101)
−
Date of Servicer Responsibility (150)
−
Date of TOP Principal/Interest Collections (127)
−
Date Reinsurance Claim Paid (115)
−
Date Reinsurance Claim Requested (114)
−
Date Repurchased (120)
−
Date Supplemental Claim Requested (117)
−
New Date of Guaranty (045)
Must always be filled.
Report in regular update.
Error
Error No.
Is blank.
N/A
June 1, 2005
Exit State Message
SUBMITTAL DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal (Extract) Date
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
FileLevel
Error
Must be a valid date.
Date Revised
Invalid date.
N/A
SUBMITTAL DATE IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
6-16-2003
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Initial Load Date
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
22-29
007
Description
Date when Data Provider created extract for initial load.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
− Date of PLUS Borrower’s Birth (073)
− Date of Student’s Birth (022)
− New Date of Student’s Birth (042)
Must always be filled.
Report in regular update.
Error
Error No.
Exit State Message
FileLevel
Error
Can’t be blank.
Is blank.
N/A
INITIAL LOAD DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
FileLevel
Error
Must be a valid date.
Invalid date.
N/A
INITIAL LOAD DATE INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–27
GA Data Provider Instructions
Appendix A: Data Dictionary
Software Version
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
5
30-34
005
Description
Current version of the DataPrep software used to create the Submittal file.
Comments
Populate with spaces on Database Extract file. The DataPrep software will
populate this field with the version/release level. NSLDS uses this information
to determine if the appropriate version/release level of the DataPrep software
was used to create the Submittal file.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
LoadLevel
Error
Date Sequence Edit
Verifies
Latest DataPrep
version/release is used
to create Submittal file.
Date Revised
Report in regular update.
Error
Error
No.
Outdated DataPrep
software used to
create Submittal
file.
N/A
Exit State Message
NSLDS staff contacts the data provider to
instruct, then install new software and
resubmit.
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal Receive Date
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Type
Size
Position
Field Code
No
Date
8
35-42
008
Description
Date when submittal was received at NSLDS.
Comments
Populate with default value (00000000) on Database Extract file. The DataPrep
software will populate this field with the date the Submittal file is received by
NSLDS.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with 00000000.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Error File Level Indicator
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
1
43
012
Description
Indicator to show type of error file.
Comments
Populate with default value of spaces on Database Extract file. The DataPrep
software will leave this field blank on the Extract Error file and Submittal file.
The field will be populated by the Load Process with a “3” on the Load Process
Error File.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–30
GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal Error Rate
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Type
Size
Position
Field Code
No
Numeric
5
44-48
009
Description
Submittal Error rate for current submittal.
Comments
Populate with default value of 00000 on Database Extract file. The DataPrep
software will populate this field with the Submittal Error Rate. The rate is
computed by taking the number of records with errors divided by the number of
records in the Database Extract file. It does not include records with errors from
prior submittals unless those same records have errors in the current submittal.
The field includes an implied decimal point after the second digit (e.g., 12345
means 12.345%).
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
12
49-60
N/A
Description
Blank field.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–32
GA Data Provider Instructions
Appendix A: Data Dictionary
Record Type
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
1
61
010
Description
Identifies the Header Record of the file.
Comments
Set to H for Header Record.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with an H. (Note: If data provider leaves field blank,
DataPrep will set to H.)
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–33
GA Data Provider Instructions
Appendix A: Data Dictionary
Label
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
50
62-111
011
Description
Name of file.
Comments
Populate with spaces in Database Extract file. NSLDS will populate with a
descriptive name of the file.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–34
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
529
112-640
N/A
Description
Blank field to complete record length.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–35
GA Data Provider Instructions
Appendix A: Data Dictionary
Detail Record Layout
This section contains specific Detail Record Layout details for each record.
June 1, 2005
Version 4.1
A–36
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
3
1-3
020
Description
Identification code for Guaranty Agency guaranteeing an FFELP loan.
Comments
Must be a valid code from the Guaranty Agency Code Table (Appendix B–
Table B-8).
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Guaranty Agency Code (001) (Header record)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Not numeric.
0177
Invalid Code for Guaranty Agency
RecordLevel
Error
Must be reported.
Contains zeroes.
0127
Code for GA is required
RecordLevel
Error
Must be same as
Guaranty Agency
code in Header
record.
Guaranty Agency
code in Header
record differs.
0249
Header GA code and Detail GA code must
be equal
LoadLevel
Error
Must be valid code
from Guaranty
Agency Code table.
Invalid Guaranty
Agency Code.
0177
Invalid Code for Guaranty Agency
LoadLevel
Error
GA is not allowed to
report loans that have
been subrogated to
ED.
Agency reports on
loans subrogated to
DCS.
0177
Invalid Code for Guaranty Agency
(This error commonly occurs when a loan is
returned to a GA but DCS(555) has not
updated the loan. Message is suppressed
when 927(ECMC) or 555(DCS) is the
current holders of the loan.)
Date Revised
3-1-2005
June 1, 2005
Version 4.1
A–37
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
Loan
Identifier
Yes
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
9
4-12
021
Description
Title IV aid recipient or beneficiary’s Social Security Number.
Comments
•
•
•
May be a real or pseudo Social Security Number (SSN). A pseudo SSN
may not be used in place of a real one if the Data Provider has the valid
SSN.
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each student, so one student’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−
If a pseudo SSN is used, it may not be substituted for a real SSN if the
Data Provider has the real SSN.
−
If a pseudo SSN is used, populate the student’s SSN Indicator (Field
074) with a ‘P’.
When a loan is transferred to your agency from another and it identifies the
student with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number that represents your own agency’s code. This will
create a new record.
•
Whenever a Social Security Number is reported, the system checks
whether the number has already been reported to NSLDS. If not, the
student is added to NSLDS. If it was previously reported, NSLDS uses the
following match logic to confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
−
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match;
and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
Mary, as “may” is in the same sequential order.
2. Transposed first name and last name with DOB match.
Last Name
−
Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−
Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−
Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−
First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−
Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
−
For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN and a single loan is found using the non-student
related identifiers. This loan was last reported on by the current provider.
•
When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the New Student’s Social Security
Number field (e.g., its counterpart New Identifier). Do this until the
updated information is accepted by NSLDS. Once accepted, the updated
value is reported in the standard Loan Identifier field and the New field is
filled with the default value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
all the New Identifier fields (listed below) for this loan with the values that
they should contain − whether those values are new ones or the ones that
you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed NSLDS’
Load-Level edits (e.g., they do not appear on the subsequent Load Process
Error File).
Part of Event Type
Loan Identifier / Student Identifier
Companion Field(s)
•
Default Value / Use
Linked through edit
− Date of Student’s Birth (022)
− Student’s First Name (023)
− Student’s Last Name (076)
− Student’s Social Security Number Indicator (074)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New Student’s First Name (043)
− New Type of Loan (044)
Must always be filled.
June 1, 2005
Version 4.1
A–40
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
If SSN Indicator is
‘R’ (i.e., SSN is
Real), this field must
be numeric.
Isn’t numeric.
0235
Invalid Student SSN
RecordLevel
Error
Must be reported.
Is blank or zeroes.
0258
Student SSN is required
LoadLevel
Error
NSLDS determines
whether NSLDS
database already has
a different student
associated with that
SSN. (See
comments.)
Conflicting first
name or date of
birth information
exists.
0408
Student SSN currently used by another
Student
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–41
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Student’s Birth
Loan
Identifier
Yes
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
Description
No
Date
8
13-20
Date when a Title IV aid recipient or beneficiary was born.
Comments
•
Report the actual Date of Student’s Birth on all loans.
•
If the Date of Guaranty is on or before the Initial Load Date, a plug date of
‘19000101’ may be used until actual Date of Student’s Birth can be
determined. (See edits.)
•
When this Loan Identifier information changes, leave the existing date in
this field and report the new date in the ‘New Date of Student’s Birth’ field
(i.e., its counterpart ‘New’ Identifier). Do this until the updated information
is accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File.)
Part of Event Type
Student Identifier
Companion Field(s)
•
•
•
•
022
Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (on Header record)
Related field that checks value here
− Student’s Social Security Number (021)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025) [Also linked through separate edit]
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Student’s Birth
Default Value / Use
Reporting
Edit
Level
Verifies
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date.
Invalid date.
0233
Invalid Student Date of Birth
DomainLevel
Error
Must be reported.
Is zeroes.
0264
Student Date of Birth is required
RecordLevel
Error
Plug date is not
allowed if Date of
Guaranty is later than
Initial Load Date.
Plug date was used
for loan that had a
Date of Guaranty
that was later than
the Initial Load
Date.
0102
19000101 is invalid if Date of Guaranty is
greater than Init Load Date
RecordLevel
Error
CCYY of Student’s
Birth must be earlier
than CCYY of
Submittal Receive
Data on Header
Record.
Note: Only checked
if Date of Guaranty is
invalid.
CCYY is same or
later.
0131
Date of Student’s Birth must be less than
Submittal Date
RecordLevel
Error
Date of Student’s
Birth must be on or
after the Date of
Guaranty less 99
years.
Date of Student’s
Birth is before the
Date of Guaranty
less 99 years.
0558
Date must be = or greater than Date of
Guaranty – 99 years
RecordLevel
Error
Date of Student’s
Birth must be on or
before the Date of
Guaranty less 12
years.
Date of Student’s
Birth is after the
Date of Guaranty
less 12 years.
0559
Date must be = or less than Date of Guaranty
– 12 years
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–43
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s First Name
Loan
Identifier
Yes
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
12
21-32
023
Description
Title IV aid recipient or beneficiary’s first name.
Comments
•
If first name exceeds 12 characters, drop characters in excess of 12.
•
This field must contain a value greater than spaces and be left-justified.
•
If student has no first name, enter value ‘NFN’.
•
Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.
•
If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’) and a plug
date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or
Date of Birth from the agency because there is not enough specific
information to ensure a proper match. However, if a real Date of Birth is on
record, the Student’s First Name and Date of Birth fields may both be
updated.
•
After the Student’s First Name field is updated from an initial to the actual
name, matches on the initial alone will no longer be possible.
•
When this Loan Identifier information changes, leave the existing name in
this field and report the new name in the ‘New Student’s First Name’ field
(i.e., its counterpart ‘New’ Identifier). Do this until the updated information
is accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Student Identifier
• Related fields that check value here
− PLUS Borrower’s First Name (071)
− Student’s Social Security Number (021)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s Social Security Number (021)
− Type of Loan (024)
June 1, 2005
Version 4.1
A–44
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s First Name
•
Default Value / Use
Reporting
Edit
Level
Verifies
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be left-justified.
Isn’t left-justified.
0166
Field must be left-justified
DomainLevel
Error
Must be reported.
Is blank.
0260
Student First Name is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–45
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Loan
Loan
Identifier
Yes
History
Kept
No
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
33-34
024
Description
Code indicating type of aid received or guaranteed.
Comments
•
Must be a valid code from the Loan Type Code Table (Appendix B– Table
B-12).
•
When this Loan Identifier information changes, leave the existing type in
this field and report the new type in the ‘New Type of Loan’ field (i.e., its
counterpart ‘New’ Identifier). Do this until the updated information is
accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Loan Identifier
• Related fields that check value here
− Amount of Guaranty (025)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Anticipated Completion (133)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of PLUS Borrower’s Birth (073)
− Date of TOP Principal/Interest Collections (127)
− Indicator of Subsidy (149)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Middle Initial (086)
− PLUS Borrower’s Social Security Number (028)
− PLUS Borrower’s Social Security Number Indicator (070)
June 1, 2005
Version 4.1
A–46
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Loan
Default Value / Use
Reporting
Edit
Level
Verifies
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Is blank.
0111
Type of Loan is required
RecordLevel
Error
Must be a valid code
from the Loan Type
Code Table.
Invalid code.
0238
Invalid Type of Loan
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–47
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty
Loan
Identifier
Yes
History
Kept
No
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
35-42
025
Description
Date when an FFELP loan was originally guaranteed.
Comments
•
When this Loan Identifier information changes, leave the existing date in
this field and report the new date in the ‘New Date of Guaranty’ field (i.e.,
its counterpart ‘New’ Identifier). Do this until the updated information is
accepted by NSLDS. Once accepted, report the updated value in the
standard Loan Identifier field and fill the ‘New’ field with the default value
(zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed; the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
•
For blanket guarantees Date should be less than or equal to Date of First
Disbursement by the lender.
Part of Event Type
Companion Field(s)
Loan Identifier
• Linked through edit
− Code for Loan Status (063)
− Date Guaranty Transferred (090)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Related fields that check value here
− Code for Current Holder Lender (134)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Code for Originating FFELP Lender (089)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date Guaranty Transferred (090)
− Date Loan Sold (141)
− Date of Anticipated Completion (133)
− Date of Cancellation (064)
− Date of Disbursement (066)
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty
Default Value / Use
Reporting
Edit
Level
Verifies
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− Date of PLUS Borrower’s Birth (073)
− Date of Refund on Claims (099)
− Date of Refund to Lender (101)
− Date of Servicer Responsibility (150)
− Date of Student’s Birth (022)
− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (117)
− Date Repurchased (120)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Contains zeroes.
0153
Date of Guaranty is required
DomainLevel
Error
Must be a valid date.
Invalid date.
0194
Invalid Date of Guaranty
RecordLevel
Error
For CL loans, date
must be on or after
the program start date
(19860407).
Date of Guaranty is
earlier than program
start date.
0550
Date for CL loan must be = or greater than
19860407
RecordLevel
Error
For PL loans, date
must be on or after
the program start date
Date of Guaranty is
earlier than program
start date.
0551
Date for PL loan must be = or greater than
19810101
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty
(19810101).
RecordLevel
Error
For RF loans, date
must be on or after
the program start date
(19861017).
Date of Guaranty is
earlier than program
start date.
0552
Date for RF loan must be = or greater than
19861017
RecordLevel
Error
For SF loans, date
must be on or after
the program start date
(19651108).
Date of Guaranty is
earlier than program
start date.
0553
Date for SF loan must be = or greater than
19651108
RecordLevel
Error
For SL loans, date
must be on or after
the program start date
(19810101).
Date of Guaranty is
earlier than program
start date.
0554
Date for SL loan must be = or greater than
19810101
RecordLevel
Error
For SU loans, date
must be on or after
the program start date
(19921001).
Date of Guaranty is
earlier than program
start date.
0555
Date for SU loan must be = or greater than
19921001
RecordLevel
Error
For all loan types,
date must be on or
before the Submittal
(Extract) Date.
Date of Guaranty is
after the Submittal
(Extract) Date.
0556
Date must be = or less than Submittal Date
RecordLevel
Error
For SL loans, date
must be on or before
19960630.
Date of Guaranty is
after 19960630.
0557
Date for SL loans must be = or less than
19960630
RecordLevel
Error
Each loan record on
Database Extract file
must have unique
loan identifiers that
are SSN, Type of
Loan, Date of
Guaranty, Indicator
of Separate Loan,
Code for Original
School, and PLUS
Borrower’s SSN.
Two or more loans
have the same loan
identifiers and
appear to be
duplicates.
Note: All loans
associated with this
problem receive this
error.
0671
Identifiers must be unique on each detail
record
RecordLevel
Error
For UI Loan Status,
date must be on or
after the inception of
the HEA (19651108).
Date of Guaranty is
earlier than
inception of HEA.
0711
For UI Loan Status, Date must be = or
greater than 19651108
RecordLevel
Error
For loans transferred,
date must be on or
after the inception of
the HEA (19651108).
Date of Guaranty is
earlier than
inception of HEA.
0712
For transferred loans, Date must be = or
greater than 19651108
Date Revised
3-01-2005
June 1, 2005
Version 4.1
A–50
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Separate Loan
Loan
Identifier
Yes
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
43
026
Description
An indicator used to differentiate among multiple loans of the same type that
have the same guaranty date for the same student attending the same school.
Comments
•
When a Guaranty Agency reports two or more loans that have identical
values in all of the following fields – Student’s Social Security Number,
Date of Student’s Birth, Student’s First Name, Type of Loan, Date of
Guaranty, and Code for Original School – those loans are differentiated by
the value in this field.
•
The need to increment this indicator may also arise if another Guaranty
Agency also reports on a loan that has that same guaranty date for the same
student attending the same school.
•
The indicator must be a single character, between ‘A’ and ‘Z’.
•
It is recommended that you increment the indicator sequentially, starting
with ‘A’. (For example, on the same date, you issue three loans that all
have the same identifiers listed above. Loan 1 should have an Indicator of
‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue
a fourth loan on another date – even if all the identifiers listed above are
identical – you should start with ‘A’ again because the Date of Guaranty
will be different.)
•
It is recommended that you set the Indicator to ‘A’ if there is one loan
being issued.
•
This indicator must be reported every time data is submitted about the loan.
•
When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., one parent signed
one loan, the second parent signed the other), the loans must be assigned
different Indicators (e.g., ‘A’ and ‘B’).
•
When the Indicator is used correctly, it is unlikely that it will reach
maximum value. If you have reached ‘Z’, it may be because you have been
incrementing the Indicator on non-identical records.
•
When you get error 0526 in your Load Processing Error File, the ‘Value of
Field in Error’ displays the next available Indicator of Separate Loan.
•
When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the ‘New Indicator of Separate Loan’
field (i.e., its counterpart ‘New’ Identifier). Do this until the updated
information is accepted by NSLDS. Once accepted, the updated value is
reported in the standard Loan Identifier field and the ‘New’ field is filled
with the default value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
June 1, 2005
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Appendix A: Data Dictionary
Indicator of Separate Loan
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
•
On November 13, 1997, the Emergency Student Loan Consolidation Act of
1997 was enacted. This legislative action allows guaranty agencies to
include Federal Direct Loans in FFELP Consolidation Loans. Several
guaranty agencies have questioned the impact of this new legislation on
NSLDS reporting. NSLDS does not presently require any changes to
NSLDS reporting. However, since the HEAL portion of a Consolidation
loan has a different interest cap, and borrowers retain subsidy on any
subsidized portion of the underlying loans, many lenders and servicers
must separate these balances from the rest of the loan for servicing
purposes. When separate loans must be created and the lender/servicer is
unable to aggregate totals for NSLDS reporting, most agencies maintain
the loan(s) in the same manner as the lender/servicer does in order to
prevent loan matching problems. When this occurs, NSLDS requests that
the guaranty agency report the loans so it is easy to recognize that the
multiple consolidation loans for a single borrower are, in fact, a single
consolidation. NSLDS requests that all of the unaggregated loans have the
same Date of Guaranty and a different Indicator of Separate Loans. Take,
for example, the case of a borrower consolidating loans totaling $50,000.
The loan is composed of HEAL, Stafford subsidized, and Stafford
unsubsidized, and the lender is unable to aggregate the totals for NSLDS
reporting. NSLDS requests that the loans be reported as
Underlying
Date of
Loan
Indicator
Total
Guaranty
Type
of Separate
Loan
Loan
HEAL
3/15/98
CL
A
$25,000
Stafford sub
3/15/98
CL
B
12,000
Stafford unsub 3/15/98
CL
C
3,000
Part of Event Type
Companion Field(s)
Default Value / Use
Loan Identifier
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
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Appendix A: Data Dictionary
Indicator of Separate Loan
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must contain a
character between
‘A’ and ‘Z’.
Contains wrong
value.
0396
Invalid Indicator of Separate Loan
LoadLevel
Error
If two or more GAs
report loans with
identical identifiers
and the same
Indicator of Separate
Loan, the Indicator
has reached its
maximum value.
(This error is reported
when the Indicator
has reached its
maximum value.)
Duplicate loan
exists, and Indicator
has reached
maximum value of
‘Z’.
0259
Ind of Separate Loan has Reached Max
Value for This Loan
LoadLevel
Error
If two or more GAs
report loans with
identical identifiers
and the same
Indicator of Separate
Loan, the second will
produce an error.
(This error is reported
when the Indicator
has not reached its
maximum value.)
Duplicate loan
exists.
0526
Dup Loan exists for another GA, increment
Ind of Sep Loan.
(This error is also generated when GA
attempts to report transferred loan without
Date of Guaranty Transferred.)
Date Revised
6-16-2003
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Appendix A: Data Dictionary
Code for Original School
Loan
Identifier
Yes
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
8
44-51
027
Description
An eight-digit code, known as the OPE code, identifying the original school at
which the student was enrolled or accepted for enrollment when the loan was
made.
Comments
•
Use a valid OPE School and Branch Code for all loans.
