Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts1
August 2006
EDFacts Data Set For
School Year 2006-07
Attachment B. EDFacts Data Set for School Year 2006-07 B-1
Introduction B-1 1
EDFacts Database Overview B-1 1
EDFacts Data Notes B-1 1
EDFacts Data Group Phase-In Plan B-1 2
Organization of this Document B-1 9
Data Group Summary and Index B-1 10
Changes from 2005-06 to 2006-07 B-1 10
Definitions and Comments B-1 11
Data Category Sets B-1 11
Subtotals and Grand Totals B-1 11
ED Program Office Data Steward B-1 11
Reporting Levels B-1 12
Data Group Name Changes B-1 12
Proposed 2006-07 Data Groups – Comprehensive Index B-1 12
Directory Records B-1 18
Directory Data Obtained from Sources Other Than SEAs B-1 18
Definitions of SEA, LEA, and School B-1 18
Organizations of this Section B-1 19
Summary of Directory Data Groups by Tier B-1 20
Detailed Description of Directory Data Groups B-1 21
Education Unit Data Groups B-2 1
Finance Data Groups B-2 37
Program Data Groups B-2 43
Staff Data Groups B-2 51
Student Data Groups B-3 1
Definitions Standardized for 2006-07 B-3 1
Organization of this Section B-3 2
Survey Data Groups B-4 1
Civil Rights Data Collection (CRDC) B-4 1
Indian Education Formula Grant Program (IEFGP) Student Count B-4 37
On-Line Data Collection Data Groups B-4 38
Meta Data B-4 46
State Specific Information Needed to Interpret Data B-4 46
State Submission Plans B-4 47
Data Categories B-5 1
Aliases B-5 1
Multiple, Similar Data Categories B-5 1
Relationship to EDFacts Data Groups B-5 2
Data Category Stewardship B-5 2
Comprehensive List of Proposed 2006-07 EDFacts Data Categories B-5 2
This attachment contains a detailed description of all data groups and data categories proposed for collection through EDFacts for school year 2006-2007. Descriptions of proposed changes to EDFacts from 2005-06 to 2006-07 are located in Attachment C of the OMB clearance package.
EDFacts is designed to collect information for specific school years as well as to allow users to view and analyze data across school years. Although most of the components of EDFacts are very stable from one year to the next, changes in legislation and program office reporting requirements inevitably lead to changes in EDFacts.
Throughout EDFacts the following terms are used to describe various aspects of the data collection:
Data Set – An EDFacts Data Set is all the data approved by OMB to be collected for a specific school year. This OMB clearance package describes the EDFacts data set for the 2006-07 school year.
Data Group – An “EDFacts Data Group” is a specific aggregation (i.e., group) of related data that is stored in EDFacts to satisfy the specific information need of one or more ED program offices. Thus, an EDFacts Data Group does not represent a single data entry but rather a set of related data entries. Each EDFacts Data Group is intended to be discrete, concise, universally understood, and non-redundant. For example, one EDFacts Data Group is address location. Address location includes several data elements including street address, city name and state code.
Data Category – A Category characterizes a count, dollar value, rate, or response in an EDFacts Data Group. A Category is a grouping that a SEA uses to aggregate data before the SEA sends the data to ED. For example, gender is a data category. A category set is a combination of data categories and equates somewhat to crosstabs (e.g., race/ethnicity by gender).
Code Set or Format – The acceptable values for the data category or data group (e.g., yes or no) or a format (e.g., a whole number or short text).
It is important that data providers and data users alike understand some critical rules of the EDFacts data set.
First, EDFacts does not collect individual student or staff level information. All information provided to EDFacts is aggregated – often by categories such as grade level. Although some of the data files may contain small numbers, none of the information is linked to specific students or staff members.
Second, EDFacts data groups are defined to request data at the school, LEA, and/or state levels. With the exception of the survey data groups, all information is provided to EDFacts by the SEAs. All three of these levels are necessary to collect comprehensive data. For instance, some students receive services outside of the regular school setting and would be included in the LEA membership but not in the membership for any school within that LEA.
Finally, starting with the 2006-07 reporting year, ED is recommending that some data elements required by program offices be moved from EDFacts file submissions to an on-line data collection tool such as a web-enabled data collection form. Items appropriate for this type of data collection are generally made up of check boxes or single numbers. There are several data groups approved for 2005-06 that for 2006-07 are being moved to the new On-Line Data Collection section.
ED recognizes that some States will have difficulty being able to submit all data electronically to EDFacts. That is one of the reasons why ED has proposed to amend its regulations in 34 CFR part 76 governing State reporting requirements to provide the Secretary with the discretion to establish a transition period of up to two years during which a State would not be required to submit information electronically in the format prescribed by the Secretary, if the State meets certain requirements. See the notice of proposed rulemaking published in the Federal Register on April 27, 2006 (71 FR 24824). Under the proposed regulations, the Secretary would have the discretion to establish a transition period of up to two years during which a State would not be required to submit information electronically if the State submits to the Secretary (a) evidence satisfactory to the Secretary that the State is unable to comply, (b) the information requested in the report, through an alternative means deemed acceptable by the Secretary, and (c) a plan showing how the State would come into compliance with the data submission requirements specified in the data collection instrument.
In the case of the EDFacts data collection request, the proposed regulations would require that States demonstrate they do not have the capacity to submit all EDFacts data electronically and submit a transition plan to show how the State will come into compliance with the electronic submission requirements specified in the data collection instrument. To assist these States, ED has established guidelines in Attachment B-1 listing when, over the course of the next three years, ED expects States to be able to submit data electronically through EDFacts each of the data groups included under this collection instrument.
These guidelines are designed to maximize the quality of the data EDFacts receives from states and at the same time minimize burden by allowing states up to two years to prepare to submit electronically data for some of the more challenging data groups. However, these guidelines are just that, a State that cannot submit electronically all required data to EDFacts for the 2006-2007 school year may negotiate a transition plan with a different transition schedule than that specified in Attachment B-1 based on the unique capabilities of that State. For example, a data set that ED might not expect some states to provide electronically until the last year of the EDFacts information collection instrument, might easily be provided electronically before that year by some States, even though those States cannot provide all the data elements in the first year of the EDFacts collection instrument. Regardless of whether a State can submit data electronically through EDFacts, the proposed rule would require States to submit the data in an alternative medium.
The Guidelines group the data elements into priority groups and assign a priority code for each group. Below is a description of how the priority codes that were assigned to each data group. A summary showing the number of data groups by priority code and by data steward follows in Table 1. Overall, the priority codes are as follows:
Priority Code “0” – EDFacts directory files and CCD-Related files. The files critical to the overall operation of EDFacts as well as the CCD-EDFacts merge are required and are not part of the data transition strategy. The data groups in this category are assigned a priority code of “0.”
States must submit Data falling in this group electronically for school year 2006-2007.
Priority Code “1” – Electronic Submission of Data Groups Expected in 2006-07. These data groups are assigned a priority code of “1” in the accompanying Excel file. ED expects that most states will be able to submit these data groups electronically for school year 2006-2007.
Data groups included in the 2003-04/2004-05 minimum data set. These data groups provide the most basic NCLB information and include assessment results and membership.
Data groups needed to eliminate/populate other ED data collections. The data from a number of data groups that, if provided by states, can be used to prepopulate several existing data collection efforts including the CSPR and OSEP’s child count thereby reducing state burden.
Priority Code “2” – Electronic Submission of Data Groups Expected in 2007-08. These data groups are assigned a priority code of “2” in the accompanying Excel file. ED expects that most states will be able to submit the following data groups electronically for school year 2007-2008.
Data groups program offices need to monitor the program and report to Congress. Some of these data groups represent the second tier of data groups required for program operation and some are data groups states have indicated may take time within their state to gather the data and report the necessary information.
Priority Code “3” – Electronic Submission of Data Groups Required in 2008-09. These data groups are assigned a priority code of “3” in the accompanying Excel file. ED expects that states will submit all data groups electronically, including the following data groups for school year 2008-2009.
Data groups states have indicated they need 2 years for phase in. These data groups are generally those which require substantial additional in-state reporting.
Data groups that will be revised in coming years based on legislative changes. There are a small number of data groups that are collected through EDFacts but that will change with the reauthorization of the program.
