#0280 Summary of Burden - Reporting

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REPORTING - #0584-0280

10/2006

REPORTING
Section of
Regulation
A

Title

Form number
(if Any)

Estimated
Number of
Respondents

Report
Filed
Annually

Total Annual
Responses (Col.
DxE)

B

C

D

E

F

Estimated
Estimated Total
Change Due
Avg. No. of
to
Hours (Col. Previously Approved
Hours Per
Adjustment
FxG)
Response
G

H

I

J

Due to Program
Change

Total Difference

K

L

STATE AGENCY LEVEL
225.3 (b)

SA, by November 1 of each fiscal
year, notify USDA if it intends to
administer the Summer Food
Service Program.

53

1

53

0.123

7

6.519

225.4 (a)

SAs, by Feb. 15 of each year, submit
to FNSRO a Program Management
and Administration Plan for that
fiscal year.

53

1

53

40

2,120

2,000

225.6 (b)(2)

SAs inform potential sponsors of
procedure for advance and
administrative cost payments.

53

1

53

1

53

53

225.6 (b)(2)

SAs inform sponsors of procedures
for applying for start-up payments.

53

1

53

1

53

53

225.6 (h)(2)

SAs develop a standard contract for
use by sponsors and FSMCs

53

1

53

4

212

212

225.7 (c)

SAs develop and make available to
sponsor food specifications and
model meal quality standards to be a
part of all contracts between vended
sponsors and FSMCs.

53

1

53

80

4,240

4,240

225.7 (d)

SAs conduct program monitoring
assistance, to include pre-approval
visits, sponsor reviews, follow-up
reviews, development of monitoring
system, maintenance of records,
FSMC facility visits, development of
forms, and corrective action.

53

46

2,438

8

19,504

19,504

225.7 (d)(2)

SAs conduct program monitoring
assistance for sites.

53

109

5,777

4

23,108

23,108

225.7(d)(6),
225.7(e)

SAs conduct inspections of food
service management company, selfpreparation and vended sponsors'
food preparation facilities.

53

594

31,482

1

31,482

31,482

Page 1

120

0

120

REPORTING - #0584-0280

Section of
Regulation
A

Title

Form number
(if Any)

Estimated
Number of
Respondents

Report
Filed
Annually

Total Annual
Responses (Col.
DxE)

B

C

D

E

F

10/2006

Estimated
Estimated Total
Change Due
Avg. No. of
to
Hours (Col. Previously Approved
Hours Per
Adjustment
FxG)
Response
G

H

I

J

225.7 ( f )

SAs establish a financial
management system to identify
program costs and establish
standards for sponsor recordkeeping
and reporting.

53

1

53

15

795

795

225.8(d)(2)

SAs, within 5 days of approval of
sponsors, must notify FNSROs of
sponsors, approved sites, locations,
and days of operation and estimated
daily attendance.

53

1

53

1

53

53

225.8 (b)

SAs submit to FNS a final report on
SFSP operations for each month of
operations.

53

3

159

2

318

318

225.8 (d)(1)

SAs, by May 1 of each year, submit
to FNSRO a list of names and
addresses of potential private
nonprofit organizations and for each
site, the address, first day of
operation, and estimated daily
attendance.

53

1

53

1

53

53

225.9 (b)(2)

SAs prepare and submit a list
sponsors eligible to receive
commodities and daily number of
eligible means to be served by each
sponsor by June 1.

53

1

53

1

53

53

225.9 (d)(4)

SAs forward the final claim form for
reimbursement.

53

3

159

1

159

159

225.10

SAs arrange for audits of their own
operations per 7 CFR Part 3015.

53

1

53

40

2,120

2,120

225.12 (a)

SAs establish claims against
sponsors and recover payment not
properly payable.

53

1

53

1

53

53

225.13 (a)

SAs establish hearing appeal
procedures.

53

1

53

1

53

53

225.17

SAs make available to sponsors
information on procurement
standards.

53

4

212

1

212

212

Page 2

Due to Program
Change

Total Difference

K

L

REPORTING - #0584-0280

Section of
Regulation

Title

Form number
(if Any)

Estimated
Number of
Respondents

Report
Filed
Annually

Total Annual
Responses (Col.
DxE)

A

B

C

D

E

F

10/2006

Estimated
Estimated Total
Change Due
Avg. No. of
to
Hours (Col. Previously Approved
Hours Per
Adjustment
FxG)
Response
G

H

I

J

Due to Program
Change

Total Difference

K

L

225.18(b)(2)

SAs notify terminated sponsors in
writing.

53

4

212

1

212

212

225.18(i)(3)

SAs report to FNS data designated
by FNS for the prior Federal fiscal
year.