•
If code is not available and Date of Guaranty was before January 1, 1984,
you may use the plug value ‘99999900’.
•
If the Type of Loan is ‘CL’, use 88888800.
•
If the Type of Loan is ‘RF’, use 88888811.
•
When this Loan Identifier information changes, leave the existing code in
this field and report the new code in the ‘New Code for Original School’
field (i.e., its counterpart ‘New’ Identifier). Do this until the updated
information is accepted by NSLDS. Once accepted, the updated value is
reported in the standard Loan Identifier field and the ‘New’ field is filled
with the default value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Loan Identifier
• Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Remaining Identifier Fields
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
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Appendix A: Data Dictionary
Code for Original School
Default Value / Use
Reporting
Edit
Level
Verifies
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Contains zeroes.
0128
Code for Original School is required
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0181
Invalid Code for Original School
RecordLevel
Error
Must contain
‘88888800’ if Type
of Loan is ‘CL’
(Consolidated).
Contains wrong
value.
0181
Invalid Code for Original School
RecordLevel
Error
Must contain
‘88888811’ if Type
of Loan is ‘RF’
(Refinanced).
Contains wrong
value.
0181
Invalid Code for Original School
RecordLevel
Error
If Date of Guaranty is
January 1, 1984 or
later, ‘99999900’ is
not valid.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
LoadLevel
Error
Must be a valid OPE
Code.
Invalid code.
0181
Invalid Code for Original School
Date Revised
5-26-2000
June 1, 2005
Version 4.1
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Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number
Loan
Identifier
Yes
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
9
52-60
028
Description
PLUS Borrower’s Social Security Number.
Comments
•
•
May be a real or pseudo Social Security Number (SSN).
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each borrower , so one borrower’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−
•
A pseudo SSN may not be used in place of a real one if the Data
Provider has the real SSN.
When a loan is transferred to your agency from another and it identifies the
borrower with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code.
•
Whenever a PLUS Borrower’s SSN is reported, the system checks whether
the number has already been reported to NSLDS. If not, the student is
added to NSLDS. If it was previously reported, NSLDS uses the following
match logic to confirm the identity of the PLUS borrower.
1. First Name and Date of Birth (DOB) matches.
First Name
−
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match;
and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four characters
in first name or five of first seven characters in last name, the letters must match
in the same sequence. For example, Nary and Mary would match, as “ary” is in
same sequential order. So would Maty and Mary, as “may” is in the same
sequential order.
2. Transposed first name and last name with DOB match.
Last Name
−
Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters
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Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−
Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−
Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−
First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−
Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
−
For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is found using
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Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number
the non-student related identifiers. This loan or grant overpayment was last
reported on by the current provider.
•
When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., Where one parent
signed one loan, the second parent signed the other – as opposed to an
inconsistency or error with the number itself), each of the loans must be
assigned a different Indicator of Separate Loan.
•
When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the ‘New PLUS Borrower’s Social
Security Number’ field (i.e., its counterpart ‘New’ Identifier). Do this until
the updated information is accepted by NSLDS. Once accepted, the
updated value is reported in the standard Loan Identifier field and the
‘New’ field is filled with the default value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS Load Processing Error File (i.e., they do not appear on the
subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
•
•
•
•
Linked through edit
− Date of PLUS Borrower’s Birth (073)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Social Security Number Indicator (070)
− Type of Loan (024)
Related field that checks value here
− PLUS Borrower’s First Name (071)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
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Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number
Default Value / Use
Reporting
Edit
Level
Verifies
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled for PLUS loans.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be numeric if
PLUS Borrower’s
Social Security
Number Indicator is
‘R’.
Isn’t numeric.
0160
Invalid PLUS Borrower SSN
RecordLevel
Error
Must be blank if Type
of Loan is other than
‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
This field must be
reported if Type of
Loan is ‘PL’.
Is blank.
0250
PLUS Borrower SSN is required
LoadLevel
Error
For loans already
reported to NSLDS,
the incoming PLUS
Borrower SSN is
associated to the loan
identified.
PLUS Borrower’s
SSN does not match
(See comments).
0160
Invalid PLUS Borrower SSN
LoadLevel
Error
Whether NSLDS
database already has a
different PLUS
Borrower associated
with that SSN.
Conflicting first
name or date of
birth information
exists.
0409
PLUS Borrower SSN currently used by
another borrower
Date Revised
5-26-2000
June 1, 2005
Version 4.1
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Appendix A: Data Dictionary
Record Type Indicator
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
N/A
Character
1
61
029
Description
Identifies type of record (i.e., Detail or Past Period Change).
Comments
•
For Detail records, report a blank in this field. DataPrep converts the blank
to an N.
•
For Past Period Change records, populate this field with a ‘Z’.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank.
Reporting
Report in regular update.
Edit
Level
Verifies
DomainLevel
Error
Record Type Indicator
is a space or ‘Z’.
Is not blank or ‘Z’.
0252
Record Type Indicator must be Z or spaces
RecordLevel
Error
Record Type Indicator
is ‘N’ or ‘Z’ in valid
records that are sent to
NSLDS.
Is not ‘N’ or ‘Z’.
0339
Field must be ‘N’ or ‘Z’ in file received by
NSLDS
Date Revised
Error
Error
No.
Error Message
5-26-2000
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GA Data Provider Instructions
Appendix A: Data Dictionary
Action Code
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
N/A
Character
1
62
030
Description
Identifies action type.
Comments
•
Set this field to ‘F’ to force Delta Processing to submit a record to NSLDS
even though no changes were made to it since the last submittal.
(Typically, you would use this if you received a Load Processing Error File
for this record, but after review you determined the information previously
sent was correct. This could occur because a SSN conflict was resolved, a
school code was added, or NSLDS modified the edits, thus clearing the
condition that caused the error in the first place.)
•
Note that setting this to ‘F’ will only apply to the next submittal. If you
need to re-send it again, you need to reset the value to ‘F’.
•
Setting the Action Code to ‘F’ does not bypass normal edits, it just causes
the record to be re-sent to NSLDS.
•
If no special conditions pertain, leave it blank. Delta processing will set it
to ‘A’ (Add) or ‘C’ (Change).
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank if no special conditions apply.
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be ‘A’, ‘C’, or
‘F’.
Date Revised
Report in regular update.
Error
Error
No.
Contains wrong
value.
0171
Error Message
Invalid Action Code
5-26-2000
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Appendix A: Data Dictionary
New Student’s Social Security Number
Loan
Identifier
Yes (New)
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
9
63-71
041
Description
Title IV aid recipient or beneficiary’s Social Security Number.
Comments
•
•
•
May be a real or pseudo Social Security Number (SSN). A pseudo SSN
may not be used in place of a real one if the Data Provider has the real
SSN.
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each student, so one student’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−
If a pseudo SSN is used, it may not be substituted for a real SSN if the
Data Provider has the real SSN.
−
If a pseudo SSN is used, populate the student’s SSN Indicator (Field
074) with a ‘P’.
When a loan is transferred to your agency from another and it identifies the
student with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code. This will create a new
record.
•
Whenever a SSN is reported, the system checks whether the number has
already been reported to NSLDS. If not, the student is added to NSLDS. If
it was previously reported, NSLDS uses the following match logic to
confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
−
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match; and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
June 1, 2005
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Appendix A: Data Dictionary
New Student’s Social Security Number
2. Transposed first name and last name with DOB match.
Last Name
−
Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−
Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−
Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−
First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−
Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−
Year matches exactly; or
−
Year matches plus or minus one, with month matching exactly; or
−
Year matches plus or minus ten, with month and day matching exactly;
or
−
Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
−
For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
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Appendix A: Data Dictionary
New Student’s Social Security Number
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is found using
the non-student related identifiers. This loan or grant overpayment was last
reported on by the current provider.
Part of Event Type
Companion Field(s)
•
When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the New Student’s Social Security
Number field (e.g., its counterpart New Identifier). Do this until the
updated information is accepted by NSLDS. Once accepted, the updated
value is reported in the standard Loan Identifier field and the New field is
filled with the default value (zeroes or blanks).
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
all the New Identifier fields (listed below) for this loan with the values that
they should contain − whether those values are new ones or the ones that
you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed NSLDS’
Load-Level edits (e.g., they do not appear on the subsequent Load Process
Error File).
Loan Identifier / Student Identifier
• Linked through edit
− New Date of Student’s Birth (042)
− New Student’s First Name (043)
− Student’s Last Name (076)
− Student’s Social Security Number Indicator (074)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Type of Loan (044)
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
New Student’s Social Security Number
Default Value / Use
Reporting
Edit
Level
Verifies
Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s Social Security Number occurs.
Error
Error
No.
Error Message
DomainLevel
Error
If Student’s SSN
Indicator is ‘R’
(Real), this field must
be numeric and not
all zeroes.
Isn’t numeric or is
zeroes.
0224
Invalid New Student SSN
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
(whether new or
existing).
0246
New Student SSN is required
LoadLevel
Error
Whether NSLDS
database already has
a different student
associated with that
SSN. (See
comments.)
Conflicting first
name or date of
birth information
exists.
0407
New Student SSN currently used by another
student
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–65
GA Data Provider Instructions
Appendix A: Data Dictionary
New Date of Student’s Birth
Loan
Identifier
Yes (New)
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
72-79
042
Description
Date when Title IV aid recipient or beneficiary was born.
Comments
•
When a student’s date of birth changes, leave the previously reported date
in the ‘Date of Student’s Birth’ field, and report the new date here.
•
If the Date of Guaranty is on or before the Initial Load Date, a plug date of
‘19000101’ date may be used until actual New Date of Student’s Birth can
be determined. (See edits.)
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Default Value / Use
Reporting
Student Identifier
• Linked through edit
− Initial Load Date (007) (on Header)
− New Date of Guaranty (045)
• Related field that checks value here
− New Student’s Social Security Number (041)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Student’s Date of Birth occurs.
June 1, 2005
Version 4.1
A–66
GA Data Provider Instructions
Appendix A: Data Dictionary
New Date of Student’s Birth
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0225
Invalid New Student Date of Birth
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
here (whether new
or existing).
0244
New Student Date of Birth is required
RecordLevel
Error
If Date of Guaranty is
later than Date of
Initial Load,
‘19000101’ cannot be
reported.
Invalid date.
0102
19000101 is invalid when Date of Guaranty
> Init Load Date
RecordLevel
Error
CCYY of Student’s
Birth must be earlier
than CCYY of
Submittal Receive
Data on Header
Record.
Note: Only checked
if Date of Guaranty is
invalid.
CCYY is same or
later.
0151
New Student Date of Birth must be less than
Submittal Date
RecordLevel
Error
New Date of
Student’s Birth must
be on or after New
Date of Guaranty less
99 years.
New Date of
Student’s Birth is
before New Date of
Guaranty less 99
years.
0568
Date must be = or greater than New Date of
Guaranty - 99 years
RecordLevel
Error
New Date of
Student’s Birth must
be on or before New
Date of Guaranty less
12 years.
New Date of
Student’s Birth is
after New Date of
Guaranty less 12
years.
0569
Date must be = or less than New Date of
Guaranty - 12 years
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–67
GA Data Provider Instructions
Appendix A: Data Dictionary
New Student’s First Name
Loan
Identifier
Yes (New)
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
12
80-91
043
Description
Title IV aid recipient or beneficiary’s first name.
Comments
•
If first name exceeds 12 characters, drop characters in excess of 12.
•
If student has no first name, enter value ‘NFN’.
•
Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.
•
When a student’s first name changes, leave the previously reported name in
the Student’s First Name field, and report the new name here.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Default Value / Use
Reporting
Student Identifier
• Linked through edit
− New Student’s Social Security Number (041)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s First Name occurs.
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
New Student’s First Name
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be left-justified.
Isn’t left-justified.
0166
Field must be left-justified
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
here (whether new
or existing).
0247
New Student First Name is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–69
GA Data Provider Instructions
Appendix A: Data Dictionary
New Type of Loan
Loan
Identifier
Yes (New)
History
Kept
No
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
92-93
044
Description
Code indicating type of aid received or guaranteed.
Comments
•
Must be a valid code from the Loan Type Code Table (Appendix B–Table
B-12).
•
When the type of loan changes, leave the previously reported loan type in
the ‘Type of Loan’ field, and report the new loan type here.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Loan Identifier
• Related fields that check value here
− Amount of Guaranty (061)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Anticipated Completion (133)
− Date of Disbursement (066)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of PLUS Borrower’s Birth (073)
− Date of TOP Principal/Interest Collections (127)
− Indicator of Subsidy (149)
− New Code for Original School (047)
− New Date of Guaranty (045)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Middle Initial (086)
− PLUS Borrower’s Social Security Number (048)
− PLUS Borrower’s Social Security Number Indicator (070)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
New Type of Loan
•
•
Default Value / Use
Reporting
Edit
Level
Verifies
− Type of Deferment (091)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in loan type occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Change given when
made to another Loan
Identifier field.
No value entered
(whether new or
existing).
0248
New Type of Loan is required
RecordLevel
Error
Must be a valid code
from the Loan Type
Code Table.
Invalid code.
0342
Invalid New Type of Loan
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–71
GA Data Provider Instructions
Appendix A: Data Dictionary
New Date of Guaranty
Loan
Identifier
Yes (New)
History
Kept
No
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
94-101
045
Description
Date when an FFELP loan was originally guaranteed.
Comments
•
When the guaranty date changes, leave the previously reported date in the
‘Date of Guaranty’ field, and report the new date here.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the is changed, the information belonging
in all of them must be re-confirmed. To permit this, you must fill ALL the
New Identifier fields (listed below) for this loan with the values that they
should contain − whether those values are new ones or the ones that you
have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier and a
PPC against the same loan record in the same reporting cycle, the PPC
should refer to the New Identifiers, not the old. We recommend submitting
PPC changes after the Identifier changes have been accepted by NSLDS.
Part of Event Type
Companion Field(s)
Loan Identifier
• Linked through edit
− Code for Loan Status (063)
− Date Guaranty Transferred (090)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Related fields that check value here
− Code for Current Holder Lender (134)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Code for Originating FFELP Lender (089)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date Guaranty Transferred (090)
− Date Loan Sold (141)
− Date of Anticipated Completion (133)
− Date of Cancellation (064)
− Date of Disbursement (066)
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− Date of PLUS Borrower’s Birth (073)
− Date of Refund on Claims (099)
−
(formerly Date of Refund from Lender on Claims (099)
−
Date of Refund to Lender (101)
June 1, 2005
Version 4.1
A–72
GA Data Provider Instructions
Appendix A: Data Dictionary
New Date of Guaranty
Default Value / Use
Reporting
Edit
Level
Verifies
− Date of Servicer Responsibility (150)
− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (117)
− Date Repurchased (120)
− New Date of Student’s Birth (042)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report zeroes when Loan Identifier information has not changed.
Report actual value if change in date of guaranty occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0222
Invalid Date of New Guaranty
DomainLevel
Error
Value given when
change made to
another Loan
Identifier field.
New Date of
Guaranty was not
reported.
0406
New Date of Guaranty is required
RecordLevel
Error
For CL loans, the
Date of Guaranty
must be on or after
the program start date
(19860407).
Date of Guaranty is
earlier than the
program start date.
0560
Date for CL loan must be = or greater than
19860407
RecordLevel
Error
For PL loans, the
Date of Guaranty
must be on or after
the program start date
(19810101).
Date of Guaranty is
earlier than the
program start date.
0561
Date for PL loan must be = or greater than
19810101
RecordLevel
Error
For RF loans, the
Date of Guaranty
must be on or after
the program start date
Date of Guaranty is
earlier than the
program start date.
0562
Date for RF loan must be = or greater than
19861017
June 1, 2005
Version 4.1
A–73
GA Data Provider Instructions
Appendix A: Data Dictionary
New Date of Guaranty
(19861017).
RecordLevel
Error
For SF loans, the
Date of Guaranty
must be on or after
the program start date
(19651108).
Date of Guaranty is
earlier than the
program start date.
0563
Date for SF loan must be = or greater than
19651108
RecordLevel
Error
For SL loans, the
Date of Guaranty
must be on or after
the program start date
(19810101).
Date of Guaranty is
earlier than the
program start date.
0564
Date for SL loan must be = or greater than
19810101
RecordLevel
Error
For SU loans, the
Date of Guaranty
must be on or after
the program start date
(19921001).
Date of Guaranty is
earlier than the
program start date.
0565
Date for SU loan must be = or greater than
19921001
RecordLevel
Error
For all loan types, the
Date of Guaranty
must be on or before
the Submittal
(Extract) Date.
Date of Guaranty is
after the Submittal
(Extract) Date.
0566
Date must be = or less than Submittal
(Extract) Date
RecordLevel
Error
For SL loans, the
Date of Guaranty
must be on or before
19960630.
Date of Guaranty is
after 19960630.
0567
Date for SL loans must be = or less than
19960630
RecordLevel
Error
For UI Loan Status,
the Date of Guaranty
must be on or after
the inception of the
HEA (19651108).
Date of Guaranty is
earlier than the
inception of the
HEA.
0713
For UI Loan Status, Date must be = or
greater than 19651108
RecordLevel
Error
For loans transferred,
the Date of Guaranty
must be on or after
the inception of the
HEA (19651108).
Date of Guaranty is
earlier than the
inception of the
HEA.
0714
For transferred loans, Date must be = or
greater than 19651108
LoadLevel
Error
Determine whether
‘old’ and New Loan
Identifiers both match
existing loans.
Both ‘old’ and New
Loan Identifiers
match existing
loans.
0253
Loan already exists, cannot change key
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–74
GA Data Provider Instructions
Appendix A: Data Dictionary
New Indicator of Separate Loan
Loan
Identifier
Yes (New)
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
102
046
Description
An indicator used to differentiate among multiple loans of the same type that
have the same loan date for the same borrower or student attending the same
school.
Comments
•
When a Guaranty Agency reports two or more loans that have identical
values in all of the following fields – Student’s Social Security Number,
Date of Student’s Birth, Student’s First Name, Type of Loan, Date of
Guaranty, and Code for Original School – those loans are differentiated by
the value in this field.
•
The need to increment this indicator may also arise if another Guaranty
Agency also reports on a loan that has that same guaranty date for the same
student attending the same school.
•
The indicator must be a single character, between ‘A’ and ‘Z’.
•
It is recommended that you increment the indicator sequentially, starting
with ‘A’. (For example, on the same date, you issue three loans that all
have the same identifiers listed above. Loan 1 should have an Indicator of
‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue
a fourth loan on another date – even if all the identifiers listed above are
identical – you should start with ‘A’ again because the Date of Guaranty
will be different.)
•
It is recommended that you set the Indicator to ‘A’ even when there is only
one loan being issued.
•
This indicator must be reported every time data is submitted about the loan.
•
When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., one parent signed
one loan, the second parent signed the other), the loans should be assigned
different Indicators (e.g., ‘A’ and ‘B’).
•
When the indicator of separate loan changes, leave the previously reported
value in the ‘Indicator of Separate Loan’ field, and report the new value
here.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Loan Identifier
• Remaining Identifier Fields
June 1, 2005
Version 4.1
A–75
GA Data Provider Instructions
Appendix A: Data Dictionary
New Indicator of Separate Loan
Default Value / Use
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report a blank when Loan Identifier information has not changed.
Reporting
Report actual value if change in indicator of separate loan occurs.
Edit
Level
DomainLevel
Error
Verifies
Change value given
when made to
another Loan
Identifier field.
Date Revised
Error
Error
No.
No value or invalid
value entered here
(whether new or
existing).
0243
Error Message
New Indictr of Separate Loan must be valid
letter
5-26-2000
June 1, 2005
Version 4.1
A–76
GA Data Provider Instructions
Appendix A: Data Dictionary
New Code for Original School
Loan
Identifier
Yes (New)
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
8
103-110
047
Description
An eight-digit code, known as the OPE code, identifying the original school at
which the student was enrolled or accepted for enrollment when the loan was
made.
Comments
•
Must be a valid OPE School and Branch code.
•
Do not use the plug value ‘9999900’ (as was permitted for older loans in
Code for Original School).
•
If the Type of Loan is ‘CL’, use 88888800.
•
If the Type of Loan is ‘RF’, use 88888811.
•
When the code for original school changes, leave the previously reported
code in the ‘Code for Original School’ field, and report the new code here.
