NAHMS 193 Dairy 2007 Animal Assessments Collection Record

Dairy 2007
Bulk Tank Milk and Filter
Collection Record

Animal and
Plant Health
Inspection
Service

National Animal Health
Monitoring System

Veterinary
Services

State FIPS:

2150 Centre Ave, Bldg B
Fort Collins, CO 80526

Operation #:

Collector:

Time of collection

__________ am or pm

Temperature of
milk at time of
collection

__________degrees F

Type of Milk
Storage

…1 Tank

…2 Silo

Date:

Kit # on
labels:

Last known bulk tank
somatic cell count
Sample represents what
percent of lactating cows
in the herd?
Number of cows
represented in the bulk
tank

Amount of time to collect and prepare samples

Form Approved
OMB Number 0579-0205
Approval expires: 4/30/10

___________(in thousand)

___________ percent

__________ minutes
(do not include travel time)

Do NOT Freeze Samples
Sample the bulk tank when, as close as possible, 100% of the lactating cows have milk in the
tank. If less than 75% of the lactating cows are represented, do not sample at this time.
Farm personnel will need to provide a recently removed filter. Farm personnel may wish to obtain the
milk samples for you which is acceptable if done aseptically.

General Precautions
Efforts should be made to reduce any contamination during the sampling process by conscientious hand
washing and use of aseptic sampling technique.

Hand Washing
Prior to any sampling, hands should be washed with soap and water and dried with single use towels.
Wash hands any time they become contaminated during sampling.

Collection Instructions on back
Be sure the Fed Ex Airbill matches the laboratory on the label.
Be sure the tube contains the collection date and State FIPS and Operation
Number because no paperwork is sent with the samples to the lab.
MAKE SURE the kit number on the labels is written on this form.
This is the only way to connect data to sample results
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it
displays a valid OMB control number. The valid OMB control number for this information collection is 0579-0205. The time
required to complete this information collection is estimated to average .25 hours per response, including the time to review
instructions, search existing data resources, gather the data needed, and complete and review the information collected.

NAHMS-192
JAN 2007

Sampling Procedure for Tanks with Manhole Lids
1. Turn on agitator for a minimum of 5 minutes if the tank is less than 1500gal (5700L) capacity or for 10
minutes if tank is greater than 1500gal capacity. If agitator is running at the time of arrival, continue to
agitate for times listed above.
2. Record the temperature of milk (if available) on the front of this form.
3. Turn agitator switch back to its original position.
4. Open manhole lid as little as necessary during sampling.
5. Open the pipette bag and remove one sampling pipette. Close bag immediately.
6. Attach the 60 ml syringe to end of the collection pipette and hold onto the pipette as you lower it into
the tank. Using the syringe and pipette, collect 60ml of milk from the tank.
7. Remove the pipette, making sure to keep it from becoming contaminated and put the milk directly from
the syringe into the sample container. Do not fill the sample container over the milk tank.
8. Repeat to fill all bottles and tubes. Close tank lid and hose or wipe any spilled milk off the tank.
9. Ask the producer for a milk filter to be included with the milk samples sent to Antel BioSystems, Inc –
Lansing, MI and ARS – Beltsville, MD. Cut the filter in half and place each in a separate whirlpak bag.
10. Write State FIPS, Operation Number, and collection date on label and place on the appropriate vial
and whirlpak bag containing the milk filter. Seal the vials in a whirlpak bag to contain leakage during
shipment, and place in shipping box with ice packs. Keep samples cool and ship within 24 hours.
11. Using the labels, ship the correct vial to the correct lab using the information on the labels and airbills.

A submission form is not sent to the laboratory, so it is important
that the samples contain State ID, Farm ID, kit number, and
collection date.

Tank Filter
You may not be able to obtain a filter at the time of collection. So call the dairy the day before
the visit to determine the best time of day to collect the milk samples and ask that when a milk
tank filter is pulled out that it be refrigerated in a plastic bag. You’ll be able to use this filter to
cut up and submit to the labs.

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