Petroleum Marketing Program

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0174
Expiration Date: XX/XX/XX

EIA-863 PETROLEUM PRODUCT SALES IDENTIFICATION SURVEY
INSTRUCTIONS
1. QUESTIONS?

rvey_forms.html

If you have any questions about Form EIA-863 after reading the
instructions, please call our toll-free number 1-800-382-0630.

You may also access the materials by following the steps
below:

2. PURPOSE
The Energy Information Administration (EIA) Form EIA-863,
"Petroleum Product Sales Identification Survey," is designed to
obtain information on the size, type, and geographic location of
fuel oil-related business concerns. The data are used to monitor
these activities, and to report to Congress and others when
requested.

3. WHO MUST SUBMIT
The Form EIA-863 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by every firm who receives this form.
Section 9 explains the possible sanctions for failing to report.

4. WHEN TO SUBMIT
The Form EIA-863 must be completed and postmarked for
return to EIA by March 2, 2007.

5. WHERE TO SUBMIT
The Form EIA-863 may be submitted to the EIA by mail,
facsimile, e-mail, or secure electronic file transfer. Should you
choose to submit your data via e-mail, we must advise you that
e-mail is an insecure means of transmission because the data
are not encrypted, and there is some possibility that your data
could be compromised.
Mail:

Energy Information Administration, EI-45
U.S. Department of Energy
PO Box 60928
Washington, D.C. 20077-0039
Attn: Form EIA-863

• Go to EIA’s website at www.eia.doe.gov
• Click on Petroleum
• Click on Petroleum Survey Forms located in the
References box on the right side of the page
• Select the materials you want.
Files must be saved to your personal computer. Data
cannot be saved interactively on the website.

7. HOW TO COMPLETE THE SURVEY FORM
General Instructions
Report all volumes in actual gallons. Enter data for sales
made during the entire calendar year 2006 or that portion of
2006 that you owned and operated the company. Report sales
volumes in the State where the transfer of title occurred.
Report your firm’s entire sales. This includes sales made
directly by the parent, subsidiaries, divisions, branches, and
outlets. (See Specific Instructions – Item 24 for details.)
If your firm does not maintain information sufficient to provide
actual sales volumes by the customer categories specified on
the form, then estimate sales for these categories using
available information. The basis for the estimates must be
consistent with the standard accounting records maintained by
the firm. The estimating procedure and data supporting the
estimates should result in a reasonably accurate estimate
which will be subject to review.
If your firm receives more than one copy of Form EIA-863,
please complete all information on one of the forms and write
the following on the duplicate copy(ies): “Duplicate to ID No.
XXXXXXXXXX.” Be sure to fill in the “X’s” with the 10-digit EIA
ID number from the label of the form that you completed.
Return all forms to EIA so that we may correct our records.

Email: [email protected]

Subsidiaries that receive the Form EIA-863 should mark item
“9d”, and fill in the name and address of the parent company in
items 10-18 on page 1 of the form. Return the form to EIA so
that we may update our records.

Secure File Transfer:
https://idc.eia.doe.gov/upload/noticeoog.jsp

PART I. RESPONDENT IDENTIFICATION DATA

Fax: 1- (301) 572-0998

6. COPIES OF SURVEY FORMS,
INSTRUCTIONS AND DEFINITIONS

Items 1 through 8: Enter corrections if the information
shown on the mailing label is incomplete or incorrect. If
there are no corrections, please skip to item 9.

Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_su
Page 1

Items 9a through 9f: Check the appropriate box (a - f) that
best describes your company’s operating status at the end of
2006. (Check only one box.)
Item 10: Complete if you checked item 9c, providing the date
that your company ceased.
Items 10 through 18: Complete if you checked 9b, 9d, or 9e,
providing the date, company name and address of the
company you sold to, merged with, leased to, are a subsidiary
of, or are a commissioned agent for, and the transaction date
of the sale, merger, etc.

PART II. PREPARER INFORMATION
Item 19 through 21: Provide the preparer’s name, telephone
number, fax number, email address, and date of completion.

