Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-803
WEEKLY CRUDE OIL STOCKS REPORT
INSTRUCTIONS
QUESTIONS
If you have any questions about Form EIA-803 after reading
the instructions, please contact the Form Manager at
(202) 586-9612 or (202) 586-4522.

PURPOSE
The Energy Information Administration (EIA) Form
EIA-803, "Weekly Crude Oil Stocks Report," is used to
collect data on end-of-week stocks of crude oil. The data
appear on EIA’s website at www.eia.doe.gov and in the
EIA publication, Weekly Petroleum Status Report.

WHO MUST SUBMIT
The Form EIA-803 is mandatory pursuant to Section 13(b)
of the Federal Energy Administration Act of 1974 (Public
Law 93-275) and must be completed by companies
selected by EIA which carry or store 1,000 barrels or more
of crude oil. Included are:
• gathering and trunk pipeline companies (including
interstate, intrastate, and intracompany pipelines),
• crude oil producers,
• terminal operators,
• storers of crude oil (except refineries), and
• transporters of Alaskan crude oil by water in the 50
States and the District of Columbia.
Companies are selected into the EIA weekly sample
according to a procedure that assures coverage of
90 percent of each information element.

WHEN TO SUBMIT
The Form EIA-803 must be received by the EIA by 5 p.m.
EST on the Monday following the end of the report period
(e.g., the “Weekly Crude Oil Stocks Report” covering the
week ending January 12, 2007 must be received by 5 p.m.
EST January 15, 2007).

the same method that commercial companies use to
communicate with customers when transacting business
on the web.) To use this service, we recommend the use
of Microsoft Internet Explorer 5.5 or later or Netscape 4.77
or later. Send your surveys using this secure method to:
https://idc.eia.doe.gov/upload/noticeoog.jsp.
• Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data
interactively, import data from your own database,
validate your data online, and transmit the encrypted data
electronically to EIA via the Internet or a dial-up modem. If
you are interested in receiving this free software, contact
the Electronic Data Collection Support Staff at
(202) 586-9659.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and
spreadsheet format (XLS) are available on EIA's website
at:
www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

You may also access the materials by following the steps
below:
• Go to EIA's website at www.eia.doe.gov
• Click on Petroleum
• Click on Petroleum Survey Forms located in the
References box on the right side of the page
• Select the materials you want.
Files must be saved to your personal computer. Data
cannot be entered interactively on the website.

GENERAL INSTRUCTIONS

HOW TO SUBMIT

Definitions of petroleum products and other terms are
available on our website. Please refer to these definitions
before completing the survey form.

Instructions on how to report via fax, secure file transfer, or
e-mail are printed on PART 2 of Form EIA-803.

PART 1. RESPONDENT IDENTIFICATION DATA

• Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel files
to EIA using a secure method of transmission: HTTPS.
This is an industry standard method to send information
over the web using secure, encrypted processes. (It is

• Enter the month, day, and year for which you are filing
(e.g., January 12, 2007 is: Month 01 Day 12 Year 07).
The weekly report period begins at 7:01 a.m. EST on
Friday and ends at 7:00 a.m. EST on the following
Friday.
• Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

EIA-803, Weekly Crude Oil Stocks Report

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• Enter the name and address of the company filing the
report. If there has been a change since the last report,
enter an “X” in the block provided.
• Enter the name, title, telephone number, fax number and
e-mail address of the person to contact concerning
information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported. Check the box provided if the contact
information is different from the prior week.
PART 2. SUBMISSION/RESUBMISSION INFORMATON
Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of the true value is discovered by a respondent
or if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by
the changes. You are not required to file a complete form
when you resubmit, but be sure to complete the EIA ID
number, the report period for which you are resubmitting and
contact information.

SPECIFIC INSTRUCTIONS
PART 3. CRUDE OIL STOCKS

• the “date of withdrawal conditionally free of duty”
specified on U.S. Customs Form CF 7501, “Entry
Summary;” or
• the “import date” specified on the U.S. Customs
Form 214, “Application for Foreign Trade Zone Admission
and/or Status Designation;” or
•

the “date of exportation” specific on the U.S.
Department of Commerce Form 7525-V, “Shipper’s
Export Declaration,” for shipments from Puerto Rico to
the 50 States and the District of Columbia.