Priority Code “4” – OCR survey-related data groups. The data groups associated with the EDFacts Survey Tool (EST) are different from other data groups in that the do not present a burden to state data providers. These data groups were assigned a priority code of “4” and are not included in the phase-in plan. While ED hasn’t included these data groups in the phase-in guidelines, ED expects that a few states will be able to submit these data groups electronically on behalf of LEA’s in their States before the this data collection instrument is subject for re-authorization.
Priority Code “5” – Data obtained from sources other than SEAs. There are a number of data groups in EDFacts for which ED obtains data from a source other than the SEAs (because they can either be derived or the data is publicly available from another source). These data groups were assigned a priority code of “5” and are not included in the phase-in plan.
With this data collection instrument, ED intends to bring greater certainty to the States regarding data elements that must be submitted electronically through EDFacts. ED does not intend to add more data elements to the EDFacts data collection over the life of the collection instrument. However, ED cannot guarantee that new legislation will require collection of additional data elements. If ED needs to add new data elements to the EDFacts collection, ED will use the full PRA procedures to approve those data elements. This is why ED has requested a full three-year approval of the EDFacts data collection instrument.
Table 1, below shows the breakout of the priority guidelines for all data groups by data group steward. Table 1 provides a summary of the data groups by transition priority code and by data steward. Note that the percentages calculated in this table do not include data groups assigned a priority code of “4” or “5.” Table 2 shows each data group name and number as well as the phase-in priority code. This table is organized in alphabetical order by data steward and then by data group name.
Table 1. 2006-2007 EDFacts Data Groups by Steward and by Transition Priority |
|||||||
Steward |
2006-2007 Priority |
||||||
0 |
1 |
2 |
3 |
4 |
5 |
Total |
|
EDFacts |
16 |
4 |
|
|
|
4 |
24 |
NCES |
8 |
1 |
|
|
|
1 |
10 |
NCES, OESE |
2 |
|
|
|
|
|
2 |
OCFO |
|
2 |
|
|
|
1 |
3 |
OCR |
1 |
|
1 |
|
30 |
|
32 |
OCR, OESE |
|
|
|
|
1 |
|
1 |
OELA |
1 |
4 |
3 |
2 |
|
2 |
12 |
OESE |
|
11 |
15 |
12 |
|
3 |
41 |
OESE/OME |
|
5 |
4 |
|
|
|
9 |
OESE/SST |
|
|
1 |
5 |
|
1 |
7 |
OESE/Title I |
|
8 |
5 |
2 |
|
|
15 |
OII-Charter |
1 |
3 |
2 |
|
|
|
6 |
OSDFS |
|
2 |
3 |
1 |
|
2 |
8 |
OSERS/OSEP |
1 |
5 |
|
7 |
|
|
13 |
OVAE |
|
|
|
3 |
|
|
3 |
Total |
30 |
45 |
34 |
32 |
31 |
14 |
186 |
Percent (of 141) |
21 |
32 |
24 |
23 |
-- |
-- |
-- |
Cumulative Percent |
-- |
53 |
77 |
100 |
-- |
-- |
-- |
Table 2. 2006-07 EDFacts Data Groups by Transition Priority |
||||||
Steward |
Data Group ID |
Data Group Name |
Section - Subject |
2006-07 Priority |
||
EDFacts |
9 |
Address Location |
Directory |
0 |
||
EDFacts |
8 |
Address Mailing |
Directory |
0 |
||
EDFacts |
458 |
Chief State School Officer Contact Information |
Directory |
0 |
||
EDFacts |
13 |
Congressional District Number |
Directory |
5 |
||
EDFacts |
572 |
County Name |
Directory |
5 |
||
EDFacts |
16 |
District Operational Status |
Directory |
0 |
||
EDFacts |
460 |
District Totals |
Education Unit |
1 |
||
EDFacts |
7 |
Education Entity Name |
Directory |
0 |
||
EDFacts |
571 |
Effective Date |
Directory |
0 |
||
EDFacts |
60 |
Federal Programs Participation Table |
Student |
1 |
||
EDFacts |
12 |
FIPS County Code |
Directory |
5 |
||
EDFacts |
559 |
FIPS State Code |
Directory |
0 |
||
EDFacts |
14 |
Geographic Location |
Directory |
5 |
||
EDFacts |
18 |
Grades Offered |
Directory |
0 |
||
EDFacts |
4 |
LEA Identifier (State) |
Directory |
0 |
||
EDFacts |
39 |
Membership Tables |
Student |
0 |
||
EDFacts |
604 |
Operational Change |
Education Unit |
1 |
||
EDFacts |
5 |
School Identifier (State) |
Directory |
0 |
||
EDFacts |
531 |
School Operational Status |
Directory |
0 |
||
EDFacts |
454 |
School Totals |
Education Unit |
1 |
||
EDFacts |
21 |
School Type |
Directory |
0 |
||
EDFacts |
570 |
State Agency Number |
Directory |
0 |
||
EDFacts |
10 |
Telephone - Education Entity |
Directory |
0 |
||
EDFacts |
11 |
Web Site Address |
Directory |
0 |
||
NCES |
644 |
Classroom Teachers (FTE) |
Staff |
0 |
||
NCES |
453 |
Education Agency Type |
Directory |
0 |
||
NCES |
565 |
Free and Reduced Price Lunch Table |
Student |
0 |
||
NCES |
1 |
LEA Identifier (NCES) |
Directory |
0 |
||
NCES |
17 |
Locale |
Directory |
5 |
||
NCES |
665 |
Magnet Status (CCD) |
Education Unit |
1 |
||
NCES |
529 |
School Identifier (NCES) |
Directory |
0 |
||
NCES |
573 |
Shared Time Status |
Education Unit |
0 |
||
NCES |
528 |
Staff FTE Tables |
Staff |
0 |
||
NCES |
551 |
Supervisory Union Identifier |
Directory |
0 |
||
NCES, OESE |
326 |
Dropouts Tables |
Student |
0 |
||
NCES, OESE |
306 |
Graduates/Completers Tables |
Student |
0 |
||
OCFO |
6 |
D-U-N-S Number |
Directory |
5 |
||
OCFO |
470 |
Federal Program Offered Table |
Program |
1 |
||
OCFO |
547 |
Federal Programs Funding Allocation Table |
Finance |
1 |
||
OCR |
29 |
Ability Grouping Status |
Survey - Civil Rights |
4 |
||
OCR |
28 |
Alternative School Focus |
Survey - Civil Rights |
4 |
||
OCR |
359 |
AP Classes Tables |
Survey - Civil Rights |
4 |
||
OCR |
660 |
AP Course Selection |
Survey - Civil Rights |
4 |
||
OCR |
352 |
AP Course Types Offered |
Survey - Civil Rights |
4 |
||
OCR |
351 |
AP Program Status Table |
Survey - Civil Rights |
4 |
||
OCR |
626 |
AP Students Table |
Survey - Civil Rights |
4 |
||
OCR |
659 |
AP Testing Results Tables |
Survey - Civil Rights |
4 |
||
OCR |
658 |
AP Testing Scope Tables |
Survey - Civil Rights |
4 |
||
OCR |
520 |
Assessment for Promotion/Graduation Status |
Survey - Civil Rights |
4 |
||
OCR |
478 |
Children Awaiting Initial Evaluation for Special Education |
Survey - Civil Rights |
4 |
||
OCR |
567 |
Children Evaluated for Special Education But Not Receiving Services |
Survey - Civil Rights |
4 |
||
OCR |
99 |
Children Receiving Services under Section 504 |
Survey - Civil Rights |
4 |
||
OCR |
194 |
Children with All Disabilities Discipline Tables |
Survey - Civil Rights |
4 |
||
OCR |
568 |
Children with Disabilities (OCR) Tables |
Survey - Civil Rights |
4 |
||
OCR |
666 |
Children without Disabilities Cessation Tables |
Survey - Civil Rights |
4 |
||
OCR |
174 |
Children without Disabilities Discipline Tables |
Survey - Civil Rights |
4 |
||
OCR |
627 |
GED Diplomas Tables |
Survey - Civil Rights |
4 |
||
OCR |
639 |
GED Participation Tables |
Survey - Civil Rights |
4 |
||
OCR |
640 |
GED Status |
Survey - Civil Rights |
4 |
||
OCR |
298 |
Graduation Decisions Tables |
Survey - Civil Rights |
4 |
||
OCR |
661 |
Graduation Testing Passing Tables |
Survey - Civil Rights |
4 |
||
OCR |
561 |
Interscholastic Athletic Sports Table |
Survey - Civil Rights |
4 |
||
OCR |
433 |
Interscholastic Athletic Teams Table |
Survey - Civil Rights |
4 |
||
OCR |
444 |
Interscholastic Sports Team Participants Table |
Survey - Civil Rights |
4 |
||
OCR |
24 |
Magnet Status (CRDC) |
Survey - Civil Rights |
0 |
||
OCR |
643 |
Membership (CRDC) |
Survey - Civil Rights |
4 |
||
OCR |
482 |
Prekindergarten/Preschool Children Receiving Special Education and Related Services |
Survey - Civil Rights |
4 |
||
OCR |
288 |
Promotion Decisions Tables |
Survey - Civil Rights |
4 |
||
OCR |
642 |
Single Sex Table |
Survey - Civil Rights |
4 |
