GA Data Provider Instructions Appendix A

Att_GADPIAppendixA NSLDS.pdf

National Student Loan Data System (NSLDS)(KI)

GA Data Provider Instructions Appendix A

OMB: 1845-0035

Document [pdf]
Download: pdf | pdf
GA Data Provider Instructions

Appendix A: Data Dictionary

Appendix A: Guaranty Agency Data Dictionary
Introduction.........................................................................................................................A–1
Layout Description .............................................................................................................A–3
Indexes .................................................................................................................................A–5
Index 1: Guaranty Agency Header Data Elements (Sorted by Position)........................A–6
Index 2: Guaranty Agency Detail Data Elements (Sorted by Position) .........................A–7
Index 3: Guaranty Agency Detail Data Elements (Sorted by Field Code Number).....A–11
Index 4: Guaranty Agency Detail Data Elements (Sorted Alphabetically by Name) ..A–15
Index 5: Guaranty Agency Trailer Data Elements (Sorted by Position) ......................A–19
Layouts...............................................................................................................................A–21
Header Record Layout ..................................................................................................A–21
Detail Record Layout....................................................................................................A–36
Trailer Record Layout.................................................................................................A–202

June 1, 2005

Version 4.1
A–i

GA Data Provider Instructions

Appendix A: Data Dictionary

Introduction
Appendix A, Guaranty Agency Data Dictionary, provides the following tools to help create your
Database Extract file:
•
•

Indexes for the data elements
Header, Detail, and Trailer Record layouts

Each record layout illustrates the data fields’ lengths, types, position, description, validation
edits, relationships to other data elements, and more. The Database Extract file created by data
providers must adhere to these processing specifications. The Database Extract file must mirror
the data provider’s system of records and is subject to audit and program reviews. The DataPrep
software provided by ED reads and processes the Database Extract file. Assuming no File Level
Errors (causing the file to be rejected) and that Domain Level Errors are below tolerance levels
set by ED, the DataPrep software will create the Submittal file. The data provider then sends the
Submittal file to NSLDS.
If DataPrep cannot read your Database Extract file, you will get a file-level error. PC users
should refer to Appendix B–Table B-15, for a list of the file-level edits and error messages. Z/OS
LE users should refer to Appendix B–Table B-16. All other edit conditions and error messages
will be noted on the page for each data element.
Note: Please be particularly careful about sending the current Submittal file to NSLDS. Do
not send the Database Extract file as it will be rejected. Do not send the Submittal file from
the previous month as it also will be rejected. Each data provider should establish a process
to ensure that the current Submittal file is sent at least once a month.
Data elements are defined as character, numeric, or date fields, where:
•

Character fields may contain letters, numbers, or blanks.

•

Numeric fields must only contain numbers.

•

Date fields must contain eight digits, be valid dates, and appear in the format
CCYYMMDD (e.g., 19970131), where:
−
−
−
−

CC = 2 digits for century
YY = 2 digits for year
MM = 2 digits for month
DD = 2 digits for day

June 1, 2005

Version 4.1
A–1

GA Data Provider Instructions

Appendix A: Data Dictionary

The following are the default values that are used for each type of field:
•
•
•

Character fields—must be filled with spaces.
Numeric fields—must be filled with zeroes.
Date fields—must be filled with zeroes.

June 1, 2005

Version 4.1
A–2

GA Data Provider Instructions

Appendix A: Data Dictionary

Layout Description
The following definitions explain the fields of the data elements.
Name—The data element or field name.
Loan Identifier—Denotes whether the field belongs to the set of data elements that together
uniquely identify a loan (values in positions 4-60). These key Identifier fields, and their
counterpart New Identifiers, are treated as a block. Changes made to one identifier require that
all the identifiers be re-confirmed.
History Kept—Indicates whether history is kept for the data element. History is what you have
reported in the past.
Reasonability—Determines the reasonability of guaranty agency’s monthly, quarterly, or annual
financial reports. For fields that contain dates, this field should correspond to the dates used for
financial reporting. For fields that contain amounts, this field should correspond to the amounts
used in financial reporting.
Date Sequence Edit—Alerts you that date changes made to this field must fall within the
acceptable range of dates, in relation to historical data that may exist in NSLDS for this loan, or
they will cause Date Sequence Errors.
Type—Indicates whether a field is a character, numeric, or date field.
Size—The number of bytes in the field.
Position—The physical position of the data within the record type being defined (Header, Detail,
Past Period Change).
Field Code—The number assigned to a given field in NSLDS and used in generating error
messages.
Description—A short definition of the data element.
Comments—Additional remarks on handling data in the field.
Part of Event Type—Indicates whether the field is part of an event, and therefore linked to other
fields that may be affected by changes made here. If the data element is associated with an event,
the event name is given.

June 1, 2005

Version 4.1
A–3

GA Data Provider Instructions

Appendix A: Data Dictionary

Companion Field(s)—Identifies the relationship this field has to other fields. These relationships
may be:
•

Linked through edit—This field checks the value in the listed companion field(s), (e.g.,
Date in one field must be earlier than/later than the date in the other). An error will result
if the relationship does not fall within NSLDS expected parameters.

•

Linked through event—Two or more data elements are related, because their meaning is
lost if they are handled separately (e.g., Code for Loan Status and Date of Loan Status are
both part of the event Loan Status). A change made to one field may affect the others in
the event. The possible effect on all the related fields should be considered before a
change is made to any one of them.

•

Related Fields—The listed companion field checks the value contained in this field. If
there is an error, it will occur in the field that checks the value of this field. This shows
that a relationship exists with another field based on the value in this field. For example,
Date of Guaranty is a related field that checks the value in the Submittal (Extract) Date
field.

Default Value/Use—NSLDS interprets the presence of a default value in different ways,
depending on the field with which it is associated. There are three possibilities: the default means
the event has never occurred, it occurred in the past, or the event is not currently occurring. The
specific usage associated with each data element is described in this field.
Reporting—Identifies when information should be reported (e.g., when event occurs, during
regular cycle).
Edit Level—Identifies whether a data element is edited during Extract Validation (file-level or
domain-level edits) or Load Validation (domain-, record-, and load-level edits).
Verifies—Explains what the verification process checks, with respect to the value contained in
that field.
Error—Explains what errors would cause NSLDS to reject the update and return a message in
the Load Level Error report.
Error Number—The Message Code number for the associated error.
Exit State Message (For Header Records only)—Assigned code number and associated text
description of error. This description is for mainframe users only.
Error Message (For Detail Records only)—Text description of error.
Date Revised—Date when information associated with this data element was last revised.
(Replacement pages are issued as the system is modified.)

June 1, 2005

Version 4.1
A–4

GA Data Provider Instructions

Appendix A: Data Dictionary

Indexes
The following indexes list the data elements (or ‘fields’) described in this Data Dictionary in
three different ways:
Index 1: Header Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Index 2: Detail Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Index 3: Detail Index (Sorted by Field Code Number)—Lists all the data elements
according to their Field Code number. The Field Code number is a unique number
that NSLDS has assigned to each field.
Index 4: Detail Index (Sorted Alphabetically by Field Name)—Lists all the data
elements alphabetically by Field Name.
Index 5: Trailer Index (Sorted by Position)—Lists all the data elements in the order in
which they appear in the document, which mirrors the position that the data
occupies in the extract file.
Use the index that best meets your needs.

June 1, 2005

Version 4.1
A–5

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 1: Guaranty Agency Header Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

001

Code for Guaranty Agency

1

3

Header

002

Sort Social Security Number

4

12

Header

003

Data Provider Indicator

13

13

Header

004

Submittal (Extract) Date

14

21

Header

007

Initial Load Date

22

29

Header

005

Software Version

30

34

Header

008

Submittal Receive Date

35

42

Header

006

Error File Level Indicator

43

43

Header

009

Submittal Error Rate

44

48

Header

N/A

Filler

49

60

Header

010

Record Type

61

61

Header

011

Label

62

111

Header

N/A

Filler

112

640

Header

June 1, 2005

Version 4.1
A–6

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

020

Code for Guaranty Agency

1

3

Detail

021

Student’s Social Security Number

4

12

Detail

022

Date of Student’s Birth

13

20

Detail

023

Student’s First Name

21

32

Detail

024

Type of Loan

33

34

Detail

025

Date of Guaranty

35

42

Detail

026

Indicator of Separate Loan

43

43

Detail

027

Code for Original School

44

51

Detail

028

PLUS Borrower’s Social Security Number

52

60

Detail

029

Record Type Indicator

61

61

Detail

030

Action Code

62

62

Detail

041

New Student’s Social Security Number

63

71

Detail

042

New Date of Student’s Birth

72

79

Detail

043

New Student’s First Name

80

91

Detail

044

New Type of Loan

92

93

Detail

045

New Date of Guaranty

94

101

Detail

046

New Indicator of Separate Loan

102

102

Detail

047

New Code for Original School

103

110

Detail

048

New PLUS Borrower’s Social Security Number

111

119

Detail

060

Date Entered Repayment (Date of Maturity)

120

127

Detail

061

Amount of Guaranty

128

133

Detail

062

Date of Loan Status

134

141

Detail

063

Code for Loan Status

142

143

Detail

064

Date of Cancellation

144

151

Detail

065

Amount of Cancellation

152

157

Detail

066

Date of Disbursement

158

165

Detail

067

Amount of Disbursement

166

171

Detail

068

Filler

172

179

Detail

069

Filler

180

180

Detail

070

PLUS Borrower’s Social Security Number Ind.

181

181

Detail

June 1, 2005

Version 4.1
A–7

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

071

PLUS Borrower’s First Name

182

193

Detail

072

PLUS Borrower’s Last Name

194

228

Detail

073

Date of PLUS Borrower’s Birth

229

236

Detail

074

Student’s Social Security Number Indicator

237

237

Detail

075

Student’s Academic Level

238

238

Detail

076

Student’s Last Name

239

273

Detail

077

Date Enrollment Period Begins

274

281

Detail

078

Date Enrollment Period Ends

282

289

Detail

079

Student’s Middle Initial

290

290

Detail

080

Student’s Driver’s License Number

291

320

Detail

081

Student’s Driver’s License State

321

322

Detail

086

PLUS Borrower’s Middle Initial

323

323

Detail

087

PLUS Borrower’s State of Residence

324

325

Detail

088

Code for Servicer

326

331

Detail

089

Code for Originating FFELP Lender

332

337

Detail

090

Date Guaranty Transferred

338

345

Detail

091

Type of Deferment

346

347

Detail

092

Date Deferment Starts

348

355

Detail

093

Date Deferment Stops

356

363

Detail

095

Indicator of Lender-of-Last-Resort Lender

364

364

Detail

096

Claim Reason for Guaranty Agency Claim

365

366

Detail

099

Date of Refund on Claims

367

374

Detail

100

Amount of Refund on Claims

375

380

Detail

101

Date of Refund to Lender from school

381

388

Detail

103

Amount of Refund From School to Lender

389

394

Detail

105

Claim Reason for Lender Claim

395

396

Detail

106

Date Claim Paid

397

404

Detail

107

Amount of Claim Paid to Lender

405

410

Detail

108

Amount of Outstanding GA fees Balance(formerly

411

416

Detail

Amount of Ending Balance on Claim of Other Fees

June 1, 2005

Version 4.1
A–8

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

114

Date Reinsurance Claim Requested

417

424

Detail

115

Date Reinsurance Claim Paid

425

432

Detail

116

Amount of Reinsurance Claim Requested

433

438

Detail

117

Date Supplemental Claim Requested

439

446

Detail

118

Amount of Supplemental Claim Requested

447

452

Detail

119

Reinsurance Reimbursement Rate

453

453

Detail

120

Date Repurchased

454

461

Detail

121

Amount Repurchased

462

467

Detail

122

Indicator of Rehabilitated Loan

468

468

Detail

123

Date of Guaranty Agency Principal / Interest
Collections

469

476

Detail

124

Amount of Guaranty Agency Interest Collections

477

482

Detail

126

Amount of Guaranty Agency Principal Collections

483

488

Detail

127

Date of TOP Principal / Interest Collections

489

496

Detail

128

Amount of TOP Interest Collections

497

502

Detail

130

Amount of TOP Principal Collections

503

508

Detail

131

Date Enrollment Status Effective

509

516

Detail

132

Code for Enrollment Status

517

517

Detail

133

Date of Anticipated Completion

518

525

Detail

134

Code for Current Holder Lender

526

531

Detail

135

Date of Outstanding Principal Balance

532

539

Detail

136

Amount of Outstanding Principal Balance

540

545

Detail

137

Date of Outstanding Accrued Interest Balance

546

553

Detail

138

Amount of Outstanding Accrued Interest Balance

554

559

Detail

141

Date Loan Sold

560

567

Detail

142

Indicator of Origination Fee Payer

568

568

Detail

143

Interest Rate

569

573

Detail

144

Type of Interest Rate

574

574

Detail

145

Date of Guaranty Agency Bankruptcy Claim
Refunds

575

582

Detail

146

Amount of Guaranty Agency Bankruptcy Claim

583

588

Detail

June 1, 2005

Version 4.1
A–9

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

Refunds
147

Filler

589

596

Detail

148

Filler

597

602

Detail

149

Indicator of Subsidy

603

603

Detail

150

Date of Servicer Responsibility

604

611

Detail

102

Code for Current School

612

619

Detail

193

Data Provider Identifier

620

640

Detail

June 1, 2005

Version 4.1
A–10

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #

Field Name

Position
Start

End

Record Type

020

Code for Guaranty Agency

1

3

Detail

021

Student’s Social Security Number

4

12

Detail

022

Date of Student’s Birth

13

20

Detail

023

Student’s First Name

21

32

Detail

024

Type of Loan

33

34

Detail

025

Date of Guaranty

35

42

Detail

026

Indicator of Separate Loan

43

43

Detail

027

Code for Original School

44

51

Detail

028

PLUS Borrower’s Social Security Number

52

60

Detail

029

Record Type Indicator

61

61

Detail

030

Action Code

62

62

Detail

041

New Student’s Social Security Number

63

71

Detail

042

New Date of Student’s Birth

72

79

Detail

043

New Student’s First Name

80

91

Detail

044

New Type of Loan

92

93

Detail

045

New Date of Guaranty

94

101

Detail

046

New Indicator of Separate Loan

102

102

Detail

047

New Code for Original School

103

110

Detail

048

New PLUS Borrower’s Social Security Number

111

119

Detail

060

Date Entered Repayment (Date of Maturity)

120

127

Detail

061

Amount of Guaranty

128

133

Detail

062

Date of Loan Status

134

141

Detail

063

Code for Loan Status

142

143

Detail

064

Date of Cancellation

144

151

Detail

065

Amount of Cancellation

152

157

Detail

066

Date of Disbursement

158

165

Detail

067

Amount of Disbursement

166

171

Detail

068

Filler

172

179

Detail

069

Filler

180

180

Detail

June 1, 2005

Version 4.1
A–11

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #

Field Name

Position
Start

End

Record Type

070

PLUS Borrower’s Social Security Number
Indicator

181

181

Detail

071

PLUS Borrower’s First Name

182

193

Detail

072

PLUS Borrower’s Last Name

194

228

Detail

073

Date of PLUS Borrower’s Birth

229

236

Detail

074

Student’s Social Security Number Indicator

237

237

Detail

075

Student’s Academic Level

238

238

Detail

076

Student’s Last Name

239

273

Detail

077

Date Enrollment Period Begins

274

281

Detail

078

Date Enrollment Period Ends

282

289

Detail

079

Student’s Middle Initial

290

290

Detail

080

Student’s Driver’s License Number

291

320

Detail

081

Student’s Driver’s License State

321

322

Detail

086

PLUS Borrower’s Middle Initial

323

323

Detail

087

PLUS Borrower’s State of Residence

324

325

Detail

088

Code for Servicer

326

331

Detail

089

Code for Originating FFELP Lender

332

337

Detail

090

Date Guaranty Transferred

338

345

Detail

091

Type of Deferment

346

347

Detail

092

Date Deferment Starts

348

355

Detail

093

Date Deferment Stops

356

363

Detail

095

Indicator of Lender-of-Last-Resort Lender

364

364

Detail

096

Claim Reason for Guaranty Agency Claim

365

366

Detail

099

Date of Refund on Claims

367

374

Detail

375

380

Detail

(formerly Date of Refund From Lender on Claims)

100

Amount of Refund on Claims
(formerly Amount of Refund From Lender on Claims)

101

Date of Refund to Lender

381

388

Detail

102

Code for Current School

612

619

Detail

103

Amount of Refund From School to Lender

389

394

Detail

105

Claim Reason for Lender Claim

395

396

Detail

June 1, 2005

Version 4.1
A–12

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #

Field Name

Position
Start

End

Record Type

106

Date Claim Paid

397

404

Detail

107

Amount of Claim Paid to Lender

405

410

Detail

108

Amount of Outstanding GA fees Balance

411

416

Detail

(formerly Amount of Ending Balance on Claim of Other Fees)

114

Date Reinsurance Claim Requested

417

424

Detail

115

Date Reinsurance Claim Paid

425

432

Detail

116

Amount of Reinsurance Claim Requested

433

438

Detail

117

Date Supplemental Claim Requested

439

446

Detail

118

Amount of Supplemental Claim Requested

447

452

Detail

119

Reinsurance Reimbursement Rate

453

453

Detail

120

Date Repurchased

454

461

Detail

121

Amount Repurchased

462

467

Detail

122

Indicator of Rehabilitated Loan

468

468

Detail

123

Date of Guaranty Agency Principal / Interest
Collections

469

476

Detail

124

Amount of Guaranty Agency Interest Collections

477

482

Detail

126

Amount of Guaranty Agency Principal Collections

483

488

Detail

127

Date of TOP Principal / Interest Collections

489

496

Detail

128

Amount of TOP Interest Collections

497

502

Detail

130

Amount of TOP Principal Collections

503

508

Detail

131

Date Enrollment Status Effective

509

516

Detail

132

Code for Enrollment Status

517

517

Detail

133

Date of Anticipated Completion

518

525

Detail

134

Code for Current Holder Lender

526

531

Detail

135

Date of Outstanding Principal Balance

532

539

Detail

136

Amount of Outstanding Principal Balance

540

545

Detail

137

Date of Outstanding Accrued Interest Balance

546

553

Detail

138

Amount of Outstanding Accrued Interest Balance

554

559

Detail

141

Date Loan Sold

560

567

Detail

142

Indicator of Origination Fee Payer

568

568

Detail

143

Interest Rate

569

573

Detail

June 1, 2005

Version 4.1
A–13

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #

Field Name

Position
Start

End

Record Type

144

Type of Interest Rate

574

574

Detail

145

Date of Guaranty Agency Bankruptcy Claim
Refunds

575

582

Detail

146

Amount of Guaranty Agency Bankruptcy Claim
Refunds

583

588

Detail

147

Filler

589

596

Detail

148

Filler

597

602

Detail

149

Indicator of Subsidy

603

603

Detail

150

Date of Servicer Responsibility

604

611

Detail

193

Data Provider Identifier

620

640

Detail

June 1, 2005

Version 4.1
A–14

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #

Field Name

Position
Start

End

Record Type

030

Action Code

62

62

Detail

065

Amount of Cancellation

152

157

Detail

107

Amount of Claim Paid to Lender

405

410

Detail

067

Amount of Disbursement

166

171

Detail

061

Amount of Guaranty

128

133

Detail

146

Amount of Guaranty Agency Bankruptcy Claim
Refunds

583

588

Detail

124

Amount of Guaranty Agency Interest Collections

477

482

Detail

126

Amount of Guaranty Agency Principal Collections

483

488

Detail

138

Amount of Outstanding Accrued Interest Balance

554

559

Detail

108

Amount of Outstanding GA fees Balance

411

416

Detail

(formerly Amount of Ending Balance on Claim of Other Fees)

136

Amount of Outstanding Principal Balance

540

545

Detail

103

Amount of Refund From School to Lender

389

394

Detail

100

Amount of Refund on Claims

375

380

Detail

(formerly Amount of Refund From Lender on Claims)

116

Amount of Reinsurance Claim Requested

433

438

Detail

118

Amount of Supplemental Claim Requested

447

452

Detail

128

Amount of TOP Interest Collections

497

502

Detail

130

Amount of TOP Principal Collections

503

508

Detail

121

Amount Repurchased

462

467

Detail

096

Claim Reason for Guaranty Agency Claim

365

366

Detail

105

Claim Reason for Lender Claim

395

396

Detail

134

Code for Current Holder Lender

526

531

Detail

102

Code for Current School

612

619

Detail

132

Code for Enrollment Status

517

517

Detail

020

Code for Guaranty Agency

1

3

Detail

063

Code for Loan Status

142

143

Detail

027

Code for Original School

44

51

Detail

089

Code for Originating FFELP Lender

332

337

Detail

June 1, 2005

Version 4.1
A–15

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #

Field Name

Position
Start

End

Record Type

088

Code for Servicer

326

331

Detail

193

Data Provider Identifier

620

640

Detail

106

Date Claim Paid

397

404

Detail

092

Date Deferment Starts

348

355

Detail

093

Date Deferment Stops

356

363

Detail

077

Date Enrollment Period Begins

274

281

Detail

078

Date Enrollment Period Ends

282

289

Detail

131

Date Enrollment Status Effective

509

516

Detail

060

Date Entered Repayment (Date of Maturity)

120

127

Detail

090

Date Guaranty Transferred

338

345

Detail

141

Date Loan Sold

560

567

Detail

133

Date of Anticipated Completion

518

525

Detail

064

Date of Cancellation

144

151

Detail

066

Date of Disbursement

158

165

Detail

025

Date of Guaranty

35

42

Detail

145

Date of Guaranty Agency Bankruptcy Claim
Refunds

575

582

Detail

123

Date of Guaranty Agency Principal / Interest
Collections

469

476

Detail

062

Date of Loan Status

134

141

Detail

137

Date of Outstanding Accrued Interest Balance

546

553

Detail

135

Date of Outstanding Principal Balance

532

539

Detail

073

Date of PLUS Borrower’s Birth

229

236

Detail

099

Date of Refund on Claims

367

374

Detail

(formerly Date of Refund From Lender on Claims)

101

Date of Refund to Lender

381

388

Detail

150

Date of Servicer Responsibility

604

611

Detail

022

Date of Student’s Birth

13

20

Detail

127

Date of TOP Principal / Interest Collections

489

496

Detail

127

Date of TOP Principal / Interest Collections

489

496

Detail

115

Date Reinsurance Claim Paid

425

432

Detail

June 1, 2005

Version 4.1
A–16

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #

Field Name

Position
Start

End

Record Type

114

Date Reinsurance Claim Requested

417

424

Detail

120

Date Repurchased

454

461

Detail

117

Date Supplemental Claim Requested

439

446

Detail

148

Filler

597

602

Detail

068

Filler

172

179

Detail

147

Filler

589

596

Detail

069

Filler

180

180

Detail

068

Filler

172

179

Detail

069

Filler

180

180

Detail

095

Indicator of Lender-Of-Last-Resort Lender

364

364

Detail

142

Indicator of Origination Fee Payer

568

568

Detail

122

Indicator of Rehabilitated Loan

468

468

Detail

026

Indicator of Separate Loan

43

43

Detail

149

Indicator of Subsidy

603

603

Detail

143

Interest Rate

569

573

Detail

047

New Code for Original School

103

110

Detail

045

New Date of Guaranty

94

101

Detail

042

New Date of Student’s Birth

72

79

Detail

046

New Indicator of Separate Loan

102

102

Detail

048

New PLUS Borrower’s Social Security Number

111

119

Detail

043

New Student’s First Name

80

91

Detail

041

New Student’s Social Security Number

63

71

Detail

044

New Type of Loan

92

93

Detail

071

PLUS Borrower’s First Name

182

193

Detail

072

PLUS Borrower’s Last Name

194

228

Detail

086

PLUS Borrower’s Middle Initial

323

323

Detail

028

PLUS Borrower’s Social Security Number

52

60

Detail

070

PLUS Borrower’s Social Security Number
Indicator

181

181

Detail

087

PLUS Borrower’s State of Residence

324

325

Detail

June 1, 2005

Version 4.1
A–17

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #

Field Name

Position
Start

End

Record Type

029

Record Type Indicator

61

61

Detail

119

Reinsurance Reimbursement Rate

453

453

Detail

075

Student’s Academic Level

238

238

Detail

080

Student’s Driver’s License Number

291

320

Detail

081

Student’s Driver’s License State

321

322

Detail

023

Student’s First Name

21

32

Detail

076

Student’s Last Name

239

273

Detail

079

Student’s Middle Initial

290

290

Detail

021

Student’s Social Security Number

4

12

Detail

074

Student’s Social Security Number Indicator

237

237

Detail

091

Type of Deferment

346

347

Detail

144

Type of Interest Rate

574

574

Detail

024

Type of Loan

33

34

Detail

June 1, 2005

Version 4.1
A–18

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #

Field Name

Position
Start

End

Record Type

250

Code for Guaranty Agency

1

3

Trailer

255

Sort Social Security Number

4

12

Trailer

251

Number of Records With Domain Errors

13

21

Trailer

N/A

Filler

22

30

Trailer

253

Number of Records With Domain, Record and
Load-Level Errors

31

39

Trailer

254

Total Detail Records Contained on Extract File

40

48

Trailer

256

Number of PPC Records in Extract File

49

57

Trailer

N/A

Filler

58

60

Trailer

029

Record Type Indicator

61

61

Trailer

258

Number of Detail Records in Submittal File

62

70

Trailer

259

Number of PPC Records in Submittal File

71

79

Trailer

260

Number of Forced Records

80

88

Trailer

261

Number of PPC Delete Records

89

97

Trailer

262

Number of Add Records

98

106

Trailer

263

Number of Change Records

107

115

Trailer

264

Number of Open Loans

116

124

Trailer

265

Loan Total: Amount of Guaranty

125

136

Trailer

266

Loan Total: Amount of Disbursement

137

148

Trailer

267

Loan Total: Amount of Cancellation

149

160

Trailer

268

Loan Total: Amount of School Refund

161

172

Trailer

269

Loan Total: Amount of Outstanding Principal
Balance

173

184

Trailer

270

Loan Total: Amount of Accrued Interest Balance

185

196

Trailer

271

Loan Total: Amount of Ending Balance on Claim
of Other Fees

197

208

Trailer

272

Loan Total: Amount of Claim Paid to Lender

209

220

Trailer

273

Loan Total: Amount of Reinsurance Claim
Requested

221

232

Trailer

274

Loan Total: Amount of Guaranty Agency Principal
Collections

233

244

Trailer

275

Loan Total: Amount Repurchased

245

256

Trailer

June 1, 2005

Version 4.1
A–19

GA Data Provider Instructions

Appendix A: Data Dictionary

Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #
N/A

Field Name

Position

Filler

June 1, 2005

Start

End

257

640

Record Type

Trailer

Version 4.1
A–20

GA Data Provider Instructions

Appendix A: Data Dictionary

Layouts
The following three sections detail the Header, Detail, and Trailer Record layouts.

