Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0165
Expiration Date: 12/31/09
(Revised 2006)

EIA-800
WEEKLY REFINERY AND FRACTIONATOR REPORT
INSTRUCTIONS
•

QUESTIONS
If you have any questions about Form EIA-800 after reading the
instructions, please contact the Form Manager at
(202) 586-9612 or (202) 586-4522.

PURPOSE
The Energy Information Administration (EIA) Form EIA-800,
"Weekly Refinery and Fractionator Report," is used to collect
data on the operations of petroleum refineries and fractionators.
The data appear on EIA’s website at www.eia.doe.gov and in
the EIA publication, Weekly Petroleum Status Report.

Electronic Filing Option: The PC Electronic Data
Reporting Option (PEDRO) is a Windows-based
application that will enable you to enter data
interactively, import data from your own database,
validate your data online, and transmit the encrypted
data electronically to EIA via the Internet or a dial-up
modem. If you are interested in receiving this free
software, contact the Electronic Data Collection Support
Staff at (202) 586-9659.

COPIES OF SURVEY FORMS,
INSTRUCTIONS AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website at:

WHO MUST SUBMIT
The Form EIA-800 is mandatory pursuant to Section 13(b) of
the Federal Energy Administration Act of 1974 (Public Law
93-275) and must be completed by the operators of all
petroleum refineries and fractionators selected by the EIA.
Companies are selected into the EIA weekly sample
according to a procedure that assures coverage of 90 percent
of each information element.

www.eia.doe.gov/oil_gas/petroleum/survey_forms/pet_survey_forms.html

You may also access the materials by following the steps
below:
•
•
•

Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

WHEN TO SUBMIT

•

The Form EIA-800 must be received by the EIA by 5 p.m. EST
on the Monday following the end of the report period (e.g., the
“Weekly Refinery and Fractionator Report” covering the week
ending January 12, 2007 must be received by 5 p.m. EST
January 15, 2007).

Files must be saved to your personal computer. Data cannot
be entered interactively on the website.

HOW TO SUBMIT
Instructions on how to report via fax, secure file transfer or
email are printed on PART 2 of Form EIA-800.
•

Secure File Transfer: This form may be submitted to the
EIA by fax, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we
must advise you that e-mail and facsimile are insecure
means of transmission because the data are not
encrypted, and there is some possibility that your data
could be compromised. You can also send your Excel files
to EIA using a secure method of transmission: HTTPS.
This is an industry standard method to send information
over the web using secure, encrypted processes. (It is
the same method that commercial companies use to
communicate with customers when transacting business
on the web.) To use this service, we recommend the use
of Microsoft Internet Explorer 5.5 or later or Netscape 4.77
or later. Send your surveys using this secure method to:
https://idc.eia.doe.gov/upload/noticeoog.jsp.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are
available on our website. Please refer to these definitions
before completing the survey form.
PART 1. RESPONDENT IDENTIFICATION DATA
•

Enter the month, day, and year for which you are filing
(e.g., January 12, 2007 is: Month 01 Day 12 Year 07).
The weekly report period begins at 7:01 a.m. EST on
Friday and ends at 7:00 a.m. EST on the following
Friday.

•

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

•

Enter the name and address of the company filing the
report. If there has been a change since the last report,
enter an “X” in the block provided.

•

Enter the refinery or fractionator site name.

•

Enter the name, telephone number, fax number and
email address of the person to contact concerning

EIA-800, Weekly Refinery and Fractionator Report

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information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported. Check the box provided if the contact information
is different from the prior week.
PART 2. SUBMISSION/RESUBMISSION INFORMATON
Refer to “How to Submit” section for more details or methods
for submitting data.
Resubmission
A resubmission is required whenever an error greater than 5
percent of the true value is discovered by a respondent or if
requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by the
changes. You are not required to file a complete form when you
resubmit, but be sure to complete the EIA ID number, the report
period for which you are resubmitting, state code, and contact
information.