•
Do not replace a previously reported actual value with a plug or default
value.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Part of Event Type
Companion Field(s)
Loan Identifier
• Linked through edit
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Type of Loan (044)
• Remaining Identifier Fields
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
June 1, 2005
Version 4.1
A–77
GA Data Provider Instructions
Appendix A: Data Dictionary
New Code for Original School
Default Value / Use
Reporting
Edit
Level
Verifies
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Code for Original School occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Value given when
change was made to
another Loan
Identifier field.
No value entered
(whether new or
existing).
0245
New Code for Original School is required
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0307
Invalid New Code for Original School
RecordLevel
Error
If Date of Guaranty is
Jan. 1, 1984 or later,
(former plug value
of) ‘99999900’ is
invalid.
Contains invalid
plug date.
0237
Invalid value when Dt of GA> or =
19840101
RecordLevel
Error
If New Type of Loan
is ‘CL’
(Consolidated), must
be ‘88888800’.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
If New Type of Loan
is ‘RF’ (Refinanced),
must be ‘88888811’.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
‘88888800’ only used
on CL (Consolidated)
loans.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
‘88888811’ only used
on RF (Refinanced)
loans.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
New Code for
Original School
cannot be ‘99999900’
if Code for Original
School was not
‘99999900’.
Contains wrong
value.
0527
Def value for this field cannot modify a real
value
LoadLevel
Error
Must be a valid OPE
School Code (if not
zeroes).
Invalid code.
0307
Invalid New Code for Original School
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–78
GA Data Provider Instructions
Appendix A: Data Dictionary
New PLUS Borrower’s Social Security Number
Loan
Identifier
Yes (New)
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
9
111-119
048
Description
PLUS Borrower’s Social Security Number.
Comments
•
•
May be a real or pseudo Social Security Number (SSN).
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each borrower , so one borrower’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−
•
•
Part of Event Type
Companion Field(s)
A pseudo SSN may not be substituted for a real one if the Data
Provider has the real SSN.
When a loan is transferred to your agency from another and it identifies the
borrower with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code. This will create a new
record.
When the PLUS Borrower’s SSN changes, leave the previously reported
value in the ‘PLUS Borrower’s Social Security Number’ field, and report
the new value here.
•
Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.
•
Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
Loan Identifier
• Linked through edit
− Date of PLUS Borrower’s Birth (073)
− New Type of Loan (044)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Social Security Number Indicator (070)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− Student’s First Name (023)
June 1, 2005
Version 4.1
A–79
GA Data Provider Instructions
Appendix A: Data Dictionary
New PLUS Borrower’s Social Security Number
Default Value / Use
Reporting
Edit
Level
Verifies
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in PLUS Borrower’s SSN occurs.
Error
Error
No.
Error Message
DomainLevel
Error
If PLUS Borrower’s
Social Security
Number Indicator is
‘R’ (Real), this field
must be numeric.
Isn’t numeric.
0160
Invalid PLUS Borrower SSN
RecordLevel
Error
Field must be blank if
identifier fields
haven’t changed, or if
Type of Loan isn’t
‘PL’.
Is filled.
0193
Field not required on this type of loan
RecordLevel
Error
Change value given
when made to
another Loan
Identifier field and
New Type of Loan is
PL.
No value entered
here (whether new
or existing).
0473
New PLUS Borrower SSN is required
LoadLevel
Error
Whether NSLDS
database already has
a different PLUS
Borrower associated
with that SSN.
Conflicting first
name or date of
birth information
exists.
0410
New PLUS Borrower SSN currently used by
another borrower
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–80
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Entered Repayment (Date of Maturity)
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
120-127
060
Description
Date when loan entered repayment or is scheduled to enter repayment for
cohort default rate purposes.
Comments
•
For Stafford loans, report the day after the end of the initial grace period,
regardless of whether the borrower actually begins making payments that
day (or report an earlier date if the borrower is granted a repayment
schedule that starts before then).
•
For PLUS and Refinanced loans, report the date the loan is fully disbursed.
For Consolidation loans, report the date of first disbursement (additional
disbursements can be made for 180 days).
•
This date should not be modified as a result of deferments or forbearance.
•
Once the loan has entered repayment, this date should not be changed,
except to correct an error. (Do not replace an original Date Entered
Repayment with the date associated with a new loan, or the date the
borrower resumes repayment after deferment or forbearance.)
•
If a student has both an SLS loan and a Stafford loan that were obtained
during the same period of continuous enrollment, the Date Entered
Repayment for the SLS loan is the same as for the Stafford Loan.
•
In all other instances, the Date Entered Repayment for a SLS loan is the
day after the student stops being enrolled at least half-time.
•
Abbreviated DER.
•
Part of Event Type
Not part of an event.
Companion Field(s)
•
Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
•
Default Value / Use
Reporting
Related fields that check value here
− Date Deferment Starts (092)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of TOP Principal/Interest Collections (127)
Must always be filled.
Report in regular update.
June 1, 2005
Version 4.1
A–81
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Entered Repayment (Date of Maturity)
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0199
Invalid Date Entered Repayment
RecordLevel
Error
Must be reported.
Contains zeroes.
0301
Date Entered Repayment is required
RecordLevel
Error
For earlier SF and SU
loans (Date of
Guaranty before
19950701), DER
must be on or after
the Date of Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty for
non-CL/RF loans
RecordLevel
Error
For earlier PL loans
(Date of Guaranty
before 19960101),
DER must be on or
after the Date of
Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty for
non-CL/RF loans
RecordLevel
Error
For all SL loans,
DER must be on or
after the Date of
Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty for
non-CL/RF loans
RecordLevel
Error
For later SF and SU
loans (Date of
Guaranty on or after
19950701), DER
must be on or after
the Date of
Disbursement.
DER is before the
Date of
Disbursement.
0575
Based on Loan Type, Date must be = or >
Date of Disbursement
RecordLevel
Error
For later PL loans
(Date of Guaranty on
or after 19960101),
DER must be on or
after the Date of
Disbursement.
DER is before the
Date of
Disbursement.
0575
Based on Loan Type, Date must be = or >
Date of Disbursement
RecordLevel
Error
For all loans, DER
must be on or before
the Submittal
(Extract) Date plus
15 years.
DER is after the
Submittal (Extract)
Date plus 15 years.
0576
Date must be = or less than Submittal Date +
15 years
RecordLevel
Error
For all CL and RF
loans, DER must be
on or after the Date
of Guaranty, less one
year.
DER is before the
Date of Guaranty
less one year.
0709
For CL & RF loans, Date must be >= Date of
Guaranty - 1 year
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–82
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty
Loan
Identifier
No
History
Kept
No
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
128-133
061
Description
Original dollar amount, before any cancellations, of an FFELP loan guaranty.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Part of Event Type
Not part of an event.
Companion Field(s)
•
•
Linked through edit
− Date Guaranty Transferred (090)
− New Type of Loan (044) (used if new identifiers supplied)
− Student’s Academic Level (075)
− Type of Loan (024)
Related fields that check value here
− Amount of Cancellation (065)
− Amount of Claim Paid to Lender (107)
− Amount of Disbursement (067)
− Amount of Outstanding GA fees Balance
formerly Amount of Ending Balance on Claim of Other Fees (108)
Default Value / Use
Reporting
Edit
Level
Verifies
− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
− Amount of Outstanding Accrued Interest Balance (138)
− Amount of Outstanding Principal Balance (136)
− Amount of Refund from School to Lender (103)
− Amount of Reinsurance Claim Requested (116)
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
− Amount Repurchased (121)
Must always be filled.
Report actual value in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0314
Invalid Amount of Guaranty
RecordLevel
Error
Amount of Guaranty
must be at least one
dollar.
Amount of Guaranty
is less than the
minimum (one
dollar).
0109
Amount of Guaranty is required
June 1, 2005
Version 4.1
A–83
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty
RecordLevel
Error
For SF loans with
Academic Level 1 –
5 guaranteed on or
after October 1, 1994
and not transferred,
the Amount of
Guaranty less the
Amount of
Cancellation must not
exceed $5,500.
Amount of Guaranty
exceeds the
maximum ($5,500).
0650
Amount for SF loan w/Acad Level 1 thru 5
must be = or < 5500
RecordLevel
Error
For SU loans with
Academic Level 1-5,
the Amount of
Guaranty must not
exceed $27,167.
Amount of Guaranty
exceeds the
maximum
($27,167).
0651
Amount for SU loan w/Acad Level 1 thru 5
must be = or < 27167
RecordLevel
Error
For SF loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $8,500.
Amount of Guaranty
exceeds the
maximum ($8,500).
0669
Amount for SF loan w/Acad Level A thru N
must be = or < 8500
RecordLevel
Error
For SU loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $45,167.
For SF and SU loans
transferred, the
Amount of Guaranty
must not exceed
$45,167, regardless
of Academic Level.
Amount of Guaranty
exceeds the
maximum
($45,167).
0670
Amount for SU loan w/Acad Level A thru G
must be = or < 45167
Amount of Guaranty
exceeds the
maximum
($45,167).
0703
For SF & SU loans, Amount must be = or <
45167
RecordLevel
Error
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–84
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Loan Status
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
134-141
062
Description
Date when the current Code for Loan Status became effective.
Comments
•
Specific instructions regarding the date to report in conjunction with each
loan status code are provided in the Loan Status Codes table (Appendix
B–Table B-10).
•
For Closed Loans, Date of Loan Status must equal Date of Outstanding
Principal Balance.
•
Do not change the Date of Loan Status if the Loan Status Code does not
change, unless you are correcting a date previously reported in error.
Part of Event Type
Loan Status
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Code for Loan Status (063)
− Date Enrollment Period Begins (077)
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header Record)
− Type of Loan (024)
• Linked through event
− Code for Loan Status (063)
Must always be filled.
Report actual value as new loan or change in loan status occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0198
Invalid Date of Loan Status
RecordLevel
Error
Must be reported.
Contains zeroes.
0154
Date of Loan Status is required
RecordLevel
Error
For IDLoan Status,
the Date of Loan
Status must be on or
after the Date of
Guaranty less 2
years.
Date of Loan Status
is before Date of
Guaranty less 2
years.
0577
For ID Loan Status, Date must be >= Date of
Guaranty - 2 years
June 1, 2005
Version 4.1
A–85
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Loan Status
RecordLevel
Error
For SF, SU, & PL
loans with DC, DD,
DK, DP, DS, DW,
For OD Loan Status,
the Date of Loan
Status must be on or
after the Date Entered
Repayment.
Date of Loan Status
is before Date
Entered Repayment.
0578
Based on Loan Status, Date must be >= Date
Entered Repayment
RecordLevel
Error
For SL loans (other
than ID Loan Status),
the Date of Loan
Status must be on or
after the Date of
Guaranty.
Date of Loan Status
is before Date of
Guaranty.
0579
Based on loan type & status, Date must be
>= Date of Guaranty
RecordLevel
Error
For SF, SU, & PL
loans with BC, BK,
CA, DA, DE, DI, FB,
PC, PF, RF, RP, or
UI, Loan Status, the
Date of Loan Status
must be on or after
the Date of Guaranty.
Date of Loan Status
is before Date of
Guaranty.
0579
Based on loan type & status, Date must be
>= Date of Guaranty
RecordLevel
Error
For Non-CL Loans
for all other loan
statuses except ID
and CA, the Date of
Loan Status must be
on or before the
Submittal (Extract dt)
Date.
Date of Loan Status
is after the
Submittal (Extract)
Date.
0580
Date must be = or less than Submittal Date
LoadLevel
Error
For ID Loan Status,
the Date of Loan
Status must be on or
before the Submittal
(Extract) Date unless
equal to the Date
Enrollment Period
Begins.
For CA Loan Status,
the Date of Loan
Status must be on or
before the later of (a)
the Date of Guaranty
plus 2 years or (b) the
Submittal (Extract)
Date.
Date of Loan Status
is after the
Submittal (Extract)
Date, but not equal
to the Enrollment
Period Begin Date.
0668
For ID Loan Stat, Datet must be <= Submit
Date or = Enrol Per Beg Date
Date of Loan Status
is after the later of
(a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract)
Date.
0710
For CA Loan Stat, must be <= Date of Guar
+ 2yr or <= Submittal Date(Extract Date)
RecordLevel
Error
June 1, 2005
Version 4.1
A–86
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Loan Status
RecordLevel
Error
For CA Loan Status,
the Date of Loan
Status must be on or
before the later of (a)
the Date of Guaranty
plus 2 years or (b) the
Submittal (Extract
Dt) Date.
Date of Loan Status
is after the later of
(a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract)
Date.
0710
For CA Loan Stat, must be <= Date of Guar
+ 2yr or <= Submittal Date(Extract Date)
RecordLevel
Error
For SF, SU, & PL
loans with DB, DL,
DO, DT, DU, DX
Loan Status, the Date
of Loan Status must
be on or after the
Date of
Disbursement.
Date of Loan Status
is before the Date of
Disbursement.
0715
Based on loan type & status, Dt must be >=
Date of Disbursement
RecordLevel
Error
For CL loans, for all
loan statuses except
CA, the Date of Loan
Status must be on or
before the Submittal
(Extract) Date plus 1
month.
Date of Loan Status
is after the
Submittal (Extract)
Date plus 1 month.
0721
For CL loans, Date must be <= Submittal
Ate + 1 year.
RecordLevel
Error
For CL & RF loans
not in an IA status,
the Date of Loan
Status must be on or
after the Date of
Guaranty less 1 year..
Date of Loan Status
must be after the
other loan activity
dates.
Date of Loan Status
is before Date of
Guaranty less 1
year.
0720
For CL and RF loans, Date must be >= Date
of Guaranty – 1 year.
Date of Loan Status
is on or before the
other loan activity
dates.
0724
For AE status, date must be > other loan
activity dates
For AE loan status,
Date of Loan Status
must be on or after
11/1/1994.
For IG or IM loan
status, Date of Loan
Status must be on or
after the Date of
Guaranty minus 180
days.
If Loan-Status = IA
and Date of
Guaranty, the loan
must have a prior
status of IM.
Date of Loan Status
is before 11/1/1994.
0725
AE status date must be >= 11/1/1994
Date of Loan Status
is before Date of
Guaranty minus 180
days.
0726
For IG/IM loan status date must be >= date
of guaranty - 180 days
Date of Loan Status
= Date of Guaranty.
Date of Guaranty is
before Loan Status
Date and prior loan
status in not IM.
0728
For IA loan status, Date must = Date of
Guaranty unless prior IM status.
RecordLevel
Error
RecordLevel
Error
RecordLevel
Error
Load
Level
Error
Date Revised
3-1-2005
June 1, 2005
Version 4.1
A–87
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Loan Status
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
142-143
063
Description
Code for current status of a loan.
Comments
Must be a valid code from the Loan Status Codes Table (Appendix B–Table B10).
Part of Event Type
Loan Status
Companion Field(s)
•
Linked through event
−
•
Date of Loan Status (062)
Related fields that check value here
− Amount of Cancellation (065)
− Amount of Claim Paid to Lender (107)
− Amount of Disbursement (067)
− Amount of Outstanding GA fees Balance
(formerly Amount of Ending Balance on Claim of Other Fees )(108)
Default Value / Use
Reporting
Edit
Level
Verifies
− Amount of Outstanding Principal Balance (136)
− Date of Cancellation (064)
− Date of Guaranty (025)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− New Date of Guaranty (045) (used if new identifiers supplied)
Must always be filled.
Report actual value if change in loan status occurs, or as new loan is made.
Error
Error
No.
Error Message
RecordLevel
Error
Must be reported.
Is blank.
0130
Code for Loan Status is required
RecordLevel
Error
Must be a valid code
from the Loan Status
Code Table.
Invalid code.
0179
Invalid Code for Loan Status
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–88
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Cancellation
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
144-151
064
Description
Date when all or part of a loan was canceled.
Comments
Report the actual Date of Cancellation.
Part of Event Type
Cancellation
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Cancellation (065)
Report ‘00000000’ if cancellation has not occurred.
Report actual value if full or partial cancellation occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0302
Invalid Date of Cancellation
RecordLevel
Error
Must be reported if
Code for Loan Status
is ‘CA’ or there is a
corresponding value
in Amount of
Cancellation.
Contains zeroes.
0152
Date of Cancellation is required
RecordLevel
Error
Date of Cancellation
must be on or after
the Date of Guaranty.
Date of Cancellation
is before the Date of
Guaranty.
0583
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of Cancellation
must be on or before
the later of (a) the
Date of Guaranty
plus two years or (b)
the Submittal
(Extract) Date.
Date of Cancellation
is after the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
0717
Date must be <= Dt of Guar + 2yr or <=
Submittal Dt
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–89
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Cancellation
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
152-157
065
Part of Event Type
The cumulative amount of loan or disbursement(s) that was canceled.
• A loan or disbursement is canceled in full or in part when a full or partial
amount is returned to the lender within 120 days.
• Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Cancellation
Companion Field(s)
•
Description
Comments
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Linked through event
− Date of Cancellation (064)
Report ‘000000’ if cancellation has not occurred.
Report actual value if cancellation occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0312
Invalid Amount of Cancellation
RecordLevel
Error
Must be reported if
Code for Loan Status
is ‘CA’ or there is a
corresponding value
in Date of
Cancellation.
Contains zeroes.
0105
Amount of Cancellation for Loan is required
RecordLevel
Error
If the Code for Loan
Status is ‘CA’, this
field must equal the
Amount of Guaranty.
Amount of
Cancellation is not
equal to the Amount
of Guaranty.
0138
Amount of Cancellation must = Loan
Amount
RecordLevel
Error
Amount of
Cancellation must be
the same or less than
the Amount of
Guaranty.
Amount of
Cancellation is
greater than the
Amount of
Guaranty.
0287
Amount of Cancellation must be < or =
Amount of Guaranty
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–90
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Disbursement
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
158-165
066
Description
Date when latest loan disbursement was made.
Comments
•
Report the actual Date of Disbursement.
•
Apply rules below if actual date is not available
− If Date of Guaranty falls before January 1, 1984, you may use the plug
date ‘19000101’.
− If Date of Guaranty occurred between January 1, 1984 and October
1994, you may report the Date of Disbursement as one day later than
the Date of Guaranty (e.g., Use Sept. 5, 1994 for a loan guaranteed
Sept. 4, 1994).
− With loans guaranteed before July 1, 1995, you may report the
scheduled disbursement date instead of the actual disbursement date.
Do not replace a previously reported actual value with a plug or default
value.
•
•
If the Amount of Disbursement is zero, there may be a value in Date of
Disbursement. (Used in cases of loan cancellation.)
Part of Event Type
Disbursement
Companion Field(s)
•
•
•
Linked through edit
− Date Guaranty Transferred (090)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Linked through event
− Amount of Disbursement (067)
Related fields that check value here
− Amount of Disbursement (067)
− Amount of Outstanding Principal Balance (136)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Refund on Claims (099)
(formerly Date of Refund from Lender on Claims)099
Default Value / Use
Reporting
− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
Report ‘00000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.
June 1, 2005
Version 4.1
A–91
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Disbursement
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0192
Invalid Date of Disbursement
RecordLevel
Error
Must be reported if
there is a
corresponding value
in Amount of
Disbursement.
Contains zeroes.
0145
Date of Disbursement is required
RecordLevel
Error
A plug date is not
reported on loan
guaranteed on or after
January 1, 1984.
Plug date used.
0230
‘19000101’ invalid when Dt of GA >=
’19840101’
RecordLevel
Error
Date of Disbursement
must be on or after
the Date of Guaranty
(excludes CL, RF,
loans transferred or
loans with Date of
Guaranty before
19950701).
Date of
Disbursement is
before the Date of
Guaranty.
0581
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of Disbursement
must be on or before
the Submittal
(Extract) Date.
Date of
Disbursement is
after the Submittal
(Extract) Date.
0582
Date must be = or less than Submittal Date
RecordLevel
Error
For loans not
transferred, Date of
Disbursement must
be on or before the
Date of Guaranty
plus 2 years.
Date of
Disbursement is
after the Date of
Guaranty plus 2
years.
0633
Date must be = or less than Date of Guaranty
+ 2 years
RecordLevel
Error
For CL and RF loans,
the Date of
Disbursement must
be on or after the
Date of Guaranty less
1 year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0704
For CL & RF loans, Dt must be >= than Dt
of Guaranty - 1 year
RecordLevel
Error
For loans transferred,
the Date of
Disbursement must
be on or after Date of
Guaranty less 1 year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0705
Date must be >= than Dt of Guaranty - 1
year
June 1, 2005
Version 4.1
A–92
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Disbursement
RecordLevel
Error
For loans with an
early date of
Guaranty (on or
before 19950630),
the Date of
Disbursement must
be on or after Date of
Guaranty less 1 year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0705
Date must be >= than Date of Guaranty - 1
year
LoadLevel
Error
Date change falls in
acceptable range with
historical data.