Header Record Layout
This section contains specific Header Record Layout details for each record.

June 1, 2005

Version 4.1
A–21

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Guaranty Agency
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

3

1-3

001

Description

Identification code for Guaranty Agency.

Comments

Must be a valid code from the Guaranty Agency Code Table (Appendix B–
Table B-8).

Part of Event Type

Not part of an event.

Companion Field(s)

•

Linked through edit
−

Default Value / Use
Reporting
Edit
Level

Verifies

Code for Guaranty Agency (020)

Must always be filled.
Report in regular update.
Error

Error No.

Exit State Message

FileLevel
Error

Can’t be blank.

Is blank.

N/A

GA CODE ON HEADER IS MISSING
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

FileLevel
Error

Must be numeric.

Isn’t numeric.

N/A

GA CODE ON HEADER IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–22

GA Data Provider Instructions

Appendix A: Data Dictionary

Sort Social Security Number
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

9

4-12

002

Description

Positional sort field used for sorting the Header Record to the top of the file.

Comments

•

Must be equal to spaces in the Database Extract file.

•

DataPrep software sets this field to low-values in all other files.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be blank.

Reporting
Edit
Level
FileLevel
Error

Date Sequence Edit

Verifies
Is blank.

Date Revised

Report in regular update.
Error

Error No.

Isn’t blank.

N/A

Exit State Message
HEADER SORT SSN MUST EQUAL
SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

5-26-2000

June 1, 2005

Version 4.1
A–23

GA Data Provider Instructions

Appendix A: Data Dictionary

Data Provider Indicator
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

13

003

Description

Indicator identifying the type of data provider submitting this file.

Comments

Must be ‘G’ for guaranty agency.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with G.

Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error No.

Exit State Message

FileLevel
Error

Can’t be blank.

Is blank.

N/A

DATA PROVIDER INDICATOR IS
SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

FileLevel
Error

Must be ‘G’.

Contains wrong
value.

N/A

DATA PROVIDER INDICATOR ON
HEADER IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–24

GA Data Provider Instructions

Appendix A: Data Dictionary

Submittal (Extract) Date
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Type

Size

Position

Field Code

No

Date

8

14-21

004

Description

Date when the Database Extract file was created.

Comments

•

Extract must be prepared no more than 10 working days before submittal
based on NSLDS provided schedule.

•

If Submittal (Extract) Date is equal to or earlier than one already processed
by NSLDS, the file will be rejected.

Part of Event Type

Not applicable.

Companion Field(s)

Related fields that check value here

Default Value / Use
Reporting
Edit
Level
FileLevel
Error

Date Sequence Edit

Verifies
Can’t be blank.

−

Date Claim Paid (106)

−

Date Deferment Starts (092)

−

Date Enrollment Status Effective (131)

−

Date Entered Repayment (060)

−

Date Guaranty Transferred (090)

−

Date Loan Sold (141)

−

Date of Anticipated Completion (133)

−

Date of Cancellation (064)

−

Date of Disbursement (066)

−

Date of Guaranty (025)

−

Date of Guaranty Agency Bankruptcy Claim Refunds (145)

−

Date of Guaranty Agency Principal/Interest Collections (123)

−

Date of Loan Status (062)

−

Date of Outstanding Accrued Interest Balance (137)

−

Date of Outstanding Principal Balance (135)

−

Date of Refund on Claims (99)

−

Date of Refund to Lender (101)

−

Date of Servicer Responsibility (150)

−

Date of TOP Principal/Interest Collections (127)

−

Date Reinsurance Claim Paid (115)

−

Date Reinsurance Claim Requested (114)

−

Date Repurchased (120)

−

Date Supplemental Claim Requested (117)

−

New Date of Guaranty (045)

Must always be filled.
Report in regular update.
Error

Error No.

Is blank.

N/A

June 1, 2005

Exit State Message
SUBMITTAL DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process

Version 4.1
A–25

GA Data Provider Instructions

Appendix A: Data Dictionary

Submittal (Extract) Date
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)
FileLevel
Error

Must be a valid date.

Date Revised

Invalid date.

N/A

SUBMITTAL DATE IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

6-16-2003

June 1, 2005

Version 4.1
A–26

GA Data Provider Instructions

Appendix A: Data Dictionary

Initial Load Date
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

22-29

007

Description

Date when Data Provider created extract for initial load.

Comments

None.

Part of Event Type

Not applicable.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Related fields that check value here
− Date of PLUS Borrower’s Birth (073)
− Date of Student’s Birth (022)
− New Date of Student’s Birth (042)
Must always be filled.
Report in regular update.
Error

Error No.

Exit State Message

FileLevel
Error

Can’t be blank.

Is blank.

N/A

INITIAL LOAD DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

FileLevel
Error

Must be a valid date.

Invalid date.

N/A

INITIAL LOAD DATE INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is generated.)

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–27

GA Data Provider Instructions

Appendix A: Data Dictionary

Software Version
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

5

30-34

005

Description

Current version of the DataPrep software used to create the Submittal file.

Comments

Populate with spaces on Database Extract file. The DataPrep software will
populate this field with the version/release level. NSLDS uses this information
to determine if the appropriate version/release level of the DataPrep software
was used to create the Submittal file.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
LoadLevel
Error

Date Sequence Edit

Verifies
Latest DataPrep
version/release is used
to create Submittal file.

Date Revised

Report in regular update.
Error

Error
No.

Outdated DataPrep
software used to
create Submittal
file.

N/A

Exit State Message
NSLDS staff contacts the data provider to
instruct, then install new software and
resubmit.

5-26-2000

June 1, 2005

Version 4.1
A–28

GA Data Provider Instructions

Appendix A: Data Dictionary

Submittal Receive Date
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Type

Size

Position

Field Code

No

Date

8

35-42

008

Description

Date when submittal was received at NSLDS.

Comments

Populate with default value (00000000) on Database Extract file. The DataPrep
software will populate this field with the date the Submittal file is received by
NSLDS.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with 00000000.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–29

GA Data Provider Instructions

Appendix A: Data Dictionary

Error File Level Indicator
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

1

43

012

Description

Indicator to show type of error file.

Comments

Populate with default value of spaces on Database Extract file. The DataPrep
software will leave this field blank on the Extract Error file and Submittal file.
The field will be populated by the Load Process with a “3” on the Load Process
Error File.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–30

GA Data Provider Instructions

Appendix A: Data Dictionary

Submittal Error Rate
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Type

Size

Position

Field Code

No

Numeric

5

44-48

009

Description

Submittal Error rate for current submittal.

Comments

Populate with default value of 00000 on Database Extract file. The DataPrep
software will populate this field with the Submittal Error Rate. The rate is
computed by taking the number of records with errors divided by the number of
records in the Database Extract file. It does not include records with errors from
prior submittals unless those same records have errors in the current submittal.
The field includes an implied decimal point after the second digit (e.g., 12345
means 12.345%).

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–31

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

12

49-60

N/A

Description

Blank field.

Comments

None.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–32

GA Data Provider Instructions

Appendix A: Data Dictionary

Record Type
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

1

61

010

Description

Identifies the Header Record of the file.

Comments

Set to H for Header Record.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with an H. (Note: If data provider leaves field blank,
DataPrep will set to H.)

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–33

GA Data Provider Instructions

Appendix A: Data Dictionary

Label
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

50

62-111

011

Description

Name of file.

Comments

Populate with spaces in Database Extract file. NSLDS will populate with a
descriptive name of the file.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–34

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

529

112-640

N/A

Description

Blank field to complete record length.

Comments

None.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Must always be filled with spaces.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Exit State Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–35

GA Data Provider Instructions

Appendix A: Data Dictionary

Detail Record Layout
This section contains specific Detail Record Layout details for each record.

June 1, 2005

Version 4.1
A–36

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Guaranty Agency
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

3

1-3

020

Description

Identification code for Guaranty Agency guaranteeing an FFELP loan.

Comments

Must be a valid code from the Guaranty Agency Code Table (Appendix B–
Table B-8).

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Guaranty Agency Code (001) (Header record)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Not numeric.

0177

Invalid Code for Guaranty Agency

RecordLevel
Error

Must be reported.

Contains zeroes.

0127

Code for GA is required

RecordLevel
Error

Must be same as
Guaranty Agency
code in Header
record.

Guaranty Agency
code in Header
record differs.

0249

Header GA code and Detail GA code must
be equal

LoadLevel
Error

Must be valid code
from Guaranty
Agency Code table.

Invalid Guaranty
Agency Code.

0177

Invalid Code for Guaranty Agency

LoadLevel
Error

GA is not allowed to
report loans that have
been subrogated to
ED.

Agency reports on
loans subrogated to
DCS.

0177

Invalid Code for Guaranty Agency
(This error commonly occurs when a loan is
returned to a GA but DCS(555) has not
updated the loan. Message is suppressed
when 927(ECMC) or 555(DCS) is the
current holders of the loan.)

Date Revised

3-1-2005

June 1, 2005

Version 4.1
A–37

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Social Security Number
Loan
Identifier
Yes

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

9

4-12

021

Description

Title IV aid recipient or beneficiary’s Social Security Number.

Comments

•
•

•

May be a real or pseudo Social Security Number (SSN). A pseudo SSN
may not be used in place of a real one if the Data Provider has the valid
SSN.
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each student, so one student’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−

If a pseudo SSN is used, it may not be substituted for a real SSN if the
Data Provider has the real SSN.

−

If a pseudo SSN is used, populate the student’s SSN Indicator (Field
074) with a ‘P’.

When a loan is transferred to your agency from another and it identifies the
student with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number that represents your own agency’s code. This will
create a new record.

•

Whenever a Social Security Number is reported, the system checks
whether the number has already been reported to NSLDS. If not, the
student is added to NSLDS. If it was previously reported, NSLDS uses the
following match logic to confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
−

Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match;
and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and

June 1, 2005

Version 4.1
A–38

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Social Security Number
Mary, as “may” is in the same sequential order.
2. Transposed first name and last name with DOB match.
Last Name
−

Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−

Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−

Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−

First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−

Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.

−

For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four

June 1, 2005

Version 4.1
A–39

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Social Security Number
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN and a single loan is found using the non-student
related identifiers. This loan was last reported on by the current provider.
•

When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the New Student’s Social Security
Number field (e.g., its counterpart New Identifier). Do this until the
updated information is accepted by NSLDS. Once accepted, the updated
value is reported in the standard Loan Identifier field and the New field is
filled with the default value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
all the New Identifier fields (listed below) for this loan with the values that
they should contain − whether those values are new ones or the ones that
you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed NSLDS’
Load-Level edits (e.g., they do not appear on the subsequent Load Process
Error File).

Part of Event Type

Loan Identifier / Student Identifier

Companion Field(s)

•

Default Value / Use

Linked through edit
− Date of Student’s Birth (022)
− Student’s First Name (023)
− Student’s Last Name (076)
− Student’s Social Security Number Indicator (074)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New Student’s First Name (043)
− New Type of Loan (044)
Must always be filled.

June 1, 2005

Version 4.1
A–40

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Social Security Number
Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

If SSN Indicator is
‘R’ (i.e., SSN is
Real), this field must
be numeric.

Isn’t numeric.

0235

Invalid Student SSN

RecordLevel
Error

Must be reported.

Is blank or zeroes.

0258

Student SSN is required

LoadLevel
Error

NSLDS determines
whether NSLDS
database already has
a different student
associated with that
SSN. (See
comments.)

Conflicting first
name or date of
birth information
exists.

0408

Student SSN currently used by another
Student

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–41

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Student’s Birth
Loan
Identifier
Yes

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

Description

No
Date
8
13-20
Date when a Title IV aid recipient or beneficiary was born.

Comments

•

Report the actual Date of Student’s Birth on all loans.

•

If the Date of Guaranty is on or before the Initial Load Date, a plug date of
‘19000101’ may be used until actual Date of Student’s Birth can be
determined. (See edits.)

•

When this Loan Identifier information changes, leave the existing date in
this field and report the new date in the ‘New Date of Student’s Birth’ field
(i.e., its counterpart ‘New’ Identifier). Do this until the updated information
is accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File.)

Part of Event Type

Student Identifier

Companion Field(s)

•

•
•

•

022

Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (on Header record)
Related field that checks value here
− Student’s Social Security Number (021)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025) [Also linked through separate edit]
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)

June 1, 2005

Version 4.1
A–42

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Student’s Birth
Default Value / Use
Reporting
Edit
Level

Verifies

− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date.

Invalid date.

0233

Invalid Student Date of Birth

DomainLevel
Error

Must be reported.

Is zeroes.

0264

Student Date of Birth is required

RecordLevel
Error

Plug date is not
allowed if Date of
Guaranty is later than
Initial Load Date.

Plug date was used
for loan that had a
Date of Guaranty
that was later than
the Initial Load
Date.

0102

19000101 is invalid if Date of Guaranty is
greater than Init Load Date

RecordLevel
Error

CCYY of Student’s
Birth must be earlier
than CCYY of
Submittal Receive
Data on Header
Record.
Note: Only checked
if Date of Guaranty is
invalid.

CCYY is same or
later.

0131

Date of Student’s Birth must be less than
Submittal Date

RecordLevel
Error

Date of Student’s
Birth must be on or
after the Date of
Guaranty less 99
years.

Date of Student’s
Birth is before the
Date of Guaranty
less 99 years.

0558

Date must be = or greater than Date of
Guaranty – 99 years

RecordLevel
Error

Date of Student’s
Birth must be on or
before the Date of
Guaranty less 12
years.

Date of Student’s
Birth is after the
Date of Guaranty
less 12 years.

0559

Date must be = or less than Date of Guaranty
– 12 years

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–43

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s First Name
Loan
Identifier
Yes

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

12

21-32

023

Description

Title IV aid recipient or beneficiary’s first name.

Comments

•

If first name exceeds 12 characters, drop characters in excess of 12.

•

This field must contain a value greater than spaces and be left-justified.

•

If student has no first name, enter value ‘NFN’.

•

Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.

•

If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’) and a plug
date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or
Date of Birth from the agency because there is not enough specific
information to ensure a proper match. However, if a real Date of Birth is on
record, the Student’s First Name and Date of Birth fields may both be
updated.

•

After the Student’s First Name field is updated from an initial to the actual
name, matches on the initial alone will no longer be possible.

•

When this Loan Identifier information changes, leave the existing name in
this field and report the new name in the ‘New Student’s First Name’ field
(i.e., its counterpart ‘New’ Identifier). Do this until the updated information
is accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Student Identifier
• Related fields that check value here
− PLUS Borrower’s First Name (071)
− Student’s Social Security Number (021)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s Social Security Number (021)
− Type of Loan (024)

June 1, 2005

Version 4.1
A–44

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s First Name
•

Default Value / Use
Reporting
Edit
Level

Verifies

Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.

Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be left-justified.

Isn’t left-justified.

0166

Field must be left-justified

DomainLevel
Error

Must be reported.

Is blank.

0260

Student First Name is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–45

GA Data Provider Instructions

Appendix A: Data Dictionary

Type of Loan
Loan
Identifier
Yes

History
Kept
No

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

33-34

024

Description

Code indicating type of aid received or guaranteed.

Comments

•

Must be a valid code from the Loan Type Code Table (Appendix B– Table
B-12).

•

When this Loan Identifier information changes, leave the existing type in
this field and report the new type in the ‘New Type of Loan’ field (i.e., its
counterpart ‘New’ Identifier). Do this until the updated information is
accepted by NSLDS. Once accepted, the updated value is reported in the
standard Loan Identifier field and the ‘New’ field is filled with the default
value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Loan Identifier
• Related fields that check value here
− Amount of Guaranty (025)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Anticipated Completion (133)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of PLUS Borrower’s Birth (073)
− Date of TOP Principal/Interest Collections (127)
− Indicator of Subsidy (149)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Middle Initial (086)
− PLUS Borrower’s Social Security Number (028)
− PLUS Borrower’s Social Security Number Indicator (070)

June 1, 2005

Version 4.1
A–46

GA Data Provider Instructions

Appendix A: Data Dictionary

Type of Loan

Default Value / Use
Reporting
Edit
Level

Verifies

− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be reported.

Is blank.

0111

Type of Loan is required

RecordLevel
Error

Must be a valid code
from the Loan Type
Code Table.

Invalid code.

0238

Invalid Type of Loan

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–47

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty
Loan
Identifier
Yes

History
Kept
No

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

35-42

025

Description

Date when an FFELP loan was originally guaranteed.

Comments

•

When this Loan Identifier information changes, leave the existing date in
this field and report the new date in the ‘New Date of Guaranty’ field (i.e.,
its counterpart ‘New’ Identifier). Do this until the updated information is
accepted by NSLDS. Once accepted, report the updated value in the
standard Loan Identifier field and fill the ‘New’ field with the default value
(zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed; the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

•

For blanket guarantees Date should be less than or equal to Date of First
Disbursement by the lender.

Part of Event Type
Companion Field(s)

Loan Identifier
• Linked through edit
− Code for Loan Status (063)
− Date Guaranty Transferred (090)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Related fields that check value here
− Code for Current Holder Lender (134)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Code for Originating FFELP Lender (089)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date Guaranty Transferred (090)
− Date Loan Sold (141)
− Date of Anticipated Completion (133)
− Date of Cancellation (064)
− Date of Disbursement (066)

June 1, 2005

Version 4.1
A–48

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty

Default Value / Use
Reporting
Edit
Level

Verifies

− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− Date of PLUS Borrower’s Birth (073)
− Date of Refund on Claims (099)
− Date of Refund to Lender (101)
− Date of Servicer Responsibility (150)
− Date of Student’s Birth (022)
− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (117)
− Date Repurchased (120)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be reported.

Contains zeroes.

0153

Date of Guaranty is required

DomainLevel
Error

Must be a valid date.

Invalid date.

0194

Invalid Date of Guaranty

RecordLevel
Error

For CL loans, date
must be on or after
the program start date
(19860407).

Date of Guaranty is
earlier than program
start date.

0550

Date for CL loan must be = or greater than
19860407

RecordLevel
Error

For PL loans, date
must be on or after
the program start date

Date of Guaranty is
earlier than program
start date.

0551

Date for PL loan must be = or greater than
19810101

June 1, 2005

Version 4.1
A–49

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty
(19810101).
RecordLevel
Error

For RF loans, date
must be on or after
the program start date
(19861017).

Date of Guaranty is
earlier than program
start date.

0552

Date for RF loan must be = or greater than
19861017

RecordLevel
Error

For SF loans, date
must be on or after
the program start date
(19651108).

Date of Guaranty is
earlier than program
start date.

0553

Date for SF loan must be = or greater than
19651108

RecordLevel
Error

For SL loans, date
must be on or after
the program start date
(19810101).

Date of Guaranty is
earlier than program
start date.

0554

Date for SL loan must be = or greater than
19810101

RecordLevel
Error

For SU loans, date
must be on or after
the program start date
(19921001).

Date of Guaranty is
earlier than program
start date.

0555

Date for SU loan must be = or greater than
19921001

RecordLevel
Error

For all loan types,
date must be on or
before the Submittal
(Extract) Date.

Date of Guaranty is
after the Submittal
(Extract) Date.

0556

Date must be = or less than Submittal Date

RecordLevel
Error

For SL loans, date
must be on or before
19960630.

Date of Guaranty is
after 19960630.

0557

Date for SL loans must be = or less than
19960630

RecordLevel
Error

Each loan record on
Database Extract file
must have unique
loan identifiers that
are SSN, Type of
Loan, Date of
Guaranty, Indicator
of Separate Loan,
Code for Original
School, and PLUS
Borrower’s SSN.

Two or more loans
have the same loan
identifiers and
appear to be
duplicates.
Note: All loans
associated with this
problem receive this
error.

0671

Identifiers must be unique on each detail
record

RecordLevel
Error

For UI Loan Status,
date must be on or
after the inception of
the HEA (19651108).

Date of Guaranty is
earlier than
inception of HEA.

0711

For UI Loan Status, Date must be = or
greater than 19651108

RecordLevel
Error

For loans transferred,
date must be on or
after the inception of
the HEA (19651108).

Date of Guaranty is
earlier than
inception of HEA.

0712

For transferred loans, Date must be = or
greater than 19651108

Date Revised

3-01-2005

June 1, 2005

Version 4.1
A–50

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Separate Loan
Loan
Identifier
Yes

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

43

026

Description

An indicator used to differentiate among multiple loans of the same type that
have the same guaranty date for the same student attending the same school.

Comments

•

When a Guaranty Agency reports two or more loans that have identical
values in all of the following fields – Student’s Social Security Number,
Date of Student’s Birth, Student’s First Name, Type of Loan, Date of
Guaranty, and Code for Original School – those loans are differentiated by
the value in this field.

•

The need to increment this indicator may also arise if another Guaranty
Agency also reports on a loan that has that same guaranty date for the same
student attending the same school.

•

The indicator must be a single character, between ‘A’ and ‘Z’.

•

It is recommended that you increment the indicator sequentially, starting
with ‘A’. (For example, on the same date, you issue three loans that all
have the same identifiers listed above. Loan 1 should have an Indicator of
‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue
a fourth loan on another date – even if all the identifiers listed above are
identical – you should start with ‘A’ again because the Date of Guaranty
will be different.)

•

It is recommended that you set the Indicator to ‘A’ if there is one loan
being issued.

•

This indicator must be reported every time data is submitted about the loan.

•

When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., one parent signed
one loan, the second parent signed the other), the loans must be assigned
different Indicators (e.g., ‘A’ and ‘B’).

•

When the Indicator is used correctly, it is unlikely that it will reach
maximum value. If you have reached ‘Z’, it may be because you have been
incrementing the Indicator on non-identical records.

•

When you get error 0526 in your Load Processing Error File, the ‘Value of
Field in Error’ displays the next available Indicator of Separate Loan.

•

When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the ‘New Indicator of Separate Loan’
field (i.e., its counterpart ‘New’ Identifier). Do this until the updated
information is accepted by NSLDS. Once accepted, the updated value is
reported in the standard Loan Identifier field and the ‘New’ field is filled
with the default value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change

June 1, 2005

Version 4.1
A–51

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Separate Loan
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).
•

On November 13, 1997, the Emergency Student Loan Consolidation Act of
1997 was enacted. This legislative action allows guaranty agencies to
include Federal Direct Loans in FFELP Consolidation Loans. Several
guaranty agencies have questioned the impact of this new legislation on
NSLDS reporting. NSLDS does not presently require any changes to
NSLDS reporting. However, since the HEAL portion of a Consolidation
loan has a different interest cap, and borrowers retain subsidy on any
subsidized portion of the underlying loans, many lenders and servicers
must separate these balances from the rest of the loan for servicing
purposes. When separate loans must be created and the lender/servicer is
unable to aggregate totals for NSLDS reporting, most agencies maintain
the loan(s) in the same manner as the lender/servicer does in order to
prevent loan matching problems. When this occurs, NSLDS requests that
the guaranty agency report the loans so it is easy to recognize that the
multiple consolidation loans for a single borrower are, in fact, a single
consolidation. NSLDS requests that all of the unaggregated loans have the
same Date of Guaranty and a different Indicator of Separate Loans. Take,
for example, the case of a borrower consolidating loans totaling $50,000.
The loan is composed of HEAL, Stafford subsidized, and Stafford
unsubsidized, and the lender is unable to aggregate the totals for NSLDS
reporting. NSLDS requests that the loans be reported as
Underlying
Date of
Loan
Indicator
Total
Guaranty
Type
of Separate
Loan
Loan
HEAL
3/15/98
CL
A
$25,000
Stafford sub
3/15/98
CL
B
12,000
Stafford unsub 3/15/98
CL
C
3,000
Part of Event Type
Companion Field(s)

Default Value / Use

Loan Identifier
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.

June 1, 2005

Version 4.1
A–52

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Separate Loan
Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must contain a
character between
‘A’ and ‘Z’.

Contains wrong
value.

0396

Invalid Indicator of Separate Loan

LoadLevel
Error

If two or more GAs
report loans with
identical identifiers
and the same
Indicator of Separate
Loan, the Indicator
has reached its
maximum value.
(This error is reported
when the Indicator
has reached its
maximum value.)

Duplicate loan
exists, and Indicator
has reached
maximum value of
‘Z’.

0259

Ind of Separate Loan has Reached Max
Value for This Loan

LoadLevel
Error

If two or more GAs
report loans with
identical identifiers
and the same
Indicator of Separate
Loan, the second will
produce an error.
(This error is reported
when the Indicator
has not reached its
maximum value.)

Duplicate loan
exists.

0526

Dup Loan exists for another GA, increment
Ind of Sep Loan.
(This error is also generated when GA
attempts to report transferred loan without
Date of Guaranty Transferred.)

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–53

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Original School
Loan
Identifier
Yes

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

8

44-51

027

Description

An eight-digit code, known as the OPE code, identifying the original school at
which the student was enrolled or accepted for enrollment when the loan was
made.

Comments

•

Use a valid OPE School and Branch Code for all loans.

•

If code is not available and Date of Guaranty was before January 1, 1984,
you may use the plug value ‘99999900’.

•

If the Type of Loan is ‘CL’, use 88888800.

•

If the Type of Loan is ‘RF’, use 88888811.

•

When this Loan Identifier information changes, leave the existing code in
this field and report the new code in the ‘New Code for Original School’
field (i.e., its counterpart ‘New’ Identifier). Do this until the updated
information is accepted by NSLDS. Once accepted, the updated value is
reported in the standard Loan Identifier field and the ‘New’ field is filled
with the default value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Loan Identifier
• Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Remaining Identifier Fields
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)

June 1, 2005

Version 4.1
A–54

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Original School
Default Value / Use
Reporting
Edit
Level

Verifies

− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be reported.

Contains zeroes.

0128

Code for Original School is required

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0181

Invalid Code for Original School

RecordLevel
Error

Must contain
‘88888800’ if Type
of Loan is ‘CL’
(Consolidated).

Contains wrong
value.

0181

Invalid Code for Original School

RecordLevel
Error

Must contain
‘88888811’ if Type
of Loan is ‘RF’
(Refinanced).

Contains wrong
value.

0181

Invalid Code for Original School

RecordLevel
Error

If Date of Guaranty is
January 1, 1984 or
later, ‘99999900’ is
not valid.

Contains wrong
value.

0237

Invalid value when Dt of GA > or =
19840101

LoadLevel
Error

Must be a valid OPE
Code.

Invalid code.

0181

Invalid Code for Original School

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–55

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Social Security Number
Loan
Identifier
Yes

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

9

52-60

028

Description

PLUS Borrower’s Social Security Number.

Comments

•
•

May be a real or pseudo Social Security Number (SSN).
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each borrower , so one borrower’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−

•

A pseudo SSN may not be used in place of a real one if the Data
Provider has the real SSN.

When a loan is transferred to your agency from another and it identifies the
borrower with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code.