||
OCR |
641 |
Students in Preschool Programs Tables |
Survey - Civil Rights |
4 |
||
OCR |
400 |
Teacher Credentials Table |
Survey - Civil Rights |
2 |
||
OCR, OESE |
46 |
Gifted/Talented Programs Tables |
Survey - Civil Rights |
4 |
||
OELA |
569 |
AMAO Making Progress Status for LEP Students |
Education Unit |
2 |
||
OELA |
518 |
AMAO Proficiency Attainment Status for LEP Students |
Education Unit |
2 |
||
OELA |
519 |
Immigrant Tables |
Student |
3 |
||
OELA |
623 |
LEP Accommodation Table |
On-line Data Collection |
5 |
||
OELA |
621 |
LEP All Students English Language Assessment Tables |
Student |
2 |
||
OELA |
272 |
LEP Assessed in Native Languages Table |
Student |
1 |
||
OELA |
123 |
LEP Demographic Tables |
Student |
0 |
||
OELA |
622 |
LEP Program Instruction Table |
Program |
1 |
||
OELA |
422 |
LEP Program Teacher Table |
Staff |
3 |
||
OELA |
494 |
LEP Programs Terminated Table |
On-line Data Collection |
5 |
||
OELA |
151 |
Title III LEP Students English Language Proficiency Table |
Student |
1 |
||
OELA |
648 |
Title III LEP Students Served Tables |
Student |
1 |
||
OESE |
617 |
Alternate Approach Status |
Education Unit |
2 |
||
OESE |
595 |
Average Daily Attendance |
Student |
2 |
||
OESE |
461 |
AYP - Districts Meeting |
Education Unit |
3 |
||
OESE |
534 |
AYP - Districts Not Meeting |
Education Unit |
3 |
||
OESE |
455 |
AYP - Schools Meeting |
Education Unit |
3 |
||
OESE |
532 |
AYP - Schools Not Meeting |
Education Unit |
3 |
||
OESE |
32 |
AYP Status |
Education Unit |
1 |
||
OESE |
33 |
Distinguished School Status |
Education Unit |
1 |
||
OESE |
56 |
Economically Disadvantaged Students |
Student |
2 |
||
OESE |
556 |
Elementary/Middle Additional Indicator Status Tables |
Education Unit |
2 |
||
OESE |
563 |
Graduation Rate Tables |
Student |
2 |
||
OESE |
557 |
High School Graduation Rate Indicator Tables |
Education Unit |
2 |
||
OESE |
516 |
Homeless Educational Support Services and Activities Table |
Program |
3 |
||
OESE |
560 |
Homeless Served Tables |
Student |
2 |
||
OESE |
655 |
Homeless Students Enrolled -- School Year Count |
Student |
3 |
||
OESE |
662 |
Improvement Status - LEA |
Education Unit |
1 |
||
OESE |
34 |
Improvement Status - School |
Education Unit |
1 |
||
OESE |
629 |
N or D Academic Outcomes Tables (LEAs) (Long Term) |
Student |
3 |
||
OESE |
628 |
N or D Academic Outcomes Tables (State Agencies) (Long Term) |
Student |
3 |
||
OESE |
633 |
N or D Average Length of Stay in Funded Facilities Table (LEAs) |
Program |
3 |
||
OESE |
632 |
N or D Average Length of Stay in Funded Facilities Table (State Agencies) |
On-line Data Collection |
5 |
||
OESE |
631 |
N or D Funded Facilities Table (LEAs) |
Program |
3 |
||
OESE |
630 |
N or D Funded Facilities Table (State Agencies) |
On-line Data Collection |
5 |
||
OESE |
657 |
N or D Participation Tables for LEAs |
Student |
2 |
||
OESE |
656 |
N or D Participation Tables for State Agencies |
Student |
2 |
||
OESE |
412 |
Paraprofessionals Table |
Staff |
1 |
||
OESE |
554 |
Proficiency Target Status Math Tables |
Education Unit |
2 |
||
OESE |
552 |
Proficiency Target Status Reading/Language Arts Tables |
Education Unit |
2 |
||
OESE |
31 |
School Poverty Percentage |
Education Unit |
3 |
||
OESE |
583 |
Student Performance in Mathematics Tables |
Student |
1 |
||
OESE |
584 |
Student Performance in Reading (Language Arts/ English) Tables |
Student |
1 |
||
OESE |
585 |
Student Performance in Science Tables |
Student |
2 |
||
OESE |
586 |
Student Performance in Writing Tables |
Student |
2 |
||
OESE |
588 |
Students Tested in Mathematics Tables |
Student |
1 |
||
OESE |
589 |
Students Tested in Reading (Language Arts) Tables |
Student |
1 |
||
OESE |
590 |
Students Tested in Science Tables |
Student |
2 |
||
OESE |
591 |
Students Tested in Writing Tables |
Student |
2 |
||
OESE |
383 |
Teacher Quality in Core Secondary Classes Table |
Staff |
1 |
||
OESE |
381 |
Teacher Quality in Elementary Classes Table |
Staff |
1 |
||
OESE |
410 |
Teachers New to District This Year |
Staff |
3 |
||
OESE |
582 |
Title I District Status |
Education Unit |
5 |
||
OESE/OME |
514 |
Combined MEP Funds Status |
Finance |
1 |
||
OESE/OME |
515 |
MEP Personnel (FTE) Table |
Staff |
2 |
||
OESE/OME |
625 |
MEP Personnel (Headcount) Table |
Staff |
2 |
||
OESE/OME |
634 |
MEP Students Eligible 12-Month Tables |
Student |
1 |
||
OESE/OME |
635 |
MEP Students Eligible and Served Summer/Intersession Tables |
Student |
1 |
||
OESE/OME |
110 |
MEP Students Eligible Regular School Year |
Student |
2 |
||
OESE/OME |
102 |
MEP Students Served 12-Month Tables |
Student |
2 |
||
OESE/OME |
636 |
MEP Students Served Regular School Year Tables |
Student |
1 |
||
OESE/OME |
637 |
MEP Students Served Summer/Intersession Tables |
Student |
1 |
||
OESE/SST |
650 |
8th Grade Technology Literacy |
Student |
3 |
||
OESE/SST |
524 |
Integrated Technology Status |
Education Unit |
3 |
||
OESE/SST |
526 |
Personnel Skilled in Technology Table |
Staff |
3 |
||
OESE/SST |
614 |
REAP Alternative Funding Status |
Program |
2 |
||
OESE/SST |
615 |
RLIS Program Table |
On-line Data Collection |
5 |
||
OESE/SST |
525 |
School Computer Table |
Education Unit |
3 |
||
OESE/SST |
663 |
Transfer Funds Table |
Finance |
3 |
||
OESE/Title I |
555 |
Participation Status Math Tables |
Education Unit |
2 |
||
OESE/Title I |
553 |
Participation Status Reading/Language Arts Tables |
Education Unit |
2 |
||
OESE/Title I |
579 |
School Choice - Offered |
Student |
2 |
||
OESE/Title I |
574 |
School Choice - Applied for Transfer |
Student |
3 |
||
OESE/Title I |
652 |
School Choice - Funds Spent |
Finance |
1 |
||
OESE/Title I |
544 |
School Choice - Transferred |
Student |
1 |
||
OESE/Title I |
575 |
Supplemental Services - Applied to Receive Services |
Student |
3 |
||
OESE/Title I |
578 |
Supplemental Services - Eligible to Receive Services |
Student |
1 |
||
OESE/Title I |
651 |
Supplemental Services - Funds Spent |
Finance |
1 |
||
OESE/Title I |
612 |
Supplemental Services - Offered |
Student |
2 |
||
OESE/Title I |
546 |
Supplemental Services - Received Services |
Student |
1 |
||
OESE/Title I |
548 |
Title I Participation Tables |
Student |
1 |
||
OESE/Title I |
22 |
Title I School Status |
Education Unit |
1 |
||
OESE/Title I |
550 |
Title I TAS Staff Funded Table |
Staff |
1 |
||
OESE/Title I |
549 |
Title I TAS Student Participation Tables |
Student |
2 |
||
OII-Charter |
594 |
Charter - Approval Agency Type |
Education Unit |
2 |
||
OII-Charter |
605 |
Charter - School Year Approved |
Education Unit |
2 |
||
OII-Charter |
654 |
Charter - School Year Closed |
Education Unit |
1 |
||
OII-Charter |
606 |
Charter - School Year School Opened |
Education Unit |
1 |
||
OII-Charter |
653 |
Charter School LEA Status |
Education Unit |
1 |
||
OII-Charter |
27 |
Charter Status |
Directory |
0 |
||
OSDFS |
601 |
Firearm Incidents Tables |
Education Unit |
1 |
||
OSDFS |
603 |
GFSA Reporting Status |
Program |
3 |
||
OSDFS |
36 |
Persistently Dangerous Status |
Education Unit |
2 |
||
OSDFS |
523 |
Students Disciplined Table |
Student |
2 |
||
OSDFS |
596 |
Students Involved with Firearms Tables |
Student |
1 |
||
OSDFS |
664 |
Truants |
Student |
2 |
||
OSDFS |
646 |
Unsafe School Choice - Offered |
On-line Data Collection |
5 |
||
OSDFS |
645 |
Unsafe School Choice - Transferred |
On-line Data Collection |
5 |
||
OSERS/OSEP |
447 |
Children with Disabilities (IDEA) Completed Assessment Table |
Student |
3 |
||
OSERS/OSEP |
598 |
Children with Disabilities (IDEA) Disciplinary Actions Tables |
Student |
3 |
||
OSERS/OSEP |
613 |