Date Sequence
Error.
0525
Date must be > preceding date
(if amount of Disbursement = Amount of
Guaranty minus Amount of Cancellation
there is a $5.00 tolerance)
LoadLevel
Error
A plug date can’t
supplant a previously
reported actual date.
Plug date used.
0527
Default value for this field cannot modify a
real value
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–93
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Disbursement
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
166-171
067
Description
The cumulative net amount of loan actually disbursed to a borrower.
The cumulative amount includes origination fees and insurance premiums.
Cancellations are deducted from the amount in this field. Refunds are not
deducted from the amount in this field
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’)..
•
If the Amount of Disbursement is zero, there may be a value in Date of
Disbursement.
•
With loans guaranteed before July 1, 1995, the scheduled disbursements
may be reported instead of the actual disbursements.
Part of Event Type
Disbursement
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
− Date of Disbursement (066)
• Linked through event
− Date of Disbursement (066)
• Related field that checks value here
− Amount of Refund from School to Lender (103)
Report ‘000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.
Error
Error
No.
0311
DomainLevel
Error
Must be numeric.
Isn’t numeric.
RecordLevel
Error
Amount of
Disbursement must
not exceed the
Amount of Guaranty.
Amount of
Disbursement
exceeds the Amount
of Guaranty.
RecordLevel
Error
Must be zeroes if
Code for Loan Status
is ‘CA’.
Contains balance on
canceled loan.
Date Revised
0101
0355
Error Message
Invalid Amount of Disbursement
Amount exceeds Amount of Guaranty
Amount of Disbursement must be zero for
Loan Status CA
5-26-2000
June 1, 2005
Version 4.1
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Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
172-179
068
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
180
069
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
June 1, 2005
Version 4.1
A–96
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number Indicator
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
181
070
Description
Indicates whether PLUS Borrower’s Social Security Number is a real Social
Security Number or a pseudo number.
Comments
Report ‘R’ (Real) or ‘P’ (Pseudo).
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s Social Security Number (048)
− PLUS Borrower’s Social Security Number (028)
Must always be filled when loan is a PLUS loan.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be a blank when
Type of Loan is other
than ‘PL’.
Not blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported when
Type of Loan is ‘PL’.
Is blank.
0226
PLUS Borrower SSN Indicator is required
RecordLevel
Error
Must be ‘R’ or ‘P’
when Type of Loan is
‘PL’.
Contains wrong
value.
0228
Invalid PLUS Borrower SSN Indicator
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–97
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s First Name
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Description
Comments
Part of Event Type
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
12
182-193
071
PLUS Borrower’s first name.
• If first name exceeds 12 characters, drop characters in excess of 12.
• If PLUS Borrower has no first name, enter value ‘NFN’.
• Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt., etc.) in this field.
• If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’), and a plug
date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or
Date of Birth from the agency because there is not enough specific
information to ensure a proper match. However, if a real Date of Birth is on
record, the PLUS Borrower’s First Name and Date of Birth fields may both
be updated.
• Once the PLUS Borrower’s First Name field is updated from an initial to
the actual name, matches on the initial alone will no longer be possible.
Not part of an event.
• Linked through edit
− Date of PLUS Borrower’s Birth (073)
− New PLUS Borrower’s SSN (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044) (used if new identifiers supplied)
− PLUS Borrower’s SSN (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s SSN (048)
− PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value in regular update when new PLUS loan or change in name
occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be left-justified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be blank if
Type of Loan is not
‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’.
Is blank.
0344
Borrower First Name is required
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s First Name
LoadLevel
Error
If the Student’s and
PLUS Borrower’s
SSNs are equal, the
Student’s and PLUS
Borrower’s First
Names are also equal.
Date Revised
PLUS Borrower and
Student SSNs match
and First Names do
not.
0405
Student / PLUS Borrower First Names must
match if SSNs match
5-26-2000
June 1, 2005
Version 4.1
A–99
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Last Name
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
35
194-228
072
Description
PLUS Borrower’s last name.
Comments
•
If last name exceeds 35 characters, drop characters in excess of 35.
•
If borrower does not have a last name, report ‘NLN’.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s SSN (048)
− PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value if new loan or name change occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be left-justified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be blank if not
‘PL’ Type of Loan.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’.
Is blank.
0345
PLUS Borrower Last Name is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–100
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of PLUS Borrower’s Birth
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
229-236
073
Description
Date when PLUS Borrower was born.
Comments
•
Report the actual Date of PLUS Borrower’s Birth.
•
Plug date of ‘19000101’ may be used if no actual date has ever been
reported to NSLDS by any Data Provider, and the loan was guaranteed
prior to your agency’s Initial Load Date.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (Header record)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related field that checks value here
− PLUS Borrower’s Social Security Number (028)
Report ‘00000000’ if loan is not a PLUS loan.
Report actual value if loan is a PLUS loan.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0227
Invalid PLUS Borrower Date of Birth
RecordLevel
Error
If Date of Guaranty is
later than Date of
Initial Load,
‘19000101’ cannot be
reported.
Invalid plug date.
0102
19000101 is invalid when Date of Guaranty
> Init Load Date
RecordLevel
Error
Must be zeroes if
Type of Loan is not
‘PL’.
Contains wrong
value.
0193
Field not required on this type of loan
RecordLevel
Error
Can’t be zeroes if
Type of Loan is ‘PL’.
Contains zeroes.
0343
PLUS Borrower Date of Birth is required
RecordLevel
Error
Date of PLUS
Borrower Birth must
be on or after the
Date of Guaranty less
99 years.
Date of PLUS
Borrower Birth is
before the Date of
Guaranty less 99
years.
0621
Date must be = or greater than Date of
Guaranty - 99 years
RecordLevel
Error
Date of PLUS
Borrower Birth must
be on or before the
Date of Guaranty less
12 years.
Date of PLUS
Borrower Birth is
after the Date of
Guaranty less 12
years.
0622
Date must be = or less than Date of Guaranty
- 12 years
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–101
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number Indicator
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
237
074
Description
Indicates whether Student’s Social Security Number is a pseudo SSN or a real
number.
Comments
Report ‘R’ for Real, ‘P’ for ‘Pseudo’.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Must always be filled.
Reporting
Edit
Level
Verifies
Related fields that check value here
− New Student’s SSN (041)
− Student’s SSN (021)
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be ‘R’ or ‘P’.
Contains wrong
value.
0236
Invalid Student SSN Indicator
RecordLevel
Error
Must be reported.
Is blank.
0261
Student SSN Indicator is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–102
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Academic Level
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
238
075
Description
Student’s academic or grade level in school at the beginning of the specific
period covered by the loan.
Comments
•
Must be a valid code from the Academic Level Codes Table (Appendix
B–Table B-1).
•
If academic level is not available, and Date of Guaranty is before Jan. 1,
1984, you may use the plug value of ‘N’.
•
Do not replace a previously reported actual value with a plug or default
value.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related field that checks value here
− Amount of Guaranty (061)
Report a blank if Type of Loan is ‘CL’ (Consolidated) or ‘RF’ (Refinanced).
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid code
from the Academic
Level Codes Table.
Invalid code.
0232
Invalid Student Academic Level
RecordLevel
Error
Whether ‘N’ is valid.
Contains plug value
when Date of
Guaranty is Jan. 1,
1984 or later.
0237
Invalid value when DT of GA > or =
19840101
RecordLevel
Error
Must be reported
unless Type of Loan is
‘CL’ or ‘RF’.
Is blank.
0522
Student Academic level is required
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Type of Loan is not
‘CL’ or ‘RF’, but
plug value of ‘N’
was used.
0527
Def value for this field cannot modify a real
value
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–103
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Last Name
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
35
239-273
076
Description
Title IV aid recipient or beneficiary’s current last name.
Comments
•
If last name exceeds 35 characters, drop characters in excess of 35.
•
If student has no last name, use plug value ‘NLN’.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
− New SSN (041)
− Student’s SSN (021)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be left-justified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be reported.
Is blank.
0263
Student Last Name is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–104
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Begins
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
274-281
077
Description
Date when classes are (or were) to begin for the period covered by the loan.
Comments
•
Report the actual Date Enrollment Period Begins or, if actual date is not
available and Date of Guaranty falls before Jan. 1, 1984, use plug value of
‘19000101’.
•
For CL or RF loans, report the actual Data Enrollment Period Begins if the
borrower is enrolled. Otherwise, report ‘00000000’.
•
Do not replace a previously reported actual value with a plug or default
value.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− Code for Enrollment Status (132)
− Date Enrollment Period Ends (078)
− Date of Loan Status (062)
− Indicator of Subsidy (149)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0187
Invalid Date Enrollment Period Begins
RecordLevel
Error
Must be reported if
Type of Loan is other
than ‘CL’ or ‘RF’.
Contains zeroes.
0165
Date Enrollment Period Begins is required
RecordLevel
Error
Whether ‘19000101’
is valid.
Contains plug value
when Date of
Guaranty is Jan. 1,
1984, or later.
0230
19000101 is invalid when DT of GA > or =
19840101
RecordLevel
Error
Date Enrollment
Period Begins must
be on or after the
Date of Guaranty less
2 years.
Date Enrollment
Period Begins is
before the Date of
Guaranty less 2
years.
0570
Date must be = or greater than Date of
Guaranty - 2yrs
RecordLevel
Error
Date Enrollment
Period Begins must
be on or before the
Date of Guaranty
plus 2 years.
Date Enrollment
Period Begins is
after the Date of
Guaranty plus 2
years.
0571
Date must be = or less than Date of Guaranty
+ 2 years
June 1, 2005
Version 4.1
A–105
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Begins
RecordLevel
Error
For SL loans, the
Date Enrollment
Period Begins must
be on or before
19940630.
Date Enrollment
Period Begins is
after 19940630.
0645
Date must be = or less than 19940630
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Type of Loan is not
‘CL’ or ‘RF’, but
plug value was
used.
0527
Def value for this field cannot modify a real
value
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–106
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Ends
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
282-289
078
Description
Date when classes ended (or were to end) for the period covered by loan.
Comments
•
Report the actual Date Enrollment Period Ends or, if actual date is not
available and Date of Guaranty falls before Jan. 1, 1984, use plug value of
‘19000101’.
•
For CL or RF loans, report the actual Data Enrollment Period Ends if the
borrower is enrolled. Otherwise, report ‘00000000’.
•
Do not replace a previously reported actual value with a plug or default
value.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date Enrollment Period Begins (077)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0188
Invalid Date Enrollment Period Ends
RecordLevel
Error
Date Enrollment
Period Ends must be
after the Date
Enrollment Period
Begins.
Date Enrollment
Period Ends is not
after the Date
Enrollment Period
Begins.
0140
Date must be later than Date Enrollment
Period Begins
RecordLevel
Error
Whether ‘19000101’
is valid.
Contains plug value
when Date of
Guaranty is Jan. 1,
1984 or later.
0230
19000101 is invalid when DT of GA > or =
19840101
RecordLevel
Error
Must be reported if
Type of Loan is other
than ‘CL’ or ‘RF’.
Contains zeroes.
0303
Date Enrollment Period Ends is required
RecordLevel
Error
Date Enrollment
Period Ends must be
on or before the Date
Enrollment Period
Begins plus 2 years.
Date Enrollment
Period Ends is after
the Date Enrollment
Period Begins plus 2
years.
0573
Date must be = or < Date Enrollment Period
Begins + 2 years
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Ends
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Date Revised
Incoming date is a
plug date and
previously reported
date is a real date.
0527
Default value for this field cannot modify a
real value
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Middle Initial
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
No
Character
1
290
079
Description
Title IV aid recipient or beneficiary’s middle initial.
Comments
Report actual initial if known.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank if initial is not known or student has no middle initial.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Driver’s License Number
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
30
291-320
080
Description
Title IV aid recipient or beneficiary’s driver’s license number.
Comments
•
Report actual license number if available.
•
Must be reported if Code for Enrollment is ‘A’, ‘F’, or ‘H’.
•
Report ‘NR’ if student does not have a driver’s license.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.
Date Revised
Linked through edit
− Code for Enrollment Status (132)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loans with other enrollment statuses.
Report in regular update.
Error
Error
No.
Is blank.
0207
Error Message
Student Driver License Number is required
5-26-2000
June 1, 2005
Version 4.1
A–110
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Driver’s License State
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
321-322
081
Description
State that issued Title IV aid recipient or beneficiary’s driver’s license.
Comments
•
Must be a valid code from the State Codes Table (Appendix B–Table B14).
•
If not known, report ‘NR’.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Linked through edit
− Code for Enrollment Status (132)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Default Value / Use
•
Must always be filled for all loans except PLUS.
•
Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loan with other enrollment
statuses.
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid code
from the State Codes
Table (if not blank).
Invalid code.
0340
Invalid Student Driver’s License State
RecordLevel
Error
Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.
Is blank.
0341
Student Driver’s License State is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–111
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Middle Initial
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
323
086
Description
PLUS Borrower’s middle initial.
Comments
Field must be blank if loan is not a PLUS loan.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
RecordLevel
Error
Verifies
Field must be blank if
Type of Loan is not
‘PL’.
Date Revised
Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Report a blank if loan is not a PLUS loan, middle initial not known, or no
middle initial.
Report if new loan or name change occurs.
Error
Error
No.
Isn’t blank.
0193
Error Message
Field not required on this type of loan
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s State of Residence
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
324-325
087
Description
The code for a PLUS Borrower’s permanent state of residence at the time the
loan was guaranteed.
Comments
Must be a valid code from the State Codes Table (Appendix B– Table B-14).
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (Header record)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must always be filled if loan is a PLUS loan.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be blank if Type
of Loan isn’t ‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be a valid code
from the States Code
Table.
Invalid code.
0347
Invalid PLUS Borrower’s State of Residence
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’
and the loan was
guaranteed after the
Initial Load Date.
Is blank.
0523
PLUS Borrower’s State of Residence is
required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–113
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Servicer
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
326-331
088
Description
Code for current lender servicer of an FFELP loan, if there is one.
Comments
•
Must be a valid Servicer Code.
•
As a minimum, Guaranty Agencies must collect servicer code information
as it stands at the end of each quarter (March 31, June 30, September 30,
and December 31). This data must be forwarded to NSLDS before the end
of the next quarter.
•
If more than one servicer has been responsible for a loan within the same
quarter, report the servicer responsible for the loan at the end of the
quarter.
•
Must always be filled for serviced loans dated later than July 1, 1995.
•
Populate if serviced by an ED approved servicer with the valid servicer ID.
•
Populate if self -serviced and a valid servicer ID has been assigned by ED.
•
Do not populate if self-serviced and there is not a valid servicer ID
available.
Part of Event Type
Lender Servicer
Companion Field(s)
•
Linked through event
−
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Servicer Responsibility (150)
Report ‘000000’ if loan is not currently assigned to a lender servicer.
Must always be reported if loan is assigned to a lender servicer.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0182
Invalid Code for Servicer
RecordLevel
Error
Must contain a valid
code if there is a
corresponding value
in Date of Servicer
Responsibility.
Contains zeroes.
0395
Code for Servicer is required
RecordLevel
Error
Loan is not
transferred to
CDDTS-Repayment
Services (GA577)
Loan transferred to
GA 577
0733
Loan may not be transferred to GA 577
LoadLevel
Error
Must be valid
Servicer Code.
Invalid code.
0182
Invalid Code for Servicer
Date Revised
3-28-2005
June 1, 2005
Version 4.1
A–114
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Originating FFELP Lender
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
332-337
089
Description
Code for lender that issued promissory note for an FFELP loan.
Comments
•
Must be a valid Lender Code.
•
If not available, and Date of Guaranty is January 1, 1984, or earlier, you
may use the plug value of ‘444444’.
Part of Event Type
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Not part of an event.
• Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
• Related field that checks value here
− Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0180
Invalid Code for Originating FFELP Lender
RecordLevel
Error
Must be a value
between ‘800000’
and ‘999899’, if not
‘444444’.
Invalid code.
0180
Invalid code for Originating FFELP Lender
RecordLevel
Error
‘444444’ only
reported when Date
of Guaranty is before
January 1, 1984.
Invalid code based
on Date of
Guaranty.
0237
Invalid value when Date of Guaranty > or =
19840101
RecordLevel
Error
Can’t be ‘000000’.
Is ‘000000’.
0279
Code for Originating FFELP Lender is
required
LoadLevel
Error
Must be a valid
Lender Code.
Invalid code.
0180
Invalid Code for Originating FFELP Lender
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–115
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Guaranty Transferred
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
338-345
090
Description
Date when a loan guaranty is transferred from one GA to another or to the
Federal government. Reported by the receiving agency.
Comments
Report the date when a loan guaranty was transferred from one GA to another.
The following agencies are allowed to take loans from another GA without
requiring that the transfer being initiated by the current GA: Debt Collections
Services DCS (555) and ECMC (927). In order to transfer in a loan currently
held by GA 555 or 927 the transfer must be initiated by the current GA.
Part of Event Type
Transfer
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Related fields that check value here
− Amount of Guaranty (61)
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (45)
Report ‘00000000’ if transfer has not occurred.
Report actual value if transfer occurs.
Edit
Level
Verifies
DomainLevel
Error
Must be a valid date (if
not zeroes).
Invalid date.
0190
Invalid Date Guaranty Transferred
RecordLevel
Error
Date of Guaranty
Transfer must be on or
after the Date of
Guaranty.
Date of Guaranty
Transfer is before
the Date of
Guaranty.
0593
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of Guaranty
Transfer must be on or
before the Submittal
(Extract) Date.
Date of Guaranty
Transfer is after the
Submittal (Extract)
Date.
0594
Date must be = or less than Submittal Date
LoadLevel
Error
Whether date is earlier
than a Date Guaranty
Transferred previously
reported on that loan
by another agency.
Date is earlier.
0326
Guaranty Trans Date must be > Previous
Guaranty Trans Date
Date Revised
Error
Error
No.
Error Message
5-26-2000
June 1, 2005
Version 4.1
A–116
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Deferment
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
346-347
091
Description
One of the legal reasons for postponing repayment of loan principal and interest.
Comments
•
Must be a valid Deferment Type from the Deferment Type Codes Table
(Appendix B– Table B-3) and conforms to usage rules in Deferment Type
Usage Code Table (Appendix B– Table B-4).
•
As a minimum, Guaranty Agencies must collect deferment information as it
stands at the end of each quarter (March 31, June 30, September 30, and
December 31). This data must be forwarded to NSLDS before the end of the
next quarter.
•
Must always be filled for deferred loans dated later than July 1, 1995.
•
You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.
Part of Event Type
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Deferment
• Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Linked through event
− Date Deferment Starts (092)
− Date Deferment Stops (093)
Report blanks if deferment has not occurred.
Report actual value if deferment occurs.
Error
Error
No.
Error Message
RecordLevel
Error
Can’t be blank if there
is a corresponding
value in Date
Deferment Starts or
Date Deferment Stops.
Is blank.
0265
Type of Deferment is required
LoadLevel
Error
Must be a valid code
(if not blank) from the
Deferment Type
Codes Table. If not
blank, the code is valid
based on Loan Type
and Date of Guaranty
as described in the
Deferment Type
Usage Codes Table.
Invalid code.
0239
Invalid Type of Deferment
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–117
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Starts
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
348-355
092
Description
Date when a legal deferment actually begins.
Comments
•
Must always be filled for deferred loans where deferment started on or
after July 1, 1995.
•
As a minimum, Guaranty Agencies must collect deferment information as
it stands at the end of each quarter (March 31, June 30, September 30, and
December 31). This data must be forwarded to NSLDS before the end of
the next quarter.
•
The dates when deferments start and stop may overlap for different periods
in relation to another deferment (e.g., first deferment is 01-10-95 through
07-20-95 and second deferment is 07-01-95 through 12-30-95).
•
You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.
•
Date sequence rules are still applied to this date in relation to historical
start-date data and Date of Loan Status. The Date Deferment Starts may
not precede the date associated with a ‘DA’ Loan Status Code.
Date sequence edits are not applied against this field if zeroes are reported
for a loan no longer in deferment.