•

Whenever a PLUS Borrower’s SSN is reported, the system checks whether
the number has already been reported to NSLDS. If not, the student is
added to NSLDS. If it was previously reported, NSLDS uses the following
match logic to confirm the identity of the PLUS borrower.
1. First Name and Date of Birth (DOB) matches.
First Name
−

Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match;
and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four characters
in first name or five of first seven characters in last name, the letters must match
in the same sequence. For example, Nary and Mary would match, as “ary” is in
same sequential order. So would Maty and Mary, as “may” is in the same
sequential order.
2. Transposed first name and last name with DOB match.
Last Name
−

Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters

June 1, 2005

Version 4.1
A–56

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Social Security Number
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−

Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−

Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−

First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−

Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.

−

For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is found using

June 1, 2005

Version 4.1
A–57

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Social Security Number
the non-student related identifiers. This loan or grant overpayment was last
reported on by the current provider.
•

When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., Where one parent
signed one loan, the second parent signed the other – as opposed to an
inconsistency or error with the number itself), each of the loans must be
assigned a different Indicator of Separate Loan.

•

When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the ‘New PLUS Borrower’s Social
Security Number’ field (i.e., its counterpart ‘New’ Identifier). Do this until
the updated information is accepted by NSLDS. Once accepted, the
updated value is reported in the standard Loan Identifier field and the
‘New’ field is filled with the default value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS Load Processing Error File (i.e., they do not appear on the
subsequent Load Processing Error File).

Part of Event Type

Loan Identifier

Companion Field(s)

•

•
•

•

Linked through edit
− Date of PLUS Borrower’s Birth (073)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Social Security Number Indicator (070)
− Type of Loan (024)
Related field that checks value here
− PLUS Borrower’s First Name (071)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)

June 1, 2005

Version 4.1
A–58

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Social Security Number

Default Value / Use
Reporting
Edit
Level

Verifies

− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Must always be filled for PLUS loans.
Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be numeric if
PLUS Borrower’s
Social Security
Number Indicator is
‘R’.

Isn’t numeric.

0160

Invalid PLUS Borrower SSN

RecordLevel
Error

Must be blank if Type
of Loan is other than
‘PL’.

Isn’t blank.

0193

Field not required on this type of loan

RecordLevel
Error

This field must be
reported if Type of
Loan is ‘PL’.

Is blank.

0250

PLUS Borrower SSN is required

LoadLevel
Error

For loans already
reported to NSLDS,
the incoming PLUS
Borrower SSN is
associated to the loan
identified.

PLUS Borrower’s
SSN does not match
(See comments).

0160

Invalid PLUS Borrower SSN

LoadLevel
Error

Whether NSLDS
database already has a
different PLUS
Borrower associated
with that SSN.

Conflicting first
name or date of
birth information
exists.

0409

PLUS Borrower SSN currently used by
another borrower

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–59

GA Data Provider Instructions

Appendix A: Data Dictionary

Record Type Indicator
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

N/A

Character

1

61

029

Description

Identifies type of record (i.e., Detail or Past Period Change).

Comments

•

For Detail records, report a blank in this field. DataPrep converts the blank
to an N.

•

For Past Period Change records, populate this field with a ‘Z’.

Part of Event Type

Not part of an event.

Companion Field(s)

None.

Default Value / Use

Report a blank.

Reporting

Report in regular update.

Edit
Level

Verifies

DomainLevel
Error

Record Type Indicator
is a space or ‘Z’.

Is not blank or ‘Z’.

0252

Record Type Indicator must be Z or spaces

RecordLevel
Error

Record Type Indicator
is ‘N’ or ‘Z’ in valid
records that are sent to
NSLDS.

Is not ‘N’ or ‘Z’.

0339

Field must be ‘N’ or ‘Z’ in file received by
NSLDS

Date Revised

Error

Error
No.

Error Message

5-26-2000

June 1, 2005

Version 4.1
A–60

GA Data Provider Instructions

Appendix A: Data Dictionary

Action Code
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

N/A

Character

1

62

030

Description

Identifies action type.

Comments

•

Set this field to ‘F’ to force Delta Processing to submit a record to NSLDS
even though no changes were made to it since the last submittal.
(Typically, you would use this if you received a Load Processing Error File
for this record, but after review you determined the information previously
sent was correct. This could occur because a SSN conflict was resolved, a
school code was added, or NSLDS modified the edits, thus clearing the
condition that caused the error in the first place.)

•

Note that setting this to ‘F’ will only apply to the next submittal. If you
need to re-send it again, you need to reset the value to ‘F’.

•

Setting the Action Code to ‘F’ does not bypass normal edits, it just causes
the record to be re-sent to NSLDS.

•

If no special conditions pertain, leave it blank. Delta processing will set it
to ‘A’ (Add) or ‘C’ (Change).

Part of Event Type

Not part of an event.

Companion Field(s)

None.

Default Value / Use

Report a blank if no special conditions apply.

Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be ‘A’, ‘C’, or
‘F’.

Date Revised

Report in regular update.
Error

Error
No.

Contains wrong
value.

0171

Error Message
Invalid Action Code

5-26-2000

June 1, 2005

Version 4.1
A–61

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s Social Security Number
Loan
Identifier
Yes (New)

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

9

63-71

041

Description

Title IV aid recipient or beneficiary’s Social Security Number.

Comments

•
•

•

May be a real or pseudo Social Security Number (SSN). A pseudo SSN
may not be used in place of a real one if the Data Provider has the real
SSN.
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows:
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each student, so one student’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−

If a pseudo SSN is used, it may not be substituted for a real SSN if the
Data Provider has the real SSN.

−

If a pseudo SSN is used, populate the student’s SSN Indicator (Field
074) with a ‘P’.

When a loan is transferred to your agency from another and it identifies the
student with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code. This will create a new
record.

•

Whenever a SSN is reported, the system checks whether the number has
already been reported to NSLDS. If not, the student is added to NSLDS. If
it was previously reported, NSLDS uses the following match logic to
confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
−

Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four characters of
first name (excluding punctuation and spaces) in NSLDS (current or
history), or alias matches exactly. The letters must match in the same
sequence. If fewer than three characters, all characters must match; and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.

June 1, 2005

Version 4.1
A–62

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s Social Security Number
2. Transposed first name and last name with DOB match.
Last Name
−

Three of the first four characters of last name on incoming record
(excluding punctuation and spaces) match three of first four characters
of first name (excluding punctuation and spaces) in NSLDS (current or
history); and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an initial
and no other first names exist in NSLDS.
First Name
−

Incoming first name begins with same letter as NSLDS’ first initial (a
name that is an initial only or an initial followed by a period, not a
comma, and no first name in history); and
Date of Birth
−

Exact match and is not a plug date: 19000101, 18991231, 18581117,
19581117, 19040404, 19600101, or 19??1111, where ?? can be any
year. (Note: If both incoming and NSLDS have same plug date, this is
considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
−

First character of first name matches first character of first name or
first initial (current or history); and
Last Name
−

Five of first seven characters of last name (excluding punctuation and
spaces) match five of first seven characters of last name (excluding
punctuation and spaces) in NSLDS (current or history). If fewer than
five characters, all characters must match; and
Date of Birth
−

Year matches exactly; or

−

Year matches plus or minus one, with month matching exactly; or

−

Year matches plus or minus ten, with month and day matching exactly;
or

−

Incoming DOB is real and NSLDS’ DOB is one of the following plug
dates: 19000101, 18991231, 18581117, 19581117, 19040404,
19600101, or 19??1111, where ?? can be any year.

−

For loans or grants made before 1-1-1997, incoming DOB is plug date
and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the

June 1, 2005

Version 4.1
A–63

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s Social Security Number
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is found using
the non-student related identifiers. This loan or grant overpayment was last
reported on by the current provider.

Part of Event Type
Companion Field(s)

•

When this Loan Identifier information changes, leave the existing value in
this field and report the new value in the New Student’s Social Security
Number field (e.g., its counterpart New Identifier). Do this until the
updated information is accepted by NSLDS. Once accepted, the updated
value is reported in the standard Loan Identifier field and the New field is
filled with the default value (zeroes or blanks).

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
all the New Identifier fields (listed below) for this loan with the values that
they should contain − whether those values are new ones or the ones that
you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed NSLDS’
Load-Level edits (e.g., they do not appear on the subsequent Load Process
Error File).

Loan Identifier / Student Identifier
• Linked through edit
− New Date of Student’s Birth (042)
− New Student’s First Name (043)
− Student’s Last Name (076)
− Student’s Social Security Number Indicator (074)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Type of Loan (044)

June 1, 2005

Version 4.1
A–64

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s Social Security Number
Default Value / Use
Reporting
Edit
Level

Verifies

Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s Social Security Number occurs.
Error

Error
No.

Error Message

DomainLevel
Error

If Student’s SSN
Indicator is ‘R’
(Real), this field must
be numeric and not
all zeroes.

Isn’t numeric or is
zeroes.

0224

Invalid New Student SSN

DomainLevel
Error

Change value given
when made to
another Loan
Identifier field.

No value entered
(whether new or
existing).

0246

New Student SSN is required

LoadLevel
Error

Whether NSLDS
database already has
a different student
associated with that
SSN. (See
comments.)

Conflicting first
name or date of
birth information
exists.

0407

New Student SSN currently used by another
student

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–65

GA Data Provider Instructions

Appendix A: Data Dictionary

New Date of Student’s Birth
Loan
Identifier
Yes (New)

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

72-79

042

Description

Date when Title IV aid recipient or beneficiary was born.

Comments

•

When a student’s date of birth changes, leave the previously reported date
in the ‘Date of Student’s Birth’ field, and report the new date here.

•

If the Date of Guaranty is on or before the Initial Load Date, a plug date of
‘19000101’ date may be used until actual New Date of Student’s Birth can
be determined. (See edits.)

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Default Value / Use
Reporting

Student Identifier
• Linked through edit
− Initial Load Date (007) (on Header)
− New Date of Guaranty (045)
• Related field that checks value here
− New Student’s Social Security Number (041)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Student’s Date of Birth occurs.

June 1, 2005

Version 4.1
A–66

GA Data Provider Instructions

Appendix A: Data Dictionary

New Date of Student’s Birth
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0225

Invalid New Student Date of Birth

DomainLevel
Error

Change value given
when made to
another Loan
Identifier field.

No value entered
here (whether new
or existing).

0244

New Student Date of Birth is required

RecordLevel
Error

If Date of Guaranty is
later than Date of
Initial Load,
‘19000101’ cannot be
reported.

Invalid date.

0102

19000101 is invalid when Date of Guaranty
> Init Load Date

RecordLevel
Error

CCYY of Student’s
Birth must be earlier
than CCYY of
Submittal Receive
Data on Header
Record.
Note: Only checked
if Date of Guaranty is
invalid.

CCYY is same or
later.

0151

New Student Date of Birth must be less than
Submittal Date

RecordLevel
Error

New Date of
Student’s Birth must
be on or after New
Date of Guaranty less
99 years.

New Date of
Student’s Birth is
before New Date of
Guaranty less 99
years.

0568

Date must be = or greater than New Date of
Guaranty - 99 years

RecordLevel
Error

New Date of
Student’s Birth must
be on or before New
Date of Guaranty less
12 years.

New Date of
Student’s Birth is
after New Date of
Guaranty less 12
years.

0569

Date must be = or less than New Date of
Guaranty - 12 years

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–67

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s First Name
Loan
Identifier
Yes (New)

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

12

80-91

043

Description

Title IV aid recipient or beneficiary’s first name.

Comments

•

If first name exceeds 12 characters, drop characters in excess of 12.

•

If student has no first name, enter value ‘NFN’.

•

Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.

•

When a student’s first name changes, leave the previously reported name in
the Student’s First Name field, and report the new name here.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Default Value / Use
Reporting

Student Identifier
• Linked through edit
− New Student’s Social Security Number (041)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s First Name occurs.

June 1, 2005

Version 4.1
A–68

GA Data Provider Instructions

Appendix A: Data Dictionary

New Student’s First Name
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be left-justified.

Isn’t left-justified.

0166

Field must be left-justified

DomainLevel
Error

Change value given
when made to
another Loan
Identifier field.

No value entered
here (whether new
or existing).

0247

New Student First Name is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–69

GA Data Provider Instructions

Appendix A: Data Dictionary

New Type of Loan
Loan
Identifier
Yes (New)

History
Kept
No

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

92-93

044

Description

Code indicating type of aid received or guaranteed.

Comments

•

Must be a valid code from the Loan Type Code Table (Appendix B–Table
B-12).

•

When the type of loan changes, leave the previously reported loan type in
the ‘Type of Loan’ field, and report the new loan type here.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. Therefore, fill
ALL the New Identifier fields (listed below) for this loan with the values
that they should contain − whether those values are new ones or the ones
that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Loan Identifier
• Related fields that check value here
− Amount of Guaranty (061)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Anticipated Completion (133)
− Date of Disbursement (066)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of PLUS Borrower’s Birth (073)
− Date of TOP Principal/Interest Collections (127)
− Indicator of Subsidy (149)
− New Code for Original School (047)
− New Date of Guaranty (045)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Last Name (072)
− PLUS Borrower’s Middle Initial (086)
− PLUS Borrower’s Social Security Number (048)
− PLUS Borrower’s Social Security Number Indicator (070)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)

June 1, 2005

Version 4.1
A–70

GA Data Provider Instructions

Appendix A: Data Dictionary

New Type of Loan
•

•

Default Value / Use
Reporting
Edit
Level

Verifies

− Type of Deferment (091)
Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)

Report blanks when Loan Identifier information has not changed.
Report actual value if change in loan type occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Change given when
made to another Loan
Identifier field.

No value entered
(whether new or
existing).

0248

New Type of Loan is required

RecordLevel
Error

Must be a valid code
from the Loan Type
Code Table.

Invalid code.

0342

Invalid New Type of Loan

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–71

GA Data Provider Instructions

Appendix A: Data Dictionary

New Date of Guaranty
Loan
Identifier
Yes (New)

History
Kept
No

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

94-101

045

Description

Date when an FFELP loan was originally guaranteed.

Comments

•

When the guaranty date changes, leave the previously reported date in the
‘Date of Guaranty’ field, and report the new date here.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the is changed, the information belonging
in all of them must be re-confirmed. To permit this, you must fill ALL the
New Identifier fields (listed below) for this loan with the values that they
should contain − whether those values are new ones or the ones that you
have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier and a
PPC against the same loan record in the same reporting cycle, the PPC
should refer to the New Identifiers, not the old. We recommend submitting
PPC changes after the Identifier changes have been accepted by NSLDS.

Part of Event Type
Companion Field(s)

Loan Identifier
• Linked through edit
− Code for Loan Status (063)
− Date Guaranty Transferred (090)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Related fields that check value here
− Code for Current Holder Lender (134)
− Code for Current School (102)
− Code for Enrollment Status (132)
− Code for Original School (027)
− Code for Originating FFELP Lender (089)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Enrollment Period Begins (077)
− Date Enrollment Period Ends (078)
− Date Enrollment Status Effective (131)
− Date Entered Repayment (Date of Maturity) (060)
− Date Guaranty Transferred (090)
− Date Loan Sold (141)
− Date of Anticipated Completion (133)
− Date of Cancellation (064)
− Date of Disbursement (066)
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− Date of PLUS Borrower’s Birth (073)
− Date of Refund on Claims (099)
−

(formerly Date of Refund from Lender on Claims (099)

−

Date of Refund to Lender (101)

June 1, 2005

Version 4.1
A–72

GA Data Provider Instructions

Appendix A: Data Dictionary

New Date of Guaranty

Default Value / Use
Reporting
Edit
Level

Verifies

− Date of Servicer Responsibility (150)
− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (117)
− Date Repurchased (120)
− New Date of Student’s Birth (042)
− PLUS Borrower’s State of Residence (087)
− Student’s Academic Level (075)
− Type of Deferment (091)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report zeroes when Loan Identifier information has not changed.
Report actual value if change in date of guaranty occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0222

Invalid Date of New Guaranty

DomainLevel
Error

Value given when
change made to
another Loan
Identifier field.

New Date of
Guaranty was not
reported.

0406

New Date of Guaranty is required

RecordLevel
Error

For CL loans, the
Date of Guaranty
must be on or after
the program start date
(19860407).

Date of Guaranty is
earlier than the
program start date.

0560

Date for CL loan must be = or greater than
19860407

RecordLevel
Error

For PL loans, the
Date of Guaranty
must be on or after
the program start date
(19810101).

Date of Guaranty is
earlier than the
program start date.

0561

Date for PL loan must be = or greater than
19810101

RecordLevel
Error

For RF loans, the
Date of Guaranty
must be on or after
the program start date

Date of Guaranty is
earlier than the
program start date.

0562

Date for RF loan must be = or greater than
19861017

June 1, 2005

Version 4.1
A–73

GA Data Provider Instructions

Appendix A: Data Dictionary

New Date of Guaranty
(19861017).
RecordLevel
Error

For SF loans, the
Date of Guaranty
must be on or after
the program start date
(19651108).

Date of Guaranty is
earlier than the
program start date.

0563

Date for SF loan must be = or greater than
19651108

RecordLevel
Error

For SL loans, the
Date of Guaranty
must be on or after
the program start date
(19810101).

Date of Guaranty is
earlier than the
program start date.

0564

Date for SL loan must be = or greater than
19810101

RecordLevel
Error

For SU loans, the
Date of Guaranty
must be on or after
the program start date
(19921001).

Date of Guaranty is
earlier than the
program start date.

0565

Date for SU loan must be = or greater than
19921001

RecordLevel
Error

For all loan types, the
Date of Guaranty
must be on or before
the Submittal
(Extract) Date.

Date of Guaranty is
after the Submittal
(Extract) Date.

0566

Date must be = or less than Submittal
(Extract) Date

RecordLevel
Error

For SL loans, the
Date of Guaranty
must be on or before
19960630.

Date of Guaranty is
after 19960630.

0567

Date for SL loans must be = or less than
19960630

RecordLevel
Error

For UI Loan Status,
the Date of Guaranty
must be on or after
the inception of the
HEA (19651108).

Date of Guaranty is
earlier than the
inception of the
HEA.

0713

For UI Loan Status, Date must be = or
greater than 19651108

RecordLevel
Error

For loans transferred,
the Date of Guaranty
must be on or after
the inception of the
HEA (19651108).

Date of Guaranty is
earlier than the
inception of the
HEA.

0714

For transferred loans, Date must be = or
greater than 19651108

LoadLevel
Error

Determine whether
‘old’ and New Loan
Identifiers both match
existing loans.

Both ‘old’ and New
Loan Identifiers
match existing
loans.

0253

Loan already exists, cannot change key

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–74

GA Data Provider Instructions

Appendix A: Data Dictionary

New Indicator of Separate Loan
Loan
Identifier
Yes (New)

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

102

046

Description

An indicator used to differentiate among multiple loans of the same type that
have the same loan date for the same borrower or student attending the same
school.

Comments

•

When a Guaranty Agency reports two or more loans that have identical
values in all of the following fields – Student’s Social Security Number,
Date of Student’s Birth, Student’s First Name, Type of Loan, Date of
Guaranty, and Code for Original School – those loans are differentiated by
the value in this field.

•

The need to increment this indicator may also arise if another Guaranty
Agency also reports on a loan that has that same guaranty date for the same
student attending the same school.

•

The indicator must be a single character, between ‘A’ and ‘Z’.

•

It is recommended that you increment the indicator sequentially, starting
with ‘A’. (For example, on the same date, you issue three loans that all
have the same identifiers listed above. Loan 1 should have an Indicator of
‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue
a fourth loan on another date – even if all the identifiers listed above are
identical – you should start with ‘A’ again because the Date of Guaranty
will be different.)

•

It is recommended that you set the Indicator to ‘A’ even when there is only
one loan being issued.

•

This indicator must be reported every time data is submitted about the loan.

•

When more than one loan exists for the same student, at the same school,
with the same Date of Guaranty, and the only key identifier that differs
between the loans is the PLUS Borrower’s SSN (e.g., one parent signed
one loan, the second parent signed the other), the loans should be assigned
different Indicators (e.g., ‘A’ and ‘B’).

•

When the indicator of separate loan changes, leave the previously reported
value in the ‘Indicator of Separate Loan’ field, and report the new value
here.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Loan Identifier
• Remaining Identifier Fields

June 1, 2005

Version 4.1
A–75

GA Data Provider Instructions

Appendix A: Data Dictionary

New Indicator of Separate Loan

Default Value / Use

− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report a blank when Loan Identifier information has not changed.

Reporting

Report actual value if change in indicator of separate loan occurs.

Edit
Level
DomainLevel
Error

Verifies
Change value given
when made to
another Loan
Identifier field.

Date Revised

Error

Error
No.

No value or invalid
value entered here
(whether new or
existing).

0243

Error Message
New Indictr of Separate Loan must be valid
letter

5-26-2000

June 1, 2005

Version 4.1
A–76

GA Data Provider Instructions

Appendix A: Data Dictionary

New Code for Original School
Loan
Identifier
Yes (New)

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

8

103-110

047

Description

An eight-digit code, known as the OPE code, identifying the original school at
which the student was enrolled or accepted for enrollment when the loan was
made.

Comments

•

Must be a valid OPE School and Branch code.

•

Do not use the plug value ‘9999900’ (as was permitted for older loans in
Code for Original School).

•

If the Type of Loan is ‘CL’, use 88888800.

•

If the Type of Loan is ‘RF’, use 88888811.

•

When the code for original school changes, leave the previously reported
code in the ‘Code for Original School’ field, and report the new code here.

•

Do not replace a previously reported actual value with a plug or default
value.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Part of Event Type
Companion Field(s)

Loan Identifier
• Linked through edit
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Type of Loan (044)
• Remaining Identifier Fields
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− PLUS Borrower’s Social Security Number (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New PLUS Borrower’s Social Security Number (048)
− New Student’s First Name (043)

June 1, 2005

Version 4.1
A–77

GA Data Provider Instructions

Appendix A: Data Dictionary

New Code for Original School
Default Value / Use
Reporting
Edit
Level

Verifies

− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Code for Original School occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Value given when
change was made to
another Loan
Identifier field.

No value entered
(whether new or
existing).

0245

New Code for Original School is required

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0307

Invalid New Code for Original School

RecordLevel
Error

If Date of Guaranty is
Jan. 1, 1984 or later,
(former plug value
of) ‘99999900’ is
invalid.

Contains invalid
plug date.

0237

Invalid value when Dt of GA> or =
19840101

RecordLevel
Error

If New Type of Loan
is ‘CL’
(Consolidated), must
be ‘88888800’.

Contains wrong
value.

0307

Invalid New Code for Original School

RecordLevel
Error

If New Type of Loan
is ‘RF’ (Refinanced),
must be ‘88888811’.

Contains wrong
value.

0307

Invalid New Code for Original School

RecordLevel
Error

‘88888800’ only used
on CL (Consolidated)
loans.

Contains wrong
value.

0307

Invalid New Code for Original School

RecordLevel
Error

‘88888811’ only used
on RF (Refinanced)
loans.

Contains wrong
value.

0307

Invalid New Code for Original School

RecordLevel
Error

New Code for
Original School
cannot be ‘99999900’
if Code for Original
School was not
‘99999900’.

Contains wrong
value.

0527

Def value for this field cannot modify a real
value

LoadLevel
Error

Must be a valid OPE
School Code (if not
zeroes).

Invalid code.

0307

Invalid New Code for Original School

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–78

GA Data Provider Instructions

Appendix A: Data Dictionary

New PLUS Borrower’s Social Security Number
Loan
Identifier
Yes (New)

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

9

111-119

048

Description

PLUS Borrower’s Social Security Number.

Comments

•
•

May be a real or pseudo Social Security Number (SSN).
Where a real SSN is not on file, a pseudo SSN must be generated for the
record, as follows
− The first position of the SSN must contain a ‘9’ to clearly identify the
record as a pseudo SSN. The second through fourth positions must
contain the Guaranty Agency’s code. Pseudo SSNs must be unique to
each borrower , so one borrower’s records can be distinguished from
another’s. Using the Guaranty Agency’s code will help ED to
distinguish the pseudo SSNs reported by different agencies.
−

•

•

Part of Event Type
Companion Field(s)

A pseudo SSN may not be substituted for a real one if the Data
Provider has the real SSN.
When a loan is transferred to your agency from another and it identifies the
borrower with a pseudo SSN, do not change the Guaranty Agency Code
portion of the number to your own agency’s code. This will create a new
record.
When the PLUS Borrower’s SSN changes, leave the previously reported
value in the ‘PLUS Borrower’s Social Security Number’ field, and report
the new value here.

•

Changes made to Loan Identifier fields are mapped as a block, so when the
information contained in one of the key data elements is changed, the
information belonging in all of them must be re-confirmed. To permit this,
you must fill ALL the New Identifier fields (listed below) for this loan with
the values that they should contain − whether those values are new ones or
the ones that you have been reporting all along.

•

Changes made to Identifiers are processed before Past Period Change
records are processed. Therefore, if you are submitting an Identifier change
and a PPC against the same loan record in the same reporting cycle, the
PPC should refer to the New Identifiers, not the old. We recommend
submitting PPC changes after the Identifier changes have passed all
NSLDS edits (i.e., they do not appear on the subsequent Load Processing
Error File).

Loan Identifier
• Linked through edit
− Date of PLUS Borrower’s Birth (073)
− New Type of Loan (044)
− PLUS Borrower’s First Name (071)
− PLUS Borrower’s Social Security Number Indicator (070)
• Related field that checks value here
− PLUS Borrower’s First Name (071)
• Remaining Identifier Fields
− Code for Original School (027)
− Date of Guaranty (025)
− Date of Student’s Birth (022)
− Indicator of Separate Loan (026)
− Student’s First Name (023)

June 1, 2005

Version 4.1
A–79

GA Data Provider Instructions

Appendix A: Data Dictionary

New PLUS Borrower’s Social Security Number

Default Value / Use
Reporting
Edit
Level

Verifies

− Student’s Social Security Number (021)
− Type of Loan (024)
• Remaining ‘New Identifier’ Fields
− New Code for Original School (047)
− New Date of Guaranty (045)
− New Date of Student’s Birth (042)
− New Indicator of Separate Loan (046)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in PLUS Borrower’s SSN occurs.
Error

Error
No.

Error Message

DomainLevel
Error

If PLUS Borrower’s
Social Security
Number Indicator is
‘R’ (Real), this field
must be numeric.

Isn’t numeric.

0160

Invalid PLUS Borrower SSN

RecordLevel
Error

Field must be blank if
identifier fields
haven’t changed, or if
Type of Loan isn’t
‘PL’.

Is filled.

0193

Field not required on this type of loan

RecordLevel
Error

Change value given
when made to
another Loan
Identifier field and
New Type of Loan is
PL.

No value entered
here (whether new
or existing).

0473

New PLUS Borrower SSN is required

LoadLevel
Error

Whether NSLDS
database already has
a different PLUS
Borrower associated
with that SSN.