0

0

0

0

0

13

-13

0

-13

225.15(j)

SAs that plan to use or disclose
information in ways not permitted
must obtain written consent from
parent/guardian.

53

1

53

0.25

13

0

0

13

13

225.15(k)

SA should enter into written
agreement with party requesting
disclosure information.

53

1

53

0.25

13

0

0

13

13

53

778.00000

41,234.00000

2.0586293

84,885.51900

84,752.51900

107.00000

26.00000

133.00000

STATE AGENCY LEVEL TOTALS
SPONSORS LEVEL
225.6 (c)(1)

Sponsors submit written application
TO SAs for participation in SFSP.

3,485

1

3,485

3.33

11,605

11,605

226.6(c)(2)

Sponsors submit site information for
each site where a food service
operation is proposed.

3,485

1

3,485

1

3,485

3,485

225.6 (c)(3)

Sponsors must submit a statement
of its policy for serving free meals.

3,589

1

3,589

1

3,589

3,589

225.6 (e)

Sponsors approved for participation
in SFSP enter into written
agreements with SAs to operate
program in accordance with
regulatory requirements.

3,485

1

3,485

0.123

429

429

225.6 (h) (2)
(iii)

Sponsors provide FSMC with a list of
approved sites.

1,256

1

1,256

1

1,256

1,256

225.6(h)(3)

Sponsors submit requests to SAs for
exception to utilizing requirement for
certain components of a meal.

36

1

36

1

36

36

225.6 (h)(5)

Sponsors submit to SAs copies of
contracts with FSMC, bids received,
and reason for selection on FSMC
chosen.

1,221

1

1,221

39

47,619

47,619

Page 3

REPORTING - #0584-0280

Section of
Regulation

Title

Form number
(if Any)

Estimated
Number of
Respondents

Report
Filed
Annually

Total Annual
Responses (Col.
DxE)

A

B

C

D

E

F

10/2006

Estimated
Estimated Total
Change Due
Avg. No. of
to
Hours (Col. Previously Approved
Hours Per
Adjustment
FxG)
Response
G

H

I

J

Due to Program
Change

Total Difference

K

L

225.15(j)

Sponsors that plan to use or disclose
info in ways not permitted by law
must obtain written consent from
parent/guardian.

1,169

1

1,169

0.25

292

0

0

292

292

225.15(k)

Sponsors should enter into written
agreement with the party eligibility
information.

1,169

1

1,169

0.25

292

0

0

292

292

3,589

5.26470

18,895.00000

3.6307597

68,603.20500

68,019.00000

0.00000

584.00000

584.00000

SPONSORS LEVEL TOTALS
CAMP AND OTHER SITES LEVEL
225.6 (c) (5)

Camps submit copy of hearing
procedures.

802

1

802

1

802

802

0

225.15

Camps and others distribute free
meal applications to children
enrolled in SFSP.

3,187

74

235,838

0.26

61,318

61,318

0

CAMP AND OTHER SITES LEVEL TOTALS

3,187

74.25165

236,640

0.2625079

62,120

62,120

0

Private Sector - Not-for-profit institutions

6,776

37.71178

255,535.00000

0.5115663

130,723.08500

130,139.00000

0.00000

584.00000

584.00000

HOUSEHOLD LEVEL
225.15 ( f )

Households read instructions,
complete free meal and return to
camps and sites.

127,757

1

127,757

0.07

8,943

8,943

225.15(j)

Households provide written consent
for sponsors to use or disclose
information.

127,757

1

127,757

0.083

10,604

0

0

10,604

10,604

127,757

2.00000

255,514.00000

0.0765000

19,546.82100

8,943.00000

0.00000

10,604.00000

10,604.00000

HOUSEHOLD LEVEL TOTALS

Page 4

REPORTING - #0584-0280

Section of
Regulation

Title

Form number
(if Any)

Estimated
Number of
Respondents

Report
Filed
Annually

Total Annual
Responses (Col.
DxE)

A

B

C

D

E

F

10/2006

Estimated
Estimated Total
Change Due
Avg. No. of
to
Hours (Col. Previously Approved
Hours Per
Adjustment
FxG)
Response
G

H

I

J

Due to Program
Change

Total Difference

K

L

Summary of Reporting Burden
State Agency Burden

41,234

84,886

84,753

107

26

133

Sponsors Burden

18,895

68,603

68,019

0

584

584

Camp and Other Sites Burden

236,640

62,120

62,120

0

0

0

Household Burden

255,514

19,547

8,943

0

10,604

10,604

REPORTING GRAND TOTAL

552,283

235,156

223,835

107

11,214

11,321

Page 5