Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-801
WEEKLY BULK TERMINAL REPORT
INSTRUCTIONS
•

QUESTIONS
If you have any questions about Form EIA-801 after reading
the instructions, please contact the Form Manager at
(202) 586-9612 or (202) 586-4522.

PURPOSE
The Energy Information Administration (EIA) Form EIA-801,
"Weekly Bulk Terminal Report," is used to collect data on the
end-of-week stocks of petroleum products at bulk terminals.
The data appear on EIA’s website at www.eia.doe.gov and
in the EIA publication, Weekly Petroleum Status Report.

WHO MUST SUBMIT
The Form EIA-801 is mandatory pursuant to Section 13(b) of
the Federal Energy Administration Act of 1974 (Public Law
93-275) and must be completed by bulk terminal operating
companies selected by the EIA. Companies are selected into
the EIA weekly sample according to a procedure that assures
coverage of 90 percent of each information element.

WHEN TO SUBMIT
The Form EIA-801 must be received by the EIA by 5 p.m.
EST on the Monday following the end of the report period
(e.g., the “Weekly Bulk Terminal Report” covering the week
ending January 12, 2007 must be received by 5 p.m. EST
January 15, 2007).

HOW TO SUBMIT
Instructions on how to report via fax, secure file transfer, or
email are printed on PART 2 of Form EIA-801.
•

Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel
files to EIA using a secure method of transmission:
HTTPS. This is an industry standard method to send
information over the web using secure, encrypted
processes. (It is the same method that commercial
companies use to communicate with customers when
transacting business on the web.) To use this service,
we recommend the use of Microsoft Internet Explorer 5.5
or later or Netscape 4.77 or later. Send your surveys
using
this
secure
method
to:
https://idc.eia.doe.gov/upload/noticeoog.jsp

Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data interactively,
import data from your own database, validate your data
online, and transmit the encrypted data electronically to
EIA via the Internet or a dial-up modem.
If you are
interested in receiving this free software, contact the
Electronic
Data
Collection
Support
Staff
at
(202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

You may also access the materials by following the steps
below:
•
•
•
•

Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are
available on our website. Please refer to these definitions
before completing the survey form.
PART 1. RESPONDENT IDENTIFICATION DATA
•

Enter the month, day, and year for which you are filing
(e.g., January 12, 2007 is: Month 01 Day 12 Year 07).
The weekly report period begins at 7:01 a.m. EST on
Friday and ends at 7:00 a.m. EST on the following Friday.

•

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA
will advise you of the number.

•

Enter the name and address of the company filing the
report. If there has been a change since the last report,
enter an “X” in the block provided.

•

Enter the name, telephone number, fax number and email address of the person to contact concerning
information shown on the report. The person listed should
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EIA-801, Weekly Bulk Terminal Report

be the person most knowledgeable of the specific data
reported.
Check the block provided if the contact
information is different from the prior week.

•

Report stocks as of 7 a.m. EST Friday, which is the end
of the report period should be reported corrected to 60
degrees Fahrenheit (0F) less basic sediment and water
(BS&W).

PART 2. SUBMISSION/RESUBMISSION INFORMATON
Table 1. State Classification
Refer to “How to Submit” section for more details or
methods for submitting data.

PAD DISTRICT 1
SUB-PADD 1A

Resubmission

Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont

A resubmission is required whenever an error greater than 5
percent of the true value is discovered by a respondent or if
requested by the EIA.
Enter "X" in the resubmission block if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by
the changes. You are not required to file a complete form
when you resubmit, but be sure to complete the EIA ID
number, the report period for which you are resubmitting and
contact information.

SUB-PADD 1B
Delaware
Dist. Columbia
Maryland
New Jersey
New York
Pennsylvania

SUB-PADD 1C
Florida
Georgia
N. Carolina
S. Carolina
Virginia
West Virginia

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

S. Dakota
Tennessee
Wisconsin

SPECIFIC INSTRUCTIONS
PART 3. BULK TERMINAL STOCKS

PAD
DISTRICT 3

Use Table 1 to determine the PAD District classification of
each State.

Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Quantities: Report using the following criteria.
•

Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities
ending in 499 or less are rounded down, and quantities
ending in 500 or more are rounded up (e.g., 106,499
barrels are reported as 106 and 106,500 barrels are
reported as 107).

•

If the quantity for a product for which you usually report
data is zero, please enter “0". Shaded cells on the form
are those in which data are not currently required to be
reported.

•

Exclude oxygenates such as methyl tertiary butyl ether
(MTBE), ethyl tertiary butyl ether (ETBE), tertiary amyl
methyl ether (TAME), tertiary butyl alcohol (TBA), fuel
ethanol, methanol, etc. in motor gasoline blending
components unless they have already been commingled
with gasoline blending components. Stocks of these
products are not reported in the Weekly Petroleum
Supply Reporting System, but are reported in the Monthly
Petroleum Supply Reporting System as “Other
Hydrocarbons, Hydrogen, and Oxygenates” (Code 090).