Conflicting first
name or date of
birth information
exists.

0410

New PLUS Borrower SSN currently used by
another borrower

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–80

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Entered Repayment (Date of Maturity)
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

120-127

060

Description

Date when loan entered repayment or is scheduled to enter repayment for
cohort default rate purposes.

Comments

•

For Stafford loans, report the day after the end of the initial grace period,
regardless of whether the borrower actually begins making payments that
day (or report an earlier date if the borrower is granted a repayment
schedule that starts before then).

•

For PLUS and Refinanced loans, report the date the loan is fully disbursed.
For Consolidation loans, report the date of first disbursement (additional
disbursements can be made for 180 days).

•

This date should not be modified as a result of deferments or forbearance.

•

Once the loan has entered repayment, this date should not be changed,
except to correct an error. (Do not replace an original Date Entered
Repayment with the date associated with a new loan, or the date the
borrower resumes repayment after deferment or forbearance.)

•

If a student has both an SLS loan and a Stafford loan that were obtained
during the same period of continuous enrollment, the Date Entered
Repayment for the SLS loan is the same as for the Stafford Loan.

•

In all other instances, the Date Entered Repayment for a SLS loan is the
day after the student stops being enrolled at least half-time.

•

Abbreviated DER.

•
Part of Event Type

Not part of an event.

Companion Field(s)

•

Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)

•

Default Value / Use
Reporting

Related fields that check value here
− Date Deferment Starts (092)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of TOP Principal/Interest Collections (127)
Must always be filled.
Report in regular update.

June 1, 2005

Version 4.1
A–81

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Entered Repayment (Date of Maturity)
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0199

Invalid Date Entered Repayment

RecordLevel
Error

Must be reported.

Contains zeroes.

0301

Date Entered Repayment is required

RecordLevel
Error

For earlier SF and SU
loans (Date of
Guaranty before
19950701), DER
must be on or after
the Date of Guaranty.

DER is before the
Date of Guaranty.

0574

Date must be = or > Date of Guaranty for
non-CL/RF loans

RecordLevel
Error

For earlier PL loans
(Date of Guaranty
before 19960101),
DER must be on or
after the Date of
Guaranty.

DER is before the
Date of Guaranty.

0574

Date must be = or > Date of Guaranty for
non-CL/RF loans

RecordLevel
Error

For all SL loans,
DER must be on or
after the Date of
Guaranty.

DER is before the
Date of Guaranty.

0574

Date must be = or > Date of Guaranty for
non-CL/RF loans

RecordLevel
Error

For later SF and SU
loans (Date of
Guaranty on or after
19950701), DER
must be on or after
the Date of
Disbursement.

DER is before the
Date of
Disbursement.

0575

Based on Loan Type, Date must be = or >
Date of Disbursement

RecordLevel
Error

For later PL loans
(Date of Guaranty on
or after 19960101),
DER must be on or
after the Date of
Disbursement.

DER is before the
Date of
Disbursement.

0575

Based on Loan Type, Date must be = or >
Date of Disbursement

RecordLevel
Error

For all loans, DER
must be on or before
the Submittal
(Extract) Date plus
15 years.

DER is after the
Submittal (Extract)
Date plus 15 years.

0576

Date must be = or less than Submittal Date +
15 years

RecordLevel
Error

For all CL and RF
loans, DER must be
on or after the Date
of Guaranty, less one
year.

DER is before the
Date of Guaranty
less one year.

0709

For CL & RF loans, Date must be >= Date of
Guaranty - 1 year

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–82

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty
Loan
Identifier
No

History
Kept
No

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

128-133

061

Description

Original dollar amount, before any cancellations, of an FFELP loan guaranty.

Comments

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

Part of Event Type

Not part of an event.

Companion Field(s)

•

•

Linked through edit
− Date Guaranty Transferred (090)
− New Type of Loan (044) (used if new identifiers supplied)
− Student’s Academic Level (075)
− Type of Loan (024)
Related fields that check value here
− Amount of Cancellation (065)
− Amount of Claim Paid to Lender (107)
− Amount of Disbursement (067)
− Amount of Outstanding GA fees Balance
formerly Amount of Ending Balance on Claim of Other Fees (108)

Default Value / Use
Reporting
Edit
Level

Verifies

− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
− Amount of Outstanding Accrued Interest Balance (138)
− Amount of Outstanding Principal Balance (136)
− Amount of Refund from School to Lender (103)
− Amount of Reinsurance Claim Requested (116)
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
− Amount Repurchased (121)
Must always be filled.
Report actual value in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0314

Invalid Amount of Guaranty

RecordLevel
Error

Amount of Guaranty
must be at least one
dollar.

Amount of Guaranty
is less than the
minimum (one
dollar).

0109

Amount of Guaranty is required

June 1, 2005

Version 4.1
A–83

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty
RecordLevel
Error

For SF loans with
Academic Level 1 –
5 guaranteed on or
after October 1, 1994
and not transferred,
the Amount of
Guaranty less the
Amount of
Cancellation must not
exceed $5,500.

Amount of Guaranty
exceeds the
maximum ($5,500).

0650

Amount for SF loan w/Acad Level 1 thru 5
must be = or < 5500

RecordLevel
Error

For SU loans with
Academic Level 1-5,
the Amount of
Guaranty must not
exceed $27,167.

Amount of Guaranty
exceeds the
maximum
($27,167).

0651

Amount for SU loan w/Acad Level 1 thru 5
must be = or < 27167

RecordLevel
Error

For SF loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $8,500.

Amount of Guaranty
exceeds the
maximum ($8,500).

0669

Amount for SF loan w/Acad Level A thru N
must be = or < 8500

RecordLevel
Error

For SU loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $45,167.
For SF and SU loans
transferred, the
Amount of Guaranty
must not exceed
$45,167, regardless
of Academic Level.

Amount of Guaranty
exceeds the
maximum
($45,167).

0670

Amount for SU loan w/Acad Level A thru G
must be = or < 45167

Amount of Guaranty
exceeds the
maximum
($45,167).

0703

For SF & SU loans, Amount must be = or <
45167

RecordLevel
Error

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–84

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Loan Status
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

134-141

062

Description

Date when the current Code for Loan Status became effective.

Comments

•

Specific instructions regarding the date to report in conjunction with each
loan status code are provided in the Loan Status Codes table (Appendix
B–Table B-10).

•

For Closed Loans, Date of Loan Status must equal Date of Outstanding
Principal Balance.

•

Do not change the Date of Loan Status if the Loan Status Code does not
change, unless you are correcting a date previously reported in error.

Part of Event Type

Loan Status

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Code for Loan Status (063)
− Date Enrollment Period Begins (077)
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header Record)
− Type of Loan (024)
• Linked through event
− Code for Loan Status (063)
Must always be filled.
Report actual value as new loan or change in loan status occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0198

Invalid Date of Loan Status

RecordLevel
Error

Must be reported.

Contains zeroes.

0154

Date of Loan Status is required

RecordLevel
Error

For IDLoan Status,
the Date of Loan
Status must be on or
after the Date of
Guaranty less 2
years.

Date of Loan Status
is before Date of
Guaranty less 2
years.

0577

For ID Loan Status, Date must be >= Date of
Guaranty - 2 years

June 1, 2005

Version 4.1
A–85

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Loan Status
RecordLevel
Error

For SF, SU, & PL
loans with DC, DD,
DK, DP, DS, DW,
For OD Loan Status,
the Date of Loan
Status must be on or
after the Date Entered
Repayment.

Date of Loan Status
is before Date
Entered Repayment.

0578

Based on Loan Status, Date must be >= Date
Entered Repayment

RecordLevel
Error

For SL loans (other
than ID Loan Status),
the Date of Loan
Status must be on or
after the Date of
Guaranty.

Date of Loan Status
is before Date of
Guaranty.

0579

Based on loan type & status, Date must be
>= Date of Guaranty

RecordLevel
Error

For SF, SU, & PL
loans with BC, BK,
CA, DA, DE, DI, FB,
PC, PF, RF, RP, or
UI, Loan Status, the
Date of Loan Status
must be on or after
the Date of Guaranty.

Date of Loan Status
is before Date of
Guaranty.

0579

Based on loan type & status, Date must be
>= Date of Guaranty

RecordLevel
Error

For Non-CL Loans
for all other loan
statuses except ID
and CA, the Date of
Loan Status must be
on or before the
Submittal (Extract dt)
Date.

Date of Loan Status
is after the
Submittal (Extract)
Date.

0580

Date must be = or less than Submittal Date

LoadLevel
Error

For ID Loan Status,
the Date of Loan
Status must be on or
before the Submittal
(Extract) Date unless
equal to the Date
Enrollment Period
Begins.
For CA Loan Status,
the Date of Loan
Status must be on or
before the later of (a)
the Date of Guaranty
plus 2 years or (b) the
Submittal (Extract)
Date.

Date of Loan Status
is after the
Submittal (Extract)
Date, but not equal
to the Enrollment
Period Begin Date.

0668

For ID Loan Stat, Datet must be <= Submit
Date or = Enrol Per Beg Date

Date of Loan Status
is after the later of
(a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract)
Date.

0710

For CA Loan Stat, must be <= Date of Guar
+ 2yr or <= Submittal Date(Extract Date)

RecordLevel
Error

June 1, 2005

Version 4.1
A–86

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Loan Status
RecordLevel
Error

For CA Loan Status,
the Date of Loan
Status must be on or
before the later of (a)
the Date of Guaranty
plus 2 years or (b) the
Submittal (Extract
Dt) Date.

Date of Loan Status
is after the later of
(a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract)
Date.

0710

For CA Loan Stat, must be <= Date of Guar
+ 2yr or <= Submittal Date(Extract Date)

RecordLevel
Error

For SF, SU, & PL
loans with DB, DL,
DO, DT, DU, DX
Loan Status, the Date
of Loan Status must
be on or after the
Date of
Disbursement.

Date of Loan Status
is before the Date of
Disbursement.

0715

Based on loan type & status, Dt must be >=
Date of Disbursement

RecordLevel
Error

For CL loans, for all
loan statuses except
CA, the Date of Loan
Status must be on or
before the Submittal
(Extract) Date plus 1
month.

Date of Loan Status
is after the
Submittal (Extract)
Date plus 1 month.

0721

For CL loans, Date must be <= Submittal
Ate + 1 year.

RecordLevel
Error

For CL & RF loans
not in an IA status,
the Date of Loan
Status must be on or
after the Date of
Guaranty less 1 year..
Date of Loan Status
must be after the
other loan activity
dates.

Date of Loan Status
is before Date of
Guaranty less 1
year.

0720

For CL and RF loans, Date must be >= Date
of Guaranty – 1 year.

Date of Loan Status
is on or before the
other loan activity
dates.

0724

For AE status, date must be > other loan
activity dates

For AE loan status,
Date of Loan Status
must be on or after
11/1/1994.
For IG or IM loan
status, Date of Loan
Status must be on or
after the Date of
Guaranty minus 180
days.
If Loan-Status = IA
and Date of
Guaranty, the loan
must have a prior
status of IM.

Date of Loan Status
is before 11/1/1994.

0725

AE status date must be >= 11/1/1994

Date of Loan Status
is before Date of
Guaranty minus 180
days.

0726

For IG/IM loan status date must be >= date
of guaranty - 180 days

Date of Loan Status
= Date of Guaranty.
Date of Guaranty is
before Loan Status
Date and prior loan
status in not IM.

0728

For IA loan status, Date must = Date of
Guaranty unless prior IM status.

RecordLevel
Error
RecordLevel
Error
RecordLevel
Error

Load
Level
Error

Date Revised

3-1-2005

June 1, 2005

Version 4.1
A–87

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Loan Status
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

142-143

063

Description

Code for current status of a loan.

Comments

Must be a valid code from the Loan Status Codes Table (Appendix B–Table B10).

Part of Event Type

Loan Status

Companion Field(s)

•

Linked through event
−

•

Date of Loan Status (062)

Related fields that check value here
− Amount of Cancellation (065)
− Amount of Claim Paid to Lender (107)
− Amount of Disbursement (067)
− Amount of Outstanding GA fees Balance
(formerly Amount of Ending Balance on Claim of Other Fees )(108)

Default Value / Use
Reporting
Edit
Level

Verifies

− Amount of Outstanding Principal Balance (136)
− Date of Cancellation (064)
− Date of Guaranty (025)
− Date of Loan Status (062)
− Date of Outstanding Accrued Interest Balance (137)
− Date of Outstanding Principal Balance (135)
− New Date of Guaranty (045) (used if new identifiers supplied)
Must always be filled.
Report actual value if change in loan status occurs, or as new loan is made.
Error

Error
No.

Error Message

RecordLevel
Error

Must be reported.

Is blank.

0130

Code for Loan Status is required

RecordLevel
Error

Must be a valid code
from the Loan Status
Code Table.

Invalid code.

0179

Invalid Code for Loan Status

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–88

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Cancellation
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

144-151

064

Description

Date when all or part of a loan was canceled.

Comments

Report the actual Date of Cancellation.

Part of Event Type

Cancellation

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Cancellation (065)
Report ‘00000000’ if cancellation has not occurred.
Report actual value if full or partial cancellation occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0302

Invalid Date of Cancellation

RecordLevel
Error

Must be reported if
Code for Loan Status
is ‘CA’ or there is a
corresponding value
in Amount of
Cancellation.

Contains zeroes.

0152

Date of Cancellation is required

RecordLevel
Error

Date of Cancellation
must be on or after
the Date of Guaranty.

Date of Cancellation
is before the Date of
Guaranty.

0583

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date of Cancellation
must be on or before
the later of (a) the
Date of Guaranty
plus two years or (b)
the Submittal
(Extract) Date.

Date of Cancellation
is after the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.

0717

Date must be <= Dt of Guar + 2yr or <=
Submittal Dt

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–89

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Cancellation
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

152-157

065

Part of Event Type

The cumulative amount of loan or disbursement(s) that was canceled.
• A loan or disbursement is canceled in full or in part when a full or partial
amount is returned to the lender within 120 days.
• Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Cancellation

Companion Field(s)

•

Description
Comments

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Linked through event
− Date of Cancellation (064)
Report ‘000000’ if cancellation has not occurred.
Report actual value if cancellation occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0312

Invalid Amount of Cancellation

RecordLevel
Error

Must be reported if
Code for Loan Status
is ‘CA’ or there is a
corresponding value
in Date of
Cancellation.

Contains zeroes.

0105

Amount of Cancellation for Loan is required

RecordLevel
Error

If the Code for Loan
Status is ‘CA’, this
field must equal the
Amount of Guaranty.

Amount of
Cancellation is not
equal to the Amount
of Guaranty.

0138

Amount of Cancellation must = Loan
Amount

RecordLevel
Error

Amount of
Cancellation must be
the same or less than
the Amount of
Guaranty.

Amount of
Cancellation is
greater than the
Amount of
Guaranty.

0287

Amount of Cancellation must be < or =
Amount of Guaranty

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–90

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Disbursement
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

158-165

066

Description

Date when latest loan disbursement was made.

Comments

•

Report the actual Date of Disbursement.

•

Apply rules below if actual date is not available
− If Date of Guaranty falls before January 1, 1984, you may use the plug
date ‘19000101’.
− If Date of Guaranty occurred between January 1, 1984 and October
1994, you may report the Date of Disbursement as one day later than
the Date of Guaranty (e.g., Use Sept. 5, 1994 for a loan guaranteed
Sept. 4, 1994).
− With loans guaranteed before July 1, 1995, you may report the
scheduled disbursement date instead of the actual disbursement date.
Do not replace a previously reported actual value with a plug or default
value.

•
•

If the Amount of Disbursement is zero, there may be a value in Date of
Disbursement. (Used in cases of loan cancellation.)

Part of Event Type

Disbursement

Companion Field(s)

•

•
•

Linked through edit
− Date Guaranty Transferred (090)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Linked through event
− Amount of Disbursement (067)
Related fields that check value here
− Amount of Disbursement (067)
− Amount of Outstanding Principal Balance (136)
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date Entered Repayment (Date of Maturity) (060)
− Date of Guaranty Agency Principal/Interest Collections (123)
− Date of Loan Status (062)
− Date of Refund on Claims (099)
(formerly Date of Refund from Lender on Claims)099

Default Value / Use
Reporting

− Date of TOP Principal/Interest Collections (127)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
Report ‘00000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.

June 1, 2005

Version 4.1
A–91

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Disbursement
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0192

Invalid Date of Disbursement

RecordLevel
Error

Must be reported if
there is a
corresponding value
in Amount of
Disbursement.

Contains zeroes.

0145

Date of Disbursement is required

RecordLevel
Error

A plug date is not
reported on loan
guaranteed on or after
January 1, 1984.

Plug date used.

0230

‘19000101’ invalid when Dt of GA >=
’19840101’

RecordLevel
Error

Date of Disbursement
must be on or after
the Date of Guaranty
(excludes CL, RF,
loans transferred or
loans with Date of
Guaranty before
19950701).

Date of
Disbursement is
before the Date of
Guaranty.

0581

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date of Disbursement
must be on or before
the Submittal
(Extract) Date.

Date of
Disbursement is
after the Submittal
(Extract) Date.

0582

Date must be = or less than Submittal Date

RecordLevel
Error

For loans not
transferred, Date of
Disbursement must
be on or before the
Date of Guaranty
plus 2 years.

Date of
Disbursement is
after the Date of
Guaranty plus 2
years.

0633

Date must be = or less than Date of Guaranty
+ 2 years

RecordLevel
Error

For CL and RF loans,
the Date of
Disbursement must
be on or after the
Date of Guaranty less
1 year.

Date of
Disbursement is
before the Date of
Guaranty less 1
year.

0704

For CL & RF loans, Dt must be >= than Dt
of Guaranty - 1 year

RecordLevel
Error

For loans transferred,
the Date of
Disbursement must
be on or after Date of
Guaranty less 1 year.

Date of
Disbursement is
before the Date of
Guaranty less 1
year.

0705

Date must be >= than Dt of Guaranty - 1
year

June 1, 2005

Version 4.1
A–92

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Disbursement
RecordLevel
Error

For loans with an
early date of
Guaranty (on or
before 19950630),
the Date of
Disbursement must
be on or after Date of
Guaranty less 1 year.

Date of
Disbursement is
before the Date of
Guaranty less 1
year.

0705

Date must be >= than Date of Guaranty - 1
year

LoadLevel
Error

Date change falls in
acceptable range with
historical data.

Date Sequence
Error.

0525

Date must be > preceding date
(if amount of Disbursement = Amount of
Guaranty minus Amount of Cancellation
there is a $5.00 tolerance)

LoadLevel
Error

A plug date can’t
supplant a previously
reported actual date.

Plug date used.

0527

Default value for this field cannot modify a
real value

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–93

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Disbursement
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

166-171

067

Description

The cumulative net amount of loan actually disbursed to a borrower.
The cumulative amount includes origination fees and insurance premiums.
Cancellations are deducted from the amount in this field. Refunds are not
deducted from the amount in this field

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’)..

•

If the Amount of Disbursement is zero, there may be a value in Date of
Disbursement.

•

With loans guaranteed before July 1, 1995, the scheduled disbursements
may be reported instead of the actual disbursements.

Part of Event Type

Disbursement

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
− Date of Disbursement (066)
• Linked through event
− Date of Disbursement (066)
• Related field that checks value here
− Amount of Refund from School to Lender (103)
Report ‘000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.
Error

Error
No.
0311

DomainLevel
Error

Must be numeric.

Isn’t numeric.

RecordLevel
Error

Amount of
Disbursement must
not exceed the
Amount of Guaranty.

Amount of
Disbursement
exceeds the Amount
of Guaranty.

RecordLevel
Error

Must be zeroes if
Code for Loan Status
is ‘CA’.

Contains balance on
canceled loan.

Date Revised

0101

0355

Error Message
Invalid Amount of Disbursement

Amount exceeds Amount of Guaranty

Amount of Disbursement must be zero for
Loan Status CA

5-26-2000

June 1, 2005

Version 4.1
A–94

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

172-179

068

Description

This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.

Comments

Not applicable.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

6-16-2003

June 1, 2005

Version 4.1
A–95

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

180

069

Description

This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.

Comments

Not applicable.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

6-16-2003

June 1, 2005

Version 4.1
A–96

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Social Security Number Indicator
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

181

070

Description

Indicates whether PLUS Borrower’s Social Security Number is a real Social
Security Number or a pseudo number.

Comments

Report ‘R’ (Real) or ‘P’ (Pseudo).

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s Social Security Number (048)
− PLUS Borrower’s Social Security Number (028)
Must always be filled when loan is a PLUS loan.
Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be a blank when
Type of Loan is other
than ‘PL’.

Not blank.

0193

Field not required on this type of loan

RecordLevel
Error

Must be reported when
Type of Loan is ‘PL’.

Is blank.

0226

PLUS Borrower SSN Indicator is required

RecordLevel
Error

Must be ‘R’ or ‘P’
when Type of Loan is
‘PL’.

Contains wrong
value.

0228

Invalid PLUS Borrower SSN Indicator

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–97

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s First Name
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Description
Comments

Part of Event Type
Companion Field(s)

Default Value / Use
Reporting
Edit
Level

Verifies

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

12

182-193

071

PLUS Borrower’s first name.
• If first name exceeds 12 characters, drop characters in excess of 12.
• If PLUS Borrower has no first name, enter value ‘NFN’.
• Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt., etc.) in this field.
• If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’), and a plug
date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or
Date of Birth from the agency because there is not enough specific
information to ensure a proper match. However, if a real Date of Birth is on
record, the PLUS Borrower’s First Name and Date of Birth fields may both
be updated.
• Once the PLUS Borrower’s First Name field is updated from an initial to
the actual name, matches on the initial alone will no longer be possible.
Not part of an event.
• Linked through edit
− Date of PLUS Borrower’s Birth (073)
− New PLUS Borrower’s SSN (048)
− New Student’s First Name (043)
− New Student’s Social Security Number (041)
− New Type of Loan (044) (used if new identifiers supplied)
− PLUS Borrower’s SSN (028)
− Student’s First Name (023)
− Student’s Social Security Number (021)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s SSN (048)
− PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value in regular update when new PLUS loan or change in name
occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be left-justified.

Isn’t left-justified.

0166

Field must be left-justified

RecordLevel
Error

Must be blank if
Type of Loan is not
‘PL’.

Isn’t blank.

0193

Field not required on this type of loan

RecordLevel
Error

Must be reported if
Type of Loan is ‘PL’.

Is blank.

0344

Borrower First Name is required

June 1, 2005

Version 4.1
A–98

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s First Name
LoadLevel
Error

If the Student’s and
PLUS Borrower’s
SSNs are equal, the
Student’s and PLUS
Borrower’s First
Names are also equal.

Date Revised

PLUS Borrower and
Student SSNs match
and First Names do
not.

0405

Student / PLUS Borrower First Names must
match if SSNs match

5-26-2000

June 1, 2005

Version 4.1
A–99

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Last Name
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

35

194-228

072

Description

PLUS Borrower’s last name.

Comments

•

If last name exceeds 35 characters, drop characters in excess of 35.

•

If borrower does not have a last name, report ‘NLN’.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− New PLUS Borrower’s SSN (048)
− PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value if new loan or name change occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be left-justified.

Isn’t left-justified.

0166

Field must be left-justified

RecordLevel
Error

Must be blank if not
‘PL’ Type of Loan.

Isn’t blank.

0193

Field not required on this type of loan

RecordLevel
Error

Must be reported if
Type of Loan is ‘PL’.

Is blank.

0345

PLUS Borrower Last Name is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–100

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of PLUS Borrower’s Birth
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

229-236

073

Description

Date when PLUS Borrower was born.

Comments

•

Report the actual Date of PLUS Borrower’s Birth.

•

Plug date of ‘19000101’ may be used if no actual date has ever been
reported to NSLDS by any Data Provider, and the loan was guaranteed
prior to your agency’s Initial Load Date.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (Header record)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related field that checks value here
− PLUS Borrower’s Social Security Number (028)
Report ‘00000000’ if loan is not a PLUS loan.
Report actual value if loan is a PLUS loan.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0227

Invalid PLUS Borrower Date of Birth

RecordLevel
Error

If Date of Guaranty is
later than Date of
Initial Load,
‘19000101’ cannot be
reported.

Invalid plug date.

0102

19000101 is invalid when Date of Guaranty
> Init Load Date

RecordLevel
Error

Must be zeroes if
Type of Loan is not
‘PL’.

Contains wrong
value.

0193

Field not required on this type of loan

RecordLevel
Error

Can’t be zeroes if
Type of Loan is ‘PL’.

Contains zeroes.

0343

PLUS Borrower Date of Birth is required

RecordLevel
Error

Date of PLUS
Borrower Birth must
be on or after the
Date of Guaranty less
99 years.

Date of PLUS
Borrower Birth is
before the Date of
Guaranty less 99
years.

0621

Date must be = or greater than Date of
Guaranty - 99 years

RecordLevel
Error

Date of PLUS
Borrower Birth must
be on or before the
Date of Guaranty less
12 years.

Date of PLUS
Borrower Birth is
after the Date of
Guaranty less 12
years.

0622

Date must be = or less than Date of Guaranty
- 12 years

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–101

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Social Security Number Indicator
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

237

074

Description

Indicates whether Student’s Social Security Number is a pseudo SSN or a real
number.

Comments

Report ‘R’ for Real, ‘P’ for ‘Pseudo’.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use

Must always be filled.

Reporting
Edit
Level

Verifies

Related fields that check value here
− New Student’s SSN (041)
− Student’s SSN (021)

Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be ‘R’ or ‘P’.

Contains wrong
value.

0236

Invalid Student SSN Indicator

RecordLevel
Error

Must be reported.

Is blank.

0261

Student SSN Indicator is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–102

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Academic Level
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

238

075

Description

Student’s academic or grade level in school at the beginning of the specific
period covered by the loan.

Comments

•

Must be a valid code from the Academic Level Codes Table (Appendix
B–Table B-1).

•

If academic level is not available, and Date of Guaranty is before Jan. 1,
1984, you may use the plug value of ‘N’.

•

Do not replace a previously reported actual value with a plug or default
value.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related field that checks value here
− Amount of Guaranty (061)
Report a blank if Type of Loan is ‘CL’ (Consolidated) or ‘RF’ (Refinanced).
Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be a valid code
from the Academic
Level Codes Table.

Invalid code.

0232

Invalid Student Academic Level

RecordLevel
Error

Whether ‘N’ is valid.

Contains plug value
when Date of
Guaranty is Jan. 1,
1984 or later.

0237

Invalid value when DT of GA > or =
19840101

RecordLevel
Error

Must be reported
unless Type of Loan is
‘CL’ or ‘RF’.

Is blank.

0522

Student Academic level is required

LoadLevel
Error

Plug value can’t be
used to modify real
data.