Children with Disabilities (IDEA) Early Childhood Tables |
Student |
1 |
||
OSERS/OSEP |
85 |
Children with Disabilities (IDEA) Exiting Special Education Tables |
Student |
1 |
||
OSERS/OSEP |
491 |
Children with Disabilities (IDEA) Not Assessed Table |
Student |
3 |
||
OSERS/OSEP |
618 |
Children with Disabilities (IDEA) Participation Assessment Table |
Student |
3 |
||
OSERS/OSEP |
512 |
Children with Disabilities (IDEA) Removal Tables |
Student |
3 |
||
OSERS/OSEP |
74 |
Children with Disabilities (IDEA) School Age Tables |
Student |
0 |
||
OSERS/OSEP |
475 |
Children with Disabilities (IDEA) Suspensions/Expulsions Tables |
Student |
3 |
||
OSERS/OSEP |
476 |
Children with Disabilities (IDEA) Unilaterally Removed Reason Tables |
Student |
3 |
||
OSERS/OSEP |
647 |
Special Education Paraprofessionals Table |
Staff |
1 |
||
OSERS/OSEP |
609 |
Special Education Personnel Table |
Staff |
1 |
||
OSERS/OSEP |
486 |
Special Education Teacher Table |
Staff |
1 |
||
OVAE |
620 |
Vocational Concentrator Dropout Tables |
Student |
3 |
||
OVAE |
320 |
Vocational Concentrator Graduates Tables |
Student |
3 |
||
OVAE |
521 |
Vocational Concentrators Tables |
Student |
3 |
The rest of this document is organized into sections that match the EDFacts data set design as follows:
Data Group Summary and Index
Directory Records
Education Unit Data Groups
Finance Data Groups
Program Data Groups
Staff Data Groups
Student Data Groups
Survey Data Groups
On-Line Data Collection Data Groups
Meta Data
Data Categories
Overall, this grouping is very similar to that in place for the 2005-06 EDFacts data set. The major change is that for 2006-07 there are two new sections – On-Line Data and Meta Data. For these, the section also includes the rationale for these additions.
Each section includes an overall summary, detailed explanatory information, and an index of the remaining pages within that section.
To enhance readability, each detailed data group description is presented on a separate page. Each page contains the data group name and number as well as the full definition, code set/format, data category sets, subtotals, ED program office data steward, and required reporting levels for that data group.
The additional information provided below is designed to aid reviewers as they examine the proposed EDFacts data groups for 2006-07. A complete index of the proposed data groups for 2006-07 follows.
Although the changes from 2005-06 to 2006-07 are fully described in Attachment C of this clearance package, summary information regarding the type of change is also included on the individual data group pages. The comments field for each data group provides a description of the change including whether there was a change to one or more of the underlying data category code sets. Overall, there were 168 data groups approved for the 2005-06 data collection.2 As shown in the table below, the number of data groups changed to 186 for 2006-07.
|
Number of Data Groups |
Final 2005-06 Data Groups |
168 |
Changes for 2006-07 |
|
Data Groups Added |
40 |
Data Groups Dropped |
22 |
Total Data Groups for 2006-07 |
186 |
Of the 40 new data groups shown in this table, 12 of them are for the Office of Civil Rights Survey and do not directly impact on state EDFacts reporting burden. Additionally, several of the data groups classified as new are spin-offs from existing data groups. For instance, the state neglected or delinquent data groups did not collect information for LEA and state agency programs separately. Now those are separate data groups. Finally, in addition to changes in the overall number of data groups between 2005-06 and 2006-07, the EDFacts team made changes to the level at which data groups are collected. For 18 data groups, the school level data collection was eliminated, thereby reducing reporting burden.
All EDFacts data groups include an overall definition and a comment field. For 2006-07, many of the definitions have been refined to clarify the information that should be included in the resulting data file. For instance in the AYP status files there is a more comprehensive explanation of what schools and LEAs should have assigned AYP status (including a citation from the appropriate regulations). Additionally, the comment field for each data group provides guidance outside of the strict definition. For instance, in the Graduates/Completers table (Data Group 306), the comment field indicates that this data group is not applicable for schools with no graduate level.
In reviewing the required data categories for each data group, reviewers should keep in mind the data collection and reporting differences between multiple data categories in a single category set vs. those same data categories across multiple category sets. This is illustrated best using two existing data groups that collect contrasting levels of detail as examples.
Example #1: The Data Group 39 (Student Membership Table) has a single category set – Grade Level (Membership), Race/Ethnicity, Gender. For this data group, SEAs must report information on Grade 1, White, Female; Grade 1, White, Male; Grade 2, White, Female; Grade 2, White, Male. The resulting data files provide a significant level of detail regarding student membership at the school, LEA, and state levels.
Example #2: The Data Group 563 (Graduation Rate Tables) collects data using seven separate category sets. SEAs report information on students by race/ethnicity separately from the data reported by gender. While the resulting data file will allow a comparison of graduation rates between white and Hispanic students as well as male and female students, the data file will NOT allow a comparison between white males and Hispanic females.
Many of the data groups also include an indication that additional subtotal information is required. Subtotals and Grand Totals are only requested when there is a possibility that the components will not capture all incidents. For example, in data groups using the data category race/ethnicity, there is a possibility that not all students will be assigned to one of the 5 categories and thus will be excluded. Subtotals and Grand Totals capture these students. Subtotals and Grand Totals are not requested with duplicated counts or when it would repeat a number already provided.
Each data group is assigned an ED program office to serve as the data steward. For the most part, these are assigned based on subject area. For instance the Office of English Language Acquisition (OELA) is the data steward for the Title III and Limited English Proficiency data groups. The data groups that specifically link to NCES’ Common Core of Data (CCD) are assigned an NCES stewardship. A number of data groups have broad applicability, the stewardship of these data groups is held by the EDFacts program office.
Each data group page describes the levels at which SEAs should report data for the 2006-07 EDFacts data set. In some cases, there have been changes to these levels from 2005-06 which are noted in the comments field.
Starting with the 2006-07 EDFacts data set, the names of a number of the EDFacts data groups were revised to conform to a more simplified naming convention. None of the data group numbers were changed as part of this effort. A full crosswalk of the data group name changes from 2005-06 to 2006-07 is located in Attachment C.
The table below lists all of the proposed data groups in the 2006-2007 EDFacts data set. The table lists the Data Groups alphabetically by name with the ID # as well as the section where a detailed description of the data group is located.