PART III. TOTAL SALES VOLUMES (BY STATE)
FOR 2006
Item 23: Check “Yes” or “No.”
Item 24: Complete if you checked “Yes” to Item 23. Report your
firm’s entire sales for 2006 of No. 2 Distillate (No. 2 fuel oil and
diesel), No. 5 and No. 6 Residual Fuel Oil, Motor Gasoline, and
Propane. Report in actual gallons. Parent companies should
include all sales made by their subsidiaries, branches, divisions
and outlets. Enter the 2-letter State Standard Abbreviation at the
top of the columns of item 24. Sales for each subsequent State
should be reported in the same manner, using a separate
column for each State in which your firm sold product. If your
firm has sales in more than two States, use copies of Part II and
attach them to the original form.

No. 2 Distillates
Report retail sales of No.2 distillates by the type of end-use
customer and type of distillate (No. 2 fuel oil or No.
2 diesel).
Include under the category "Residential Fuel Oil”, 24a, those
sales of No. 2 fuel oil made to individual households, including
farm houses. Sales to apartment buildings/complexes or other
multi-family dwellings should be excluded from the "Residential
Fuel Oil" category but included in the "all other end uses"
category, 24b or 24c.
Include under the category “all other end uses”, 24b and 24c,
those sales of No. 2 distillate for non-residential use, such as
transportation, apartment buildings/complexes or other
multi-family dwellings, hotels and office buildings or complexes,
sales to local, State or Federal Governmental facilities or
organizations, along with military sales, schools, hospitals,
religious institutions, universities or other governmentsupported organizations. Include No. 2 distillate sales for vessel
bunkering or utilities under this category.
Include under the category "sold to Dealers, Resellers, and
Refiners", 24d, all sales to dealers, resellers or retailers.

No. 5 and No. 6 Residual Fuel Oil

Include under the category "sold to the Consumer", 24g, all
direct sales to end-users, such as sales to utilities, railroads,
vessels for bunkering, military, industrial and commercial
users.
Include under the category “sold to Dealers, Resellers, and
Refiners”, 24h, all sales to resellers or retailers who will resell
the product.

Motor Gasoline and Gasohol
Report gasoline sales volumes and prices by sales category
and formulation, in accordance with their classification at the
time of sale. The intent of this form is to collect sales volumes
for conventional gasoline inclusive of gasohol and oxygenated,
and reformulated gasoline inclusive of OPRG.
Include in the category "sold to the Consumer”, 24j, all direct
sales to end-users.
Sales made to retail outlets or others reselling the product,
should be included in the category “sold to Dealers, Resellers
and Refiners”, 24k. This category includes the wholesale sales
categories DTW, Rack, or Bulk.
Report sales of conventional gasoline inclusive of oxygenated
gasoline, but do not report ethanol (alcohol) sold separately for
blending purposes. Also, include in conventional those sales
of gasohol either intended or not intended for use in a carbon
monoxide (CO) nonattainment program as oxygenated
gasoline. Do not include oxygenated gasoline that has been
certified as reformulated gasoline as per EPA regulations.
Report all sales of gasoline that have been certified as
reformulated gasoline per EPA regulations as reformulated
gasoline. Gasoline that meets both the oxygenated and
reformulated definitions as certified by the EPA should be
reported as reformulated gasoline.

Propane
Report retail sales of consumer grade propane by the type of
end-use customer. Exclude the propane portion of any natural
gas liquid mixes, e.g., butane-propane mix.
Include under the category "Delivered Residential Propane",
24m, those sales of propane for use in private households.
Include both sales of bottled gas delivered to the residence and
truck sales delivered to the customer's tank. Sales to
apartment buildings/ complexes or other multi- family dwellings
should be excluded from the "Delivered Residential Propane"
category but included in the "all other end uses" category.
Include under the category "all other end uses", 24n, those
sales of propane for non-residential use, such as
transportation, including fleet vehicles, and apartment
building/complexes, and other multi-family dwellings, hotels
and office buildings or complexes, sales to hospitals, religious
institutions, universities or other government supported
organizations. Include those sales of propane to public or
private firms engaged in mining, construction or manufacturing,
inclusive of petrochemical plants, agricultural customers, or
utilities.
Included under the category "sold to Dealers, Resellers, and

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Refiners", 24O, all sales to dealers, resellers or retailers.
Item 25: Check the box (or boxes) of all other petroleum
products that your firm sells. Note: “Other” excludes the Product
for which you have already reported volumes: No. 2 fuel oil, No.
2 Diesel, No. 5 and No. 6 Residual Fuel Oil, Motor Gasoline,
and Propane.
Item 26: Check the appropriate box(es) regarding your sales
for use of propane for on-highway use.
Item 27: Check the appropriate box regarding current or past
sales of distillate fuel oil to railroad companies.

8. PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information you provide will be used for statistical purposes
only. In accordance with the Confidential Information Protection
provisions of Title 5, Subtitle A, Public Law 107-347 and other
applicable Federal laws, your responses will be kept confidential
and will not be disclosed in identifiable form to anyone other
than employees or agents without your consent. By law, every
EIA employee as well as every agent has taken an oath and is
subject to a jail term, a fine of up to $250,000, or both if he or
she discloses any identifiable information about you.

9. SANCTIONS
The timely submission of Form EIA-863 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of not

more than $2,750 per day for each violation or a fine of not
more than $5,000 per day for each criminal violation.
Title 18 USC 1001 makes it a criminal offense for any person
knowingly and willingly to make to any Agency or Department
of the United States any false, fictitious, or fraudulent
statements as to any matter within its jurisdiction.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or
a preliminary or permanent injunction without bond. In such
civil action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

10. FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1 hour per response,
including the time of reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect
of this collection of information including suggestions for
reducing this burden to: Energy Information Administration,
Statistics and Methods Group, EI-70, 1000 Independence
Avenue, S.W., Washington, D.C. 20585; and to the Office of
Information and Regulatory Affairs, Office of Management
and Budget, Washington, D.C. 20503.

DEFINITIONS
ASTM – The acronym for the American Society for Testing and
Materials.
Agriculture – An energy-consuming subsector of the industrial
sector that consists of all facilities and equipment engaged in
growing crops and raising animals.
Aviation Gasoline (Finished) – A complex mixture of
relatively volatile hydrocarbons with or without small quantities
of additives, blended to form a fuel suitable for use in aviation
reciprocating engines. Fuel specifications are provided in
ASTM Specification D 910 and Military Specification
MIL-G-5572. Note: Data on blending components are not
counted in data on finished aviation gasoline.

petroleum fractions produced in conventional distillation
operations. It includes diesel fuels and fuel oils. Products
known as No. 1, No. 2, and No. 4 diesel fuel are used in onhighway diesel engines, such as those in trucks and
automobiles, as well as off-highway engines, such as those in
railroad locomotives and agricultural machinery. Products
known as No. 1, No. 2, and No. 4 fuel oils are used primarily
for space heating and electric power generation.
a.

No. 1 Distillate – A light petroleum distillate that can
be used as either a diesel fuel (see No. 1 Diesel
Fuel) or a fuel oil (see No. 1 Fuel Oil).
(1)

No. 1 Diesel Fuel – A light distillate fuel oil that
has distillation temperatures of 550 degrees
Fahrenheit at the 90-percent point and meets
the
specifications
defined
in
ASTM
Specification D 975. It is used in high-speed
diesel engines, such as those in city buses and
similar vehicles.

(2)

No. 1 Fuel Oil – A light distillate fuel oil that
has distillation temperatures of 400 degrees
Fahrenheit at the 10-percent recovery point and
550 degrees Fahrenheit at the 90-percent point
and meets the specifications defined in ASTM
Specification D 396. It is used primarily as fuel
for portable outdoor stoves and portable

Commissioned Agent – An agent who wholesales or retails a
refined petroleum product under a commission arrangement.
The agent does not take title to the product or establish the
selling price, but receives a percentage or fixed fee for serving
as an agent. (Commissioned Agent sales volumes should be
reported by the firm who holds the title to the product).
Conventional Gasoline – See Motor Gasoline (finished).
Dealer Tank Wagon (DTW) Sales – Wholesale sales of
gasoline priced on a delivered basis to a retail outlet.
Distillate Fuel Oil – A general classification for one of the

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outdoor heaters.
b.

No. 2 Distillate – A petroleum distillate that can be
used as either a diesel fuel (see No. 2 Diesel Fuel) or
a fuel oil (see No. 2 Fuel Oil).
(1)

(2)

c.

No. 2 Diesel Fuel – A fuel that has distillation
temperatures of 500 degrees Fahrenheit at the
10-percent recovery point and 640 degrees
Fahrenheit at the 90-percent recovery point and
meets the specifications defined in ASTM
Specification D 975. It is used in high-speed
diesel engines, such as those in railroad
locomotives, trucks, and automobiles.
No. 2 Fuel Oil (Heating Oil) – A distillate fuel oil
that has distillation temperatures of 400 degrees
Fahrenheit at the 10-percent recovery point and
640 degrees Fahrenheit at the 90-percent
recovery point and meets the specifications
defined in ASTM Specification D 396. It is used in
atomizing type burners for domestic heating or for
moderate capacity commercial/industrial burner
units.