Type of Loan is not
‘CL’ or ‘RF’, but
plug value of ‘N’
was used.

0527

Def value for this field cannot modify a real
value

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–103

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Last Name
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

35

239-273

076

Description

Title IV aid recipient or beneficiary’s current last name.

Comments

•

If last name exceeds 35 characters, drop characters in excess of 35.

•

If student has no last name, use plug value ‘NLN’.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Related fields that check value here
− New SSN (041)
− Student’s SSN (021)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be left-justified.

Isn’t left-justified.

0166

Field must be left-justified

RecordLevel
Error

Must be reported.

Is blank.

0263

Student Last Name is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–104

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Period Begins
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

274-281

077

Description

Date when classes are (or were) to begin for the period covered by the loan.

Comments

•

Report the actual Date Enrollment Period Begins or, if actual date is not
available and Date of Guaranty falls before Jan. 1, 1984, use plug value of
‘19000101’.

•

For CL or RF loans, report the actual Data Enrollment Period Begins if the
borrower is enrolled. Otherwise, report ‘00000000’.

•

Do not replace a previously reported actual value with a plug or default
value.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Related fields that check value here
− Code for Enrollment Status (132)
− Date Enrollment Period Ends (078)
− Date of Loan Status (062)
− Indicator of Subsidy (149)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0187

Invalid Date Enrollment Period Begins

RecordLevel
Error

Must be reported if
Type of Loan is other
than ‘CL’ or ‘RF’.

Contains zeroes.

0165

Date Enrollment Period Begins is required

RecordLevel
Error

Whether ‘19000101’
is valid.

Contains plug value
when Date of
Guaranty is Jan. 1,
1984, or later.

0230

19000101 is invalid when DT of GA > or =
19840101

RecordLevel
Error

Date Enrollment
Period Begins must
be on or after the
Date of Guaranty less
2 years.

Date Enrollment
Period Begins is
before the Date of
Guaranty less 2
years.

0570

Date must be = or greater than Date of
Guaranty - 2yrs

RecordLevel
Error

Date Enrollment
Period Begins must
be on or before the
Date of Guaranty
plus 2 years.

Date Enrollment
Period Begins is
after the Date of
Guaranty plus 2
years.

0571

Date must be = or less than Date of Guaranty
+ 2 years

June 1, 2005

Version 4.1
A–105

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Period Begins
RecordLevel
Error

For SL loans, the
Date Enrollment
Period Begins must
be on or before
19940630.

Date Enrollment
Period Begins is
after 19940630.

0645

Date must be = or less than 19940630

LoadLevel
Error

Plug value can’t be
used to modify real
data.

Type of Loan is not
‘CL’ or ‘RF’, but
plug value was
used.

0527

Def value for this field cannot modify a real
value

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–106

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Period Ends
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

282-289

078

Description

Date when classes ended (or were to end) for the period covered by loan.

Comments

•

Report the actual Date Enrollment Period Ends or, if actual date is not
available and Date of Guaranty falls before Jan. 1, 1984, use plug value of
‘19000101’.

•

For CL or RF loans, report the actual Data Enrollment Period Ends if the
borrower is enrolled. Otherwise, report ‘00000000’.

•

Do not replace a previously reported actual value with a plug or default
value.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date Enrollment Period Begins (077)
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0188

Invalid Date Enrollment Period Ends

RecordLevel
Error

Date Enrollment
Period Ends must be
after the Date
Enrollment Period
Begins.

Date Enrollment
Period Ends is not
after the Date
Enrollment Period
Begins.

0140

Date must be later than Date Enrollment
Period Begins

RecordLevel
Error

Whether ‘19000101’
is valid.

Contains plug value
when Date of
Guaranty is Jan. 1,
1984 or later.

0230

19000101 is invalid when DT of GA > or =
19840101

RecordLevel
Error

Must be reported if
Type of Loan is other
than ‘CL’ or ‘RF’.

Contains zeroes.

0303

Date Enrollment Period Ends is required

RecordLevel
Error

Date Enrollment
Period Ends must be
on or before the Date
Enrollment Period
Begins plus 2 years.

Date Enrollment
Period Ends is after
the Date Enrollment
Period Begins plus 2
years.

0573

Date must be = or < Date Enrollment Period
Begins + 2 years

June 1, 2005

Version 4.1
A–107

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Period Ends
LoadLevel
Error

Plug value can’t be
used to modify real
data.

Date Revised

Incoming date is a
plug date and
previously reported
date is a real date.

0527

Default value for this field cannot modify a
real value

5-26-2000

June 1, 2005

Version 4.1
A–108

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Middle Initial
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

No

Character

1

290

079

Description

Title IV aid recipient or beneficiary’s middle initial.

Comments

Report actual initial if known.

Part of Event Type

Not part of an event.

Companion Field(s)

None.

Default Value / Use

Report a blank if initial is not known or student has no middle initial.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–109

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Driver’s License Number
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

30

291-320

080

Description

Title IV aid recipient or beneficiary’s driver’s license number.

Comments

•

Report actual license number if available.

•

Must be reported if Code for Enrollment is ‘A’, ‘F’, or ‘H’.

•

Report ‘NR’ if student does not have a driver’s license.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.

Date Revised

Linked through edit
− Code for Enrollment Status (132)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loans with other enrollment statuses.
Report in regular update.
Error

Error
No.

Is blank.

0207

Error Message
Student Driver License Number is required

5-26-2000

June 1, 2005

Version 4.1
A–110

GA Data Provider Instructions

Appendix A: Data Dictionary

Student’s Driver’s License State
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

321-322

081

Description

State that issued Title IV aid recipient or beneficiary’s driver’s license.

Comments

•

Must be a valid code from the State Codes Table (Appendix B–Table B14).

•

If not known, report ‘NR’.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Linked through edit
− Code for Enrollment Status (132)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)

Default Value / Use

•

Must always be filled for all loans except PLUS.

•

Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loan with other enrollment
statuses.

Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be a valid code
from the State Codes
Table (if not blank).

Invalid code.

0340

Invalid Student Driver’s License State

RecordLevel
Error

Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.

Is blank.

0341

Student Driver’s License State is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–111

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s Middle Initial
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

323

086

Description

PLUS Borrower’s middle initial.

Comments

Field must be blank if loan is not a PLUS loan.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level
RecordLevel
Error

Verifies
Field must be blank if
Type of Loan is not
‘PL’.

Date Revised

Linked through edit
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Report a blank if loan is not a PLUS loan, middle initial not known, or no
middle initial.
Report if new loan or name change occurs.
Error

Error
No.

Isn’t blank.

0193

Error Message
Field not required on this type of loan

5-26-2000

June 1, 2005

Version 4.1
A–112

GA Data Provider Instructions

Appendix A: Data Dictionary

PLUS Borrower’s State of Residence
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

324-325

087

Description

The code for a PLUS Borrower’s permanent state of residence at the time the
loan was guaranteed.

Comments

Must be a valid code from the State Codes Table (Appendix B– Table B-14).

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− Initial Load Date (007) (Header record)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
Must always be filled if loan is a PLUS loan.
Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be blank if Type
of Loan isn’t ‘PL’.

Isn’t blank.

0193

Field not required on this type of loan

RecordLevel
Error

Must be a valid code
from the States Code
Table.

Invalid code.

0347

Invalid PLUS Borrower’s State of Residence

RecordLevel
Error

Must be reported if
Type of Loan is ‘PL’
and the loan was
guaranteed after the
Initial Load Date.

Is blank.

0523

PLUS Borrower’s State of Residence is
required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–113

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Servicer
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

326-331

088

Description

Code for current lender servicer of an FFELP loan, if there is one.

Comments

•

Must be a valid Servicer Code.

•

As a minimum, Guaranty Agencies must collect servicer code information
as it stands at the end of each quarter (March 31, June 30, September 30,
and December 31). This data must be forwarded to NSLDS before the end
of the next quarter.

•

If more than one servicer has been responsible for a loan within the same
quarter, report the servicer responsible for the loan at the end of the
quarter.

•

Must always be filled for serviced loans dated later than July 1, 1995.

•

Populate if serviced by an ED approved servicer with the valid servicer ID.

•

Populate if self -serviced and a valid servicer ID has been assigned by ED.

•

Do not populate if self-serviced and there is not a valid servicer ID
available.

Part of Event Type

Lender Servicer

Companion Field(s)

•

Linked through event
−

Default Value / Use
Reporting
Edit
Level

Verifies

Date of Servicer Responsibility (150)

Report ‘000000’ if loan is not currently assigned to a lender servicer.
Must always be reported if loan is assigned to a lender servicer.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0182

Invalid Code for Servicer

RecordLevel
Error

Must contain a valid
code if there is a
corresponding value
in Date of Servicer
Responsibility.

Contains zeroes.

0395

Code for Servicer is required

RecordLevel
Error

Loan is not
transferred to
CDDTS-Repayment
Services (GA577)

Loan transferred to
GA 577

0733

Loan may not be transferred to GA 577

LoadLevel
Error

Must be valid
Servicer Code.

Invalid code.

0182

Invalid Code for Servicer

Date Revised

3-28-2005

June 1, 2005

Version 4.1
A–114

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Originating FFELP Lender
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

332-337

089

Description

Code for lender that issued promissory note for an FFELP loan.

Comments

•

Must be a valid Lender Code.

•

If not available, and Date of Guaranty is January 1, 1984, or earlier, you
may use the plug value of ‘444444’.

Part of Event Type
Companion Field(s)

Default Value / Use
Reporting
Edit
Level

Verifies

Not part of an event.
• Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
• Related field that checks value here
− Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0180

Invalid Code for Originating FFELP Lender

RecordLevel
Error

Must be a value
between ‘800000’
and ‘999899’, if not
‘444444’.

Invalid code.

0180

Invalid code for Originating FFELP Lender

RecordLevel
Error

‘444444’ only
reported when Date
of Guaranty is before
January 1, 1984.

Invalid code based
on Date of
Guaranty.

0237

Invalid value when Date of Guaranty > or =
19840101

RecordLevel
Error

Can’t be ‘000000’.

Is ‘000000’.

0279

Code for Originating FFELP Lender is
required

LoadLevel
Error

Must be a valid
Lender Code.

Invalid code.

0180

Invalid Code for Originating FFELP Lender

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–115

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Guaranty Transferred
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

338-345

090

Description

Date when a loan guaranty is transferred from one GA to another or to the
Federal government. Reported by the receiving agency.

Comments

Report the date when a loan guaranty was transferred from one GA to another.
The following agencies are allowed to take loans from another GA without
requiring that the transfer being initiated by the current GA: Debt Collections
Services DCS (555) and ECMC (927). In order to transfer in a loan currently
held by GA 555 or 927 the transfer must be initiated by the current GA.

Part of Event Type

Transfer

Companion Field(s)

•

Default Value / Use
Reporting

Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Related fields that check value here
− Amount of Guaranty (61)
− Date of Disbursement (066)
− Date of Guaranty (025)
− New Date of Guaranty (45)
Report ‘00000000’ if transfer has not occurred.
Report actual value if transfer occurs.

Edit
Level

Verifies

DomainLevel
Error

Must be a valid date (if
not zeroes).

Invalid date.

0190

Invalid Date Guaranty Transferred

RecordLevel
Error

Date of Guaranty
Transfer must be on or
after the Date of
Guaranty.

Date of Guaranty
Transfer is before
the Date of
Guaranty.

0593

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date of Guaranty
Transfer must be on or
before the Submittal
(Extract) Date.

Date of Guaranty
Transfer is after the
Submittal (Extract)
Date.

0594

Date must be = or less than Submittal Date

LoadLevel
Error

Whether date is earlier
than a Date Guaranty
Transferred previously
reported on that loan
by another agency.

Date is earlier.

0326

Guaranty Trans Date must be > Previous
Guaranty Trans Date

Date Revised

Error

Error
No.

Error Message

5-26-2000

June 1, 2005

Version 4.1
A–116

GA Data Provider Instructions

Appendix A: Data Dictionary

Type of Deferment
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

346-347

091

Description

One of the legal reasons for postponing repayment of loan principal and interest.

Comments

•

Must be a valid Deferment Type from the Deferment Type Codes Table
(Appendix B– Table B-3) and conforms to usage rules in Deferment Type
Usage Code Table (Appendix B– Table B-4).

•

As a minimum, Guaranty Agencies must collect deferment information as it
stands at the end of each quarter (March 31, June 30, September 30, and
December 31). This data must be forwarded to NSLDS before the end of the
next quarter.

•

Must always be filled for deferred loans dated later than July 1, 1995.

•

You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.

Part of Event Type
Companion Field(s)

Default Value / Use
Reporting
Edit
Level

Verifies

Deferment
• Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Type of Loan (024)
• Linked through event
− Date Deferment Starts (092)
− Date Deferment Stops (093)
Report blanks if deferment has not occurred.
Report actual value if deferment occurs.
Error

Error
No.

Error Message

RecordLevel
Error

Can’t be blank if there
is a corresponding
value in Date
Deferment Starts or
Date Deferment Stops.

Is blank.

0265

Type of Deferment is required

LoadLevel
Error

Must be a valid code
(if not blank) from the
Deferment Type
Codes Table. If not
blank, the code is valid
based on Loan Type
and Date of Guaranty
as described in the
Deferment Type
Usage Codes Table.

Invalid code.

0239

Invalid Type of Deferment

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–117

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Deferment Starts
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

348-355

092

Description

Date when a legal deferment actually begins.

Comments

•

Must always be filled for deferred loans where deferment started on or
after July 1, 1995.

•

As a minimum, Guaranty Agencies must collect deferment information as
it stands at the end of each quarter (March 31, June 30, September 30, and
December 31). This data must be forwarded to NSLDS before the end of
the next quarter.

•

The dates when deferments start and stop may overlap for different periods
in relation to another deferment (e.g., first deferment is 01-10-95 through
07-20-95 and second deferment is 07-01-95 through 12-30-95).

•

You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.

•

Date sequence rules are still applied to this date in relation to historical
start-date data and Date of Loan Status. The Date Deferment Starts may
not precede the date associated with a ‘DA’ Loan Status Code.
Date sequence edits are not applied against this field if zeroes are reported
for a loan no longer in deferment.
For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using DataPrep
Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the NSLDS
definition of Date Entered Repayment (Date of Maturity) for SLS loans,
since technically SLS Date Deferment Starts the day after the loan is
disbursed. Reporting the date as described avoids an error with DataPrep
Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)

•
•

Part of Event Type

Deferment

Companion Field(s)

•

Default Value / Use

Linked through edit
− Date Entered Repayment (Date of Maturity) (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− New Date of Guaranty (045) (used if new identifiers supplied)
− New Type of Loan (044) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Date Deferment Stops (093)
− Type of Deferment (091)
• Related field that checks value here
− Date Deferment Stops (093)
Report ‘00000000’ if deferment has not occurred.

June 1, 2005

Version 4.1
A–118

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Deferment Starts
Reporting
Edit
Level

Verifies

Report actual value if deferment occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0185

Invalid Date Deferment Starts

RecordLevel
Error

Can’t be zeroes if
there are
corresponding values
in the Date
Deferment Stops or
the Type of
Deferment.

Contains zeroes.

0132

Date Deferment Starts is required

RecordLevel
Error

Date Deferment
Starts must be on or
before the Submittal
(Extract) Date.

Date Deferment
Starts is after the
Submittal (Extract)
Date.

0589

Date must be = or less than Submittal Date

RecordLevel
Error

Date Deferment
Starts must be on or
after the earlier of (a)
the Date of
Disbursement (if the
Date of Disbursement
is not zero) or (b) the
Date of Guaranty.

Date Deferment
Starts is before the
earlier of (a) the
Date of
Disbursement (if
Date of
Disbursement is not
zero) or (b) the Date
of Guaranty.

0718

Date must be >= Date of Disbursement or >=
Date of Guaranty

RecordLevel
Error

For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan is
not Y) or the Date
Deferment Starts is
after rehabilitation
(Date Repurchased),
then the Date
Deferment Starts
must be on or after
the Date Entered
Repayment.

Date Deferment
Starts is before the
Date Entered
Repayment.

0719

Date must be = or greater than Date Entered
Repayment

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–119

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Deferment Stops
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

356-363

093

Description

Date when a legal deferment is projected to end or actually ends. Includes postdeferment grace period if applicable.

Comments

•

Must always be filled for deferred loans where deferment started on or
after July 1, 1995.

•

Report the actual Date Deferment Stops, or, as a minimum, Guaranty
Agencies must collect deferment information as it stands at the end of each
quarter (March 31, June 30, September 30, and December 31). This data
must be forwarded to NSLDS before the end of the next quarter.

•

The dates when deferments start and stop may overlap for different periods
in relation to another deferment. (e.g., first deferment is 01-10-95 through
07-20-95 and second deferment is 07-01-95 through 12-30-95).

•

You may, but are not required to, discontinue reporting Type of Deferment,
Date Deferment Starts, and Date Deferment Stops after the deferment has
ended. In this case, populate these three fields with default values.

•

For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using DataPrep
Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the NSLDS
definition of Date Entered Repayment (Date of Maturity) for SLS loans,
since technically SLS Date Deferment Starts the day after the loan is
disbursed. Reporting the date as described avoids an error with DataPrep
Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)

Part of Event Type

Deferment

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through event
− Date Deferment Starts (092)
− Type of Deferment (091)
• Related field that checks value here
− Date Deferment Starts (092)
Report ‘00000000’ if deferment has not occurred.
Report actual value if deferment occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0186

Invalid Date Deferment Stops

RecordLevel
Error

Can’t be zeroes if
there are
corresponding values
in Type of Deferment
and Date Deferment
Starts.

Contains zeroes.

0133

Date Deferment Stops is required

June 1, 2005

Version 4.1
A–120

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Deferment Stops
RecordLevel
Error

Date Deferment
Stops must be after
the Date Deferment
Starts.

Date Deferment
Stops is not after the
Date Deferment
Starts.

0139

Date must be later than Date Deferment
Starts

RecordLevel
Error

Date Deferment
Stops must be on or
before the Date
Deferment Starts plus
15 years.

Date Deferment
Stops is after the
Date Deferment
Starts plus 15 years.

0592

Date must be = or less than Date Deferment
Starts + 15 years

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–121

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Lender-of-Last Resort Loan
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

364

095

Description

Indicates that loan is a lender-of-last-resort loan.

Comments

Must contain ‘Y’ (Yes) or a blank.

Part of Event Type

Not part of an event.

Companion Field(s)

None.

Default Value / Use

Report ‘Y’ if lender of last resort loan, blank if not.

Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be ‘Y’ or blank.

Date Revised

Report in regular update.
Error

Error
No.

Contains wrong
value.

0398

Error Message
Invalid Indicator of Lender of Last Resort
Loan

5-26-2000

June 1, 2005

Version 4.1
A–122

GA Data Provider Instructions

Appendix A: Data Dictionary

Claim Reason for Guaranty Agency Claim
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

365-366

096

Description

The reason the latest reinsurance claim, including supplemental insurance, was
paid to a Guaranty Agency. Reasons include borrower death, disability,
bankruptcy, default, closed school, false certification, or exempt.

Comments

•
•

•
•

Must be a valid code from the Claim Reasons Code Table (Appendix B–
Table B-2).
Update this field whenever there is change in the reason (may be nonmonetary) for reinsurance or supplemental reinsurance. For example: the
original reinsurance claim reason was due to Default (DF), but later the
borrower becomes bankrupt, this field would be updated to Bankruptcy
other(BO). Even though the rate may not change, update this field if there
is a change in the reason.
A Reinsurance Claim Payment made before a repurchase date does not
need to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether blanks
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, blanks reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), blanks will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.

Part of Event Type

Reinsurance Claim Payment

Companion Field(s)

•

Linked through edit
−

•

•
Default Value / Use

Reporting

•
•

Date Reinsurance Claim Requested (114)

Linked through event
− Amount of Reinsurance Claim Requested (116)
− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
Relationship established
− Date Repurchased (120) (New)
Report blanks if Reinsurance Claim Payment has not occurred.
Or, report blanks when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.

Report actual value if Reinsurance Claim Payment occurs.

June 1, 2005

Version 4.1
A–123

GA Data Provider Instructions

Appendix A: Data Dictionary

Claim Reason for Guaranty Agency Claim
Edit
Level

Verifies

Error

Error
No.

Error Message

RecordLevel
Error

Must be a valid code.

Contains wrong
value.

0174

Invalid Claim Reason for GA Claim

RecordLevel
Error

If this field contains
‘CS’ and Date
Reinsurance Claim
Requested is earlier
than April 1, 1993,
‘CS’ is invalid.
(Status did not exist
prior to this date.)

Contains wrong
value.

0174

Invalid Claim Reason for GA Claim

RecordLevel
Error

If this field contains
‘FC’ and Date
Reinsurance Claim
Requested is earlier
than January 1, 1994,
‘FC’ is invalid.
(Status did not exist
prior to this date.)

Contains wrong
value.

0174

Invalid Claim Reason for GA Claim

RecordLevel
Error

Must be reported if
there are
corresponding values
in Amount of
Reinsurance Claim
Requested or Date
Reinsurance Claim
Requested.

Is blank.

0277

Claim Reason for GA Claim is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–124

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Refund on Claims
Formerly Date of Refund From Lender on Claims

Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

367-374

099

Date when Guaranty Agency received an insurance claim refund .
•
Report the actual Date of Refund on Claims .(formerly Date of Refund From
Lender on Claims)

•

•

An Insurance Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Refund on
Claims, zeroes reported in this field will NOT delete those previously
reported values. (NSLDS will store the last-reported data, and GAs
can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current
Date of Refund on Claims (meaning that a new insurance claim
refund occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Refund that occurred after the
repurchase.

•

Submit a Past Period Change record (PPC) to delete a refund that
occurred before the latest Date of Repurchase.

•

If the GA receives a borrower payment from the lender after an insurance
claim was paid, but prior to reinsurance being requested, report the date of
refund.

Part of Event Type

Insurance Claim Refund

Companion Field(s)

•

•

Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Refund on Claims (100)(formerly Date of Refund From Lender on
Claims)

•
Default Value / Use

Reporting

Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if Insurance Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.

Report actual value if Insurance Claim Refund occurs.

June 1, 2005

Version 4.1
A–125

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Refund on Claims
Formerly Date of Refund From Lender on Claims

Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Amount of Refund
on Claims.

Contains zeroes.

RecordLevel
Error

Date of Refund on
Claims must be on or
before the Submittal
(Extract) Date.

Date of Refund on
Claims is after the
Submittal (Extract)
Date.

0606

Date must be = or less than Submittal Date

RecordLevel
Error

Date of Refund on
Claims must be on or
after the Date of
Guaranty.

Date of Refund on
Claims is before the
Date of Guaranty.

0637

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date of Refund on
Claims must be on or
after the Date of
Disbursement.

Date of Refund on
Claims is before the
Date of
Disbursement.

0644

Date must be = or greater than Date of
Disbursements

Date Revised

0209

Invalid Date Of Refund on Claims (formerly
Invalid Date Of Refund from Lender on Claims)

0159

Date of Refund on Claims is required
(formerly Date of Refund From Lender on Claims is
required)

3-1-2005

June 1, 2005

Version 4.1
A–126

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims

Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

375-380

100

Description

The cumulative dollar amount of reinsurance refund(s) from the GA due to an
overpayment of lender claim, overstated reinsurance request, late refunds from
the institution to the lender or borrower payments to the lender—A refund is
reported only if reinsurance has been requested.. Amount does not include
refunds that were made prior to repurchase.

Comments

•

This field applies only to payments, overpayments, or school refunds
forwarded to the GA by the lender after reinsurance has been requested or
an overstated reinsurance request has been made.

•

If the GA receives a borrower payment from the lender after an insurance
claim was paid, but prior to reinsurance being requested, reduce the
Amount Reinsurance Requested.

•

If the GA receives payment on behalf of the borrower from any source
other than a lender after the lender claim payment, report as a collection in
the Amount of Guaranty Agency Principal Collections.

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding
problem is created by pro-rating the amount, adjustments may be made to
one loan so that the pro-rated amount at each loan level equals the total
amount at account level.

•

Guaranty Agencies should report late refunds (e.g., refunds that occur
after a default or other claim has been paid to the lender) regardless of
whether the refund is actually sent to the GA by the lender or the school.

•

The value in this field does not include the repurchase amount from the
lender.
An Insurance Claim Refund made before the repurchase date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the refund has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
refund is followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that was
refunded after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Refund on
Claims, zeroes reported in this field will NOT delete those previously
reported values. (NSLDS will store the last-reported data, and GAs
can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current
Date of Refund on Claims (meaning that a new insurance claim
refund occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Refund that occurred after the
repurchase.

•

•
•

Part of Event Type

Insurance Claim Refund

June 1, 2005

Version 4.1
A–127

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims

Companion Field(s)

Default Value / Use

Reporting
Edit
Level

Verifies

•

Linked through edit
− Amount of Claim Paid to Lender (107)
• Linked through event
− Date of Refund on Claims (099)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Refund occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0334

Invalid Amount of Refund on Claims

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date of Refund on
Claims.

Contains zeroes.

0123

Amount of Refund on Claims is required

RecordLevel
Error

Amount of Refund on
Claims must not
exceed the Amount
of Claim Paid to
Lender.

Amount of Refund
on Claims must not
exceed the Amount
of Claim Paid to
Lender.

0658

Amount must be = or less than Amount of
Claim Paid to Lender

Date Revised

6-1-2005

June 1, 2005

Version 4.1
A–128

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Refund to Lender from School
Formerly Date of Refund to Lender

Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

381-388

101

Description

Date when a lender receives a refund from the school.

Comments

Report the actual Date of Refund to Lender, or, as a minimum, Guaranty
Agencies must collect refund information as it stands at the end of each quarter
(March 31, June 30, September 30, and December 31). This data must be
forwarded to NSLDS before the end of the next quarter.

Part of Event Type

Refund to Lender

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− New Date of Guaranty (045) (used if new identifiers supplied)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Refund from School to Lender (103)
Report ‘00000000’ if refund has not occurred or if latest refund occurred before
repurchase.
Report actual value if refund occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0210

Invalid Date of Refund to Lender

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Amount of Refund
From School to
Lender.

Contains zeroes.

0161

Date of Refund to Lender is required

RecordLevel
Error

Date of Refund to
Lender must be on or
after the Date of
Guaranty.

Date of Refund to
Lender is before the
Date of Guaranty.

0585

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date of Refund to
Lender must be on or
before the Submittal
(Extract) Date.

Date of Refund to
Lender is after the
Submittal (Extract)
Date.

0586

Date must be = or less than Submittal Date

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–129

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Refund From School to Lender
Formerly Amount of Refund From School to Lender According to Lender

Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

389-394

103

Description

The cumulative amount of refund(s) returned from school to lender, as reported
by lender. School refunds should be reported in this field up to the time an
insurance claim is paid on a loan.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

As a minimum, Guaranty Agencies must collect amount information as it
stands at the end of each month.. This data must be forwarded to NSLDS
during the next regular submission.