2006-07 Data Groups – Comprehensive Index |
||||||||
Data Group Name |
Data Group ID |
Section - Subject |
Section |
Page Number |
||||
8th Grade Technology Literacy |
650 |
Student |
B-3 |
5 |
||||
Ability Grouping Status |
29 |
Survey - Civil Rights |
B-4 |
4 |
||||
Address Location |
9 |
Directory |
B-1 |
20 |
||||
Address Mailing |
8 |
Directory |
B-1 |
20 |
||||
Alternate Approach Status |
617 |
Education Unit |
B-2 |
3 |
||||
Alternative School Focus |
28 |
Survey - Civil Rights |
B-4 |
5 |
||||
AMAO Making Progress Status for LEP Students |
569 |
Education Unit |
B-2 |
4 |
||||
AMAO Proficiency Attainment Status for LEP Students |
518 |
Education Unit |
B-2 |
5 |
||||
AP Classes Tables |
359 |
Survey - Civil Rights |
B-4 |
6 |
||||
AP Course Selection |
660 |
Survey - Civil Rights |
B-4 |
7 |
||||
AP Course Types Offered |
352 |
Survey - Civil Rights |
B-4 |
8 |
||||
AP Program Status Table |
351 |
Survey - Civil Rights |
B-4 |
9 |
||||
AP Students Table |
626 |
Survey - Civil Rights |
B-4 |
10 |
||||
AP Testing Results Tables |
659 |
Survey - Civil Rights |
B-4 |
11 |
||||
AP Testing Scope Tables |
658 |
Survey - Civil Rights |
B-4 |
12 |
||||
Assessment for Promotion/Graduation Status |
520 |
Survey - Civil Rights |
B-4 |
13 |
||||
Average Daily Attendance |
595 |
Student |
B-3 |
6 |
||||
AYP - Districts Meeting |
461 |
Education Unit |
B-2 |
6 |
||||
AYP - Districts Not Meeting |
534 |
Education Unit |
B-2 |
7 |
||||
AYP - Schools Meeting |
455 |
Education Unit |
B-2 |
8 |
||||
AYP - Schools Not Meeting |
532 |
Education Unit |
B-2 |
9 |
||||
AYP Status |
32 |
Education Unit |
B-2 |
10 |
||||
Charter - Approval Agency Type |
594 |
Education Unit |
B-2 |
11 |
||||
Charter - School Year Approved |
605 |
Education Unit |
B-2 |
12 |
||||
Charter - School Year Closed |
654 |
Education Unit |
B-2 |
13 |
||||
Charter - School Year School Opened |
606 |
Education Unit |
B-2 |
14 |
||||
Charter School LEA Status |
653 |
Education Unit |
B-2 |
15 |
||||
Charter Status |
27 |
Directory |
B-1 |
20 |
||||
Chief State School Officer Contact Information |
458 |
Directory |
B-1 |
20 |
||||
Children Awaiting Initial Evaluation for Special Education |
478 |
Survey - Civil Rights |
B-4 |
14 |
||||
Children Evaluated for Special Education But Not Receiving Services |
567 |
Survey - Civil Rights |
B-4 |
15 |
||||
Children Receiving Services under Section 504 |
99 |
Survey - Civil Rights |
B-4 |
16 |
||||
Children with All Disabilities Discipline Tables |
194 |
Survey - Civil Rights |
B-4 |
17 |
||||
Children with Disabilities (IDEA) Completed Assessment Table |
447 |
Student |
B-3 |
7 |
||||
Children with Disabilities (IDEA) Disciplinary Actions Tables |
598 |
Student |
B-3 |
8 |
||||
Children with Disabilities (IDEA) Early Childhood Tables |
613 |
Student |
B-3 |
9 |
||||
Children with Disabilities (IDEA) Exiting Special Education Tables |
85 |
Student |
B-3 |
10 |
||||
Children with Disabilities (IDEA) Not Assessed Table |
491 |
Student |
B-3 |
11 |
||||
Children with Disabilities (IDEA) Participation Assessment Table |
618 |
Student |
B-3 |
12 |
||||
Children with Disabilities (IDEA) Removal Tables |
512 |
Student |
B-3 |
13 |
||||
Children with Disabilities (IDEA) School Age Tables |
74 |
Student |
B-3 |
14 |
||||
Children with Disabilities (IDEA) Suspensions/Expulsions Tables |
475 |
Student |
B-3 |
15 |
||||
Children with Disabilities (IDEA) Unilaterally Removed Reason Tables |
476 |
Student |
B-3 |
16 |
||||
Children with Disabilities (OCR) Tables |
568 |
Survey - Civil Rights |
B-4 |
18 |
||||
Children without Disabilities Cessation Tables |
666 |
Survey - Civil Rights |
B-4 |
19 |
||||
Children without Disabilities Discipline Tables |
174 |
Survey - Civil Rights |
B-4 |
20 |
||||
Classroom Teachers (FTE) |
644 |
Staff |
B-2 |
52 |
||||
Combined MEP Funds Status |
514 |
Finance |
B-2 |
38 |
||||
Congressional District Number |
13 |
Directory |
B-1 |
20 |
||||
County Name |
572 |
Directory |
B-1 |
20 |
||||
Distinguished School Status |
33 |
Education Unit |
B-2 |
16 |
||||
District Operational Status |
16 |
Directory |
B-1 |
20 |
||||
District Totals |
460 |
Education Unit |
B-2 |
17 |
||||
Dropouts Tables |
326 |
Student |
B-3 |
17 |
||||
D-U-N-S Number |
6 |
Directory |
B-1 |
20 |
||||
Economically Disadvantaged Students |
56 |
Student |
B-3 |
18 |
||||
Education Agency Type |
453 |
Directory |
B-1 |
20 |
||||
Education Entity Name |
7 |
Directory |
B-1 |
20 |
||||
Effective Date |
571 |
Directory |
B-1 |
20 |
||||
Elementary/Middle Additional Indicator Status Tables |
556 |
Education Unit |
B-2 |
18 |
||||
Federal Program Offered Table |
470 |
Program |
B-2 |
44 |
||||
Federal Programs Funding Allocation Table |
547 |
Finance |
B-2 |
39 |
||||
Federal Programs Participation Table |
60 |
Student |
B-2 |
19 |
||||
FIPS County Code |
12 |
Directory |
B-1 |
20 |
||||
FIPS State Code |
559 |
Directory |
B-1 |
20 |
||||
Firearm Incidents Tables |
601 |
Education Unit |
B-2 |
19 |
||||
Free and Reduced Price Lunch Table |
565 |
Student |
B-3 |
20 |
||||
GED Diplomas Tables |
627 |
Survey - Civil Rights |
B-4 |
21 |
||||
GED Participation Tables |
639 |
Survey - Civil Rights |
B-4 |
22 |
||||
GED Status |
640 |
Survey - Civil Rights |
B-4 |
23 |
||||
Geographic Location |
14 |
Directory |
B-1 |
20 |
||||
GFSA Reporting Status |
603 |
Program |
B-2 |
45 |
||||
Gifted/Talented Programs Tables |
46 |
Survey - Civil Rights |
B-4 |
24 |
||||
Grades Offered |
18 |
Directory |
B-1 |
20 |
||||
Graduates/Completers Tables |
306 |
Student |
B-3 |
21 |
||||
Graduation Decisions Tables |
298 |
Survey - Civil Rights |
B-4 |
25 |
||||
Graduation Rate Tables |
563 |
Student |
B-3 |
22 |
||||
Graduation Testing Passing Tables |
661 |
Survey - Civil Rights |
B-4 |
26 |
||||
High School Graduation Rate Indicator Tables |
557 |
Education Unit |
B-2 |
20 |
||||
Homeless Educational Support Services and Activities Table |
516 |
Program |
B-2 |
46 |
||||
Homeless Served Tables |
560 |
Student |
B-3 |
23 |
||||
Homeless Students Enrolled -- School Year Count |
655 |
Student |
B-3 |
24 |
||||
Immigrant Tables |
519 |
Student |
B-3 |
25 |
||||
Improvement Status - LEA |
662 |
Education Unit |
B-2 |
21 |
||||
Improvement Status - School |
34 |
Education Unit |
B-2 |
22 |
||||
Integrated Technology Status |
524 |
Education Unit |
B-2 |
23 |
||||
Interscholastic Athletic Sports Table |
561 |
Survey - Civil Rights |
B-4 |
27 |
||||
Interscholastic Athletic Teams Table |
433 |
Survey - Civil Rights |
B-4 |
28 |
||||
Interscholastic Sports Team Participants Table |
444 |
Survey - Civil Rights |
B-4 |
29 |
||||
LEA Identifier (NCES) |
1 |
Directory |
B-1 |
20 |
||||
LEA Identifier (State) |
4 |
Directory |
B-1 |
20 |
||||
LEP Accommodation Table |
623 |
On-line Data Collection |
B-4 |
39 |
||||
LEP All Students English Language Assessment Tables |
621 |
Student |
B-3 |
26 |
||||
LEP Assessed in Native Languages Table |
272 |
Student |
B-3 |
27 |
||||
LEP Demographic Tables |
123 |
Student |
B-3 |
28 |
||||
LEP Program Instruction Table |
622 |
Program |
B-2 |
47 |
||||
LEP Program Teacher Table |
422 |
Staff |
B-2 |
53 |
||||
LEP Programs Terminated Table |
494 |
On-line Data Collection |
B-4 |
40 |
||||
Locale |
17 |
Directory |
B-2 |
20 |
||||
Magnet Status (CCD) |
665 |
Education Unit |
B-2 |
24 |
||||
Magnet Status (CRDC) |
24 |
Survey - Civil Rights |
B-4 |
30 |