For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using DataPrep
Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the NSLDS
definition of Date Entered Repayment (Date of Maturity) for SLS loans,
since technically SLS Date Deferment Starts the day after the loan is
disbursed. Reporting the date as described avoids an error with DataPrep
Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)
•
•
Part of Event Type
Deferment
Companion Field(s)
•
Default Value / Use
Linked through edit
− Date Entered Repayment (Date of Maturity) (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Date Deferment Stops (093)
− Type of Deferment (091)
• Related field that checks value here
− Date Deferment Stops (093)
Report ‘00000000’ if deferment has not occurred.
June 1, 2005
Version 4.1
A–118
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Starts
Reporting
Edit
Level
Verifies
Report actual value if deferment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0185
Invalid Date Deferment Starts
RecordLevel
Error
Can’t be zeroes if
there are
corresponding values
in the Date
Deferment Stops or
the Type of
Deferment.
Contains zeroes.
0132
Date Deferment Starts is required
RecordLevel
Error
Date Deferment
Starts must be on or
before the Submittal
(Extract) Date.
Date Deferment
Starts is after the
Submittal (Extract)
Date.
0589
Date must be = or less than Submittal Date
RecordLevel
Error
Date Deferment
Starts must be on or
after the earlier of (a)
the Date of
Disbursement (if the
Date of Disbursement
is not zero) or (b) the
Date of Guaranty.
Date Deferment
Starts is before the
earlier of (a) the
Date of
Disbursement (if
Date of
Disbursement is not
zero) or (b) the Date
of Guaranty.
0718
Date must be >= Date of Disbursement or >=
Date of Guaranty
RecordLevel
Error
For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan is
not Y) or the Date
Deferment Starts is
after rehabilitation
(Date Repurchased),
then the Date
Deferment Starts
must be on or after
the Date Entered
Repayment.
Date Deferment
Starts is before the
Date Entered
Repayment.
0719
Date must be = or greater than Date Entered
Repayment
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–119
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Stops
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
356-363
093
Description
Date when a legal deferment is projected to end or actually ends. Includes postdeferment grace period if applicable.
Comments
•
Must always be filled for deferred loans where deferment started on or
after July 1, 1995.
•
Report the actual Date Deferment Stops, or, as a minimum, Guaranty
Agencies must collect deferment information as it stands at the end of each
quarter (March 31, June 30, September 30, and December 31). This data
must be forwarded to NSLDS before the end of the next quarter.
•
The dates when deferments start and stop may overlap for different periods
in relation to another deferment. (e.g., first deferment is 01-10-95 through
07-20-95 and second deferment is 07-01-95 through 12-30-95).
•
You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.
•
For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using DataPrep
Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the NSLDS
definition of Date Entered Repayment (Date of Maturity) for SLS loans,
since technically SLS Date Deferment Starts the day after the loan is
disbursed. Reporting the date as described avoids an error with DataPrep
Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)
Part of Event Type
Deferment
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through event
− Date Deferment Starts (092)
− Type of Deferment (091)
• Related field that checks value here
− Date Deferment Starts (092)
Report ‘00000000’ if deferment has not occurred.
Report actual value if deferment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0186
Invalid Date Deferment Stops
RecordLevel
Error
Can’t be zeroes if
there are
corresponding values
in Type of Deferment
and Date Deferment
Starts.
Contains zeroes.
0133
Date Deferment Stops is required
June 1, 2005
Version 4.1
A–120
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Stops
RecordLevel
Error
Date Deferment
Stops must be after
the Date Deferment
Starts.
Date Deferment
Stops is not after the
Date Deferment
Starts.
0139
Date must be later than Date Deferment
Starts
RecordLevel
Error
Date Deferment
Stops must be on or
before the Date
Deferment Starts plus
15 years.
Date Deferment
Stops is after the
Date Deferment
Starts plus 15 years.
0592
Date must be = or less than Date Deferment
Starts + 15 years
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–121
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Lender-of-Last Resort Loan
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
364
095
Description
Indicates that loan is a lender-of-last-resort loan.
Comments
Must contain ‘Y’ (Yes) or a blank.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report ‘Y’ if lender of last resort loan, blank if not.
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be ‘Y’ or blank.
Date Revised
Report in regular update.
Error
Error
No.
Contains wrong
value.
0398
Error Message
Invalid Indicator of Lender of Last Resort
Loan
5-26-2000
June 1, 2005
Version 4.1
A–122
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Guaranty Agency Claim
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
365-366
096
Description
The reason the latest reinsurance claim, including supplemental insurance, was
paid to a Guaranty Agency. Reasons include borrower death, disability,
bankruptcy, default, closed school, false certification, or exempt.
Comments
•
•
•
•
Must be a valid code from the Claim Reasons Code Table (Appendix B–
Table B-2).
Update this field whenever there is change in the reason (may be nonmonetary) for reinsurance or supplemental reinsurance. For example: the
original reinsurance claim reason was due to Default (DF), but later the
borrower becomes bankrupt, this field would be updated to Bankruptcy
other(BO). Even though the rate may not change, update this field if there
is a change in the reason.
A Reinsurance Claim Payment made before a repurchase date does not
need to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether blanks
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, blanks reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), blanks will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
•
Linked through edit
−
•
•
Default Value / Use
Reporting
•
•
Date Reinsurance Claim Requested (114)
Linked through event
− Amount of Reinsurance Claim Requested (116)
− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
Relationship established
− Date Repurchased (120) (New)
Report blanks if Reinsurance Claim Payment has not occurred.
Or, report blanks when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
June 1, 2005
Version 4.1
A–123
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Guaranty Agency Claim
Edit
Level
Verifies
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid code.
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
RecordLevel
Error
If this field contains
‘CS’ and Date
Reinsurance Claim
Requested is earlier
than April 1, 1993,
‘CS’ is invalid.
(Status did not exist
prior to this date.)
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
RecordLevel
Error
If this field contains
‘FC’ and Date
Reinsurance Claim
Requested is earlier
than January 1, 1994,
‘FC’ is invalid.
(Status did not exist
prior to this date.)
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
RecordLevel
Error
Must be reported if
there are
corresponding values
in Amount of
Reinsurance Claim
Requested or Date
Reinsurance Claim
Requested.
Is blank.
0277
Claim Reason for GA Claim is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–124
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund on Claims
Formerly Date of Refund From Lender on Claims
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
367-374
099
Date when Guaranty Agency received an insurance claim refund .
•
Report the actual Date of Refund on Claims .(formerly Date of Refund From
Lender on Claims)
•
•
An Insurance Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Refund on
Claims, zeroes reported in this field will NOT delete those previously
reported values. (NSLDS will store the last-reported data, and GAs
can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current
Date of Refund on Claims (meaning that a new insurance claim
refund occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Refund that occurred after the
repurchase.
•
Submit a Past Period Change record (PPC) to delete a refund that
occurred before the latest Date of Repurchase.
•
If the GA receives a borrower payment from the lender after an insurance
claim was paid, but prior to reinsurance being requested, report the date of
refund.
Part of Event Type
Insurance Claim Refund
Companion Field(s)
•
•
Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Refund on Claims (100)(formerly Date of Refund From Lender on
Claims)
•
Default Value / Use
Reporting
Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if Insurance Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Refund occurs.
June 1, 2005
Version 4.1
A–125
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund on Claims
Formerly Date of Refund From Lender on Claims
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Amount of Refund
on Claims.
Contains zeroes.
RecordLevel
Error
Date of Refund on
Claims must be on or
before the Submittal
(Extract) Date.
Date of Refund on
Claims is after the
Submittal (Extract)
Date.
0606
Date must be = or less than Submittal Date
RecordLevel
Error
Date of Refund on
Claims must be on or
after the Date of
Guaranty.
Date of Refund on
Claims is before the
Date of Guaranty.
0637
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of Refund on
Claims must be on or
after the Date of
Disbursement.
Date of Refund on
Claims is before the
Date of
Disbursement.
0644
Date must be = or greater than Date of
Disbursements
Date Revised
0209
Invalid Date Of Refund on Claims (formerly
Invalid Date Of Refund from Lender on Claims)
0159
Date of Refund on Claims is required
(formerly Date of Refund From Lender on Claims is
required)
3-1-2005
June 1, 2005
Version 4.1
A–126
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
375-380
100
Description
The cumulative dollar amount of reinsurance refund(s) from the GA due to an
overpayment of lender claim, overstated reinsurance request, late refunds from
the institution to the lender or borrower payments to the lender—A refund is
reported only if reinsurance has been requested.. Amount does not include
refunds that were made prior to repurchase.
Comments
•
This field applies only to payments, overpayments, or school refunds
forwarded to the GA by the lender after reinsurance has been requested or
an overstated reinsurance request has been made.
•
If the GA receives a borrower payment from the lender after an insurance
claim was paid, but prior to reinsurance being requested, reduce the
Amount Reinsurance Requested.
•
If the GA receives payment on behalf of the borrower from any source
other than a lender after the lender claim payment, report as a collection in
the Amount of Guaranty Agency Principal Collections.
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding
problem is created by pro-rating the amount, adjustments may be made to
one loan so that the pro-rated amount at each loan level equals the total
amount at account level.
•
Guaranty Agencies should report late refunds (e.g., refunds that occur
after a default or other claim has been paid to the lender) regardless of
whether the refund is actually sent to the GA by the lender or the school.
•
The value in this field does not include the repurchase amount from the
lender.
An Insurance Claim Refund made before the repurchase date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the refund has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
refund is followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that was
refunded after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Refund on
Claims, zeroes reported in this field will NOT delete those previously
reported values. (NSLDS will store the last-reported data, and GAs
can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current
Date of Refund on Claims (meaning that a new insurance claim
refund occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Refund that occurred after the
repurchase.
•
•
•
Part of Event Type
Insurance Claim Refund
June 1, 2005
Version 4.1
A–127
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
•
Linked through edit
− Amount of Claim Paid to Lender (107)
• Linked through event
− Date of Refund on Claims (099)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0334
Invalid Amount of Refund on Claims
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date of Refund on
Claims.
Contains zeroes.
0123
Amount of Refund on Claims is required
RecordLevel
Error
Amount of Refund on
Claims must not
exceed the Amount
of Claim Paid to
Lender.
Amount of Refund
on Claims must not
exceed the Amount
of Claim Paid to
Lender.
0658
Amount must be = or less than Amount of
Claim Paid to Lender
Date Revised
6-1-2005
June 1, 2005
Version 4.1
A–128
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund to Lender from School
Formerly Date of Refund to Lender
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
381-388
101
Description
Date when a lender receives a refund from the school.
Comments
Report the actual Date of Refund to Lender, or, as a minimum, Guaranty
Agencies must collect refund information as it stands at the end of each quarter
(March 31, June 30, September 30, and December 31). This data must be
forwarded to NSLDS before the end of the next quarter.
Part of Event Type
Refund to Lender
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Refund from School to Lender (103)
Report ‘00000000’ if refund has not occurred or if latest refund occurred before
repurchase.
Report actual value if refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0210
Invalid Date of Refund to Lender
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Amount of Refund
From School to
Lender.
Contains zeroes.
0161
Date of Refund to Lender is required
RecordLevel
Error
Date of Refund to
Lender must be on or
after the Date of
Guaranty.
Date of Refund to
Lender is before the
Date of Guaranty.
0585
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of Refund to
Lender must be on or
before the Submittal
(Extract) Date.
Date of Refund to
Lender is after the
Submittal (Extract)
Date.
0586
Date must be = or less than Submittal Date
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–129
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund From School to Lender
Formerly Amount of Refund From School to Lender According to Lender
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
389-394
103
Description
The cumulative amount of refund(s) returned from school to lender, as reported
by lender. School refunds should be reported in this field up to the time an
insurance claim is paid on a loan.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
As a minimum, Guaranty Agencies must collect amount information as it
stands at the end of each month.. This data must be forwarded to NSLDS
during the next regular submission.
Part of Event Type
Refund to Lender
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Amount of Disbursement (067)
− Amount of Guaranty (061)
• Linked through event
− Date of Refund to Lender (101)
Report ‘000000’ if loan refund has not occurred.
Report actual value if loan refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0327
Invalid Amt Refund from School to Lender
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date of Refund to
Lender.
Contains zeroes.
0125
Amt of Refund School to Lender is required
RecordLevel
Error
Amount of Refund
from School to
Lender must not
exceed the Amount
of Disbursement.
Amount of Refund
from School to
Lender exceeds the
Amount of
Disbursement.
0652
Amount must be = or less than Amount of
Disbursement
RecordLevel
Error
Amount of Refund
from School to
Lender must not
exceed the Amount
of Guaranty.
Amount of Refund
from School to
Lender exceeds the
Amount of
Guaranty.
0716
Amount must be = or less than Amount of
Guaranty
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–130
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Lender Claim
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
2
395-396
105
Description
The reason the latest insurance claim, including supplemental claims, was paid
to lender. Reasons include borrower death, disability, bankruptcy, default,
closed school, false certification, or exempt.
Comments
•
•
•
Must be a valid code from the Claim Reason Codes Table (Appendix B–
Table B-2).
An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether blanks
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
blanks reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), blanks will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.
Part of Event Type
Insurance Claim Payment
Companion Field(s)
•
•
Linked through event
− Amount of Claim Paid to Lender (107)
− Date Claim Paid (106)
Relationship established
−
Default Value / Use
Reporting
Edit
Level
Verifies
Date Repurchased (120) (New)
Report blanks if Insurance Claim Payment has not occurred, or if latest payment
occurred before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error
Error
No.
Error Message
RecordLevel
Error
Can’t be ‘CS’ if Date
Claim Paid is April 1,
1993 or earlier.
(Status did not exist
prior to this date.)
Contains wrong
value.
0175
Invalid Claim Reason for Lender Claim
RecordLevel
Error
Can’t be ‘FC’ if Date
Claim Paid is Jan. 1,
1994 or earlier.
(Status did not exist
prior to this date.)
Contains wrong
value.
0175
Invalid Claim Reason for Lender Claim
RecordLevel
Error
Must be a valid code
from the Claim
Reason Codes Table
(if not blank).
Invalid code.
0175
Invalid Claim Reason for Lender Claim
June 1, 2005
Version 4.1
A–131
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Lender Claim
RecordLevel
Error
Must be reported if
Amount of Claim Paid
to Lender or Date
Claim Paid have
corresponding (nonzero) values.
Date Revised
Is blank.
0271
Claim Reason Code and / or Date Claim Paid
is required
5-26-2000
June 1, 2005
Version 4.1
A–132
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Claim Paid
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
397-404
106
Date when a Guaranty Agency paid an original insurance claim or the date of
any additional claims to a lender.
• Report the actual Date Claim Paid.
• An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the payment has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the payment
is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
zeroes reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), zeroes will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a payment that
occurred before the latest Date of Repurchase.
Part of Event Type
Insurance Claim Payment
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Claim Paid to Lender (107)
− Claim Reason for Lender Claim (105)
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if an Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
June 1, 2005
Version 4.1
A–133
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Claim Paid
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0184
Invalid Date Claim Paid
RecordLevel
Error
Must be reported if
there are
corresponding values
in Claim Reason for
Lender Claim or
Amount of Claim
Paid to Lender.
Is zeroes.
0271
Claim Reason Code and / or Date Claim Paid
is required
RecordLevel
Error
Date Claim Paid must
be on or before the
Submittal (Extract)
Date.
Date Claim Paid is
after the Submittal
(Extract) Date.
0604
Date must be = or less than Submittal Date
RecordLevel
Error
Date Claim Paid must
be on or after the
Date of
Disbursement.
Date Claim Paid is
before the Date of
Disbursement.
0634
Date must be = or greater than Date of
Disbursements
RecordLevel
Error
Date Claim Paid must
be on or after the
Date of Guaranty.
Date Claim Paid is
before the Date of
Guaranty.
0635
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–134
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Claim Paid to Lender
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
405-410
107
Description
The cumulative amount of principal and interest including any additional
principal and interest paid on the claim to a lender by a Guaranty Agency for an
insurance claim on loan. Amount does not include claims that were made prior
to repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
Include the following in this field:
Principal and interest paid to lender for example: The borrower defaults on
a $10,000 loan. The Amount of Claim Paid to the Lender (based on the 2%
federal risk sharing), is $9,800.00, Later the Lender realizes that they did
not include $100 in accrued interest. The Amount of Claim Paid to lender
would be updated to $9,898.00 and the Date of Claim Payment would be
updated to the date the additional claim amount was paid to the lender.
•
Do not report in this field Closed School or False Certification claims paid
directly to borrowers.
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the payment has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the payment
is followed quickly by repurchase.
When a claim is paid after repurchase, only report the amount that was paid
after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
zeroes reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), zeroes will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.
•
•
•
Part of Event Type
Insurance Claim Payment
June 1, 2005
Version 4.1
A–135
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Claim Paid to Lender
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
•
Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Linked through event
− Claim Reason for Lender Claim (105)
− Date Claim Paid (106)
• Related field that checks value here
− Amount of Refund on Claims (100)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0324
Invalid Amount of Claim Paid to Lender
RecordLevel
Error
Can’t be zeroes if
there are
corresponding values
in Date Claim Paid or
Claim Reason for
Lender Claim.
Can’t be zeros if
there are
corresponding
values in Claim
Reason for Lender
Claim or Date
Claim Paid.
0106
Amount of Claim Paid to Lender is required
RecordLevel
Error
Amount of Claim
Paid to Lender must
not exceed nine times
the Amount of
Guaranty.
Amount of Claim
Paid to Lender
exceeds nine times
the Amount of
Guaranty.
0657
Amount must be = or less than 9 times
Amount of Guaranty
LoadLevel
Error
Can’t be zeroes if
Code for Loan Status
is ‘BC’, ‘BK’, ‘DB’,
‘DC’, ‘DD’, ‘DE’,
‘DI’, ‘DK’, ‘DL’,
‘DO’, ‘DP’, ‘DS’,
‘DT’, ‘DU’, ‘DW’,
‘DX’, or ‘OD’.
Contains zeroes.
0106
Amount of Claim Paid to Lender is required
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–136
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding GA Fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
411-416
108
Description
The amount currently owed by the borrower for GA charges other than
principal and interest (e.g., late charges, attorney fees, collection charges, and
supplemental pre-claims assistance). If other fees are also due to the GA, they
should be reported here.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
The sum of this field, plus Amount of Outstanding Principal Balance, plus
Amount of Outstanding Accrued Interest Balance comprise the total
amount owed by a borrower on a loan. This sum must equal zero if the loan
is closed for any reason other than defaulted write off (DW).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Related field that checks value here
− Amount of Outstanding Principal Balance (136)
Report ‘000000’ if charges and fees have not occurred.
Report actual value if charges and fees occur.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0329
Invalid Amount of Ending Balance on
Claims of Other Fees
RecordLevel
Error
Amount of Ending
Balance on Claims of
Other Fees must not
exceed nine times the
Amount of Guaranty.
Amount of Ending
Balance on Claims
of Other Fees
exceeds nine times
the Amount of
Guaranty.
0655
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–137
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
417-424
114
Date when the Guaranty Agency requested reinsurance.
• Report the month end date (the last calendar day of the month) that equals
the fiscal month of the “Guaranty Agency Financial Report” for which
reinsurance is requested.
• Report the actual Date Reinsurance Claim Requested.
• This date does not apply to Supplemental Reinsurance Claim request(s).
• A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a request that occurred
before the latest Date of Repurchase.
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
•
•
•
•
Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Paid (115)
− Reinsurance Reimbursement Rate (119)
Related fields that check value here
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date Reinsurance Claim Payment (115)
− Date Supplemental Claim Requested (117)
Relationship established
−
Date Repurchased (120) (New)
June 1, 2005
Version 4.1
A–138
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
Default Value / Use
Reporting
Edit
Level
Verifies
•
•
Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
Or, report ‘00000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0215
Invalid Date Reinsurance Claim Requested
RecordLevel
Error
Can’t be zeroes if
there are
corresponding values
in Claim Reason for
Guaranty Agency
Claim, Amount of
Reinsurance Claim
Requested, or
Amount of
Supplemental Claim
Requested.
Contains zeroes.
0275
Date Reinsurance Claim Requested is
required
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or before
the Submittal
(Extract) Date.
Date Reinsurance
Claim Requested is
after Submittal
(Extract) Date.
0608
Date must be = or less than Submittal Date
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or after
the Date of Guaranty.
Date Reinsurance
Claim Requested is
before the Date of
Guaranty.
0636
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or after
the Date of
Disbursement.
Date Reinsurance
Claim Requested is
before the Date of
Disbursement.
0643
Date must be = or greater than Date of
Disbursements
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0529
Date Reinsurance Claim Requested must be
> prior Date Reinsurance Claim Requested
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–139
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Paid
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
425-432
115
Date when a Guaranty Agency receives the government reinsurance claim
payment.(Electronic Funds Transfer Date).