No. 4 Fuel Oil – A distillate fuel oil made by blending
distillate fuel oil and residual fuel oil stocks. It conforms
to ASTM Specification D 396 or Federal Specification
VV-F-815C and is used extensively in industrial plants
and in commercial burner installations that are not
equipped with preheating facilities. It also includes No.
4 diesel fuel used for low- and medium-speed diesel
engines and conforms to ASTM Specification D 975.

Kerosene-type jet fuel – A kerosene-based product having a
maximum distillation temperature of 400 degrees Fahrenheit at
the 10-percent recovery point and a final maximum boiling
point of 572 degrees Fahrenheit and meeting ASTM
Specification D 1655 and Military Specifications MIL-T-5624P
and MIL-T-83133D (Grades JP-5 and JP-8). It is used for
commercial and military turbojet and turboprop aircraft engines.
Merger – A combining of companies or corporations into one,
often by issuing stock of the controlling corporation to replace
the greater part of that of the other.
Motor Gasoline (finished) – A complex mixture of relatively
volatile hydrocarbons with or without small quantities of
additives, blended to form a fuel suitable for use in
spark-ignition engines. Motor gasoline, as defined in ASTM
Specification D 4814 or Federal Specification VV-G1690C, is
characterized as having a boiling range of 122 to 158 degrees
Fahrenheit at the 10-percent recovery point to 365 to 374
degrees Fahrenheit at the 90-percent recovery point. "Motor
gasoline" includes conventional gasoline; all types of
oxygenated gasoline, including gasohol; and reformulated
gasoline, but excludes aviation gasoline. Note: Volumetric
data on blending components, such as oxygenates, are not
counted in data on finished motor gasoline until the blending
components are blended into the gasoline.
a.

Reformulated Gasoline – Finished motor gasoline
formulated for use in motor vehicles, the composition
and properties of which meet the requirements of the
reformulated gasoline regulations promulgated by the
U.S. Environmental Protection Agency under Section
211(k) of the Clean Air Act. It includes gasoline
produced to meet or exceed emissions performance
and benzene content standards of federal-program
reformulated gasoline even though the gasoline may
not meet all of the composition requirements (e.g.
oxygen content) of federal-program reformulated
gasoline. Note: This category includes Oxygenated
Fuels Program Reformulated Gasoline (OPRG).
Reformulated gasoline excludes Reformulated
Blendstock for Oxygenate Blending (RBOB) and
Gasoline Treated as Blendstock (GTAB).

b.

Oxygenated Gasoline – Finished motor gasoline,
other than reformulated gasoline, having an oxygen
content of 2.7 percent or higher by weight and required
by the U.S. Environmental Protection Agency (EPA) to
be sold in areas designated by EPA as carbon
monoxide
(CO)
nonattainment
areas.
See
Nonattainment area. Note: Oxygenated gasoline
excludes oxygenated fuels program reformulated
gasoline (OPRG) and reformulated gasoline
blendstock for oxygenate blending (RBOB). Data on
gasohol that has at least 2.7 percent oxygen, by
weight, and is intended for sale inside CO
nonattainment areas are included in data on
oxygenated gasoline. Other data on gasohol are
included in data on conventional gasoline. For this
survey, gasohol and oxygenated gasoline should be
reported with conventional gasoline.

End User – A firm or individual that purchases products for its
own consumption and not for resale (i.e., an ultimate consumer).
Firm – An association, company, corporation, estate, individual,
joint venture, partnership, or sole proprietorship, or any other
entity, however organized, including: (a) charitable or
educational institutions; (b) the Federal Government, including
corporations, departments, Federal agencies, and other
instrumentalities; and State and local governments. A firm may
consist of (1) a parent entity, including the consolidated and
unconsolidated entities (if any) that it directly or indirectly
controls; (2) a parent and its consolidated entities only; (3) an
unconsolidated entity; or (4) any part or combination of the
above.
Gasohol – A blend of finished motor gasoline and alcohol
(generally ethanol, but sometimes methanol) at a concentration
between 5.7 and 10 percent by volume. For this survey,
gasohol and oxygenated gasoline should be reported with
conventional gasoline.
Kerosene – A light petroleum distillate that is used in space
heaters, cook stoves, and water heaters and is suitable for use
as a light source when burned in wick-fed lamps. Kerosene has
a maximum distillation temperature of 400 degrees Fahrenheit
at the 10-percent recovery point, a final boiling point of 572
degrees Fahrenheit, and a minimum flash point of 100 degrees
Fahrenheit. Included are No. 1-K and No. 2-K, the two grades
recognized by ASTM Specification D 3699 as well as all other
grades of kerosene called range or stove oil, which have
properties similar to No. 1 Fuel Oil.