||||
Membership (CRDC) |
643 |
Survey - Civil Rights |
B-4 |
31 |
||||
Membership Tables |
39 |
Student |
B-1 |
29 |
||||
MEP Personnel (FTE) Table |
515 |
Staff |
B-2 |
54 |
||||
MEP Personnel (Headcount) Table |
625 |
Staff |
B-2 |
55 |
||||
MEP Students Eligible 12-Month Tables |
634 |
Student |
B-3 |
30 |
||||
MEP Students Eligible and Served Summer/Intersession Tables |
635 |
Student |
B-3 |
31 |
||||
MEP Students Eligible Regular School Year |
110 |
Student |
B-3 |
32 |
||||
MEP Students Served 12-Month Tables |
102 |
Student |
B-3 |
33 |
||||
MEP Students Served Regular School Year Tables |
636 |
Student |
B-3 |
34 |
||||
MEP Students Served Summer/Intersession Tables |
637 |
Student |
B-3 |
35 |
||||
N or D Academic Outcomes Tables (LEAs) (Long Term) |
629 |
Student |
B-3 |
36 |
||||
N or D Academic Outcomes Tables (State Agencies) (Long Term) |
628 |
Student |
B-3 |
37 |
||||
N or D Average Length of Stay in Funded Facilities Table (LEAs) |
633 |
Program |
B-2 |
48 |
||||
N or D Average Length of Stay in Funded Facilities Table (State Agencies) |
632 |
On-line Data Collection |
B-4 |
41 |
||||
N or D Funded Facilities Table (LEAs) |
631 |
Program |
B-2 |
49 |
||||
N or D Funded Facilities Table (State Agencies) |
630 |
On-line Data Collection |
B-4 |
42 |
||||
N or D Participation Tables for LEAs |
657 |
Student |
B-3 |
38 |
||||
N or D Participation Tables for State Agencies |
656 |
Student |
B-3 |
39 |
||||
Operational Change |
604 |
Education Unit |
B-2 |
25 |
||||
Paraprofessionals Table |
412 |
Staff |
B-2 |
56 |
||||
Participation Status Math Tables |
555 |
Education Unit |
B-2 |
26 |
||||
Participation Status Reading/Language Arts Tables |
553 |
Education Unit |
B-2 |
27 |
||||
Persistently Dangerous Status |
36 |
Education Unit |
B-2 |
28 |
||||
Personnel Skilled in Technology Table |
526 |
Staff |
B-2 |
57 |
||||
Prekindergarten/Preschool Children Receiving Special Education and Related Services |
482 |
Survey - Civil Rights |
B-4 |
32 |
||||
Proficiency Target Status Math Tables |
554 |
Education Unit |
B-2 |
29 |
||||
Proficiency Target Status Reading/Language Arts Tables |
552 |
Education Unit |
B-2 |
30 |
||||
Promotion Decisions Tables |
288 |
Survey - Civil Rights |
B-4 |
33 |
||||
REAP Alternative Funding Status |
614 |
Program |
B-2 |
50 |
||||
RLIS Program Table |
615 |
On-line Data Collection |
B-4 |
43 |
||||
School Choice - Offered |
579 |
Student |
B-3 |
40 |
||||
School Choice - Applied for Transfer |
574 |
Student |
B-3 |
41 |
||||
School Choice - Funds Spent |
652 |
Finance |
B-2 |
40 |
||||
School Choice - Transferred |
544 |
Student |
B-3 |
42 |
||||
School Computer Table |
525 |
Education Unit |
B-2 |
31 |
||||
School Identifier (NCES) |
529 |
Directory |
B-1 |
20 |
||||
School Identifier (State) |
5 |
Directory |
B-1 |
20 |
||||
School Operational Status |
531 |
Directory |
B-1 |
20 |
||||
School Poverty Percentage |
31 |
Education Unit |
B-2 |
32 |
||||
School Totals |
454 |
Education Unit |
B-2 |
33 |
||||
School Type |
21 |
Directory |
B-1 |
20 |
||||
Shared Time Status |
573 |
Education Unit |
B-2 |
34 |
||||
Single Sex Table |
642 |
Survey - Civil Rights |
B-4 |
34 |
||||
Special Education Paraprofessionals Table |
647 |
Staff |
B-2 |
58 |
||||
Special Education Personnel Table |
609 |
Staff |
B-2 |
59 |
||||
Special Education Teacher Table |
486 |
Staff |
B-2 |
60 |
||||
Staff FTE Tables |
528 |
Staff |
B-2 |
61 |
||||
State Agency Number |
570 |
Directory |
B-1 |
20 |
||||
Student Performance in Mathematics Tables |
583 |
Student |
B-3 |
43 |
||||
Student Performance in Reading (Language Arts/ English) Tables |
584 |
Student |
B-3 |
44 |
||||
Student Performance in Science Tables |
585 |
Student |
B-3 |
45 |
||||
Student Performance in Writing Tables |
586 |
Student |
B-3 |
46 |
||||
Students Disciplined Table |
523 |
Student |
B-3 |
47 |
||||
Students in Preschool Programs Tables |
641 |
Survey - Civil Rights |
B-4 |
35 |
||||
Students Involved with Firearms Tables |
596 |
Student |
B-3 |
48 |
||||
Students Tested in Mathematics Tables |
588 |
Student |
B-3 |
49 |
||||
Students Tested in Reading (Language Arts) Tables |
589 |
Student |
B-3 |
50 |
||||
Students Tested in Science Tables |
590 |
Student |
B-3 |
51 |
||||
Students Tested in Writing Tables |
591 |
Student |
B-3 |
52 |
||||
Supervisory Union Identifier |
551 |
Directory |
B-1 |
20 |
||||
Supplemental Services - Applied to Receive Services |
575 |
Student |
B-3 |
53 |
||||
Supplemental Services - Eligible to Receive Services |
578 |
Student |
B-3 |
54 |
||||
Supplemental Services - Funds Spent |
651 |
Finance |
B-2 |
41 |
||||
Supplemental Services - Offered |
612 |
Student |
B-3 |
55 |
||||
Supplemental Services - Received Services |
546 |
Student |
B-3 |
56 |
||||
Teacher Credentials Table |
400 |
Survey - Civil Rights |
B-4 |
36 |
||||
Teacher Quality in Core Secondary Classes Table |
383 |
Staff |
B-2 |
62 |
||||
Teacher Quality in Elementary Classes Table |
381 |
Staff |
B-2 |
63 |
||||
Teachers New to District This Year |
410 |
Staff |
B-2 |
64 |
||||
Telephone - Education Entity |
10 |
Directory |
B-1 |
20 |
||||
Title I District Status |
582 |
Education Unit |
B-2 |
35 |
||||
Title I Participation Tables |
548 |
Student |
B-3 |
57 |
||||
Title I School Status |
22 |
Education Unit |
B-2 |
36 |
||||
Title I TAS Staff Funded Table |
550 |
Staff |
B-2 |
65 |
||||
Title I TAS Student Participation Tables |
549 |
Student |
B-3 |
58 |
||||
Title III LEP Students English Language Proficiency Table |
151 |
Student |
B-3 |
59 |
||||
Title III LEP Students Served Tables |
648 |
Student |
B-3 |
60 |
||||
Transfer Funds Table |
663 |
Finance |
B-2 |
42 |
||||
Truants |
664 |
Student |
B-3 |
61 |
||||
Unsafe School Choice - Offered |
646 |
On-line Data Collection |
B-4 |
44 |
||||
Unsafe School Choice - Transferred |
645 |
On-line Data Collection |
B-4 |
45 |
||||
Vocational Concentrator Dropout Tables |
620 |
Student |
B-3 |
62 |
||||
Vocational Concentrator Graduates Tables |
320 |
Student |
B-3 |
63 |
||||
Vocational Concentrators Tables |
521 |
Student |
B-3 |
64 |
||||
Web Site Address |
11 |
Directory |
B-1 |
20 |
EDFacts maintains a three-tier directory of education units in each of the 50 states, the District of Columbia, and Puerto Rico. Starting with the 2006-07 reporting year, the outlying areas (e.g., American Samoa, Guam, Northern Marianas, and the Virgin Islands) and Bureau of Indian Education will be included in the EDFacts directory and be asked to submit required data through EDFacts. The three tiers are the State Education Agencies (SEAs), the Local Education Agencies (LEAs), and the Schools. For each education unit, a Directory Record is maintained that includes unique identifiers (e.g., name, identification numbers, location), contact information (e.g., addresses, phone numbers, websites), and descriptive information (e.g., type, operational status).3
The state and NCES’ Common Core of Data (CCD) identification numbers are used to link the education units to each other in the hierarchy. For example, the record for a school includes the state and CCD identification numbers of the LEA that the school belongs to. Since Directory data generally stays the same year to year, Directory data groups do not need to be reported every school year. Instead, changes are reported based on the effective date of the change.