Part of Event Type

Refund to Lender

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Amount of Disbursement (067)
− Amount of Guaranty (061)
• Linked through event
− Date of Refund to Lender (101)
Report ‘000000’ if loan refund has not occurred.
Report actual value if loan refund occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0327

Invalid Amt Refund from School to Lender

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date of Refund to
Lender.

Contains zeroes.

0125

Amt of Refund School to Lender is required

RecordLevel
Error

Amount of Refund
from School to
Lender must not
exceed the Amount
of Disbursement.

Amount of Refund
from School to
Lender exceeds the
Amount of
Disbursement.

0652

Amount must be = or less than Amount of
Disbursement

RecordLevel
Error

Amount of Refund
from School to
Lender must not
exceed the Amount
of Guaranty.

Amount of Refund
from School to
Lender exceeds the
Amount of
Guaranty.

0716

Amount must be = or less than Amount of
Guaranty

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–130

GA Data Provider Instructions

Appendix A: Data Dictionary

Claim Reason for Lender Claim
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

2

395-396

105

Description

The reason the latest insurance claim, including supplemental claims, was paid
to lender. Reasons include borrower death, disability, bankruptcy, default,
closed school, false certification, or exempt.

Comments

•
•
•

Must be a valid code from the Claim Reason Codes Table (Appendix B–
Table B-2).
An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether blanks
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
blanks reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), blanks will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.

Part of Event Type

Insurance Claim Payment

Companion Field(s)

•

•

Linked through event
− Amount of Claim Paid to Lender (107)
− Date Claim Paid (106)
Relationship established
−

Default Value / Use

Reporting
Edit
Level

Verifies

Date Repurchased (120) (New)

Report blanks if Insurance Claim Payment has not occurred, or if latest payment
occurred before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error

Error
No.

Error Message

RecordLevel
Error

Can’t be ‘CS’ if Date
Claim Paid is April 1,
1993 or earlier.
(Status did not exist
prior to this date.)

Contains wrong
value.

0175

Invalid Claim Reason for Lender Claim

RecordLevel
Error

Can’t be ‘FC’ if Date
Claim Paid is Jan. 1,
1994 or earlier.
(Status did not exist
prior to this date.)

Contains wrong
value.

0175

Invalid Claim Reason for Lender Claim

RecordLevel
Error

Must be a valid code
from the Claim
Reason Codes Table
(if not blank).

Invalid code.

0175

Invalid Claim Reason for Lender Claim

June 1, 2005

Version 4.1
A–131

GA Data Provider Instructions

Appendix A: Data Dictionary

Claim Reason for Lender Claim
RecordLevel
Error

Must be reported if
Amount of Claim Paid
to Lender or Date
Claim Paid have
corresponding (nonzero) values.

Date Revised

Is blank.

0271

Claim Reason Code and / or Date Claim Paid
is required

5-26-2000

June 1, 2005

Version 4.1
A–132

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Claim Paid
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

397-404

106

Date when a Guaranty Agency paid an original insurance claim or the date of
any additional claims to a lender.
• Report the actual Date Claim Paid.
• An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the payment has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the payment
is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
zeroes reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), zeroes will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.
•

Submit a Past Period Change record (PPC) to delete a payment that
occurred before the latest Date of Repurchase.

Part of Event Type

Insurance Claim Payment

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Claim Paid to Lender (107)
− Claim Reason for Lender Claim (105)
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if an Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.

June 1, 2005

Version 4.1
A–133

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Claim Paid
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0184

Invalid Date Claim Paid

RecordLevel
Error

Must be reported if
there are
corresponding values
in Claim Reason for
Lender Claim or
Amount of Claim
Paid to Lender.

Is zeroes.

0271

Claim Reason Code and / or Date Claim Paid
is required

RecordLevel
Error

Date Claim Paid must
be on or before the
Submittal (Extract)
Date.

Date Claim Paid is
after the Submittal
(Extract) Date.

0604

Date must be = or less than Submittal Date

RecordLevel
Error

Date Claim Paid must
be on or after the
Date of
Disbursement.

Date Claim Paid is
before the Date of
Disbursement.

0634

Date must be = or greater than Date of
Disbursements

RecordLevel
Error

Date Claim Paid must
be on or after the
Date of Guaranty.

Date Claim Paid is
before the Date of
Guaranty.

0635

Date must be = or greater than Date of
Guaranty

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–134

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Claim Paid to Lender
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

405-410

107

Description

The cumulative amount of principal and interest including any additional
principal and interest paid on the claim to a lender by a Guaranty Agency for an
insurance claim on loan. Amount does not include claims that were made prior
to repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

Include the following in this field:
Principal and interest paid to lender for example: The borrower defaults on
a $10,000 loan. The Amount of Claim Paid to the Lender (based on the 2%
federal risk sharing), is $9,800.00, Later the Lender realizes that they did
not include $100 in accrued interest. The Amount of Claim Paid to lender
would be updated to $9,898.00 and the Date of Claim Payment would be
updated to the date the additional claim amount was paid to the lender.

•

Do not report in this field Closed School or False Certification claims paid
directly to borrowers.

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
An Insurance Claim Payment made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the payment has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the payment
is followed quickly by repurchase.
When a claim is paid after repurchase, only report the amount that was paid
after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Claim Paid,
zeroes reported in this field will NOT delete those previously reported
values. (NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
Claim Paid (meaning that a new insurance claim payment occurred
after the repurchase), zeroes will be interpreted as a request to delete
the Insurance Claim Payment that occurred after the repurchase.

•

•
•

Part of Event Type

Insurance Claim Payment

June 1, 2005

Version 4.1
A–135

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Claim Paid to Lender
Companion Field(s)

Default Value / Use

Reporting
Edit
Level

Verifies

•

Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Linked through event
− Claim Reason for Lender Claim (105)
− Date Claim Paid (106)
• Related field that checks value here
− Amount of Refund on Claims (100)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0324

Invalid Amount of Claim Paid to Lender

RecordLevel
Error

Can’t be zeroes if
there are
corresponding values
in Date Claim Paid or
Claim Reason for
Lender Claim.

Can’t be zeros if
there are
corresponding
values in Claim
Reason for Lender
Claim or Date
Claim Paid.

0106

Amount of Claim Paid to Lender is required

RecordLevel
Error

Amount of Claim
Paid to Lender must
not exceed nine times
the Amount of
Guaranty.

Amount of Claim
Paid to Lender
exceeds nine times
the Amount of
Guaranty.

0657

Amount must be = or less than 9 times
Amount of Guaranty

LoadLevel
Error

Can’t be zeroes if
Code for Loan Status
is ‘BC’, ‘BK’, ‘DB’,
‘DC’, ‘DD’, ‘DE’,
‘DI’, ‘DK’, ‘DL’,
‘DO’, ‘DP’, ‘DS’,
‘DT’, ‘DU’, ‘DW’,
‘DX’, or ‘OD’.

Contains zeroes.

0106

Amount of Claim Paid to Lender is required

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–136

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding GA Fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees

Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

411-416

108

Description

The amount currently owed by the borrower for GA charges other than
principal and interest (e.g., late charges, attorney fees, collection charges, and
supplemental pre-claims assistance). If other fees are also due to the GA, they
should be reported here.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

The sum of this field, plus Amount of Outstanding Principal Balance, plus
Amount of Outstanding Accrued Interest Balance comprise the total
amount owed by a borrower on a loan. This sum must equal zero if the loan
is closed for any reason other than defaulted write off (DW).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Amount of Guaranty (061)
− Code for Loan Status (063)
• Related field that checks value here
− Amount of Outstanding Principal Balance (136)
Report ‘000000’ if charges and fees have not occurred.
Report actual value if charges and fees occur.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0329

Invalid Amount of Ending Balance on
Claims of Other Fees

RecordLevel
Error

Amount of Ending
Balance on Claims of
Other Fees must not
exceed nine times the
Amount of Guaranty.

Amount of Ending
Balance on Claims
of Other Fees
exceeds nine times
the Amount of
Guaranty.

0655

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–137

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Reinsurance Claim Requested
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

417-424

114

Date when the Guaranty Agency requested reinsurance.
• Report the month end date (the last calendar day of the month) that equals
the fiscal month of the “Guaranty Agency Financial Report” for which
reinsurance is requested.
• Report the actual Date Reinsurance Claim Requested.
• This date does not apply to Supplemental Reinsurance Claim request(s).
• A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.
•

Submit a Past Period Change record (PPC) to delete a request that occurred
before the latest Date of Repurchase.

Part of Event Type

Reinsurance Claim Payment

Companion Field(s)

•

•

•

•

Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Paid (115)
− Reinsurance Reimbursement Rate (119)
Related fields that check value here
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date Reinsurance Claim Payment (115)
− Date Supplemental Claim Requested (117)
Relationship established
−

Date Repurchased (120) (New)

June 1, 2005

Version 4.1
A–138

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Reinsurance Claim Requested
Default Value / Use

Reporting
Edit
Level

Verifies

•
•

Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
Or, report ‘00000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0215

Invalid Date Reinsurance Claim Requested

RecordLevel
Error

Can’t be zeroes if
there are
corresponding values
in Claim Reason for
Guaranty Agency
Claim, Amount of
Reinsurance Claim
Requested, or
Amount of
Supplemental Claim
Requested.

Contains zeroes.

0275

Date Reinsurance Claim Requested is
required

RecordLevel
Error

Date Reinsurance
Claim Requested
must be on or before
the Submittal
(Extract) Date.

Date Reinsurance
Claim Requested is
after Submittal
(Extract) Date.

0608

Date must be = or less than Submittal Date

RecordLevel
Error

Date Reinsurance
Claim Requested
must be on or after
the Date of Guaranty.

Date Reinsurance
Claim Requested is
before the Date of
Guaranty.

0636

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

Date Reinsurance
Claim Requested
must be on or after
the Date of
Disbursement.

Date Reinsurance
Claim Requested is
before the Date of
Disbursement.

0643

Date must be = or greater than Date of
Disbursements

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0529

Date Reinsurance Claim Requested must be
> prior Date Reinsurance Claim Requested

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–139

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Reinsurance Claim Paid
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

425-432

115

Date when a Guaranty Agency receives the government reinsurance claim
payment.(Electronic Funds Transfer Date).
• Report the actual Date Reinsurance Claim Paid.
• Do not change this date when supplemental (additional) reinsurance is paid
on the loan.
• Unlike most date fields associated with an event, this field is treated as a
value, not as a key.
• A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.

Part of Event Type

Reinsurance Claim Payment

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
• Relationship established
− Date Repurchased (120) (New)
• Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
• Or, report ‘00000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
and
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.

June 1, 2005

Version 4.1
A–140

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Reinsurance Claim Paid
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0216

Invalid Date Reinsurance Claim Paid

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Reinsurance
Reimbursement Rate.

Contains zeroes.

0278

Date Reinsurance Claim Paid is required

RecordLevel
Error

Date Reinsurance
Claim Paid must be
on or after the Date
Reinsurance Claim
Requested.

Date Reinsurance
Claim Paid is before
the Date
Reinsurance Claim
Requested.

0609

Date must be = or > Date Reinsurance Claim
Requested

RecordLevel
Error

Date Reinsurance
Claim Paid must be
on or before the
Submittal (Extract)
Date.

Date Reinsurance
Claim Paid is after
the Submittal
(Extract) Date.

0610

Date must be = or less than Submittal Date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–141

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Reinsurance Claim Requested
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

433-438

116

Description

The total amount of original and additional reinsurance claim requested of ED
by a Guaranty Agency. Amount does not include claims that were made prior
to repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

The total reimbursement request amount is calculated by multiplying
amount paid to lenders on claims by the appropriate reinsurance
reimbursement rate, and taking into consideration whether or not the
agency has hit either their 5% or 9% trigger.

•

If the GA receives a payment on behalf of the borrower, from the lender,
after an insurance claim was paid, but prior to reinsurance being requested,
reduce this amount by the payment amount.

•

If the GA receives payment on behalf of the borrower from any source
other than a lender after the lender claim payment, report as a collection in
the Amount of Guaranty Agency Principal Collections.

•

An example: the lender request to the guarantor on default (not exempt, or
LLR) first disbursed on or after 10/1/1998 a claim amount $10,000.The
lender is paid $9,800 (based a 2% risk share). The Amount Of Reinsurance
Claim Requested is $9,800 x 95% or $9,310.

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.

•

This amount does not include the amount requested for supplemental
reinsurance on the loan.
A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase. When a claim is requested
after repurchase, only report the amount that was paid after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), zeroes will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.

•
•

Part of Event Type

Reinsurance Claim Payment

Companion Field(s)

•
•

Linked through edit
− Amount of Guaranty (061)
Linked through event
− Claim Reason for Guaranty Agency Claim (096)

June 1, 2005

Version 4.1
A–142

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Reinsurance Claim Requested

Default Value / Use

Reporting
Edit
Level

Verifies

− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
− Reinsurance Reimbursement Rate (119)
• Relationship established
− Date Repurchased (120) (New)
• Report ‘000000’ if Reinsurance Claim Payment has not occurred.
• Or, report ‘000000’ when
1. The reinsurance claim request occurred before the latest repurchase;
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0322

Invalid Amount of Reinsurance Claim
Requested

RecordLevel
Error

Can’t be zeroes if
there are
corresponding values
in Date Reinsurance
Claim Requested or
Claim Reason for
Guaranty Agency
Claim.

Contains zeroes.

0276

Amount of Reinsurance Claim Requested is
required

RecordLevel
Error

Amount of
Reinsurance Claim
Requested must not
exceed nine times the
Amount of Guaranty.

Amount of
Reinsurance Claim
Requested exceeds
nine times the
Amount of
Guaranty.

0659

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

6-1-2005

June 1, 2005

Version 4.1
A–143

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Supplemental Claim Requested
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

439-446

117

Date when a supplemental reinsurance claim request is submitted to ED by a
Guaranty Agency.
• Update this field as new requests are made, with the actual Date of
Supplemental Claim Requested.
• A Supplemental Claim Request made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Supplemental
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Supplemental Claim Requested (meaning that a new
supplemental claim request occurred after the repurchase), zeroes will
be interpreted as a request to delete the Supplemental Claim Request
that occurred after the repurchase.
•

Submit a Past Period Change record (PPC) to delete a request that occurred
before the latest Date of Repurchase.

Part of Event Type

Supplemental Claim Request

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Date of Guaranty (025)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Amount of Supplemental Claim Requested (118)
• Related fields that check value here
− Date Reinsurance Claim Requested
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if Supplemental Claim Request has not occurred, or if latest
request occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.

June 1, 2005

Version 4.1
A–144

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Supplemental Claim Requested
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0217

Invalid Date Supplemental Claim Requested

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Amount of
Supplemental Claim
Requested.

Contains zeroes.

0412

Date Supplemental Claim Requested is
required

RecordLevel
Error

If the Date
Supplemental Claim
Requested is after the
Date Repurchased,
the Date
Supplemental Claim
Requested must be on
or after the Date
Reinsurance Claim
Requested.

Date Supplemental
Claim Requested is
before the Date
Reinsurance Claim
Requested.

0611

Date must be = or > Date Reinsurance Claim
Requested

RecordLevel
Error

Date Supplemental
Claim Requested
must be on or before
the Submittal
(Extract) Date.

Date Supplemental
Claim Requested is
after the Submittal
(Extract) Date.

0612

Date must be = or less than Submittal Date

RecordLevel
Error

Date Supplemental
Claim Requested
must be on or after
the Date of Guaranty.

Date Supplemental
Claim Requested is
before the Date of
Guaranty.

0638

Date must be = or greater than Date of
Guaranty

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–145

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Supplemental Claim Requested
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

447-452

118

Description

The cumulative dollar amount of principal and interest due the Guaranty
Agency on a default claim originally paid at a reduced reinsurance rate but
which is now eligible for full reimbursement because the borrowers claim status
has changed. Amount does not include requests that were made prior to
repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

An example of a Supplement Claim Request:
The borrower defaults on a $1,000 loan. The GA pays the lender’s claim of
$980 (claim amount minus 2% federal risk share). The Amount of Reinsurance
Requested is $931.00 (based on 95% reinsurance rate). A year later the
borrower dies. The Amount of Supplemental Claim Requested will be $49.00
(the 5% difference on the Amount of Claim Paid to Lender).
•

•

•
•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Supplemental Claim Request made before a Repurchase Date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the request has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when the
request is followed quickly by repurchase.
When a request is made after repurchase, only report the amount that was
requested after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Supplemental
Claim Requested, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Supplemental Claim Requested (meaning that a new
supplemental claim request occurred after the repurchase), zeroes will
be interpreted as a request to delete the Supplemental Claim Request
that occurred after the repurchase.

Part of Event Type

Supplemental Claim Request

Companion Field(s)

•
•
•

Date Revised

•

Linked through edit
− Amount of Guaranty (061)
Linked through event
− Date Supplemental Claim Requested (117)
Relationship established
− Date Repurchased (120) (New)
3-01-2005

June 1, 2005

Version 4.1
A–146

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Supplemental Claim Requested
Default Value / Use

Reporting
Edit
Level

Verifies

Report ‘000000’ if Supplemental Claim Request has not occurred, or if latest
request occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0321

Invalid Amount of Supplemental Claim

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date Supplemental
Claim requested.

Contains zeroes.

0413

Amount of Supplemental Claim Requested is
required

RecordLevel
Error

Amount of
Supplemental Claim
Requested must not
exceed nine times the
Amount of Guaranty.

Amount of
Supplemental Claim
Requested exceeds
nine times the
Amount of
Guaranty.

0660

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–147

GA Data Provider Instructions

Appendix A: Data Dictionary

Reinsurance Reimbursement Rate
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

453

119

Description

Current Rate at which the government paid a reinsurance or supplemental
reinsurance claim to a Guaranty Agency on a specific loan.

Comments

•

Must be a valid code from the Reinsurance Reimbursement Rate Codes
Table (Appendix B– Table B-13).

•

This rate may change if the reason for reinsurance or supplemental
reinsurance is due to a change in claim status.
A Reinsurance Claim Payment made before a Repurchase Date does not
need to be continually reported after repurchase.
The Date Repurchased value for a loan will determine whether a blank
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date Reinsurance
Claim Requested, a blank reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported data,
and GAs can stop reporting on a loan that has been repurchased.)
− If the Date Repurchased is the same as or earlier than the last-reported
Date Reinsurance Claim Requested (meaning that a new reinsurance
claim payment occurred after the repurchase), a blank will be
interpreted as a request to delete the Reinsurance Claim Payment that
occurred after the repurchase.

•
•

Part of Event Type

Reinsurance Claim Payment

Companion Field(s)

•

Default Value / Use

Reporting
Date Revised

Linked through event
− Amount of Reinsurance Claim Requested (116)
− Claim Reason for Guaranty Agency Claim (096)
− Date Reinsurance Claim Paid (115)
− Date Reinsurance Claim Requested (114)
• Relationship established
− Date Repurchased (120) (New)
• Report a blank if Reinsurance Claim Payment has not occurred.
• Or, report a blank when
1. The reinsurance claim request occurred before the latest repurchase;
2. The request has been fully paid/processed; and
3. The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
3-01-2005

June 1, 2005

Version 4.1
A–148

GA Data Provider Instructions

Appendix A: Data Dictionary

Reinsurance Reimbursement Rate
Edit
Level

Verifies

Error

Error
No.

Error Message

RecordLevel
Error

Must be a valid code.

Invalid code.

0231

Invalid Reinsurance Reimbursement Rate

RecordLevel
Error

Must be reported if
there is a
corresponding value in
Date Reinsurance
Claim Paid.

Is blank.

0391

Reinsurance Reimbursement Rate is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–149

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Repurchased
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

454-461

120

Description

Date for which a claim has been previously paid is repurchased by a lender,
(reasons may include loan rehabilitation).

Comments

•

The Date Repurchased value for a loan will determine whether zeroes or
blanks reported in related fields will cause the event to be deleted or to be
interpreted as a default.

•

Report latest Date Repurchased.

•

Do not stop reporting this date.

Part of Event Type

Repurchase

Companion Field(s)

•

•

•

•

Linked through edit
− Date of Disbursement (066)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount Repurchased (121)
− Indicator of Rehabilitated Loan (122)
Related fields that check value here
− Date Claim Paid (106)
− Date Deferment Starts (092)
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
− Date of Guaranty Agency Principal / Interest Collections (123)
− Date of Refund on Claims (099)
− Date of TOP Principal / Interest Collections
(127)
− Date Reinsurance Claim Requested (114)
− Date Supplemental Claim Requested (117)
Related through relationships
− Amount of Claim Paid to Lender (107)
− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
− Amount of Refund on Claims (100)
(formerly Amount of Refund from Lender on Claims (100)

Default Value / Use
Reporting
Date Revised

− Amount of Reinsurance Claim Requested (116)
− Amount of Supplemental Claim Requested (118)
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
− Claim Reason for Guaranty Agency Claim (096)
− Claim Reason for Lender Claim (105)
− Date Reinsurance Claim Paid (115)
− Reinsurance Reimbursement Rate (119)
Report ‘00000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
3-01-2005

June 1, 2005

Version 4.1
A–150

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Repurchased
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0306

Invalid Date Repurchased

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Indicator of
Rehabilitated Loan or
Amount
Repurchased.

Contains zeroes.

0273

Date Repurchased is required

RecordLevel
Error

Date Repurchased
must be on or after
the Date of
Disbursement.

Date Repurchased is
before the Date of
Disbursement.

0619

Date must be = or greater than Date of
Disbursement

RecordLevel
Error

Date Repurchased
must be on or before
the Submittal
(Extract) Date.

Date Repurchased is
after the Submittal
(Extract) Date.

0620

Date must be = or less than Submittal Date

RecordLevel
Error

Date Repurchased
must be on or after
the Date of Guaranty.

Date Repurchased is
before the Date of
Guaranty.

0639

Date must be = or greater than Date of
Guaranty

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–151

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount Repurchased
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

462-467

121

Description

The total (non-cumulative) dollar amount of repurchased claims for which the
guaranty agency is making a full refund of reinsurance (including repurchases
of bankruptcy claims).

Comments

•

When the guaranty agency has a repurchase agreement with ED and the
refund is made over 30 days after the reinsurance payment, the Amount
Repurchased equals the outstanding principal net of any complement plus
the outstanding accrued interest due ED.

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.

Part of Event Type

Loan Repurchase

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
Report ‘000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0318

Invalid Amount Repurchased

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date Repurchased
or Indicator of
Rehabilitated Loan.

Contains zeroes.

0272

Amount Repurchased is required

RecordLevel
Error

Amount Repurchased
must not exceed nine
times the Amount of
Guaranty.

Amount
Repurchased
exceeds nine times
the Amount of
Guaranty.

0666

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

3-01-2005

June 1, 2005

Version 4.1
A–152

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Rehabilitated Loan
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

468

122

Description

Indicator that a repurchased loan was a rehabilitated loan (i.e., that a defaulter
made 12 consecutive payments on the loan and that it was sold to a lender by a
Guaranty Agency).

Comments

•

Must be ‘Y’ (Yes) only if a loan was rehabilitated and repurchased.

•

Report a blank for other repurchased loans.

Part of Event Type

Loan Repurchase

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be ‘Y’ or blank.

Date Revised

Linked through event
− Amount Repurchased (121)
− Date Repurchased (120)
Report a blank if condition has not occurred.
Report ‘Y’ if loan is rehabilitated and repurchased.
Error

Error
No.

Contains wrong
value.

0221

Error Message
Invalid Indicator of Rehabilitated Loan

5-26-2000

June 1, 2005

Version 4.1
A–153

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty Agency Principal / Interest Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

469-476

123

Date when the Guaranty Agency last applied default collections (excluding
TOP) or bankruptcy recovery to the loan principal and/or interest.
• Report the actual Date of Guaranty Agency Principal/Interest Collections.
• If a student or borrower’s check gets returned as NSF, and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.
• A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the collection that occurred after the repurchase.
•

Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.

•

NSLDS assesses the submittal file to determine whether at least 30% of the
loans with claim-related data plus the loans in error have a collection. If
they do, then all collection data are processed without consideration of
preceding date errors.

Part of Event Type

Collection From Borrower

Companion Field(s)

•

Date Revised

Linked through edit
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Amount of Guaranty Agency Interest Collections (124)
− Amount of Guaranty Agency Principal Collections (126)
• Relationship established
− Date Repurchased (120) (New)
3-01-2005

June 1, 2005

Version 4.1
A–154

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty Agency Principal / Interest Collections
Default Value / Use

Reporting
Edit
Level

Verifies

Report ‘00000000’ if Collection From Borrower has not occurred, or if latest
collection occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0297

Invalid Date of GA Principal / Interest
Collections

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in the Amount of
Guaranty Agency
Interest Collections
or the Amount of
Guaranty Agency
Principal Collections.

Contains zeroes.

0298

Date of GA Principal / Interest Collections is
required

RecordLevel
Error

For non-SL loans, if
the loan has not been
repurchased or the
Date of GA
Principle/Interest
Collections is on or
after Date
Repurchased, the
Date of GA Principal
or Interest
Collections must be
on or after the Date
Entered Repayment.

Date of GA
Principal/Interest
Collections is before
the Date Entered
Repayment.

0615

Date must be = or greater than Date Entered
Repayment

RecordLevel
Error

Date of GA
Principal/Interest
Collections must be
on or before the
Submittal (Extract)
Date.

Date of GA
Principal/Interest
Collections is after
the Submittal
(Extract) Date.

0616

Date must be = or less than Submittal Date

RecordLevel
Error

Date of GA
Principal/Interest
Collections must be
on or after the Date
of Disbursement.

Date of GA
Principal/Interest
Collections is before
the Date of
Disbursement.

0646

Date must be = or greater than Date of
Disbursement

RecordLevel
Error

Date of GA
Principal/Interest
Collections must be
on or after the Date
of Guaranty.

Date of GA
Principal/Interest
Collections is before
the Date of
Guaranty.

0647

Date must be = or greater than Date of
Guaranty

June 1, 2005

Version 4.1
A–155

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty Agency Principal / Interest Collections
LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date Revised

Date sequence error.

0525

Date must be > preceding date

6-16-2003

June 1, 2005

Version 4.1
A–156

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Interest Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

477-482

124

Description

The cumulative amount of Guaranty Agency default collections (excluding
TOP) or bankruptcy recovery applied to loan interest. Amount does not include
consolidation loan payoffs or collections that were made prior to repurchase.
Collections such as administrative wage garnishment (AWG) and state tax s are
included in this field.

Comments

•

If the GA receives payment on behalf of the borrower, from any source
other than the lender, after the lender claim payment, report as a collection
(excluding TOP collections).

•

All payments received from the lender after the claim payment and after
reinsurance has been requested, report as an Amount of Refund on Claims.

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If a student or borrower’s check gets returned as NSF and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
When a loan is repurchased and there are subsequent claims paid.
Cumulative collections will only include amount of collections received
after the new claim.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the Collection that occurred after the repurchase.