• Report the actual Date Reinsurance Claim Paid.
• Do not change this date when supplemental (additional) reinsurance is paid
on the loan.
• Unlike most date fields associated with an event, this field is treated as a
value, not as a key.
• A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
• Relationship established
− Date Repurchased (120) (New)
• Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
• Or, report ‘00000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
June 1, 2005
Version 4.1
A–140
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Paid
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0216
Invalid Date Reinsurance Claim Paid
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Reinsurance
Reimbursement Rate.
Contains zeroes.
0278
Date Reinsurance Claim Paid is required
RecordLevel
Error
Date Reinsurance
Claim Paid must be
on or after the Date
Reinsurance Claim
Requested.
Date Reinsurance
Claim Paid is before
the Date
Reinsurance Claim
Requested.
0609
Date must be = or > Date Reinsurance Claim
Requested
RecordLevel
Error
Date Reinsurance
Claim Paid must be
on or before the
Submittal (Extract)
Date.
Date Reinsurance
Claim Paid is after
the Submittal
(Extract) Date.
0610
Date must be = or less than Submittal Date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–141
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Reinsurance Claim Requested
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
433-438
116
Description
The total amount of original and additional reinsurance claim requested of ED
by a Guaranty Agency. Amount does not include claims that were made prior
to repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
The total reimbursement request amount is calculated by multiplying
amount paid to lenders on claims by the appropriate reinsurance
reimbursement rate, and taking into consideration whether or not the
agency has hit either their 5% or 9% trigger.
•
If the GA receives a payment on behalf of the borrower, from the lender,
after an insurance claim was paid, but prior to reinsurance being requested,
reduce this amount by the payment amount.
•
If the GA receives payment on behalf of the borrower from any source
other than a lender after the lender claim payment, report as a collection in
the Amount of Guaranty Agency Principal Collections.
•
An example: the lender request to the guarantor on default (not exempt, or
LLR) first disbursed on or after 10/1/1998 a claim amount $10,000.The
lender is paid $9,800 (based a 2% risk share). The Amount Of Reinsurance
Claim Requested is $9,800 x 95% or $9,310.
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
•
This amount does not include the amount requested for supplemental
reinsurance on the loan.
A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase. When a claim is requested
after repurchase, only report the amount that was paid after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
•
•
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
•
•
Linked through edit
− Amount of Guaranty (061)
Linked through event
− Claim Reason for Guaranty Agency Claim (096)
June 1, 2005
Version 4.1
A–142
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Reinsurance Claim Requested
Default Value / Use
Reporting
Edit
Level
Verifies
− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
• Relationship established
− Date Repurchased (120) (New)
• Report ‘000000’ if Reinsurance Claim Payment has not occurred.
• Or, report ‘000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0322
Invalid Amount of Reinsurance Claim
Requested
RecordLevel
Error
Can’t be zeroes if
there are
corresponding values
in Date Reinsurance
Claim Requested or
Claim Reason for
Guaranty Agency
Claim.
Contains zeroes.
0276
Amount of Reinsurance Claim Requested is
required
RecordLevel
Error
Amount of
Reinsurance Claim
Requested must not
exceed nine times the
Amount of Guaranty.
Amount of
Reinsurance Claim
Requested exceeds
nine times the
Amount of
Guaranty.
0659
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
6-1-2005
June 1, 2005
Version 4.1
A–143
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Supplemental Claim Requested
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
439-446
117
Date when a supplemental reinsurance claim request is submitted to ED by a
Guaranty Agency.
• Update this field as new requests are made, with the actual Date of
Supplemental Claim Requested.
• A Supplemental Claim Request made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Supplemental
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Supplemental Claim Requested (meaning that a new
supplemental claim request occurred after the repurchase), zeroes will
be interpreted as a request to delete the Supplemental Claim Request
that occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a request that occurred
before the latest Date of Repurchase.
Part of Event Type
Supplemental Claim Request
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Date of Guaranty (025)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Supplemental Claim Requested (118)
• Related fields that check value here
− Date Reinsurance Claim Requested
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if Supplemental Claim Request has not occurred, or if latest
request occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.
June 1, 2005
Version 4.1
A–144
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Supplemental Claim Requested
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0217
Invalid Date Supplemental Claim Requested
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Amount of
Supplemental Claim
Requested.
Contains zeroes.
0412
Date Supplemental Claim Requested is
required
RecordLevel
Error
If the Date
Supplemental Claim
Requested is after the
Date Repurchased,
the Date
Supplemental Claim
Requested must be on
or after the Date
Reinsurance Claim
Requested.
Date Supplemental
Claim Requested is
before the Date
Reinsurance Claim
Requested.
0611
Date must be = or > Date Reinsurance Claim
Requested
RecordLevel
Error
Date Supplemental
Claim Requested
must be on or before
the Submittal
(Extract) Date.
Date Supplemental
Claim Requested is
after the Submittal
(Extract) Date.
0612
Date must be = or less than Submittal Date
RecordLevel
Error
Date Supplemental
Claim Requested
must be on or after
the Date of Guaranty.
Date Supplemental
Claim Requested is
before the Date of
Guaranty.
0638
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–145
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Supplemental Claim Requested
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
447-452
118
Description
The cumulative dollar amount of principal and interest due the Guaranty
Agency on a default claim originally paid at a reduced reinsurance rate but
which is now eligible for full reimbursement because the borrowers claim status
has changed. Amount does not include requests that were made prior to
repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
An example of a Supplement Claim Request:
The borrower defaults on a $1,000 loan. The GA pays the lender’s claim of
$980 (claim amount minus 2% federal risk share). The Amount of Reinsurance
Requested is $931.00 (based on 95% reinsurance rate). A year later the
borrower dies. The Amount of Supplemental Claim Requested will be $49.00
(the 5% difference on the Amount of Claim Paid to Lender).
•
•
•
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Supplemental Claim Request made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
When a request is made after repurchase, only report the amount that was
requested after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Supplemental
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Supplemental Claim Requested (meaning that a new
supplemental claim request occurred after the repurchase), zeroes will
be interpreted as a request to delete the Supplemental Claim Request
that occurred after the repurchase.
Part of Event Type
Supplemental Claim Request
Companion Field(s)
•
•
•
Date Revised
•
Linked through edit
− Amount of Guaranty (061)
Linked through event
− Date Supplemental Claim Requested (117)
Relationship established
− Date Repurchased (120) (New)
3-01-2005
June 1, 2005
Version 4.1
A–146
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Supplemental Claim Requested
Default Value / Use
Reporting
Edit
Level
Verifies
Report ‘000000’ if Supplemental Claim Request has not occurred, or if latest
request occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0321
Invalid Amount of Supplemental Claim
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date Supplemental
Claim requested.
Contains zeroes.
0413
Amount of Supplemental Claim Requested is
required
RecordLevel
Error
Amount of
Supplemental Claim
Requested must not
exceed nine times the
Amount of Guaranty.
Amount of
Supplemental Claim
Requested exceeds
nine times the
Amount of
Guaranty.
0660
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–147
GA Data Provider Instructions
Appendix A: Data Dictionary
Reinsurance Reimbursement Rate
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
453
119
Description
Current Rate at which the government paid a reinsurance or supplemental
reinsurance claim to a Guaranty Agency on a specific loan.
Comments
•
Must be a valid code from the Reinsurance Reimbursement Rate Codes
Table (Appendix B– Table B-13).
•
This rate may change if the reason for reinsurance or supplemental
reinsurance is due to a change in claim status.
A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether a blank
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, a blank reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), a blank will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
•
•
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
•
Default Value / Use
Reporting
Date Revised
Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
• Relationship established
− Date Repurchased (120) (New)
• Report a blank if Reinsurance Claim Payment has not occurred.
• Or, report a blank when
1. The reinsurance claim request occurred before the latest repurchase;
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
3-01-2005
June 1, 2005
Version 4.1
A–148
GA Data Provider Instructions
Appendix A: Data Dictionary
Reinsurance Reimbursement Rate
Edit
Level
Verifies
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid code.
Invalid code.
0231
Invalid Reinsurance Reimbursement Rate
RecordLevel
Error
Must be reported if
there is a
corresponding value in
Date Reinsurance
Claim Paid.
Is blank.
0391
Reinsurance Reimbursement Rate is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–149
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Repurchased
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
454-461
120
Description
Date for which a claim has been previously paid is repurchased by a lender,
(reasons may include loan rehabilitation).
Comments
•
The Date Repurchased value for a loan will determine whether zeroes or
blanks reported in related fields will cause the event to be deleted or to be
interpreted as a default.
•
Report latest Date Repurchased.
•
Do not stop reporting this date.
Part of Event Type
Repurchase
Companion Field(s)
•
•
•
•
Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount Repurchased (121)
− Indicator of Rehabilitated Loan (122)
Related fields that check value here
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal / Interest Collections (123)
− Date of Refund on Claims (099)
− Date of TOP Principal / Interest Collections
(127)
− Date Reinsurance Claim Requested (114)
− Date Supplemental Claim Requested (117)
Related through relationships
− Amount of Claim Paid to Lender (107)
− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
− Amount of Refund on Claims (100)
(formerly Amount of Refund from Lender on Claims (100)
Default Value / Use
Reporting
Date Revised
− Amount of Reinsurance Claim Requested (116)
− Amount of Supplemental Claim Requested (118)
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
− Claim Reason for Guaranty Agency Claim (096)
− Claim Reason for Lender Claim (105)
− Date Reinsurance Claim Paid (115)
− Reinsurance Reimbursement Rate (119)
Report ‘00000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
3-01-2005
June 1, 2005
Version 4.1
A–150
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Repurchased
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0306
Invalid Date Repurchased
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Indicator of
Rehabilitated Loan or
Amount
Repurchased.
Contains zeroes.
0273
Date Repurchased is required
RecordLevel
Error
Date Repurchased
must be on or after
the Date of
Disbursement.
Date Repurchased is
before the Date of
Disbursement.
0619
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date Repurchased
must be on or before
the Submittal
(Extract) Date.
Date Repurchased is
after the Submittal
(Extract) Date.
0620
Date must be = or less than Submittal Date
RecordLevel
Error
Date Repurchased
must be on or after
the Date of Guaranty.
Date Repurchased is
before the Date of
Guaranty.
0639
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–151
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount Repurchased
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
462-467
121
Description
The total (non-cumulative) dollar amount of repurchased claims for which the
guaranty agency is making a full refund of reinsurance (including repurchases
of bankruptcy claims).
Comments
•
When the guaranty agency has a repurchase agreement with ED and the
refund is made over 30 days after the reinsurance payment, the Amount
Repurchased equals the outstanding principal net of any complement plus
the outstanding accrued interest due ED.
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
Part of Event Type
Loan Repurchase
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
Report ‘000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0318
Invalid Amount Repurchased
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date Repurchased
or Indicator of
Rehabilitated Loan.
Contains zeroes.
0272
Amount Repurchased is required
RecordLevel
Error
Amount Repurchased
must not exceed nine
times the Amount of
Guaranty.
Amount
Repurchased
exceeds nine times
the Amount of
Guaranty.
0666
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
3-01-2005
June 1, 2005
Version 4.1
A–152
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Rehabilitated Loan
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
468
122
Description
Indicator that a repurchased loan was a rehabilitated loan (i.e., that a defaulter
made 12 consecutive payments on the loan and that it was sold to a lender by a
Guaranty Agency).
Comments
•
Must be ‘Y’ (Yes) only if a loan was rehabilitated and repurchased.
•
Report a blank for other repurchased loans.
Part of Event Type
Loan Repurchase
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be ‘Y’ or blank.
Date Revised
Linked through event
− Amount Repurchased (121)
− Date Repurchased (120)
Report a blank if condition has not occurred.
Report ‘Y’ if loan is rehabilitated and repurchased.
Error
Error
No.
Contains wrong
value.
0221
Error Message
Invalid Indicator of Rehabilitated Loan
5-26-2000
June 1, 2005
Version 4.1
A–153
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
469-476
123
Date when the Guaranty Agency last applied default collections (excluding
TOP) or bankruptcy recovery to the loan principal and/or interest.
• Report the actual Date of Guaranty Agency Principal/Interest Collections.
• If a student or borrower’s check gets returned as NSF, and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.
• A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the collection that occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.
•
NSLDS assesses the submittal file to determine whether at least 30% of the
loans with claim-related data plus the loans in error have a collection. If
they do, then all collection data are processed without consideration of
preceding date errors.
Part of Event Type
Collection From Borrower
Companion Field(s)
•
Date Revised
Linked through edit
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
• Relationship established
− Date Repurchased (120) (New)
3-01-2005
June 1, 2005
Version 4.1
A–154
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
Default Value / Use
Reporting
Edit
Level
Verifies
Report ‘00000000’ if Collection From Borrower has not occurred, or if latest
collection occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0297
Invalid Date of GA Principal / Interest
Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in the Amount of
Guaranty Agency
Interest Collections
or the Amount of
Guaranty Agency
Principal Collections.
Contains zeroes.
0298
Date of GA Principal / Interest Collections is
required
RecordLevel
Error
For non-SL loans, if
the loan has not been
repurchased or the
Date of GA
Principle/Interest
Collections is on or
after Date
Repurchased, the
Date of GA Principal
or Interest
Collections must be
on or after the Date
Entered Repayment.
Date of GA
Principal/Interest
Collections is before
the Date Entered
Repayment.
0615
Date must be = or greater than Date Entered
Repayment
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or before the
Submittal (Extract)
Date.
Date of GA
Principal/Interest
Collections is after
the Submittal
(Extract) Date.
0616
Date must be = or less than Submittal Date
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or after the Date
of Disbursement.
Date of GA
Principal/Interest
Collections is before
the Date of
Disbursement.
0646
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or after the Date
of Guaranty.
Date of GA
Principal/Interest
Collections is before
the Date of
Guaranty.
0647
Date must be = or greater than Date of
Guaranty
June 1, 2005
Version 4.1
A–155
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date Revised
Date sequence error.
0525
Date must be > preceding date
6-16-2003
June 1, 2005
Version 4.1
A–156
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Interest Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
477-482
124
Description
The cumulative amount of Guaranty Agency default collections (excluding
TOP) or bankruptcy recovery applied to loan interest. Amount does not include
consolidation loan payoffs or collections that were made prior to repurchase.
Collections such as administrative wage garnishment (AWG) and state tax s are
included in this field.
Comments
•
If the GA receives payment on behalf of the borrower, from any source
other than the lender, after the lender claim payment, report as a collection
(excluding TOP collections).
•
All payments received from the lender after the claim payment and after
reinsurance has been requested, report as an Amount of Refund on Claims.
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If a student or borrower’s check gets returned as NSF and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
When a loan is repurchased and there are subsequent claims paid.
Cumulative collections will only include amount of collections received
after the new claim.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the Collection that occurred after the repurchase.
•
•
•
Part of Event Type
Collection From Borrower
Companion Field(s)
•
•
Linked through edit
− Amount of Guaranty (061)
Linked through event
− Amount of Guaranty Agency Principal Collections (126)
− Date of Guaranty Agency Principal / Interest Collections (123)
June 1, 2005
Version 4.1
A–157
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Interest Collections
•
Default Value / Use
Reporting
Edit
Level
Verifies
Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part of
any collection went to pay off interest, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0328
Invalid Amount of Guaranty Agency Interest
Collections
RecordLevel
Error
Amount of GA
Interest Collections
must not exceed nine
times the Amount of
Guaranty.
Amount of GA
Interest Collections
exceeds nine times
the Amount of
Guaranty.
0663
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
6-1-2005
June 1, 2005
Version 4.1
A–158
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Principal Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
483-488
126
Description
The cumulative amount of Guaranty Agency default collections (excluding
TOP collections) or bankruptcy recovery applied to loan principal. Collections
such as administrative wage garnishment (AWG) and state tax offsets are
included in this field. Amount does not include; consolidation loan payoffs or
collections that were made prior to repurchase.
Comments
•
If the GA receives payment on behalf of the borrower, from any source
other than the lender, after the lender claim payment, report as a collection
(excluding TOP collections).
•
All payments received from the lender after the claim payment and after
reinsurance has been requested, report as an Amount of Refund on Claims.
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If a student or borrower’s check gets returned as NSF and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
When a collection is paid after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the Collection that occurred after the repurchase.
•
•
•
Part of Event Type
Collection From Borrower
June 1, 2005
Version 4.1
A–159
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Principal Collections
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
•
Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Amount of Guaranty Agency Interest Collections (124)
− Date of Guaranty Agency Principal / Interest Collections (123)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part of
any collection went to pay off principal, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0330
Invalid Amount of Guaranty Agency
Principal Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date of Guaranty
Agency Principal /
Interest Collections,
and zeroes in Amount
of Guaranty Agency
Interest Collections.
Contains zeroes.
0113
Amount of Guaranty Agency Principal or
Interest Collections is required
RecordLevel
Error
Amount of GA
Principal Collections
must not exceed nine
times the Amount of
Guaranty.
Amount of GA
Principal
Collections exceeds
nine times the
Amount of
Guaranty.
0662
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
6-1-2005
June 1, 2005
Version 4.1
A–160
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of TOP Offset Principal / Interest Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
489-496
127
Description
Date when the Guaranty Agency last applied TOP principal and/or interest
collections to a loan.
Comments
•
•
•
Report the actual Date of TOP Principal/Interest Collections.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.
•
NSLDS assesses the submittal file to determine whether at least 30% of the
loans with claim-related data plus the loans in error have TOP data. If they
do, then all TOP data are processed without consideration of preceding
date errors.
Part of Event Type
TOP Collection
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if TOP Collection has not occurred, or if latest collection
occurred before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if TOP Collection occurs.
June 1, 2005
Version 4.1
A–161
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of TOP Offset Principal / Interest Collections
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0204
Invalid Date of TOP Principal/Interest
Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in the Amount of the
TOP Principal
Collections or the
Amount of the TOP
Interest Collections.
Contains zeroes.
0150
Date of TOP Principal/Interest Collections
required
RecordLevel
Error
For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan is
not ‘Y’) or the Date
of TOP
Principal/Interest
Collections is after
rehabilitation (Date
Repurchased), the
Date of TOP
Principal/Interest
Collections must be
on or after the Date
Entered Repayment.
Date of TOP
Principal/Interest
Collections is before
the Date Entered
Repayment.
0617
Date must be = or greater than Date Entered
Repayment
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or before the
Submittal(Extract)Dt.
Date of TOP
Principal/Interest
Collections is after
the Submittal Date.
0618
Date must be = or less than Submittal Date
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Disbursement.
0648
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Guaranty.
Date of TOP
Principal/Interest
Collections is before
the Date of
Disbursement.
Date of TOP
Principal/Interest
Collections is before
the Date of
Guaranty.
0649
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
3-01-2005
June 1, 2005
Version 4.1
A–162
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Interest Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
497-502
128
Description
The cumulative amount collected and applied to interest through TOP . Amount
does not include collections that were made prior to repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.
•
•
•
Part of Event Type
TOP Collection
Companion Field(s)
•
•
•
Linked through edit
− Amount of Guaranty (061)
Linked through event
− Amount of TOP Principal Collections (130)
− Date of TOP Principal / Interest Collections (127)
Relationship established
−
Default Value / Use
Reporting
Date Repurchased (120)
Report ‘000000’ if TOP Collection has not occurred, if no part of the collection
went to pay off interest, or if latest collection occurred before repurchase and it
has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.
June 1, 2005
Version 4.1
A–163
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Interest Collections
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0331
Invalid Amount of TOP Interest Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date of TOP
Principal / Interest
Collections and
zeroes in Amount of
TOP Principal
Collections.
Contains zeroes.
0114
Amount of TOP Prin or Int Collections is
required
RecordLevel
Error
Amount of TOP
Interest Collections
must not exceed nine
times the Amount of
Guaranty.
Amount of TOP
Interest Collections
exceeds nine times
the Amount of
Guaranty.
0665
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
3-01-2005
June 1, 2005
Version 4.1
A–164
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Principal Collections
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
503-508
130
Description
The cumulative amount collected and applied to principal through TOP .
Amount does not include collections that were made prior to repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.
•
•
•
Part of Event Type
TOP Collection
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Amount of TOP Interest Collections (128)
− Date of TOP Principal / Interest Collections (127)
• Relationship established
− Date Repurchased (120)
Report ‘000000’ if TOP Collection has not occurred, if no part of the collection
went to pay off principal, or if latest collection occurred before repurchase and
it has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.