Data in the Directory will generally be obtained from SEAs. However, ED plans to obtain Locale (ID #17), Congressional District Number (ID #13), FIPS County Code (ID #12), County Name (ID#572), Geographic Location (ID #14), and DUNS Number (ID #6) from other Federal sources instead of SEAs.
SEA. An SEA is the agency of the state charged with primary responsibility for coordinating and supervising public elementary and secondary instruction, including the setting of standards for instructional programs. The SEA is the state agency that administers federal grant programs under the Elementary and Secondary Education Act.
LEA. An LEA or Education Agency is a governmental administrative unit at the local level which exists primarily to operate schools or to contract for educational services. These units may or may not be coterminous with county, city, or town boundaries.
School. A school (for the purpose of this data collection) is an institution that provides educational services and
has one or more grade groups (PK through 12) or is ungraded,
has one or more teachers,
is located in one or more buildings,
has assigned administrator(s),
receives public funds as its primary support, and
is operated by an education agency.
For purposes of this definition, "public funds" includes federal, state, and local public funds. “Located in a building" does not preclude virtual schools since the administrators and teachers are located in a building somewhere. “An education agency" is not limited to the state or local education agency, but can include other agencies (example, corrections or health and human services) charged with providing public education services.
The first page of this section contains a summary of the directory data groups by the tier in the education hierarchy. The next part of this section contains the definitions and code sets for each of the directory data groups (listed alphabetically). The final part of this section contains detailed descriptions for the code sets for the directory data groups when the code sets are not self-explanatory.
The following table displays which Directory Data Groups are collected for each tier in the hierarchy of education units in the States.
By Tier |
SEA |
LEA |
School |
ID# Name |
ID# Name |
ID# Name |
|
Unique Identifiers |
559 FIPS State Code |
559 FIPS State Code |
559 FIPS State Code |
7 Education Entity Name |
7 Education Entity Name |
7 Education Entity Name |
|
6 DUNS Number* |
6 DUNS Number* |
|
|
570 State Agency Number |
|
|
|
|
551 Supervisory Union Identifier |
|
|
|
4 LEA Identifier (State) |
5 School Identifier (State) |
|
|
1 LEA Identifier (NCES) |
529 School Identifier (NCES) |
|
|
|
4 LEA Identifier (State) |
|
|
|
1 LEA Identifier (NCES) |
|
Contact Information |
9 Address Location |
9 Address Location |
9 Address Location |
8 Address Mailing |
8 Address Mailing |
8 Address Mailing |
|
10 Telephone - Education Entity |
10 Telephone - Education Entity |
10 Telephone - Education Entity |
|
11 Web Site Address |
11 Web Site Address |
11 Web Site Address |
|
458 Chief State School Officer Contact Information |
|
|
|
Descriptive Information |
|
12 FIPS County Code* |
12 FIPS County Code* |
|
572 County Name* |
572 County Name* |
|
|
16 District Operational Status |
531 School Operational Status |
|
|
453 Education Agency Type |
21 School Type |
|
|
17 Locale* |
17 Locale* |
|
|
18 Grades Offered |
18 Grades Offered |
|
|
14 Geographic Location* |
14 Geographic Location* |
|
|
13 Congressional District Number* |
13 Congressional District Number* |
|
571 Effective Date |
571 Effective Date |
571 Effective Date |
|
|
27 Charter Status |
27 Charter Status |
* ED plans to obtain these data groups from sources other than the SEA.
Below are detailed descriptions of the code sets used for Directory Data Groups as well as additional definition information. For each data group, there is a header box showing the name of the data group, the data group number, the data provider (SEA vs. another source), and the levels for which the data group is collected.
Name |
Number |
Source |
Level(s) |
FIPS State Code |
559 |
SEA |
SEA, LEA, School |
Definition: The two-digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g. American Samoa).
Name |
Number |
Source |
Level(s) |
Education Entity Name |
7 |
SEA |
SEA, LEA, School |
Definition: The full legally accepted name of the school, local education agency (LEA), state education agency (SEA), or other entity reporting education data.
Name |
Number |
Source |
Level(s) |
DUNS Number |
6 |
Outside SEA |
SEA, LEA |
Definition: DUNS (Data Universal Numbering System) is the unique nine-digit identification number assigned to a business entity by Dunn and Bradstreet.
Name |
Number |
Source |
Level(s) |
State Agency Number |
570 |
SEA |
SEA |
Definition: A number used to uniquely identify state agencies. (SEA's are 01).
Name |
Number |
Source |
Level(s) |
Supervisory Union Identifier (NCES) |
551 |
SEA |
LEA |
Definition: The seven-digit unique identifier assigned to the supervisory union by the National Center for Education Statistics (NCES) and the U.S. Census Bureau. Also known as the Supervisory Union Identification Number.
Name |
Number |
Source |
Level(s) |
LEA Identifier (State) |
4 |
SEA |
LEA, School |
Definition: The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID.
Name |
Number |
Source |
Level(s) |
School Identifier (State) |
5 |
SEA |
School |
Definition: The identifier assigned to a school by the State Education Agency. Also known as State School Identification Number.
Name |
Number |
Source |
Level(s) |
LEA Identifier (NCES) |
1 |
SEA |
LEA, School |
Definition: The seven-digit unique identifier assigned to the local education agency (LEA) by the National Center for Education Statistics (NCES) and the U.S. Census Bureau. Also known as NCES Education Agency ID.
Code Set: National Center for Education Statistics (NCES) code set: The LEA identification number is made up of a two-digit state code followed by a five-digit local education agency (LEA) code.
Name |
Number |
Source |
Level(s) |
School Identifier (NCES) |
529 |
SEA |
School |
Definition: The 12-digit unique identifier assigned to the school by the National Center for Education Statistics (NCES) and the U.S. Census Bureau. Also known as NCES School ID.
Code Set: National Center for Education Statistics (NCES) code set: The school identification number is made up of a two-digit state code followed by a five-digit local education agency (LEA) code, followed by a five-digit school code.
Name |
Number |
Source |
Level(s) |
Address Location |
9 |
SEA |
SEA, LEA, School |
Definition: The set of elements that describes the physical location of the education entity, including the street address, city, state, ZIP code, and ZIP code + 4.
Name |
Number |
Source |
Level(s) |
Address Mailing |
8 |
SEA |
SEA, LEA, School |
Definition: The set of elements that describes the mailing address of the education entity, including the mailing address, city, state, ZIP code, and ZIP code + 4.
Name |
Number |
Source |
Level(s) |
Telephone – Education Entity |
10 |
SEA |
SEA, LEA, School |
Definition: The 10-digit telephone number, including the area code, for the education entity.