•

•
•

Part of Event Type

Collection From Borrower

Companion Field(s)

•
•

Linked through edit
− Amount of Guaranty (061)
Linked through event
− Amount of Guaranty Agency Principal Collections (126)
− Date of Guaranty Agency Principal / Interest Collections (123)

June 1, 2005

Version 4.1
A–157

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Interest Collections
•
Default Value / Use

Reporting
Edit
Level

Verifies

Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part of
any collection went to pay off interest, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.

Report actual value if Collection From Borrower occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0328

Invalid Amount of Guaranty Agency Interest
Collections

RecordLevel
Error

Amount of GA
Interest Collections
must not exceed nine
times the Amount of
Guaranty.

Amount of GA
Interest Collections
exceeds nine times
the Amount of
Guaranty.

0663

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

6-1-2005

June 1, 2005

Version 4.1
A–158

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Principal Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

483-488

126

Description

The cumulative amount of Guaranty Agency default collections (excluding
TOP collections) or bankruptcy recovery applied to loan principal. Collections
such as administrative wage garnishment (AWG) and state tax offsets are
included in this field. Amount does not include; consolidation loan payoffs or
collections that were made prior to repurchase.

Comments

•

If the GA receives payment on behalf of the borrower, from any source
other than the lender, after the lender claim payment, report as a collection
(excluding TOP collections).

•

All payments received from the lender after the claim payment and after
reinsurance has been requested, report as an Amount of Refund on Claims.

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If a student or borrower’s check gets returned as NSF and the collection
did not therefore really occur, reinstate the last successful collection as the
current value.

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Collection from Borrower made before a Repurchase Date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the collection
is followed quickly by repurchase.
When a collection is paid after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Principal / Interest Collections, zeroes reported in this field
will NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan that has
been repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of Guaranty Agency Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be interpreted as
a request to delete the Collection that occurred after the repurchase.

•

•
•

Part of Event Type

Collection From Borrower

June 1, 2005

Version 4.1
A–159

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Principal Collections
Companion Field(s)

Default Value / Use

Reporting
Edit
Level

Verifies

•

Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Amount of Guaranty Agency Interest Collections (124)
− Date of Guaranty Agency Principal / Interest Collections (123)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part of
any collection went to pay off principal, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0330

Invalid Amount of Guaranty Agency
Principal Collections

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date of Guaranty
Agency Principal /
Interest Collections,
and zeroes in Amount
of Guaranty Agency
Interest Collections.

Contains zeroes.

0113

Amount of Guaranty Agency Principal or
Interest Collections is required

RecordLevel
Error

Amount of GA
Principal Collections
must not exceed nine
times the Amount of
Guaranty.

Amount of GA
Principal
Collections exceeds
nine times the
Amount of
Guaranty.

0662

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

6-1-2005

June 1, 2005

Version 4.1
A–160

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of TOP Offset Principal / Interest Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

489-496

127

Description

Date when the Guaranty Agency last applied TOP principal and/or interest
collections to a loan.

Comments

•
•

•

Report the actual Date of TOP Principal/Interest Collections.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.

•

Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.

•

NSLDS assesses the submittal file to determine whether at least 30% of the
loans with claim-related data plus the loans in error have TOP data. If they
do, then all TOP data are processed without consideration of preceding
date errors.

Part of Event Type

TOP Collection

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Date Entered Repayment (060)
− Date of Disbursement (066)
− Date of Guaranty (025)
− Date Repurchased (120)
− Indicator of Rehabilitated Loan (122)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
• Linked through event
− Amount of TOP Interest Collections (128)
− Amount of TOP Principal Collections (130)
• Relationship established
− Date Repurchased (120) (New)
Report ‘00000000’ if TOP Collection has not occurred, or if latest collection
occurred before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if TOP Collection occurs.

June 1, 2005

Version 4.1
A–161

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of TOP Offset Principal / Interest Collections
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0204

Invalid Date of TOP Principal/Interest
Collections

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in the Amount of the
TOP Principal
Collections or the
Amount of the TOP
Interest Collections.

Contains zeroes.

0150

Date of TOP Principal/Interest Collections
required

RecordLevel
Error

For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan is
not ‘Y’) or the Date
of TOP
Principal/Interest
Collections is after
rehabilitation (Date
Repurchased), the
Date of TOP
Principal/Interest
Collections must be
on or after the Date
Entered Repayment.

Date of TOP
Principal/Interest
Collections is before
the Date Entered
Repayment.

0617

Date must be = or greater than Date Entered
Repayment

RecordLevel
Error

Date of TOP
Principal/Interest
Collections must be
on or before the
Submittal(Extract)Dt.

Date of TOP
Principal/Interest
Collections is after
the Submittal Date.

0618

Date must be = or less than Submittal Date

RecordLevel
Error

Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Disbursement.

0648

Date must be = or greater than Date of
Disbursement

RecordLevel
Error

Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Guaranty.

Date of TOP
Principal/Interest
Collections is before
the Date of
Disbursement.
Date of TOP
Principal/Interest
Collections is before
the Date of
Guaranty.

0649

Date must be = or greater than Date of
Guaranty

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

3-01-2005

June 1, 2005

Version 4.1
A–162

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of TOP Interest Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

497-502

128

Description

The cumulative amount collected and applied to interest through TOP . Amount
does not include collections that were made prior to repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.

•

•
•

Part of Event Type

TOP Collection

Companion Field(s)

•
•

•

Linked through edit
− Amount of Guaranty (061)
Linked through event
− Amount of TOP Principal Collections (130)
− Date of TOP Principal / Interest Collections (127)
Relationship established
−

Default Value / Use

Reporting

Date Repurchased (120)

Report ‘000000’ if TOP Collection has not occurred, if no part of the collection
went to pay off interest, or if latest collection occurred before repurchase and it
has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.

June 1, 2005

Version 4.1
A–163

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of TOP Interest Collections
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0331

Invalid Amount of TOP Interest Collections

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date of TOP
Principal / Interest
Collections and
zeroes in Amount of
TOP Principal
Collections.

Contains zeroes.

0114

Amount of TOP Prin or Int Collections is
required

RecordLevel
Error

Amount of TOP
Interest Collections
must not exceed nine
times the Amount of
Guaranty.

Amount of TOP
Interest Collections
exceeds nine times
the Amount of
Guaranty.

0665

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

3-01-2005

June 1, 2005

Version 4.1
A–164

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of TOP Principal Collections
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

503-508

130

Description

The cumulative amount collected and applied to principal through TOP .
Amount does not include collections that were made prior to repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A TOP Collection made before a Repurchase Date does not need to be
continually reported after repurchase. However, the data provider must first
ensure the collection has been successfully updated to NSLDS before
ceasing to report on it. Be especially alert to this when the collection is
followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount that was
collected after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default value.
− If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will NOT
delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been
repurchased.)
− If the Date Repurchased is the same as or earlier than the current Date
of TOP Principal/Interest Collections (meaning that new collections
occurred after the repurchase), zeroes will be interpreted as a request
to delete the TOP Collection that occurred after the repurchase.

•

•
•

Part of Event Type

TOP Collection

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Amount of TOP Interest Collections (128)
− Date of TOP Principal / Interest Collections (127)
• Relationship established
− Date Repurchased (120)
Report ‘000000’ if TOP Collection has not occurred, if no part of the collection
went to pay off principal, or if latest collection occurred before repurchase and
it has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.

June 1, 2005

Version 4.1
A–165

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of TOP Principal Collections
Edit
Level

Verifies

Error

Error
No.
0332

DomainLevel
Error

Must be numeric.

Isn’t numeric.

RecordLevel
Error

Amount of TOP
Principal Collections
must not exceed nine
times the Amount of
Guaranty.

Amount of TOP
Principal
Collections exceeds
nine times the
Amount of
Guaranty.

Date Revised

0664

Error Message
Invalid Amount of TOP Principal
Collections
Amount must be = or less than nine times
Amount of Guaranty

3-01-2005

June 1, 2005

Version 4.1
A–166

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Status Effective
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

509-516

131

Description

Date when a student entered current enrollment status, as reported through the
enrollment reporting or other status updates.

Comments

•

Do not change date unless status changes.

•

If actual date is not available and Date of Guaranty is earlier than Jan. 1,
1984, you may use the plug date ‘19000101’.

•

If the loan is canceled, report the current enrollment date when available. If
the canceled loan does not provide the current enrollment date, use the
Date of Guaranty.

•

Use actual date student entered current enrollment status if the date is
readily available. If not, you may populate this field with Date Enrollment
Period Begins.

•

For students who transfer to another institution, report the actual (if known)
date the student began classes. If not known, you may report your best
estimate of the date when classes began.

•

The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).

Part of Event Type

Enrollment Status

Companion Field(s)

•

•

Default Value / Use
Reporting
Edit
Level

Verifies

•

Linked through edit
− Code for Enrollment Status (132)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Linked through event
− Code for Current School (102)
− Code for Enrollment Status (132)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or
‘RF’ (Refinanced) loans.)

Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0304

Invalid Date Enrollment Status Effective

RecordLevel
Error

Can’t be zeroes
unless Type of Loan
is ‘CL’ or ‘RF’ and
Code for Enrollment
Status is blank.

Contains zeroes.

0134

Date Enrollment Status Effective is required

June 1, 2005

Version 4.1
A–167

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Enrollment Status Effective
RecordLevel
Error

Plug date ‘19000101’
not reported on Loan
Guaranteed after
January 1, 1984.

Contains wrong
value.

0230

‘19000101’ invalid when DT of GA > =
‘19840101’

RecordLevel
Error

If the Enrollment
Status is F or H, the
Date Enrollment
Status Effective must
be on or after the
Date of Guaranty less
15 years.

Date Enrollment
Status Effective is
before the Date of
Guaranty less 15
years.

0626

For F/H Enroll Status, Dt must be >= Date of
Guaranty - 15 yrs

RecordLevel
Error

Date Enrollment
Status Effective must
be on or after the date
of inception of the
HEA (19651108).

Date Enrollment
Status Effective is
before the date of
inception of the
HEA (19651108).

0627

Date must be = or greater than 19651108

RecordLevel
Error

Date Enrollment
Status Effective must
be on or before the
Submittal (Extract)
Date plus two years.

Date Enrollment
Status Effective is
after the Submittal
(Extract) Date plus
two years.

0628

Date must be = or less than Submittal Date +
two years

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–168

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Enrollment Status
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

517

132

Description

Code indicating student’s current enrollment status, as reported through the
enrollment reporting or other status updates.

Comments

•

Be sure that (within the same submission) all the loan records associated
with a given student report the same Enrollment Status Code.

•

If you do not know status, and Date of Guaranty is earlier than Jan. 1,
1984, you may plug the field with ‘N’.

•

On a canceled loan, report the latest enrollment status obtained.

•

Must be a valid code from Enrollment Status Codes (Appendix B– Table
B-5).

•

Use actual code reflecting the student’s enrollment status if the information
is readily available. If not, you may populate this field with ‘F’.

•

For students who transfer to another institution, report the actual code if
known. If not known, you may populate this field with ‘F’.

•

If the student does not attend summer classes and is expected to return in
the fall, the Code for Enrollment Status would not change.

•

The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).

Part of Event Type

Enrollment Status

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be reported if
Type of Loan is not
‘CL’ or ‘RF’ or Date
Enrollment Status
Effective contains a
value.

Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Linked through event
− Code for Current School (102)
− Date Enrollment Status Effective (131)
• Related fields that check value here
− Date Enrollment Status Effective (131)
− Student’s Driver’s License Number (080)
− Student’s Driver’s License State (081)
Must always be filled. (Report a blank for ‘CL’ or ‘RF’ loans.)
Report in regular update.
Error

Error
No.

Is blank.

0129

June 1, 2005

Error Message
Code for Enrollment Status is required

Version 4.1
A–169

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Enrollment Status
RecordLevel
Error

If not blank, must be a
valid code from
Enrollment Status
Codes Table.

Invalid code.

0176

Invalid Code for Enrollment Status

RecordLevel
Error

If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘N’ is invalid.

Contains wrong
value.

0237

Invalid value when Date of Guaranty is
greater than or equal to 19840101

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–170

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Anticipated Completion
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

518-525

133

Part of Event Type

Date when a student is scheduled to complete course requirements (with degree
programs, this is projected graduation date).
• Use the last date of attendance if the student has completed course
requirements or has withdrawn, as reported on the SSCR.
• Use the projected date of completion if the student has not completed
course requirements or withdrawn.
• If the student is not in attendance, use the actual date of separation.
• If actual date is not available and Date of Guaranty is earlier than Jan. 1,
1984, use plug date ‘19000101’.
• Do not replace a previously reported actual value with a plug or default
value.
• The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).
Not part of an event.

Companion Field(s)

•

Description
Comments

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Type of Loan (024)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or ‘RF’
(Refinanced) loans.)
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0295

Invalid Date of Anticipated Completion

RecordLevel
Error

If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘19000101’ is
invalid.

Contains wrong
value.

0230

19000101 is invalid value when Date of GA
> or = 19840101

RecordLevel
Error

Can’t be zeroes if
Type of Loan is other
than ‘CL’ or ‘RF’.

Contains zeroes.

0296

Date of Anticipated Completion is required

RecordLevel
Error

Date of Anticipated
Completion must be
on or after the
inception of the HEA
(19651108).

Date of Anticipated
Completion is
before the inception
of the HEA
(19651108).

0623

Date must be = or greater than 19651108

June 1, 2005

Version 4.1
A–171

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Anticipated Completion
RecordLevel
Error

Date of Anticipated
Completion must be
on or before the
Submittal (Extract)
Date plus 15 years.

Date Revised

Date of Anticipated
Completion is after
the Submittal
(Extract) Date plus
15 years.

0624

Date must be = or less than Submittal Date +
15 years

5-26-2000

June 1, 2005

Version 4.1
A–172

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Current Holder Lender
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

526-531

134

Description

ED code indicating current holder of a loan or (if a claim has been paid) the
lender who submitted the claim..

Comments

•

Must be a valid ED Lender Code.

•

If code is not available and Date of Guaranty is earlier than Jan. 1, 1984,
you may use plug value of ‘444444’.

Part of Event Type

Holder Lender

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
• Linked through event
− Date Loan Sold (141)
− Indicator of Origination Fee Payor (142)
• Related field that checks value here
− Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0178

Invalid Code for Current Holder Lender

RecordLevel
Error

Must be reported.

Contains zeroes.

0103

Code for Current Holder Lender is required

RecordLevel
Error

Value falls in range
of ‘800000’ to
‘999899’, and not
‘444444’.

Invalid code.

0178

Invalid Code for Current Holder Lender

RecordLevel
Error

If the Date of
Guaranty is earlier
than Jan. 1, 1984,
then it may be
‘444444’.

Contains wrong
value.

0237

Invalid value when Dt of GA > or =
19840101

LoadLevel
Error

Must be a valid code
from the ED Lender
Code Table.

Invalid code.

0178

Invalid Code for Current Holder Lender

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–173

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Principal Balance
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

532-539

135

Description

Date when Amount of Outstanding Principal Balance field was updated or
verified.

Comments

•

For GA-held loans, report the date of the most recent change in the
principal balance. The balance will change when there is a payment or
other event affecting the principal balance.

•

For lender-held loans, report the actual Date of Outstanding Principal
Balance. Guaranty Agencies should report lender updates to balances
monthly. At a minimum, they must collect balance information monthly.
This data must be forwarded to NSLDS in their next submission.

•

Use Date of Guaranty for loans that have been guaranteed but not yet
disbursed.

•

When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund from School to
Lender..

•

For closed loans, Date of Outstanding Principal Balance should equal Date
of Loan Status. Once a loan is closed, the date should not be changed again
except to correct a reporting error.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use

Must always be filled.

Reporting

Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Amount of Outstanding Principal Balance (136)

Report in regular update.

June 1, 2005

Version 4.1
A–174

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Principal Balance
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date.

Invalid date.

0305

Invalid Date of Outstanding Principal
Balance

RecordLevel
Error

Cannot be zeroes.

Contains zeroes.

0157

Date of Outstanding Principal Balance is
required

RecordLevel
Error

Date of Outstanding
Principal Balance
must be on or after
the Date of Guaranty.

Date of Outstanding
Principal Balance is
before the Date of
Guaranty.

0629

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

For non-CA Loan
Status, Date of
Outstanding Principal
Balance must be on
or before the
Submittal (Extract)
Date.

Date of Outstanding
Principal Balance is
after the Submittal
(Extract) Date.

0630

Date must be = or less than Submittal Date

RecordLevel
Error

For CA Loan Status,
the Date of
Outstanding Principal
Balance must be on
or before the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.

Date of Outstanding
Principal Balance is
after the later of (a)
the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.

0707

For CA Loan Stat, must be <= Dt of Guar +
2yr or <= Submittal Dt

LoadLevel
Error

For all open loans
and any closed loans
where Date of
Outstanding Principal
Balance is not equal
to Date of Loan
Status, Date of
Outstanding Principal
Balance must be on
or after prior Date of
Outstanding Principal
Balance.

Date of Outstanding
Principal Balance is
before prior Date of
Outstanding
Principal Balance.

729

Date of Outstanding Principal Balance may
not precede multiple, previously reported
dates.

June 1, 2005

Version 4.1
A–175

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Principal Balance
LoadLevel
Error

For all open loans
and any closed loans
where Date of
Outstanding Principal
Balance is not equal
to Date of Loan
Status, if Date or
Amount of
Outstanding Principal
Balance has changed,
the Date of
Outstanding Principal
Balance must be after
any Date of
Outstanding Principal
Balance that was first
reported to NSLDS
prior to the start of
the prior quarter.

Date Revised

Date of Outstanding
Principal Balance is
before any Date of
Outstanding
Principal Balance
that was first
reported to NSLDS
prior to the start of
the prior quarter.

730

Based on time of reporting, later Date of
Outstanding Principal Balance is required.

3-28-2005

June 1, 2005

Version 4.1
A–176

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding Principal Balance
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

540-545

136

Description

The cumulative dollar value of the outstanding principal balance due on a loan,
including capitalized interest.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.

•

If the amount is less than a dollar, round it up to one dollar.

•

Report negative amounts (credit balance) as one dollar until the loan is
closed.

•

If the loan has been guaranteed but not disbursed, report zeroes.

•

If an open loan has been disbursed for longer than one quarter, the sum of
Amount of Ending Balance on Claims of Other Fees, plus Amount of
Outstanding Principal Balance, plus Amount of Outstanding Accrued
Interest Balance must be a positive amount.

•

If Code for Loan Status is ‘UI’ report the original principal balance
(amount guaranteed minus cancellations).

•

Closed loans (except for ‘DW’, see below) must have a balance of zero in
this field.

•

Defaulted, written-off loans (‘DW’ status) must have a positive balance in
at least one of these fields: Amount of Ending Balance on Claims of Other
Fees, Amount of Outstanding Principal Balance, or Amount of Outstanding
Accrued Interest Balance.

•

For GA-held loans, report updated OPB monthly.

•

For lender-held loans, Guaranty Agencies should report lender updates to
balances monthly. This data must be forwarded to NSLDS in their next
submission.

•

When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender.
The most common cause for error 313, Invalid Amount of Outstanding
Principal Balance, is reporting a closed loan status to NSLDS when the
principal is paid but fees or interest are still owed. The agency may
consider a loan closed when there is a remaining balance of accrued

•

June 1, 2005

Version 4.1
A–177

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding Principal Balance

Part of Event Type

interest or fees in their system. However, NSLDS does not consider a loan
closed until the Sum of the Amount of Outstanding Accrued Interest
Balance, Amount of Outstanding GA fees Balance, and Amount of
Outstanding Principal Balance is zero.
• It is important to remember that during the subrogation process the
borrower still has a balance and that this does not change because of the
debt’s assignment. To eliminate these errors, continue reporting the actual
Amount of Outstanding Principal Balance and Date of Outstanding
Principal Balance until the loan is accepted by the Department of
Education.
•
The agency’s internal procedures for assigning loans to the Department
may be the cause of errors. During the period between submitting the
record for assignment and the Department’s acceptance of the loan, the
agency will maintain the loan on its system as an open loan in Default
(DU) status, with either zero or no balance. These loans will be captured
during the extract process and cause the following errors: Invalid Amount
of Outstanding Principal Balance or Amount of Outstanding Principal
Balance Is Required.
• For loans assigned to CDDTS, report the actual dollar amount. If zeros are
reported, NSLDS will use the Amount of Outstanding Principal Balance
that previously existed in the database.
• If the loan has a balance of less than $25.00 and is considered closed by the
agency, the balance reported to NSLDS must be zero for all three fields
(principal, interest, and fees).
Not part of an event.

Companion Field(s)

•

Linked through edit
− Amount of Ending Balance on Claims of Other Fees (108)
− Amount of Guaranty (061)
− Amount of Outstanding Interest Balance (138)
− Code for Loan Status (063)
− Date of Disbursement (066)

Default Value / Use

•

Report zeroes for loans that have been guaranteed but not disbursed.

•

Report zeroes for loans that have Code for Loan Status ‘BC’, ‘CA’, ‘CS’,
‘DC’, ‘DD’, ‘DE’, ‘DI’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘DS’, ‘FC’, ‘OD’, ‘PC’,
‘PF’, ‘PM’, ‘PN’, ‘RF’, ‘UC’, or ‘UD’.

Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0313

Invalid Amount of Outstanding Principal
Balance

RecordLevel
Error

Amount of
Outstanding Principal
Balance must not
exceed nine times the
Amount of Guaranty.

Amount of
Outstanding
Principal Balance
exceeds nine times
the Amount of
Guaranty.

0653

Amount must be = or less than nine times
Amount of Guaranty

June 1, 2005

Version 4.1
A–178

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding Principal Balance
LoadLevel
Error

Whether open loans
disbursed for more
than one quarter have
a positive balance.

The sum of the
Outstanding
Principal Balance,
Amount of
Outstanding
Accrued Interest
Balance, and
Amount of Ending
Balance on Claims
on Other Fees is not
positive.

0120

Sum of (OPB + OIB + Fees) must be > zero

LoadLevel
Error

Must be zero if Code
for Loan Status is
‘BC’, ‘CA’, ‘CS’,
‘DC’, ‘DD’, ‘DE’,
‘DI’, ‘DK’, ‘DN’,
‘DR’, ‘DP’, ‘DS’,
‘FC’, ‘OD’, ‘PC’,
‘PF’, ‘PM’, ‘PN’,
‘RF’, ‘UC’, or ‘UD’.

Value is not zero.

0313

Invalid Amount of Outstanding Principal
Balance

Date Revised

6-16-2003

June 1, 2005

Version 4.1
A–179

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Accrued Interest Balance
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

546-553

137

Description

Date through which the reported Amount of Outstanding Accrued Interest
Balance was accrued.

Comments

•

For GA-held loans, report the date of the most recent change in the interest
balance.

•

For lender-held loans, report the actual Date of Outstanding Accrued
Interest Balance. Guaranty Agencies should report lender updates to
balances monthly. At a minimum, they must collect balance information as
it stands at the end of each month . This data must be forwarded to NSLDS
before the end of the month.

•

When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender. Use Date of Guaranty for loans that have been guaranteed but not
yet disbursed.

•

When a loan is closed, report the actual date when it was closed, not the
quarter-end date.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use

Must always be filled.

Reporting
Edit
Level

Verifies

Linked through edit
− Code for Loan Status (063)
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
− Amount of Outstanding Accrued Interest Balance (138)

Report actual value if condition occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date.

Invalid date.

0206

Invalid Date of Outstanding Accrued Interest
Balance

RecordLevel
Error

Can’t be zeroes.

Contains zeroes.

0156

Date of Outstanding Accrued Interest
Balance is required

June 1, 2005

Version 4.1
A–180

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Accrued Interest Balance
RecordLevel
Error

Date of Outstanding
Accrued Interest
Balance must be on
or after the Date of
Guaranty.

Date of Outstanding
Accrued Interest
Balance is before
the Date of
Guaranty.

0631

Date must be = or greater than Date of
Guaranty

RecordLevel
Error

For non-CA Loan
Status, Date of
Outstanding Accrued
Interest Balance must
be on or before the
Submittal (Extract)
Date.

Date of Outstanding
Accrued Interest
Balance is after the
Submittal (Extract)
Date.

0632

Date must be = or less than Submittal Date

RecordLevel
Error

For CA Loan Status,
the Date of
Outstanding Accrued
Interest Balance must
be on or before the
later of (a) the Date
of Guaranty plus two
years or (b) the
Submittal (Extract)
Date.

Date of Outstanding
Accrued Interest
Balance is after the
later of (a) the Date
of Guaranty plus
two years or (b) the
Submittal (Extract)
Date.

0708

For CA Loan Stat, must be <= Dt of Guar +
2yr or <= Submittal Dt

LoadLevel
Error

For all open loans
and any closed loans
where Date of
Outstanding Accrued
Interest Balance is
not equal to Date of
Loan Status, Date of
Outstanding Accrued
Interest Balance must
be on or after prior
Date of Outstanding
Accrued Interest
Balance.

Date of Outstanding
Accrued Interest
Balance is before
prior Date of
Outstanding
Accrued Interest
Balance.

731

Date of Outstanding Accrued Interest
Balance may not precede multiple,
previously reported dates.

June 1, 2005

Version 4.1
A–181

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Outstanding Accrued Interest Balance
LoadLevel
Error

For all open loans
and any closed loans
where Date of
Outstanding Accrued
Interest Balance is
not equal to Date of
Loan Status, if Date
or Amount of
Outstanding Accrued
Interest Balance has
changed, the Date of
Outstanding Accrued
Interest Balance must
be after any Date of
Outstanding Accrued
Interest Balance that
was first reported to
NSLDS prior to the
start of the prior
quarter.

Date Revised

Date of Outstanding
Accrued Interest
Balance is before
any Date of
Outstanding
Accrued Interest
Balance that was
first reported to
NSLDS prior to the
start of the prior
quarter.

732

Based on time of reporting, later Date of
Outstanding Accrued Interest Balance is
required.

3-28-2005

June 1, 2005

Version 4.1
A–182

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding Accrued Interest Balance
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

554-559

138

Description

The cumulative dollar value of the borrower’s outstanding accrued interest
balance.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If the amount is less than a dollar, round it up to one dollar.

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so the pro-rated amount at each loan level equals the total amount at
account level.

•

Report negative amounts as zeroes.

•

If up-to-date balance is not available, report zeroes. If data has previously
been reported to NSLDS, leave that data in place if no change has
occurred.

•

For GA-held loans, report updated interest balance monthly.

•

For lender-held loans, Guaranty Agencies should report lender updates to
balances monthly. At a minimum, they must collect balance information as
it stands .This data must be forwarded to NSLDS in their next submission.

•

For loans assigned to CDDTS, report the actual dollar amount. If zeros are
reported, NSLDS will use the Amount of Outstanding Accrued Interest
Balance that previously existed in the database.

