Digital Collections and Content

Forms and Documents

Document Name	Status
Form Part C Digital Collections and Content Form	Modified
UIUC E-mail to respondents.doc Supplementary Document	2006-12-01
OMB Form 83 Justification emergency update of 0051.doc Supporting Statement A	2006-12-01

IC Document Collections

IC ID	Document Title	Status
32884	Digital Collections and Content Form	Modified

ICR Details

OMB Control No: 3137-0051	ICR Reference No: 200612-3137-001
Status: Historical Inactive	Previous ICR Reference No: 200307-3137-001
Agency/Subagency: IMLS	Agency Tracking No:
Title: Digital Collections and Content
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 01/08/2007
OIRA Conclusion Action: Improperly submitted	Conclusion Date: 01/17/2007
	Date Received in OIRA: 12/06/2006
Terms of Clearance: IMLS has not completed the requisite certifications for this collection. OMB returns this collection as improperly submitted. IMLS will immediately resubmit this collection for OMB review and will ensure that all future submissions contain the necessary certifications.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date		6 Months From Approved
Responses	0	0	0
Time Burden (Hours)	0	0	0
Cost Burden (Dollars)	0	0	0

---

Abstract: This study is to determine the feasibility of using the Open Archives Initiative (OAI) Metadata Harvesting Protocol to aggregate and provide integrated item-level search access to the digitization projects funded by IMLS.

Emergency Justfication: IMLS is supporting the development of a digital collections registry to make publicly available digital collections created with IMLS grant funding. In September 2005 IMLS extended this grant project period to September 30, 2007, so that digitization projects IMLS funded through 2006 could be added to the Collections Registry. The OMB clearance 3137-0051 expired on September 30, 2006. IMLS has been working with the University of Illinois, Urbana-champaign, the institution performing the data collections, to determine the burden hours and costs of adding 50 respondents, covering 2005 and 2006 projects to the clearance. We have found that the additional burden of asking the same questions to the new respondents is extremely small. Each respondent needs 25 minutes at a cost of $25/hour $10.42 per respondent. Total additional hours are 20.84, a total burden of $521. Graduate students at the University have been hired and are already working on this second phase of the project with the original set of respondents. If clearance for the remaining projects is not granted on an emergency basis, the test bed for the research on IMLS digital projects, will be delayed and possibly will not be able to be completed, a loss for IMLS and for public users of the completed registry. Most pressing, this project has a follow-on information collection that has been approved (3137-0055) for the first set of respondents. These new respondents must complete the first survey right away, so that there will be time for them to be in the registry a sufficient time before they have to complete the follow-up entry/edit form. This will ensure that complete and meaningful data is obtained for this project. In clearance 3137-0051 there were two data collections. This emergency clearance is only for one of them. The survey for the new respondents gathers basic information about the project, its baseline practices, and attitudes towards digital collections, metadata, etc. Among other things, we use the information gathered to create original registry collection record(s) for the project. Each project fills out this survey once and only once.

---

Authorizing Statute(s): PL: Pub.L. 104 - 208 212 Name of Law: Museum and Library Services Act
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
30-day Notice:	Federal Register Citation:	Citation Date:
	71 FR 231	12/01/2006
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Digital Collections and Content	Part C, Part B, Part A	Part C ,   Part A ,   Part B

---

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The agency needs to add 50 additional grantees to the registry so that the product is complete to date and is more useful to the public.

---

Annual Cost to Federal Government: $225

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/06/2006

---