June 1, 2005
Version 4.1
A–165
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Principal Collections
Edit
Level
Verifies
Error
Error
No.
0332
DomainLevel
Error
Must be numeric.
Isn’t numeric.
RecordLevel
Error
Amount of TOP
Principal Collections
must not exceed nine
times the Amount of
Guaranty.
Amount of TOP
Principal
Collections exceeds
nine times the
Amount of
Guaranty.
Date Revised
0664
Error Message
Invalid Amount of TOP Principal
Collections
Amount must be = or less than nine times
Amount of Guaranty
3-01-2005
June 1, 2005
Version 4.1
A–166
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Status Effective
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
509-516
131
Description
Date when a student entered current enrollment status, as reported through the
enrollment reporting or other status updates.
Comments
•
Do not change date unless status changes.
•
If actual date is not available and Date of Guaranty is earlier than Jan. 1,
1984, you may use the plug date ‘19000101’.
•
If the loan is canceled, report the current enrollment date when available. If
the canceled loan does not provide the current enrollment date, use the
Date of Guaranty.
•
Use actual date student entered current enrollment status if the date is
readily available. If not, you may populate this field with Date Enrollment
Period Begins.
•
For students who transfer to another institution, report the actual (if known)
date the student began classes. If not known, you may report your best
estimate of the date when classes began.
•
The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).
Part of Event Type
Enrollment Status
Companion Field(s)
•
•
Default Value / Use
Reporting
Edit
Level
Verifies
•
Linked through edit
− Code for Enrollment Status (132)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Linked through event
− Code for Current School (102)
− Code for Enrollment Status (132)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or
‘RF’ (Refinanced) loans.)
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0304
Invalid Date Enrollment Status Effective
RecordLevel
Error
Can’t be zeroes
unless Type of Loan
is ‘CL’ or ‘RF’ and
Code for Enrollment
Status is blank.
Contains zeroes.
0134
Date Enrollment Status Effective is required
June 1, 2005
Version 4.1
A–167
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Status Effective
RecordLevel
Error
Plug date ‘19000101’
not reported on Loan
Guaranteed after
January 1, 1984.
Contains wrong
value.
0230
‘19000101’ invalid when DT of GA > =
‘19840101’
RecordLevel
Error
If the Enrollment
Status is F or H, the
Date Enrollment
Status Effective must
be on or after the
Date of Guaranty less
15 years.
Date Enrollment
Status Effective is
before the Date of
Guaranty less 15
years.
0626
For F/H Enroll Status, Dt must be >= Date of
Guaranty - 15 yrs
RecordLevel
Error
Date Enrollment
Status Effective must
be on or after the date
of inception of the
HEA (19651108).
Date Enrollment
Status Effective is
before the date of
inception of the
HEA (19651108).
0627
Date must be = or greater than 19651108
RecordLevel
Error
Date Enrollment
Status Effective must
be on or before the
Submittal (Extract)
Date plus two years.
Date Enrollment
Status Effective is
after the Submittal
(Extract) Date plus
two years.
0628
Date must be = or less than Submittal Date +
two years
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–168
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Enrollment Status
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
517
132
Description
Code indicating student’s current enrollment status, as reported through the
enrollment reporting or other status updates.
Comments
•
Be sure that (within the same submission) all the loan records associated
with a given student report the same Enrollment Status Code.
•
If you do not know status, and Date of Guaranty is earlier than Jan. 1,
1984, you may plug the field with ‘N’.
•
On a canceled loan, report the latest enrollment status obtained.
•
Must be a valid code from Enrollment Status Codes (Appendix B– Table
B-5).
•
Use actual code reflecting the student’s enrollment status if the information
is readily available. If not, you may populate this field with ‘F’.
•
For students who transfer to another institution, report the actual code if
known. If not known, you may populate this field with ‘F’.
•
If the student does not attend summer classes and is expected to return in
the fall, the Code for Enrollment Status would not change.
•
The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).
Part of Event Type
Enrollment Status
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be reported if
Type of Loan is not
‘CL’ or ‘RF’ or Date
Enrollment Status
Effective contains a
value.
Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Linked through event
− Code for Current School (102)
− Date Enrollment Status Effective (131)
• Related fields that check value here
− Date Enrollment Status Effective (131)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)
Must always be filled. (Report a blank for ‘CL’ or ‘RF’ loans.)
Report in regular update.
Error
Error
No.
Is blank.
0129
June 1, 2005
Error Message
Code for Enrollment Status is required
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Enrollment Status
RecordLevel
Error
If not blank, must be a
valid code from
Enrollment Status
Codes Table.
Invalid code.
0176
Invalid Code for Enrollment Status
RecordLevel
Error
If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘N’ is invalid.
Contains wrong
value.
0237
Invalid value when Date of Guaranty is
greater than or equal to 19840101
Date Revised
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Anticipated Completion
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
518-525
133
Part of Event Type
Date when a student is scheduled to complete course requirements (with degree
programs, this is projected graduation date).
• Use the last date of attendance if the student has completed course
requirements or has withdrawn, as reported on the SSCR.
• Use the projected date of completion if the student has not completed
course requirements or withdrawn.
• If the student is not in attendance, use the actual date of separation.
• If actual date is not available and Date of Guaranty is earlier than Jan. 1,
1984, use plug date ‘19000101’.
• Do not replace a previously reported actual value with a plug or default
value.
• The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).
Not part of an event.
Companion Field(s)
•
Description
Comments
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or ‘RF’
(Refinanced) loans.)
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0295
Invalid Date of Anticipated Completion
RecordLevel
Error
If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘19000101’ is
invalid.
Contains wrong
value.
0230
19000101 is invalid value when Date of GA
> or = 19840101
RecordLevel
Error
Can’t be zeroes if
Type of Loan is other
than ‘CL’ or ‘RF’.
Contains zeroes.
0296
Date of Anticipated Completion is required
RecordLevel
Error
Date of Anticipated
Completion must be
on or after the
inception of the HEA
(19651108).
Date of Anticipated
Completion is
before the inception
of the HEA
(19651108).
0623
Date must be = or greater than 19651108
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Anticipated Completion
RecordLevel
Error
Date of Anticipated
Completion must be
on or before the
Submittal (Extract)
Date plus 15 years.
Date Revised
Date of Anticipated
Completion is after
the Submittal
(Extract) Date plus
15 years.
0624
Date must be = or less than Submittal Date +
15 years
5-26-2000
June 1, 2005
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Appendix A: Data Dictionary
Code for Current Holder Lender
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
526-531
134
Description
ED code indicating current holder of a loan or (if a claim has been paid) the
lender who submitted the claim..
Comments
•
Must be a valid ED Lender Code.
•
If code is not available and Date of Guaranty is earlier than Jan. 1, 1984,
you may use plug value of ‘444444’.
Part of Event Type
Holder Lender
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
• Linked through event
− Date Loan Sold (141)
− Indicator of Origination Fee Payor (142)
• Related field that checks value here
− Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0178
Invalid Code for Current Holder Lender
RecordLevel
Error
Must be reported.
Contains zeroes.
0103
Code for Current Holder Lender is required
RecordLevel
Error
Value falls in range
of ‘800000’ to
‘999899’, and not
‘444444’.
Invalid code.
0178
Invalid Code for Current Holder Lender
RecordLevel
Error
If the Date of
Guaranty is earlier
than Jan. 1, 1984,
then it may be
‘444444’.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
LoadLevel
Error
Must be a valid code
from the ED Lender
Code Table.
Invalid code.
0178
Invalid Code for Current Holder Lender
Date Revised
5-26-2000
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Principal Balance
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
532-539
135
Description
Date when Amount of Outstanding Principal Balance field was updated or
verified.
Comments
•
For GA-held loans, report the date of the most recent change in the
principal balance. The balance will change when there is a payment or
other event affecting the principal balance.
•
For lender-held loans, report the actual Date of Outstanding Principal
Balance. Guaranty Agencies should report lender updates to balances
monthly. At a minimum, they must collect balance information monthly.
This data must be forwarded to NSLDS in their next submission.
•
Use Date of Guaranty for loans that have been guaranteed but not yet
disbursed.
•
When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund from School to
Lender..
•
For closed loans, Date of Outstanding Principal Balance should equal Date
of Loan Status. Once a loan is closed, the date should not be changed again
except to correct a reporting error.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Must always be filled.
Reporting
Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Amount of Outstanding Principal Balance (136)
Report in regular update.
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Principal Balance
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date.
Invalid date.
0305
Invalid Date of Outstanding Principal
Balance
RecordLevel
Error
Cannot be zeroes.
Contains zeroes.
0157
Date of Outstanding Principal Balance is
required
RecordLevel
Error
Date of Outstanding
Principal Balance
must be on or after
the Date of Guaranty.
Date of Outstanding
Principal Balance is
before the Date of
Guaranty.
0629
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
For non-CA Loan
Status, Date of
Outstanding Principal
Balance must be on
or before the
Submittal (Extract)
Date.
Date of Outstanding
Principal Balance is
after the Submittal
(Extract) Date.
0630
Date must be = or less than Submittal Date
RecordLevel
Error
For CA Loan Status,
the Date of
Outstanding Principal
Balance must be on
or before the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
Date of Outstanding
Principal Balance is
after the later of (a)
the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
0707
For CA Loan Stat, must be <= Dt of Guar +
2yr or <= Submittal Dt
LoadLevel
Error
For all open loans
and any closed loans
where Date of
Outstanding Principal
Balance is not equal
to Date of Loan
Status, Date of
Outstanding Principal
Balance must be on
or after prior Date of
Outstanding Principal
Balance.
Date of Outstanding
Principal Balance is
before prior Date of
Outstanding
Principal Balance.
729
Date of Outstanding Principal Balance may
not precede multiple, previously reported
dates.
June 1, 2005
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Principal Balance
LoadLevel
Error
For all open loans
and any closed loans
where Date of
Outstanding Principal
Balance is not equal
to Date of Loan
Status, if Date or
Amount of
Outstanding Principal
Balance has changed,
the Date of
Outstanding Principal
Balance must be after
any Date of
Outstanding Principal
Balance that was first
reported to NSLDS
prior to the start of
the prior quarter.
Date Revised
Date of Outstanding
Principal Balance is
before any Date of
Outstanding
Principal Balance
that was first
reported to NSLDS
prior to the start of
the prior quarter.
730
Based on time of reporting, later Date of
Outstanding Principal Balance is required.
3-28-2005
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
540-545
136
Description
The cumulative dollar value of the outstanding principal balance due on a loan,
including capitalized interest.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
•
If the amount is less than a dollar, round it up to one dollar.
•
Report negative amounts (credit balance) as one dollar until the loan is
closed.
•
If the loan has been guaranteed but not disbursed, report zeroes.
•
If an open loan has been disbursed for longer than one quarter, the sum of
Amount of Ending Balance on Claims of Other Fees, plus Amount of
Outstanding Principal Balance, plus Amount of Outstanding Accrued
Interest Balance must be a positive amount.
•
If Code for Loan Status is ‘UI’ report the original principal balance
(amount guaranteed minus cancellations).
•
Closed loans (except for ‘DW’, see below) must have a balance of zero in
this field.
•
Defaulted, written-off loans (‘DW’ status) must have a positive balance in
at least one of these fields: Amount of Ending Balance on Claims of Other
Fees, Amount of Outstanding Principal Balance, or Amount of Outstanding
Accrued Interest Balance.
•
For GA-held loans, report updated OPB monthly.
•
For lender-held loans, Guaranty Agencies should report lender updates to
balances monthly. This data must be forwarded to NSLDS in their next
submission.
•
When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender.
The most common cause for error 313, Invalid Amount of Outstanding
Principal Balance, is reporting a closed loan status to NSLDS when the
principal is paid but fees or interest are still owed. The agency may
consider a loan closed when there is a remaining balance of accrued
•
June 1, 2005
Version 4.1
A–177
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
Part of Event Type
interest or fees in their system. However, NSLDS does not consider a loan
closed until the Sum of the Amount of Outstanding Accrued Interest
Balance, Amount of Outstanding GA fees Balance, and Amount of
Outstanding Principal Balance is zero.
• It is important to remember that during the subrogation process the
borrower still has a balance and that this does not change because of the
debt’s assignment. To eliminate these errors, continue reporting the actual
Amount of Outstanding Principal Balance and Date of Outstanding
Principal Balance until the loan is accepted by the Department of
Education.
•
The agency’s internal procedures for assigning loans to the Department
may be the cause of errors. During the period between submitting the
record for assignment and the Department’s acceptance of the loan, the
agency will maintain the loan on its system as an open loan in Default
(DU) status, with either zero or no balance. These loans will be captured
during the extract process and cause the following errors: Invalid Amount
of Outstanding Principal Balance or Amount of Outstanding Principal
Balance Is Required.
• For loans assigned to CDDTS, report the actual dollar amount. If zeros are
reported, NSLDS will use the Amount of Outstanding Principal Balance
that previously existed in the database.
• If the loan has a balance of less than $25.00 and is considered closed by the
agency, the balance reported to NSLDS must be zero for all three fields
(principal, interest, and fees).
Not part of an event.
Companion Field(s)
•
Linked through edit
− Amount of Ending Balance on Claims of Other Fees (108)
− Amount of Guaranty (061)
− Amount of Outstanding Interest Balance (138)
− Code for Loan Status (063)
− Date of Disbursement (066)
Default Value / Use
•
Report zeroes for loans that have been guaranteed but not disbursed.
•
Report zeroes for loans that have Code for Loan Status ‘BC’, ‘CA’, ‘CS’,
‘DC’, ‘DD’, ‘DE’, ‘DI’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘DS’, ‘FC’, ‘OD’, ‘PC’,
‘PF’, ‘PM’, ‘PN’, ‘RF’, ‘UC’, or ‘UD’.
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0313
Invalid Amount of Outstanding Principal
Balance
RecordLevel
Error
Amount of
Outstanding Principal
Balance must not
exceed nine times the
Amount of Guaranty.
Amount of
Outstanding
Principal Balance
exceeds nine times
the Amount of
Guaranty.
0653
Amount must be = or less than nine times
Amount of Guaranty
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
LoadLevel
Error
Whether open loans
disbursed for more
than one quarter have
a positive balance.
The sum of the
Outstanding
Principal Balance,
Amount of
Outstanding
Accrued Interest
Balance, and
Amount of Ending
Balance on Claims
on Other Fees is not
positive.
0120
Sum of (OPB + OIB + Fees) must be > zero
LoadLevel
Error
Must be zero if Code
for Loan Status is
‘BC’, ‘CA’, ‘CS’,
‘DC’, ‘DD’, ‘DE’,
‘DI’, ‘DK’, ‘DN’,
‘DR’, ‘DP’, ‘DS’,
‘FC’, ‘OD’, ‘PC’,
‘PF’, ‘PM’, ‘PN’,
‘RF’, ‘UC’, or ‘UD’.
Value is not zero.
0313
Invalid Amount of Outstanding Principal
Balance
Date Revised
6-16-2003
June 1, 2005
Version 4.1
A–179
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
546-553
137
Description
Date through which the reported Amount of Outstanding Accrued Interest
Balance was accrued.
Comments
•
For GA-held loans, report the date of the most recent change in the interest
balance.
•
For lender-held loans, report the actual Date of Outstanding Accrued
Interest Balance. Guaranty Agencies should report lender updates to
balances monthly. At a minimum, they must collect balance information as
it stands at the end of each month . This data must be forwarded to NSLDS
before the end of the month.
•
When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender. Use Date of Guaranty for loans that have been guaranteed but not
yet disbursed.
•
When a loan is closed, report the actual date when it was closed, not the
quarter-end date.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Must always be filled.
Reporting
Edit
Level
Verifies
Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Amount of Outstanding Accrued Interest Balance (138)
Report actual value if condition occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date.
Invalid date.
0206
Invalid Date of Outstanding Accrued Interest
Balance
RecordLevel
Error
Can’t be zeroes.
Contains zeroes.
0156
Date of Outstanding Accrued Interest
Balance is required
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
RecordLevel
Error
Date of Outstanding
Accrued Interest
Balance must be on
or after the Date of
Guaranty.
Date of Outstanding
Accrued Interest
Balance is before
the Date of
Guaranty.
0631
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
For non-CA Loan
Status, Date of
Outstanding Accrued
Interest Balance must
be on or before the
Submittal (Extract)
Date.
Date of Outstanding
Accrued Interest
Balance is after the
Submittal (Extract)
Date.
0632
Date must be = or less than Submittal Date
RecordLevel
Error
For CA Loan Status,
the Date of
Outstanding Accrued
Interest Balance must
be on or before the
later of (a) the Date
of Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
Date of Outstanding
Accrued Interest
Balance is after the
later of (a) the Date
of Guaranty plus
two years or (b) the
Submittal (Extract)
Date.
0708
For CA Loan Stat, must be <= Dt of Guar +
2yr or <= Submittal Dt
LoadLevel
Error
For all open loans
and any closed loans
where Date of
Outstanding Accrued
Interest Balance is
not equal to Date of
Loan Status, Date of
Outstanding Accrued
Interest Balance must
be on or after prior
Date of Outstanding
Accrued Interest
Balance.
Date of Outstanding
Accrued Interest
Balance is before
prior Date of
Outstanding
Accrued Interest
Balance.
731
Date of Outstanding Accrued Interest
Balance may not precede multiple,
previously reported dates.
June 1, 2005
Version 4.1
A–181
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
LoadLevel
Error
For all open loans
and any closed loans
where Date of
Outstanding Accrued
Interest Balance is
not equal to Date of
Loan Status, if Date
or Amount of
Outstanding Accrued
Interest Balance has
changed, the Date of
Outstanding Accrued
Interest Balance must
be after any Date of
Outstanding Accrued
Interest Balance that
was first reported to
NSLDS prior to the
start of the prior
quarter.
Date Revised
Date of Outstanding
Accrued Interest
Balance is before
any Date of
Outstanding
Accrued Interest
Balance that was
first reported to
NSLDS prior to the
start of the prior
quarter.
732
Based on time of reporting, later Date of
Outstanding Accrued Interest Balance is
required.
3-28-2005
June 1, 2005
Version 4.1
A–182
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Accrued Interest Balance
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
554-559
138
Description
The cumulative dollar value of the borrower’s outstanding accrued interest
balance.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If the amount is less than a dollar, round it up to one dollar.
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so the pro-rated amount at each loan level equals the total amount at
account level.
•
Report negative amounts as zeroes.
•
If up-to-date balance is not available, report zeroes. If data has previously
been reported to NSLDS, leave that data in place if no change has
occurred.
•
For GA-held loans, report updated interest balance monthly.
•
For lender-held loans, Guaranty Agencies should report lender updates to
balances monthly. At a minimum, they must collect balance information as
it stands .This data must be forwarded to NSLDS in their next submission.
•
For loans assigned to CDDTS, report the actual dollar amount. If zeros are
reported, NSLDS will use the Amount of Outstanding Accrued Interest
Balance that previously existed in the database.
•
The sum of this field, Amount of Outstanding Principal Balance, and
Amount of Ending Balance on Claims of Other Fees comprise the total
amount owed by a borrower on a loan. The balance of all three must equal
zero if the loan is closed for any reason other than defaulted write off
(‘DW’).
•
When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender.
Part of Event Type
Not part of an event.
Companion Field(s)
•
•
Linked through edit
− Amount of Guaranty (061)
Related field that checks value here
− Amount of Outstanding Principal Balance (136)
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Accrued Interest Balance
Default Value / Use
Reporting
Edit
Level
Verifies
Must always be filled. (Report ‘000000’ if condition has not occurred or if
balance is not available.)
Report actual value if condition occurs.
Error
DomainLevel
Error
Must be numeric.
Isn’t numeric.
RecordLevel
Error
Amount of
Outstanding Accrued
Interest Balance must
not exceed nine times
the Amount of
Guaranty.
Amount of
Outstanding
Accrued Interest
Balance exceeds
nine times the
Amount of
Guaranty.
Date Revised
Error
No.
0316
0654
Error Message
Invalid Amount of Outstanding Accrued
Interest Balance
Amount must be = or less than 9 times
Amount of Guaranty
5-26-2000
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Loan Sold
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
560-567
141
Description
Date when a loan was sold by one lender to another, as reported by the
receiving lender.
Comments
•
Report the actual Date Loan Sold.
•
If Date Loan Sold is not available for loans guaranteed before October 1,
1994
−
Use a date that is 30 days later than the first Date of Disbursement.