Name |
Number |
Source |
Level(s) |
Web Site Address |
11 |
SEA |
SEA, LEA, School |
Definition: The Uniform Resource Locator (URL) for unique address of a Web Page of an education entity.
Name |
Number |
Source |
Level(s) |
Chief State School Officer Contact Information |
458 |
SEA |
SEA |
Definition: The contact information of the chief state school officer, including first and last name, official title, phone number, and email address.
Name |
Number |
Source |
Level(s) |
FIPS County Code |
12 |
SEA |
LEA, School |
Definition: The Federal Information Processing Standards (FIPS) county code of the county, parish, borough, or comparable unit (within a state) in which an address is located.
Name |
Number |
Source |
Level(s) |
County Name |
572 |
Outside SEA |
LEA, School |
Definition: The name of a county, parish, borough, or comparable unit (within a state) in which an education unit is located. This information will be derived based on the FIPS County Code (Data Group 12).
Name |
Number |
Source |
Level(s) |
Operational Status |
16 |
SEA |
LEA, School |
Definition: The classification of the operational condition of a district or a school.
Code Set:
1 – Open
No significant boundary change for this agency since the last report
2 – Closed
Agency closed with no effect on another agency's boundaries
3 – New
New agency formed with no effect on another agency's boundaries
4 – Added
Agency is being added to the report for the first time, but has been in existence
5 – Changed
Agency has undergone a significant change in geographical boundaries
6 – Inactive
Agency is temporarily closed and may reopen with three years
7 – Future
Agency is scheduled to be operational within two years
8 – Reopened
Agency was reported as closed in the previous year but has since reopened.
Name |
Number |
Source |
Level(s) |
Educational Agency Type |
453 |
SEA |
LEA |
Definition: The classification of the education agency within the geographic boundaries of a state according to the level of administrative and operational control granted by the state.
Code Set:
LEA - Regular local school district that is NOT a component of a supervisory union
Includes both independent school districts and those that are a dependent segment of a local government, such as a city or county. Agencies that do not operate schools (non-ops) but have primary responsibility to provide free public elementary and/or secondary education to school age children within their jurisdictions should be included.
LEASU - Local school district that is a component of a supervisory union
A superintendent and administrative services are shared with other local school districts. Each agency given this code should have an entry in the Supervisory Union Identification Number data field corresponding to the appropriate type 2 or type 3 agency. Non-ops in supervisory unions should be included in this category.
SU - Supervisory union administrative center, (or county superintendent’s office serving the same purpose)
Each agency given this code should have an entry in the Supervisory Union Identification Number data field. Student and staff data reported elsewhere should NOT be duplicated in records carrying this code.
RESA - Regional education service agency
Agencies created for the purposes of providing specialized educational services to other education agencies. Student and staff data reported elsewhere should NOT be duplicated in records carrying this code.
STATAGEN - State agency providing elementary and/or secondary level instruction to school-age children in a specified population, e.g., agency responsible for state schools for the blind or deaf students, correctional facilities, and state hospitals.
FEDAGEN - Federal agency providing elementary and/or secondary level instruction to school age children in a specified population. EXCLUDE Bureau of Indian Education (BIE) and Department of Defense (DOD) agencies.
OEA – Other education agencies
Education agencies that do not fit into the first six categories.
Name |
Number |
Source |
Level(s) |
School Type |
21 |
SEA |
School |
Definition: The type of education institution as classified by its primary focus. School type is a classification of schools conducting elementary and/or secondary instruction or programs according to the ordinary or special instructional needs of students.
Code Set:
RS - Regular School
A public elementary/secondary school that does NOT focus primarily on vocational, special or alternative education, although it may provide these programs in addition to a regular curriculum.
SES - Special Education School
A public elementary/secondary school that focuses primarily on serving the needs of students with disabilities.
VES - Vocational Education School
A school that focuses primarily on providing secondary students with an occupationally relevant or career-related curriculum, including formal preparation for vocational, technical or professional occupations.
AES - Alternative Education School
A public elementary/secondary school that addresses the needs of students that typically cannot be met in a regular school program. The school provides nontraditional education; serves as an adjunct to a regular school; and falls outside the categories of regular, special education, or vocational education.
Name |
Number |
Source |
Level(s) |
Locale |
17 |
Outside SEA |
LEA, School |
Definition: The designation of a school's or district's degree of urbanization based on its geographic location and population attributes such as density. May also be known as urbanicity. This information will be derived from Census data.
Code Set:
11 - City, Large
Territory inside an urbanized area and inside a principal city with a population of 250,000 or more
12 – City, Mid-Size
Territory inside an urbanized area and inside a principal city with a population less than 250,000 and greater than or equal to 100,000
13 – City, Small
Territory inside an urbanized area and inside a principal city with a population less than 100,000
21 – Suburb, Large
Territory outside a principal city and inside an urbanized area with a population of 250,000 or more
22 – Suburb, Midsize
Territory outside a principal city and inside an urbanized area with a population less than 250,000 and greater than or equal to 100,000
23 – Suburb, Small
Territory outside a principal city and inside an urbanized area with a population less than 100,000
31 – Town, Fringe
Territory inside an urban cluster that is less than or equal to 10 miles from an urbanized area
32 – Town, Distant
Territory inside an urban cluster that is more than 10 miles and less than or equal to 35 miles from an urbanized area
33 – Town, Remote
Territory inside an urban cluster than is more than 35 miles from an urbanized area
41 - Rural, Fringe
Census-defined rural territory that is less than or equal to 5 miles from an urbanized area, as well as rural territory that is less than or equal to 2.5 miles from an urban cluster
42 – Rural, Distant
Census-defined rural territory that is more than 5 miles but less than or equal to 25 miles from an urbanized area, as well as rural territory that is more than 2.5 miles but less than or equal to 10 miles from an urban cluster
43 – Rural, Remote
Census-defined rural territory that is more than 25 miles from an urbanized area, as well as rural territory that is also more than 10 miles from an urban cluster
Name |
Number |
Source |
Level(s) |
Grades Offered |
18 |
SEA |
LEA, School |
Definition: The grade level(s) offered by the school or district.
Code Set: Ungraded, Prekindergarten, Kindergarten, Grade 1, Grade 2, Grade 3, Grade 4, Grade 5, Grade 6, Grade 7, Grade 8, Grade 9, Grade 10, Grade 11, Grade 12, Grade 13/Postgraduate, Adult Education, and No Grades.
Name |
Number |
Source |
Level(s) |
Geographic Location |
14 |
Outside SEA |
LEA, School |
Definition: The latitude and longitude where the education entity is physically located.
Name |
Number |
Source |
Level(s) |
Congressional District Number |
13 |
Outside SEA |
LEA, School |
Definition: The legally accepted number of an area established by law for the election of representatives to the United States Congress where the school or district is located.
Name |
Number |
Source |
Level(s) |
Effective Date |
571 |
SEA |
SEA, LEA, School |
Definition: The date a change in a Directory data element takes place.
Name |
Number |
Source |
Level(s) |
Charter Status |
27 |
SEA |
LEA, School |
Definition: An indication of whether the school or LEA provides free public elementary and/or secondary education to eligible students under a specific charter granted by a recognized public chartering agency.
Code Set: Yes, No, NA
Comment: Code "yes" for LEAs that have only charter schools. Code "no" for LEAs that have no charter schools or a mix of charter and non-charter schools.
1 The Department of Education has changed the name of the Education Data Exchange Network (EDEN) to EDFacts in recognition of the system’s expanded capabilities, as explained in this Attachment and the notice of proposed rulemaking document published on April 27, 2006 (71 FR 24824), proposing to amend 34 CFR 76.720. Except as needed to describe the historical context of the database, submission and query capabilities of the system, this Attachment uses “EDFacts” to refer to the expanded system.
2 The staff data group for the Migrant Education Program (MEP) originally collected both FTE and Headcount in the same data group for 2005-06. For clarity, these two counts were divided into separate data groups thereby increasing the total number of 2005-06 data groups from 167 to 168.
3In some states, there are schools outside of the traditional three-tier system such as state schools, youth facilities, and correctional institutions. States have been able to accommodate this additional tier by creating a virtual LEA that includes all of these additional schools. States should contact the EDEN team to determine if this solution is appropriate. All uses of these virtual LEAs should be documented within the meta data.
File Type | application/msword |
File Title | Attachment B |
Author | kimberly.goodwin |
Last Modified By | DoED |
File Modified | 2006-09-21 |
File Created | 2006-09-21 |