c. Conventional Gasoline – Finished motor gasoline not
included in the oxygenated or reformulated gasoline
categories.
Note: this category excludes
reformulated gasoline blendstock for oxygenate
blending (RBOB) as well as other blendstock.
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OPRG – "Oxygenated Fuels Program Reformulated Gasoline"
is reformulated gasoline which is intended for use in an
oxygenated fuels program control area during an oxygenated
fuels program control period.
Oxygenated Gasoline – See Motor Gasoline (finished).
Parent – A firm that directly or indirectly controls another entity.
Propane Consumer Grade – A normally gaseous paraffinic
compound (C3H8), which includes all products covered by
Natural Gas Policy Act Specifications for commercial and HD-5
propane and ASTM Specifications D 1835. Excludes: feedstock
propanes, which are propanes not classified as consumer grade
propanes, including the propane portion of any natural gas liquid
mixes, i.e., butane-propane mix.

reselling them to purchasers other than ultimate consumers
without substantially changing their form.
Residual Fuel Oils – A general classification for the heavier
oils, known as No. 5 and No. 6 fuel oils, that remain after the
distillate fuel oils and lighter hydrocarbons are distilled away in
refinery operations. It conforms to ASTM Specifications D 396
and D 975 and Federal Specification VV-F-815C.
a.

No. 5 Residual – A residual fuel oil of medium
viscosity, is also known as Navy Special and is
defined in Military Specification MIL-F-859E, including
Amendment 2 (NATO Symbol F-770). It is used in
steam-powered vessels in government service and
inshore powerplants.

b.

No. 6 Residual – fuel oil includes Bunker C fuel oil
and is used for the production of electric power,
space heating, vessel bunkering, and various
industrial purposes.

Rack Sales – Wholesale truckload sales, or smaller, of gasoline
where title transfers at a terminal.
RBOB – Reformulated Gasoline Blendstock for Oxygenate
Blending is a motor gasoline blending component which, when
blended with a specified type and percentage of oxygenate,
meets the definition of reformulated gasoline.
Refiner – A firm or the part of a firm that refines products or
blends and substantially changes products, or refines liquid
hydrocarbons from oil and gas field gases, or recovers liquefied
petroleum gases incident to petroleum refining and sells those
products to resellers, retailers, reseller/retailers or ultimate
consumers. “Refiner” includes any owner of products which
contracts to have those products refined and then sells the
refined products to resellers, retailers, or ultimate consumers.

Retailer – A firm (other than a refiner, reseller, or reseller/
retailer) that carries on the trade or business of purchasing
refined petroleum products and reselling them to ultimate
consumers without substantially changing their form.
Sale – The transfer of title to an energy commodity from a
seller to a buyer for a price, or the quantity transferred during a
specified period. EXCLUDES: Intrafirm transfers, product
consumed directly by the reporting firm, or sales of bonded
fuel, and products delivered/loaned to exchange partners
except where the amount supplied exceeds the amount
received and the differential is invoiced as a sale during the
year.

Reformulated Gasoline – See Motor Gasoline (finished).
Reseller – A firm (other than a refiner) that carries on the trade
or business of purchasing refined petroleum products and

Subsidiary – An entity directly or indirectly controlled by a
parent company which owns 50% or more of its voting stock.

LIST OF STANDARD STATE ABBREVIATIONS

AL
AK
AZ
AR
CA
CO
CT
DE
DC
FL
GA
HI
ID
IL
IN
IA
KS

... Alabama
... Alaska
... Arizona
... Arkansas
... California
... Colorado
... Connecticut
... Delaware
... District of Columbia
... Florida
... Georgia
... Hawaii
... Idaho
... Illinois
... Indiana
... Iowa
... Kansas

KY
LA
ME
MD
MA
MI
MN
MS
MO
MT
NE
NV
NH
NJ
NM
NY
NC

...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...

Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina

ND
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VT
VA
WA
WV
WI
WY

...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...

North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming

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