•

Report all stocks in the custody of the bulk terminal
company regardless of ownership.
Reported stock
quantities should represent actual measured inventories.

•

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Report all domestic and foreign stocks held at bulk
terminals and in transit thereto, except those in transit by
pipeline. Petroleum products in transit by pipeline are
reported by pipeline operators on Form EIA-802, “Weekly
Product Pipeline Report.” Include foreign stocks only
after entry through Customs. Exclude stocks of foreign
origin held in bond.

For purposes of this report, “after entry through Customs” is
said to occur on:
•

the “entry date” specified on the U.S. Customs Form
CF7501, “Entry Summary;” or

•

the “date of withdrawal conditionally free of duty”
specified on U.S. Customs Form CF 7501, “Entry
Summary;” or

•

the “import date” specific on the U.S. Customs Form 214,
“Application for Foreign Trade Zone Admission and/or
Status Designation;” or

•

the “date of exportation” specific on the U.S. Department
of Commerce Form 7525-V, “Shipper’s Export

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EIA-801, Weekly Bulk Terminal Report

Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.
PART 4. DIESEL FUEL DOWNGRADED
Report the volume of ultra-low sulfur diesel fuel (distillate fuel
oil 0 ppm-15 ppm sulfur, EIA product code 465) downgraded
at bulk terminals operated by your company during the week.
Only Report volumes downgraded while in custody of facilities
operated by your company. Fuel in transit by water to a
terminal operated by your company is considered in custody
of the destination terminal for purposes of reporting
downgraded fuel volumes. Fuel downgraded while in transit
or stored by a pipeline company will be reported as
downgraded product by the pipeline operator and must be
excluded from downgraded fuel volumes reported at terminals
operated by your company.
Downgrading ultra-low sulfur diesel may result because fuel
encountered residual sulfur in the petroleum storage and
transportation system (tanks, pipes, manifolds, valves,
barges, etc.). Downgrading may also result from commingling
ultra-low sulfur diesel fuel with other distillate products having
sulfur content exceeding 15 ppm.
Report the volume
downgraded regardless of whether the downgrading was
intended or unintended.
It is possible for downgraded diesel fuel to be recertified as
ultra-low sulfur diesel fuel by blending downgraded diesel fuel
with ultra-low sulfur diesel fuel. In this case, the volume
recertified by blending will be reported as negative
downgraded volume. The volume of downgraded diesel fuel
reported will be the net of downgraded volumes (positive
quantities) and recertified volumes (negative quantities) at all
of the terminals operated by your company. Recertified ultralow sulfur diesel fuel may include volume that was
downgraded at a facility operated by another company as
long as the blending to recertify the fuel occurred at a terminal
operated by your company. Exclude any fuel recertified by
blending at facilities not operated by your company and diesel
fuel blending activity not associated with downgraded ultralow sulfur diesel fuel.
Report ultra-low sulfur diesel volumes downgraded even if
some or all of the downgraded fuel will be reprocessed at a
refinery and recertified as ultra-low sulfur diesel. In this case,
the refinery will account for the recertified fuel volume rather
than the terminal operator.
Exclude from downgraded volumes any diesel fuel with sulfur
content exceeding 15 ppm if the fuel meets U.S.
Environmental Protection Agency standards for ultra-low
sulfur diesel and the fuel is intended for sale as ultra-low
sulfur diesel. Examples include ultra-low sulfur diesel fuel
with sulfur content greater than 15 ppm but still within testing
tolerance and ultra-low sulfur diesel fuel sold during certain
transition periods when standards allow for sulfur content
greater than 15 ppm.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION

The information contained on this form will be kept
confidential and not disclosed to the public to the extent that it
satisfies the criteria for exemption under the Freedom of
Information Act (FOIA), 5 U.S.C. §552, the DOE regulations,
10 C.F.R. §1004.11, implementing the FOIA, and the Trade
Secrets Act, 18 U.S.C §1905. The Energy Information
Administration (EIA) will protect your information in
accordance with its confidentiality and security policies and
procedures.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from
fewer than three respondents, or that are dominated by data
from one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.

SANCTIONS
The timely submission of Form EIA-801 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of
not more than $2,750 per day for each violation, or a fine of
not more than $5,000 per day for each criminal violation. The
government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or
a preliminary or permanent injunction without bond. In such
civil action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number.
Public reporting burden for this collection of
information is estimated to average 57 minutes per response,
including the time of reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and

EIA-801, Weekly Bulk Terminal Report

Page 3

completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect
of this collection of information including suggestions for
reducing this burden to: Energy Information Administration,
Statistics and Methods Group, EI-70, 1000 Independence
Avenue, S.W., Washington, D.C. 20585; and to the Office of
Information and Regulatory Affairs, Office of Management
and Budget, Washington, D.C. 20503.

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EIA-801, Weekly Bulk Terminal Report