−
If the first Date of Disbursement is not available, use a date that is one
day later than the Date of Guaranty.
•
If a loan has different values in Code for Current Holder Lender and
Originating FFELP Lender (meaning a transfer in responsibility occurred),
this field must be filled.
•
If the loan has the same values in Code for Current Holder Lender and
Originating FFELP Lender, this field may be filled.
Part of Event Type
Holder Lender
Companion Field(s)
•
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Code for Current Holder Lender (134)
− Code for Originating FFELP Lender (089)
− Date of Guaranty (025)
− New Date of Guaranty (045)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Code for Current Holder Lender (134)
− Indicator of Origination Fee Payor (142)
Must always be filled. (Report ‘00000000’ if loan has not been sold by one
lender to another.)
Report actual value if sale occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0197
Invalid Date Loan Sold
RecordLevel
Error
Whether a loan has
different values in
Code for Current
Holder Lender and
Originating FFELP
Lender.
Contains zeroes.
0542
Date Loan Sold is required
RecordLevel
Error
Date Loan Sold must
be on or after the
Date of Guaranty.
Date Loan Sold is
before the Date of
Guaranty.
0597
Date must be = or greater than Date of
Guaranty
June 1, 2005
Version 4.1
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Loan Sold
RecordLevel
Error
Date Loan Sold must
be on or before the
Submittal (Extract)
Date.
Date Loan Sold is
after the Submittal
(Extract) Date.
0598
Date must be = or less than Submittal Date
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–186
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Origination Fee Payor
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
568
142
Description
Indicator that the current lender paid the origination fee on a loan. Reported to
the Guaranty Agency by the lender that paid the fee.
Comments
•
Must be ‘Y’ (Yes) or blank. Report ‘Y’ only if lender is certain that it paid
the fee. Otherwise, leave field blank.
•
As a minimum, Guaranty Agencies must collect payor information
monthly. This data must be forwarded to NSLDS monthly.
Part of Event Type
Holder Lender
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be ‘Y’ or blank.
Date Revised
Linked through event
− Code for Current Holder Lender (134)
− Date Loan Sold (141)
Report a blank if condition has not occurred.
Report in regular update.
Error
Error
No.
Contains wrong
value.
0255
Error Message
Invalid Ind of Origination Fee Payor
5-26-2000
June 1, 2005
Version 4.1
A–187
GA Data Provider Instructions
Appendix A: Data Dictionary
Interest Rate
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
5
569-573
143
Description
The original interest rate on a loan, unless the loan was subject to a rebate of
excess interest and was converted from a fixed rate to a variable rate through
that process or was refinanced (PLUS or SLS) to secure a variable rate.
Comments
•
Degree of accuracy represented by five decimal places (e.g., for 10.45%,
enter 10450, and for 5% enter 05000).
•
Use zeroes for variable rate loans.
•
8%/10% should be reported as 8% unless the loan has been converted to a
variable rate.
•
Do not report a discounted rate made by a lender.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Linked through edit
−
Default Value / Use
Reporting
Edit
Level
Verifies
Type of Interest Rate (144)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric, or
isn’t five digits
long.
0308
Invalid Interest Rate
RecordLevel
Error
Cannot be zeroes
unless Type of Interest
is ‘V’.
Contains zeroes.
0266
Interest Rate is required
RecordLevel
Error
Is zeroes when Type
of Interest is ‘V’.
Is not zeroes.
0308
Invalid Interest Rate
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–188
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Interest Rate
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
574
144
Description
Code indicating type of interest rate on a loan.
Comments
•
Must be a valid code from the Interest Rate Codes Table (Appendix B–
Table B-9).
•
8%/10% should be reported as ‘8’ unless the loan has been converted to a
variable rate.
Part of Event Type
Not part of an event.
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Related field that checks value here
− Interest Rate (143)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid code
from the Interest Rate
Codes Table.
Invalid code.
0240
Invalid Type of Interest Rate
RecordLevel
Error
Must be reported.
Is blank.
0309
Type of Interest Rate is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–189
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Description
Comments
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
575-582
145
Date when a bankruptcy claim (previously paid as a reinsurance claim) was
refunded to ED by a Guaranty Agency.
• Report the actual Date of Guaranty Agency Bankruptcy Claim Refunds.
• A Bankruptcy Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Bankruptcy Claim Refunds, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store the
last-reported data, and GAs can stop reporting on a loan that has been
repurchased.)
− However, if the Date Repurchased is the same as or earlier than the
current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new collections occurred after the repurchase), zeroes
will be interpreted as a request to delete the Bankruptcy Claim Refund
that occurred after the repurchase.
•
Submit a Past Period Change record (PPC) to delete a refund that occurred
before the latest Date of Repurchase.
Part of Event Type
Bankruptcy Claim Refund
Companion Field(s)
•
•
•
Linked through edit
− Date of Guaranty (025)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
Relationship established
−
Default Value / Use
Reporting
Date Repurchased (120) (New)
Report ‘00000000’ if Bankruptcy Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully reported
to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.
June 1, 2005
Version 4.1
A–190
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Bankruptcy Claim Refunds
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0200
Invalid Date of GA Bankruptcy Claim
Refunds
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Amount of
Guaranty Agency
Bankruptcy Claim
Refunds.
Contains zeroes.
0146
Date of GA Bankruptcy Claim Refunds is
required
RecordLevel
Error
If the Date of
Guaranty Agency
Bankruptcy Claim
Refunds is after the
Date Repurchased, it
must be on or after
the Date Reinsurance
Claim Requested.
Date of Guaranty
Agency Bankruptcy
Claim Refunds is
before the Date
Reinsurance Claim
Requested.
0613
Date must be = or > Date Reinsurance Claim
Requested
RecordLevel
Error
Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or before the
Submittal (Extract)
Date.
Date of Guaranty
Agency Bankruptcy
Claim Refunds is
after the Submittal
(Extract) Date.
0614
Date must be = or less than Submittal Date
RecordLevel
Error
Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or after the
Date of Guaranty.
Date of Guaranty
Agency Bankruptcy
Claim Refunds is
before the Date of
Guaranty.
0637
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–191
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
No
History
Kept
Yes
Reasonability
Yes
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
583-588
146
Description
The cumulative amount remitted to ED for bankruptcy claim refund(s) on a
loan. A guarantor refunds reinsurance to ED after the following sequence of
events: the guarantor pays a bankruptcy claim to a lender before the bankruptcy
court decides whether the loan is discharged, the guarantor collects reinsurance
from ED, and the loan is not discharged by bankruptcy court. Amount does not
include refunds that were made prior to repurchase.
Comments
•
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
•
If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Bankruptcy Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that was
refunded after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Bankruptcy Claim Refunds, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store the
last-reported data, and GAs can stop reporting on a loan that has been
repurchased.)
− However, if the Date Repurchased is the same as or earlier than the
current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new refund occurred after the repurchase), zeroes will
be interpreted as a request to delete the Bankruptcy Claim Refund that
occurred after the repurchase.
•
•
•
Part of Event Type
Bankruptcy Claim Refund
Companion Field(s)
•
Default Value / Use
Reporting
Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Bankruptcy Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully reported
to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.
June 1, 2005
Version 4.1
A–192
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Bankruptcy Claim Refunds
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0315
Invalid Amount of Guaranty Agency
Bankruptcy Claim Refunds
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Date of Guaranty
Agency Claim
Refunds.
Contains zeroes.
0110
Amount of Guaranty Agency Bankruptcy
Claim Refunds is required
RecordLevel
Error
Amount of GA
Bankruptcy Claim
Refunds must not
exceed nine times the
Amount of Guaranty.
Amount of GA
Bankruptcy Claim
Refunds exceeds
nine times the
Amount of
Guaranty.
0661
Amount must be = or less than 9 times
Amount of Guaranty
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–193
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Formerly Date of Supplemental Pre-Claims Assistance Payment
Loan
Identifier
No
History
Kept
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Date
8
589-596
147
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
June 1, 2005
Version 4.1
A–194
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Formerly Amount of Supplemental Pre-Claims Assistance Payment
Loan
Identifier
No
History
Kept
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
6
597-602
148
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
June 1, 2005
Version 4.1
A–195
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Subsidy
Loan
Identifier
No
History
Kept
No
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Character
1
603
149
Description
Indicates whether a Stafford loan with a Date Enrollment Period Begins before
October 1, 1992 is eligible for interest subsidy from ED.
Comments
•
Part of Event Type
Must be
− ‘Y’ for Yes if Type of Loan is ‘SF’ and it is entitled to interest
subsidy.
− ‘N’ for No if Type of Loan is ‘SF’ but it is not subsidized.
− Blank if the Type of Loan is not an ‘SF’ with a Date Enrollment
Period Begins before October 1, 1992.
− Blank if it is any loan with a Date Enrollment Period Begins October
1, 1992 or later.
Not part of an event.
Companion Field(s)
•
Linked through edit
− Date Enrollment Period Begins (077)
− Type of Loan (024)
Default Value / Use
•
Must always be filled for Stafford Loans with a Date Enrollment Period
Begins before October 1, 1992.
•
Report a blank when Type of Loan is other than ‘SF’.
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must contain ‘Y’, ‘N’,
or a blank.
Contains wrong
value.
0220
Invalid Indicator of Subsidy
RecordLevel
Error
Must be ‘Y’ or ‘N’ if
Type of Loan is ‘SF’
and the Date
Enrollment Period
Begins is before Oct.
1, 1992.
Contains wrong
value.
0417
Indicator of Subsidy is required
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–196
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Servicer Responsibility
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
Yes
Date
8
604-611
150
Description
Date when a lender servicer assumes responsibility for servicing a loan.
Comments
•
Do not change this field upon sale if both lenders are served by the same
servicer.
•
Report the actual Date of Servicer Responsibility, or, as a minimum,
Guaranty Agencies must collect servicer information monthly. This data
must be forwarded to NSLDS in their next submission.
•
Report zeroes if the current holder lender does not use a servicer or the
loan is no longer serviced by a lender servicer.
•
If more than one servicer has been responsible for a loan within a month,
report the date associated with the servicer responsible for the loan at the
end of the month.
•
NSLDS derives a Servicer Responsibility End Date using the following
rules
−
If the guaranty agency reports that there is no longer a servicer (zeroes
in the Code for Servicer and Date of Servicer Responsibility) and the
current lender is the same as last reported to NSLDS, the Load Process
will set the Servicer Responsibility End Date to submission’s load
date.
−
If the guaranty agency reports that there is no longer a servicer, and
reports a sale to a new lender, the Servicer Responsibility End Date is
set to one day prior to the sale.
Part of Event Type
Lender Servicer
Companion Field(s)
•
Default Value / Use
Linked through edit
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Code for Servicer (088)
Report ‘00000000’ if loan is not currently being serviced.
Reporting
Report actual value if change in Lender Servicer occurs.
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0389
Invalid Date of Servicer Responsibility
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding value
in Code for Servicer.
Contains zeroes.
0394
Date of Servicer Responsibility is required
June 1, 2005
Version 4.1
A–197
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Servicer Responsibility
RecordLevel
Error
Date of Lender
Servicer
Responsibility must
be on or after the
Date of Guaranty less
one year.
Date of Lender
Servicer
Responsibility is
before the Date of
Guaranty less one
year.
0595
Date must be = or greater than Date of
Guaranty - 1 year
RecordLevel
Error
Date of Lender
Servicer
Responsibility must
be on or before the
Submittal (Extract)
Date.
Date of Lender
Servicer
Responsibility is
after the Submittal
(Extract) Date.
0596
Date must be = or less than Submittal Date
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence error.
0525
Date must be > preceding date
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–198
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Current School
Loan
Identifier
No
History
Kept
Yes
Reasonability
No
Date Sequence Edit
Type
Size
Position
Field Code
No
Numeric
8
612-619
102
Description
•
An eight-digit code, known as the OPE Code, identifying the current
school in which the student is accepted for enrollment, currently enrolled
or last attended.
Comments
•
Must be a valid OPE school code. Report the code of the school where
student is currently attending.
•
The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).
•
If code is not available and Date of Guaranty is earlier than January 1,
1984, you may use the plug value ‘99999900’.
•
For CL loans, report the OPE Code if the borrower is enrolled. Otherwise,
report ‘88888800’.
•
For RF loans, report the OPE Code if the borrower is enrolled. Otherwise,
report ‘88888811’.
Part of Event Type
•
Enrollment Status
Companion Field(s)
•
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Linked through event
− Code for Enrollment Status (132)
− Date Enrollment Status Effective (131)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Contains wrong
value.
0169
Invalid Code for Current School
RecordLevel
Error
Must be reported.
Contains zeroes.
0143
Code for Current School is required
RecordLevel
Error
‘88888800’ only used
when Loan Type is
‘CL’.
Contains wrong
value.
0169
Invalid Code for Current School
RecordLevel
Error
‘88888811’ only used
when Loan Type is
‘RF’.
Contains wrong
value.
0169
Invalid Code for Current School
June 1, 2005
Version 4.1
A–199
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Current School
RecordLevel
Error
If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘99999900’ is
not valid.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
LoadLevel
Error
Must be valid OPE
code.
Invalid code.
0169
Invalid Code for Current School
Date Revised
5-26-2000
June 1, 2005
Version 4.1
A–200
GA Data Provider Instructions
Appendix A: Data Dictionary
Data Provider Identifier
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Type
Size
Position
Field Code
No
Character
21
620-640
193
Description
Loan identifier assigned by data provider.
Comments
Populate with the loan identifier used in the data provider’s system of records.
The contents of this field are preserved in NSLDS. The identifier should be
unique for each loan. The Data Provider Identifier is passed back to you on the
Load Process Error file and Loan Detail files provided by NSLDS. This is a
character field enabling use of both alpha and numeric characters. There are no
edits applied to this field.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Populate with spaces or your unique loan identifier.
Reporting
Edit
Level
N/A
Date Sequence Edit
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–201
GA Data Provider Instructions
Appendix A: Data Dictionary
Trailer Record Layout
This section contains specific Trailer Record Layout details for each record.
June 1, 2005
Version 4.1
A–202
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
1-3
250
The Trailer Record is created by DataPrep software during Extract Validation
process. It is populated with the Code for Guaranty Agency found in the Header
record.
Not applicable.
N/A
Type
No
Numeric
3
Identification code for Guaranty Agency.
Part of Event Type
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–203
GA Data Provider Instructions
Appendix A: Data Dictionary
Sort Social Security Number
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Type
Size
Position
Field Code
No
Character
9
4-12
255
Positional sort field used for sorting the Trailer Record to the bottom of the file.
Part of Event Type
The Trailer Record is created by DataPrep software during the Extract
Validation process. This field is populated with high values.
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Comments
Edit
Level
N/A
Date Sequence Edit
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–204
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Records With Domain Errors
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Type
Size
Position
Field Code
Part of Event Type
N/A
Numeric
9
13-21
251
Total number of records with domain errors found in the Extract Validation
process.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Description
Comments
Edit
Level
N/A
Date Sequence Edit
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–205
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Position
Field Code
9
22-30
N/A
Not applicable.
Not applicable.
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Default Value / Use
N/A
Type
No
Character
This field is no longer used.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–206
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Records With Domain, Record and Load-Level Errors
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
Description
No
Numeric
9
31-39
253
Total number of records with domain, record, or load-level errors found during
the Load process at NSLDS.
Comments
•
The Trailer Record is created by DataPrep software during Extract
Validation process.
•
This field is filled during the Load process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Date Sequence Edit
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–207
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Detail Records
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Description
Comments
Not applicable.
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
N/A
Type
N/A
Numeric
9
40-48
254
Total number of Detail Records included in the Database Extract file.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–208
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Records
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Description
Comments
Not applicable.
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
256
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
N/A
Type
N/A
Numeric
9
49-57
Total number of PPC records included in the Database Extract file.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–209
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
N/A
Reasonability
No
Description
Comments
Part of Event Type
Type
Size
Position
Field Code
N/A
This field is not used.
Character
3
58-60
257
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Date Sequence Edit
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–210
GA Data Provider Instructions
Appendix A: Data Dictionary
Record Type Indicator
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Position
Field Code
61
029
Not applicable.
Not applicable.
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
This field is set to T by the DataPrep software during the Extract Validation
process.
Default Value / Use
N/A
Type
No
Character
1
Establishes this record as a Trailer Record.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–211
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Detail Records in Submittal
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Position
Field Code
258
Not applicable.
Not applicable.
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Default Value / Use
N/A
Type
No
Numeric
9
62-70
Total number of Detail Records contained in the Submittal file.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–212
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Records in Submittal
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Not applicable.
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
259
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
N/A
Type
No
Numeric
9
71-79
Total number of PPC records contained in the Submittal file.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–213
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Forced Records
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Default Value / Use
N/A
Type
No
Numeric
9
80-88
260
Number of Detail Records in the Submittal file that the data provider has
“forced” through the Delta process (i.e., data provider populated the Action
Code field (030) on the Detail Record with an F).
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–214
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Deletes
Loan
Identifier
No
History
Kept
N/A
Date Sequence Edit
Type
Size
Position
Field Code
Description
N/A
Numeric
9
89-97
261
Number of PPC records in the Submittal file that will delete a loan from
NSLDS (i.e., data provider populated the Action Code field (161) on the PPC
Record with a D).
Comments
•
The total number of PPC records is listed in Field Code 259. The Number
of PPC Deletes is a subset of the total number of PPC records.
•
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–215
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Add Records
Loan
Identifier
No
History
Kept
No
Reasonability
No
Type
Size
Position
Field Code
Description
No
Numeric
9
98-106
262
Number of Detail Records in the Submittal file that contain new loans.
Comments
The DataPrep software during the Delta process populates this field.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Date Sequence Edit
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–216
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Change Records
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
N/A
Date Revised
Type
Size
Position
Field Code
No
Numeric
9
107-115
263
Number of Detail Records in the Submittal file that contain updated information
on loans previously reported to NSLDS.
The DataPrep software during the Delta process populates this field.
Part of Event Type
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–217
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Open Loans
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Not applicable.
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Default Value / Use
N/A
Type
No
Numeric
9
116-124
264
Total number of records in the Database Extract file that are in an open loan
status. See Appendix B– Table B-10 to determine which loan status codes are
considered open.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–218
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Guaranty
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
125-136
265
Sum of the Amount of Guaranty field for all open loan records in the Database
Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–219
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Disbursement
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
137-148
266
Sum of the Amount of Disbursement field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–220
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Cancellation
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
149-160
267
Sum of the Amount of Cancellation field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–221
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of School Refund
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
161-172
268
Sum of the Amount of School Refund field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–222
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Outstanding Principal Balance
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
173-184
269
Sum of the Amount of Outstanding Principal Balance field for all open loan
records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–223
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Accrued Interest Balance
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
185-196
270
Sum of the Amount of Accrued Interest Balance field for all open loan records
in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–224
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Outstanding GA fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Verifies
N/A
Date Revised
Type
Size
Position
Field Code
No
Numeric
12
197-208
271
Sum of the Amount of Ending Balance on Claim of Other Fees field for all
open loan records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–225
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Claim Paid to Lender
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
209-220
272
Sum of the Amount of Claim Paid to Lender field for all open loan records in
the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–226
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Reinsurance Claim Requested
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
221-232
273
Sum of the Amount of Reinsurance Claim Requested filed for all open loan
records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–227
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Guaranty Agency Principal Collections
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
233-244
274
Sum of the Amount of Guaranty Agency Principal Collections field for all open
loan records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–228
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount Repurchased
Loan
Identifier
No
History
Kept
No
Reasonability
No
Description
Comments
Part of Event Type
Not applicable.
Default Value / Use
Reporting
Not applicable.
Verifies
Date Revised
Size
Position
Field Code
Not applicable.
Not applicable.
N/A
Type
No
Numeric
12
245-256
275
Sum of the Amount Repurchased field for all open loan records in the Database
Extract file.
This number is populated during the Load Process and included on the Load
Process Error file Trailer Record.
Companion Field(s)
Edit
Level
N/A
Date Sequence Edit
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–229
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
No
History
Kept
No
Date Sequence Edit
Type
Description
No
Character
Blank field to complete record length.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Reasonability
No
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Size
Position
Field Code
348
257-640
N/A
Error Message
N/A
5-26-2000
June 1, 2005
Version 4.1
A–230
| File Type | application/pdf |
| File Title | Microsoft Word - GA DPI Appendix A.doc |
| Author | Dennis Kemp |
| File Modified | 2005-07-28 |
| File Created | 2005-07-28 |