•

The sum of this field, Amount of Outstanding Principal Balance, and
Amount of Ending Balance on Claims of Other Fees comprise the total
amount owed by a borrower on a loan. The balance of all three must equal
zero if the loan is closed for any reason other than defaulted write off
(‘DW’).

•

When the Guaranty Agency has not yet received the actual lender/servicer
values for the Date of Outstanding Principal Balance and Amount of
Outstanding Principal Balance, it may use the Department’s approved
method for temporarily plugging these values. That is, the Date of
Outstanding Principal Balance and the Date of Outstanding Accrued
Interest Balance fields should be populated with the date of the last
disbursement. The Amount of Outstanding Principal Balance field should
be populated with the net disbursement amount, and the Amount of
Outstanding Accrued Interest Balance field should be populated with a
zero amount, until the more current amounts can be reported. The net
disbursement amount is the Amount of Disbursement (which is minus the
Amount of Cancellation) minus the Amount of Refund From School to
Lender.

Part of Event Type

Not part of an event.

Companion Field(s)

•
•

Linked through edit
− Amount of Guaranty (061)
Related field that checks value here
− Amount of Outstanding Principal Balance (136)

June 1, 2005

Version 4.1
A–183

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Outstanding Accrued Interest Balance
Default Value / Use
Reporting
Edit
Level

Verifies

Must always be filled. (Report ‘000000’ if condition has not occurred or if
balance is not available.)
Report actual value if condition occurs.
Error

DomainLevel
Error

Must be numeric.

Isn’t numeric.

RecordLevel
Error

Amount of
Outstanding Accrued
Interest Balance must
not exceed nine times
the Amount of
Guaranty.

Amount of
Outstanding
Accrued Interest
Balance exceeds
nine times the
Amount of
Guaranty.

Date Revised

Error
No.
0316

0654

Error Message
Invalid Amount of Outstanding Accrued
Interest Balance
Amount must be = or less than 9 times
Amount of Guaranty

5-26-2000

June 1, 2005

Version 4.1
A–184

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Loan Sold
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

560-567

141

Description

Date when a loan was sold by one lender to another, as reported by the
receiving lender.

Comments

•

Report the actual Date Loan Sold.

•

If Date Loan Sold is not available for loans guaranteed before October 1,
1994
−

Use a date that is 30 days later than the first Date of Disbursement.

−

If the first Date of Disbursement is not available, use a date that is one
day later than the Date of Guaranty.

•

If a loan has different values in Code for Current Holder Lender and
Originating FFELP Lender (meaning a transfer in responsibility occurred),
this field must be filled.

•

If the loan has the same values in Code for Current Holder Lender and
Originating FFELP Lender, this field may be filled.

Part of Event Type

Holder Lender

Companion Field(s)

•

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Code for Current Holder Lender (134)
− Code for Originating FFELP Lender (089)
− Date of Guaranty (025)
− New Date of Guaranty (045)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Code for Current Holder Lender (134)
− Indicator of Origination Fee Payor (142)

Must always be filled. (Report ‘00000000’ if loan has not been sold by one
lender to another.)
Report actual value if sale occurs.
Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0197

Invalid Date Loan Sold

RecordLevel
Error

Whether a loan has
different values in
Code for Current
Holder Lender and
Originating FFELP
Lender.

Contains zeroes.

0542

Date Loan Sold is required

RecordLevel
Error

Date Loan Sold must
be on or after the
Date of Guaranty.

Date Loan Sold is
before the Date of
Guaranty.

0597

Date must be = or greater than Date of
Guaranty

June 1, 2005

Version 4.1
A–185

GA Data Provider Instructions

Appendix A: Data Dictionary

Date Loan Sold
RecordLevel
Error

Date Loan Sold must
be on or before the
Submittal (Extract)
Date.

Date Loan Sold is
after the Submittal
(Extract) Date.

0598

Date must be = or less than Submittal Date

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–186

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Origination Fee Payor
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

568

142

Description

Indicator that the current lender paid the origination fee on a loan. Reported to
the Guaranty Agency by the lender that paid the fee.

Comments

•

Must be ‘Y’ (Yes) or blank. Report ‘Y’ only if lender is certain that it paid
the fee. Otherwise, leave field blank.

•

As a minimum, Guaranty Agencies must collect payor information
monthly. This data must be forwarded to NSLDS monthly.

Part of Event Type

Holder Lender

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level
RecordLevel
Error

Verifies
Must be ‘Y’ or blank.

Date Revised

Linked through event
− Code for Current Holder Lender (134)
− Date Loan Sold (141)
Report a blank if condition has not occurred.
Report in regular update.
Error

Error
No.

Contains wrong
value.

0255

Error Message
Invalid Ind of Origination Fee Payor

5-26-2000

June 1, 2005

Version 4.1
A–187

GA Data Provider Instructions

Appendix A: Data Dictionary

Interest Rate
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

5

569-573

143

Description

The original interest rate on a loan, unless the loan was subject to a rebate of
excess interest and was converted from a fixed rate to a variable rate through
that process or was refinanced (PLUS or SLS) to secure a variable rate.

Comments

•

Degree of accuracy represented by five decimal places (e.g., for 10.45%,
enter 10450, and for 5% enter 05000).

•

Use zeroes for variable rate loans.

•

8%/10% should be reported as 8% unless the loan has been converted to a
variable rate.

•

Do not report a discounted rate made by a lender.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Linked through edit
−

Default Value / Use
Reporting
Edit
Level

Verifies

Type of Interest Rate (144)

Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric, or
isn’t five digits
long.

0308

Invalid Interest Rate

RecordLevel
Error

Cannot be zeroes
unless Type of Interest
is ‘V’.

Contains zeroes.

0266

Interest Rate is required

RecordLevel
Error

Is zeroes when Type
of Interest is ‘V’.

Is not zeroes.

0308

Invalid Interest Rate

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–188

GA Data Provider Instructions

Appendix A: Data Dictionary

Type of Interest Rate
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

574

144

Description

Code indicating type of interest rate on a loan.

Comments

•

Must be a valid code from the Interest Rate Codes Table (Appendix B–
Table B-9).

•

8%/10% should be reported as ‘8’ unless the loan has been converted to a
variable rate.

Part of Event Type

Not part of an event.

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Related field that checks value here
− Interest Rate (143)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must be a valid code
from the Interest Rate
Codes Table.

Invalid code.

0240

Invalid Type of Interest Rate

RecordLevel
Error

Must be reported.

Is blank.

0309

Type of Interest Rate is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–189

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Description
Comments

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

575-582

145

Date when a bankruptcy claim (previously paid as a reinsurance claim) was
refunded to ED by a Guaranty Agency.
• Report the actual Date of Guaranty Agency Bankruptcy Claim Refunds.
• A Bankruptcy Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
• The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Bankruptcy Claim Refunds, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store the
last-reported data, and GAs can stop reporting on a loan that has been
repurchased.)
− However, if the Date Repurchased is the same as or earlier than the
current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new collections occurred after the repurchase), zeroes
will be interpreted as a request to delete the Bankruptcy Claim Refund
that occurred after the repurchase.
•

Submit a Past Period Change record (PPC) to delete a refund that occurred
before the latest Date of Repurchase.

Part of Event Type

Bankruptcy Claim Refund

Companion Field(s)

•

•
•

Linked through edit
− Date of Guaranty (025)
− Date Reinsurance Claim Requested (114)
− Date Repurchased (120)
− Submittal (Extract) Date (004) (Header record)
Linked through event
− Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
Relationship established
−

Default Value / Use

Reporting

Date Repurchased (120) (New)

Report ‘00000000’ if Bankruptcy Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully reported
to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.

June 1, 2005

Version 4.1
A–190

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Guaranty Agency Bankruptcy Claim Refunds
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0200

Invalid Date of GA Bankruptcy Claim
Refunds

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Amount of
Guaranty Agency
Bankruptcy Claim
Refunds.

Contains zeroes.

0146

Date of GA Bankruptcy Claim Refunds is
required

RecordLevel
Error

If the Date of
Guaranty Agency
Bankruptcy Claim
Refunds is after the
Date Repurchased, it
must be on or after
the Date Reinsurance
Claim Requested.

Date of Guaranty
Agency Bankruptcy
Claim Refunds is
before the Date
Reinsurance Claim
Requested.

0613

Date must be = or > Date Reinsurance Claim
Requested

RecordLevel
Error

Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or before the
Submittal (Extract)
Date.

Date of Guaranty
Agency Bankruptcy
Claim Refunds is
after the Submittal
(Extract) Date.

0614

Date must be = or less than Submittal Date

RecordLevel
Error

Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or after the
Date of Guaranty.

Date of Guaranty
Agency Bankruptcy
Claim Refunds is
before the Date of
Guaranty.

0637

Date must be = or greater than Date of
Guaranty

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–191

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
No

History
Kept
Yes

Reasonability
Yes

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

583-588

146

Description

The cumulative amount remitted to ED for bankruptcy claim refund(s) on a
loan. A guarantor refunds reinsurance to ED after the following sequence of
events: the guarantor pays a bankruptcy claim to a lender before the bankruptcy
court decides whether the loan is discharged, the guarantor collects reinsurance
from ED, and the loan is not discharged by bankruptcy court. Amount does not
include refunds that were made prior to repurchase.

Comments

•

Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

•

If required data is carried by the Data Provider at the account level, the
amount must be pro-rated across the loans involved. If a rounding problem
is created by pro-rating the amount, adjustments may be made to one loan
so that the pro-rated amount at each loan level equals the total amount at
account level.
A Bankruptcy Claim Refund made before a repurchase date does not need
to be continually reported after repurchase. However, the data provider
must first ensure the refund has been successfully updated to NSLDS
before ceasing to report on it. Be especially alert to this when the refund is
followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that was
refunded after the repurchase.
The Date Repurchased value for a loan will determine whether zeroes
reported in this field will cause the event to be deleted or to be interpreted
as a default.
− If Date Repurchased is later than the last-reported Date of Guaranty
Agency Bankruptcy Claim Refunds, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store the
last-reported data, and GAs can stop reporting on a loan that has been
repurchased.)
− However, if the Date Repurchased is the same as or earlier than the
current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new refund occurred after the repurchase), zeroes will
be interpreted as a request to delete the Bankruptcy Claim Refund that
occurred after the repurchase.

•

•
•

Part of Event Type

Bankruptcy Claim Refund

Companion Field(s)

•

Default Value / Use

Reporting

Linked through edit
− Amount of Guaranty (061)
• Linked through event
− Date of Guaranty Agency Bankruptcy Claim Refunds (145)
• Relationship established
− Date Repurchased (120) (New)
Report ‘000000’ if Bankruptcy Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully reported
to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.

June 1, 2005

Version 4.1
A–192

GA Data Provider Instructions

Appendix A: Data Dictionary

Amount of Guaranty Agency Bankruptcy Claim Refunds
Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Isn’t numeric.

0315

Invalid Amount of Guaranty Agency
Bankruptcy Claim Refunds

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Date of Guaranty
Agency Claim
Refunds.

Contains zeroes.

0110

Amount of Guaranty Agency Bankruptcy
Claim Refunds is required

RecordLevel
Error

Amount of GA
Bankruptcy Claim
Refunds must not
exceed nine times the
Amount of Guaranty.

Amount of GA
Bankruptcy Claim
Refunds exceeds
nine times the
Amount of
Guaranty.

0661

Amount must be = or less than 9 times
Amount of Guaranty

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–193

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Formerly Date of Supplemental Pre-Claims Assistance Payment

Loan
Identifier
No

History
Kept
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Date

8

589-596

147

Description

This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.

Comments

Not applicable.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

6-16-2003

June 1, 2005

Version 4.1
A–194

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Formerly Amount of Supplemental Pre-Claims Assistance Payment

Loan
Identifier
No

History
Kept
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

6

597-602

148

Description

This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate this
field as before, but any data submitted will be ignored by NSLDS.

Comments

Not applicable.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

6-16-2003

June 1, 2005

Version 4.1
A–195

GA Data Provider Instructions

Appendix A: Data Dictionary

Indicator of Subsidy
Loan
Identifier
No

History
Kept
No

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Character

1

603

149

Description

Indicates whether a Stafford loan with a Date Enrollment Period Begins before
October 1, 1992 is eligible for interest subsidy from ED.

Comments

•

Part of Event Type

Must be
− ‘Y’ for Yes if Type of Loan is ‘SF’ and it is entitled to interest
subsidy.
− ‘N’ for No if Type of Loan is ‘SF’ but it is not subsidized.
− Blank if the Type of Loan is not an ‘SF’ with a Date Enrollment
Period Begins before October 1, 1992.
− Blank if it is any loan with a Date Enrollment Period Begins October
1, 1992 or later.
Not part of an event.

Companion Field(s)

•

Linked through edit
− Date Enrollment Period Begins (077)
− Type of Loan (024)

Default Value / Use

•

Must always be filled for Stafford Loans with a Date Enrollment Period
Begins before October 1, 1992.

•

Report a blank when Type of Loan is other than ‘SF’.

Reporting
Edit
Level

Verifies

Report in regular update.
Error

Error
No.

Error Message

RecordLevel
Error

Must contain ‘Y’, ‘N’,
or a blank.

Contains wrong
value.

0220

Invalid Indicator of Subsidy

RecordLevel
Error

Must be ‘Y’ or ‘N’ if
Type of Loan is ‘SF’
and the Date
Enrollment Period
Begins is before Oct.
1, 1992.

Contains wrong
value.

0417

Indicator of Subsidy is required

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–196

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Servicer Responsibility
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

Yes

Date

8

604-611

150

Description

Date when a lender servicer assumes responsibility for servicing a loan.

Comments

•

Do not change this field upon sale if both lenders are served by the same
servicer.

•

Report the actual Date of Servicer Responsibility, or, as a minimum,
Guaranty Agencies must collect servicer information monthly. This data
must be forwarded to NSLDS in their next submission.

•

Report zeroes if the current holder lender does not use a servicer or the
loan is no longer serviced by a lender servicer.

•

If more than one servicer has been responsible for a loan within a month,
report the date associated with the servicer responsible for the loan at the
end of the month.

•

NSLDS derives a Servicer Responsibility End Date using the following
rules
−

If the guaranty agency reports that there is no longer a servicer (zeroes
in the Code for Servicer and Date of Servicer Responsibility) and the
current lender is the same as last reported to NSLDS, the Load Process
will set the Servicer Responsibility End Date to submission’s load
date.

−

If the guaranty agency reports that there is no longer a servicer, and
reports a sale to a new lender, the Servicer Responsibility End Date is
set to one day prior to the sale.

Part of Event Type

Lender Servicer

Companion Field(s)

•

Default Value / Use

Linked through edit
− Date of Guaranty (025)
− Submittal (Extract) Date (004) (Header record)
• Linked through event
− Code for Servicer (088)
Report ‘00000000’ if loan is not currently being serviced.

Reporting

Report actual value if change in Lender Servicer occurs.

Edit
Level

Verifies

Error

Error
No.

Error Message

DomainLevel
Error

Must be a valid date
(if not zeroes).

Invalid date.

0389

Invalid Date of Servicer Responsibility

RecordLevel
Error

Can’t be zeroes if
there is a
corresponding value
in Code for Servicer.

Contains zeroes.

0394

Date of Servicer Responsibility is required

June 1, 2005

Version 4.1
A–197

GA Data Provider Instructions

Appendix A: Data Dictionary

Date of Servicer Responsibility
RecordLevel
Error

Date of Lender
Servicer
Responsibility must
be on or after the
Date of Guaranty less
one year.

Date of Lender
Servicer
Responsibility is
before the Date of
Guaranty less one
year.

0595

Date must be = or greater than Date of
Guaranty - 1 year

RecordLevel
Error

Date of Lender
Servicer
Responsibility must
be on or before the
Submittal (Extract)
Date.

Date of Lender
Servicer
Responsibility is
after the Submittal
(Extract) Date.

0596

Date must be = or less than Submittal Date

LoadLevel
Error

Date change falls in
acceptable range in
relation to historical
data.

Date sequence error.

0525

Date must be > preceding date

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–198

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Current School
Loan
Identifier
No

History
Kept
Yes

Reasonability
No

Date Sequence Edit

Type

Size

Position

Field Code

No

Numeric

8

612-619

102

Description

•

An eight-digit code, known as the OPE Code, identifying the current
school in which the student is accepted for enrollment, currently enrolled
or last attended.

Comments

•

Must be a valid OPE school code. Report the code of the school where
student is currently attending.

•

The Date Enrollment Status Effective, Code for Enrollment Status, Date of
Anticipated Completion and Code for Current School must be treated as a
unit. That is, the enrollment status, enrollment date and anticipated
completion date are for the student’s attendance at the current school (as
opposed to original school).

•

If code is not available and Date of Guaranty is earlier than January 1,
1984, you may use the plug value ‘99999900’.

•

For CL loans, report the OPE Code if the borrower is enrolled. Otherwise,
report ‘88888800’.

•

For RF loans, report the OPE Code if the borrower is enrolled. Otherwise,
report ‘88888811’.

Part of Event Type

•

Enrollment Status

Companion Field(s)

•

Default Value / Use
Reporting
Edit
Level

Verifies

Linked through edit
− Date of Guaranty (025)
− Type of Loan (024)
• Linked through event
− Code for Enrollment Status (132)
− Date Enrollment Status Effective (131)
Must always be filled.
Report in regular update.
Error

Error
No.

Error Message

DomainLevel
Error

Must be numeric.

Contains wrong
value.

0169

Invalid Code for Current School

RecordLevel
Error

Must be reported.

Contains zeroes.

0143

Code for Current School is required

RecordLevel
Error

‘88888800’ only used
when Loan Type is
‘CL’.

Contains wrong
value.

0169

Invalid Code for Current School

RecordLevel
Error

‘88888811’ only used
when Loan Type is
‘RF’.

Contains wrong
value.

0169

Invalid Code for Current School

June 1, 2005

Version 4.1
A–199

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Current School
RecordLevel
Error

If Date of Guaranty is
Jan. 1, 1984 or later,
then ‘99999900’ is
not valid.

Contains wrong
value.

0237

Invalid value when Dt of GA > or =
19840101

LoadLevel
Error

Must be valid OPE
code.

Invalid code.

0169

Invalid Code for Current School

Date Revised

5-26-2000

June 1, 2005

Version 4.1
A–200

GA Data Provider Instructions

Appendix A: Data Dictionary

Data Provider Identifier
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Type

Size

Position

Field Code

No

Character

21

620-640

193

Description

Loan identifier assigned by data provider.

Comments

Populate with the loan identifier used in the data provider’s system of records.
The contents of this field are preserved in NSLDS. The identifier should be
unique for each loan. The Data Provider Identifier is passed back to you on the
Load Process Error file and Loan Detail files provided by NSLDS. This is a
character field enabling use of both alpha and numeric characters. There are no
edits applied to this field.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Populate with spaces or your unique loan identifier.

Reporting
Edit
Level
N/A

Date Sequence Edit

Report in regular update.

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–201

GA Data Provider Instructions

Appendix A: Data Dictionary

Trailer Record Layout
This section contains specific Trailer Record Layout details for each record.

June 1, 2005

Version 4.1
A–202

GA Data Provider Instructions

Appendix A: Data Dictionary

Code for Guaranty Agency
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

1-3

250

The Trailer Record is created by DataPrep software during Extract Validation
process. It is populated with the Code for Guaranty Agency found in the Header
record.
Not applicable.

N/A

Type

No
Numeric
3
Identification code for Guaranty Agency.

Part of Event Type

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–203

GA Data Provider Instructions

Appendix A: Data Dictionary

Sort Social Security Number
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description

Type

Size

Position

Field Code

No
Character
9
4-12
255
Positional sort field used for sorting the Trailer Record to the bottom of the file.

Part of Event Type

The Trailer Record is created by DataPrep software during the Extract
Validation process. This field is populated with high values.
Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Comments

Edit
Level
N/A

Date Sequence Edit

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–204

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Records With Domain Errors
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Type

Size

Position

Field Code

Part of Event Type

N/A
Numeric
9
13-21
251
Total number of records with domain errors found in the Extract Validation
process.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Description
Comments

Edit
Level
N/A

Date Sequence Edit

Verifies
N/A

Date Revised

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–205

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Position

Field Code

9

22-30

N/A

Not applicable.
Not applicable.
Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Default Value / Use

N/A

Type

No
Character
This field is no longer used.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–206

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Records With Domain, Record and Load-Level Errors
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

Description

No
Numeric
9
31-39
253
Total number of records with domain, record, or load-level errors found during
the Load process at NSLDS.

Comments

•

The Trailer Record is created by DataPrep software during Extract
Validation process.

•

This field is filled during the Load process.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Date Sequence Edit

Verifies
N/A

Date Revised

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–207

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Detail Records
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Description
Comments

Not applicable.
Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Part of Event Type

N/A

Type

N/A
Numeric
9
40-48
254
Total number of Detail Records included in the Database Extract file.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–208

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of PPC Records
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Description
Comments

Not applicable.
Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code
256

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Part of Event Type

N/A

Type

N/A
Numeric
9
49-57
Total number of PPC records included in the Database Extract file.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–209

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
N/A

Reasonability
No

Description
Comments
Part of Event Type

Type

Size

Position

Field Code

N/A
This field is not used.

Character

3

58-60

257

The Trailer Record is created by DataPrep software during the Extract
Validation process.
Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Date Sequence Edit

Verifies
N/A

Date Revised

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–210

GA Data Provider Instructions

Appendix A: Data Dictionary

Record Type Indicator
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Position

Field Code

61

029

Not applicable.
Not applicable.
Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

This field is set to T by the DataPrep software during the Extract Validation
process.

Default Value / Use

N/A

Type

No
Character
1
Establishes this record as a Trailer Record.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–211

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Detail Records in Submittal
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Position

Field Code
258

Not applicable.
Not applicable.
Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Default Value / Use

N/A

Type

No
Numeric
9
62-70
Total number of Detail Records contained in the Submittal file.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–212

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of PPC Records in Submittal
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments

Not applicable.
Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code
259

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Part of Event Type

N/A

Type

No
Numeric
9
71-79
Total number of PPC records contained in the Submittal file.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–213

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Forced Records
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description

Comments
Part of Event Type

Not applicable.
Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.

Default Value / Use

N/A

Type

No
Numeric
9
80-88
260
Number of Detail Records in the Submittal file that the data provider has
“forced” through the Delta process (i.e., data provider populated the Action
Code field (030) on the Detail Record with an F).
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–214

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of PPC Deletes
Loan
Identifier
No

History
Kept
N/A

Date Sequence Edit

Type

Size

Position

Field Code

Description

N/A
Numeric
9
89-97
261
Number of PPC records in the Submittal file that will delete a loan from
NSLDS (i.e., data provider populated the Action Code field (161) on the PPC
Record with a D).

Comments

•

The total number of PPC records is listed in Field Code 259. The Number
of PPC Deletes is a subset of the total number of PPC records.

•

The Trailer Record is created by DataPrep software during the Extract
Validation process.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–215

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Add Records
Loan
Identifier
No

History
Kept
No

Reasonability
No

Type

Size

Position

Field Code

Description

No
Numeric
9
98-106
262
Number of Detail Records in the Submittal file that contain new loans.

Comments

The DataPrep software during the Delta process populates this field.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Date Sequence Edit

Verifies
N/A

Date Revised

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–216

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Change Records
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies
N/A

Date Revised

Type

Size

Position

Field Code

No
Numeric
9
107-115
263
Number of Detail Records in the Submittal file that contain updated information
on loans previously reported to NSLDS.
The DataPrep software during the Delta process populates this field.

Part of Event Type

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–217

GA Data Provider Instructions

Appendix A: Data Dictionary

Number of Open Loans
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description

Comments
Part of Event Type

Not applicable.
Not applicable.

Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.

Default Value / Use

N/A

Type

No
Numeric
9
116-124
264
Total number of records in the Database Extract file that are in an open loan
status. See Appendix B– Table B-10 to determine which loan status codes are
considered open.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–218

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Guaranty
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
125-136
265
Sum of the Amount of Guaranty field for all open loan records in the Database
Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–219

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Disbursement
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
137-148
266
Sum of the Amount of Disbursement field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–220

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Cancellation
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
149-160
267
Sum of the Amount of Cancellation field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–221

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of School Refund
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
161-172
268
Sum of the Amount of School Refund field for all open loan records in the
Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–222

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Outstanding Principal Balance
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
173-184
269
Sum of the Amount of Outstanding Principal Balance field for all open loan
records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–223

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Accrued Interest Balance
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
185-196
270
Sum of the Amount of Accrued Interest Balance field for all open loan records
in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–224

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Outstanding GA fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees

Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Verifies
N/A

Date Revised

Type

Size

Position

Field Code

No
Numeric
12
197-208
271
Sum of the Amount of Ending Balance on Claim of Other Fees field for all
open loan records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Part of Event Type

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–225

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Claim Paid to Lender
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
209-220
272
Sum of the Amount of Claim Paid to Lender field for all open loan records in
the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–226

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Reinsurance Claim Requested
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
221-232
273
Sum of the Amount of Reinsurance Claim Requested filed for all open loan
records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–227

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount of Guaranty Agency Principal Collections
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
233-244
274
Sum of the Amount of Guaranty Agency Principal Collections field for all open
loan records in the Database Extract file.
The Trailer Record is created by DataPrep software during the Extract
Validation process.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–228

GA Data Provider Instructions

Appendix A: Data Dictionary

Loan Total: Amount Repurchased
Loan
Identifier
No

History
Kept
No

Reasonability
No

Description
Comments
Part of Event Type

Not applicable.

Default Value / Use
Reporting

Not applicable.

Verifies

Date Revised

Size

Position

Field Code

Not applicable.
Not applicable.

N/A

Type

No
Numeric
12
245-256
275
Sum of the Amount Repurchased field for all open loan records in the Database
Extract file.
This number is populated during the Load Process and included on the Load
Process Error file Trailer Record.

Companion Field(s)

Edit
Level
N/A

Date Sequence Edit

Error
N/A

Error
No.
N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–229

GA Data Provider Instructions

Appendix A: Data Dictionary

Filler
Loan
Identifier
No

History
Kept
No

Date Sequence Edit

Type

Description

No
Character
Blank field to complete record length.

Comments

Not applicable.

Part of Event Type

Not applicable.

Companion Field(s)

Not applicable.

Default Value / Use

Not applicable.

Reporting

Not applicable.

Edit
Level
N/A

Reasonability
No

Verifies
N/A

Date Revised

Error

Error
No.

N/A

N/A

Size

Position

Field Code

348

257-640

N/A

Error Message
N/A

5-26-2000

June 1, 2005

Version 4.1
A–230


File Typeapplication/pdf
File TitleMicrosoft Word - GA DPI Appendix A.doc
AuthorDennis Kemp
File Modified2005-07-28
File Created2005-07-28

© 2024 OMB.report | Privacy Policy