Crude Oil Stocks (Code 050) - Report all domestic and
foreign crude oil stocks held in pipelines and tank farms,
(associated with the pipelines), terminals and on leases
operated by the reporting company in each PAD District.
Report crude oil stocks held at refineries on Form EIA-800,
“Weekly Refinery Report.”
Cushing, Oklahoma Stocks (Code 053) - Report all
domestic and foreign crude oil stocks held in tank farms
operated by the reporting company in the Oklahoma
counties of Lincoln, Payne, and Creek.
Alaskan Crude Oil in Transit by Water (Code 092) - Report
all Alaskan Crude oil stocks in transit by water between Alaska
and the other States, the District of Columbia, Puerto Rico,
and the Virgin Islands. Include stocks held at transshipment
terminals in Alaskan Crude Oil in Transit (Code 092) rather
than in PAD District V stocks. These stocks must be
reported by the transporting company having custody of
the stocks. Do not include these quantities in Code 050.
Use Table 1 to determine the PAD District classification of
each State.

Quantities: Report using the following criteria.
• Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities
ending in 499 or less are rounded down, and quantities
ending in 500 or more are rounded up (e.g., 106,499
barrels are reported as 106 and 106,500 barrels are
reported as 107).
• Enter “0" if the quantity for which you usually report data
is zero. Shaded cells on the form are those in which data
are not currently required to be reported.
• Report all stocks in the custody of the refinery
regardless of ownership. Reported stock quantities
should represent actual measured inventories.
• Stocks as of 7 a.m. EST Friday, which is the end of the
report period should be reported corrected to
0
60 degrees Fahrenheit ( F) less basic sediment and
water (BS&W).
• Report all domestic and foreign stocks held in the
custody of your company and in transit thereto, except
those in transit by pipelines which you do not operate.
Include foreign stocks only after entry through Customs.
Exclude stocks of foreign origin held in bond.
For purposes of this report, “after entry through Customs”
is said to occur on:

Table 1. State Classification
PAD DISTRICT 1
SUB-PADD 1A
Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont

Delaware
Dist. Columbia
Maryland
New Jersey
New York
Pennsylvania

SUB-PADD 1C
Florida
Georgia
N. Carolina
S. Carolina
Virginia
West Virginia

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas
Kentucky

Michigan
Minnesota
Missouri
Nebraska
N. Dakota

Ohio
Oklahoma
S. Dakota
Tennessee
Wisconsin

PAD DISTRICT 3

PAD DISTRICT 4

PAD DISTRICT 5

Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Colorado
Idaho
Montana
Utah
Wyoming

Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

• the “entry date” specified on the U.S. Customs Form
CF7501, “Entry Summary;” or
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SUB-PADD 1B

EIA-803, Weekly Crude Oil Stocks Report

PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and
not disclosed to the public to the extent that it satisfies the
criteria for exemption under the Freedom of Information Act
(FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R.
§1004.11, implementing the FOIA, and the Trade Secrets
Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain
this information in response to an order. The information
may be used for any nonstatistical purposes such as
administrative, regulatory, law enforcement, or adjudicatory
purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information.
Thus, there may be some statistics that are based on data
from fewer than three respondents, or that are dominated by
data from one or two large respondents. In these cases, it
may be possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE
offices for the purpose of examining specific petroleum
operations in the context of emergency response planning
and actual emergencies.

SANCTIONS
The timely submission of Form EIA-803 by those required
to report is mandatory under Section 13(b) of the Federal
Energy Administration Act of 1974 (FEAA) (Public Law
93-275), as amended. Failure to respond may result in a
civil penalty of not more than $2,750 per day for each
violation, or a fine of not more than $5,000 per day for
each criminal violation. The government may bring a civil
action to prohibit reporting violations which may result in a
temporary restraining order or a preliminary or permanent
injunction without bond. In such civil action, the court may
also issue mandatory injunctions commanding any person
to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 30 minutes per
response, including the time of reviewing instructions,
searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the
collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of
information including suggestions for reducing this burden
to: Energy Information Administration, Statistics and
Methods Group, EI-70, 1000 Independence Avenue, S.W.,
Washington, D.C. 20585; and to the Office of Information
and Regulatory Affairs, Office of Management and Budget,
Washington, D.C. 20503.

EIA-803, Weekly Crude Oil Stocks Report

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