SPECIFIC INSTRUCTIONS
PART 3. REFINERY AND FRACTIONATOR ACTIVITY
Quantities: Report using the following criteria.
• Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities
ending in 499 or less are rounded down, and quantities
ending in 500 or more are rounded up (e.g., 106,499 barrels
are reported as 106 and 106,500 barrels are reported as
107).
• Report data only for those products which the facility
processes, produces, or stores. If the quantity for a product
for which you usually report data is zero, please enter “0".
Shaded cells on the form are those in which data are not
currently required to be reported.
Input
Crude Oil (Code 050) - Include all refinery inputs of domestic
and foreign crude oil (including lease condensate) to all
processing units (including atmospheric crude oil distillation
units and any other downstream units). Exclude oils that have
undergone prior refinery processing. Exclude any inputs of
crude oil to be used in the manufacturing of finished
petrochemicals within the refinery.
Total Inputs (Code 001) - Include all refinery inputs (crude oil,
products of natural gas processing plants, unfinished oils net
reruns, gasoline blending component net reruns, oxygenates,
other hydrocarbons, and hydrogen) charged to all processing
units (including atmospheric crude oil distillation units and all
downstream units). Net reruns are inputs minus production.
Exclude any inputs to be used in the manufacturing of finished
petrochemicals within the refinery.
Gross Input to Atmospheric Crude Oil Distillation Units
(Code 990) - Report the sum of the various components of
refinery input to atmospheric crude oil distillation units. Exclude
inputs to downstream units such as vacuum distillation units,
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catalytic cracking units, and coking units. The following
components of refinery input to atmospheric crude oil distillation
units are to be included in Code 990:
• Crude Oil - Report the total amount of crude oil (including
lease condensate) and liquid hydrocarbons produced from
tar sands, gilsonite and oil shale of both foreign and
domestic origin that is charged to the atmospheric crude oil
distillation units. Exclude crude oil charged to units other
than the atmospheric crude oil distillation units (e.g., coking
units) from Code 990.
• Products of Natural Gas Processing Plants - Report all
quantities of natural gas plant liquids (e.g., ethane, propane,
normal butane, isobutane, and pentanes plus) charged to
the atmospheric crude oil distillation units. Include inputs of
unfractionated streams and mixtures of liquefied petroleum
gases. Exclude products of natural gas processing plants
blended or charged to units other than the atmospheric
crude oil distillation units from Code 990.
• Unfinished Oils - Report all unfinished oils (e.g.,
unfinished naphthas, gas oil, virgin naphtha, topped
crude, cracking stock, slop oil) charged to the
atmospheric crude oil distillation units. Exclude unfinished
oils charged to units other than the atmospheric crude oil
distillation units (e.g., cracking units) from Code 990.
• All Other Oils - Report any finished petroleum products
(e.g., distillate fuel oil and residual fuel oil) charged to the
atmospheric crude oil distillation units for further processing.
Include raw materials such as coal tar derivatives,
hydrogen, gilsonite, and natural gas. Exclude oils charged
to units other than the atmospheric crude oil distillation units
(e.g., cracking units) from Code 990.
Net Production
Enter quantities that represent net production of each product
(i.e., gross refinery production of each product minus refinery
input of each product). In calculating net production, do not
subtract out any product used as input to a petrochemical
facility within the refinery. If the quantity for net production is a
negative number, enter it as a negative. Do not round it to zero.
Indicate negative numbers by showing a minus (-) sign before
the number, e.g., -80. For example, if your refinery produces
20,000 barrels of residual fuel oil in a given week and also,
during the same week inputs 100,000 barrels of residual fuel oil
for further processing (which is either withdrawn from inventory
or received at the refinery), net production of residual fuel oil for
that week will be -80,000 barrels (reported as -80).
If a refinery produces 100,000 barrels of a relatively low octane
finished gasoline in a week, and then during the same week
blends all of this with 10,000 barrels of gasoline blending
components to produce a higher octane finished gasoline,
report production of 110,000 barrels of the final product
(reported as 110). Do not report both the intermediate and final
product.
If a refinery produces 100,000 barrels of No. 2 distillate fuel oil
and 100,000 barrels of No. 6 residual fuel oil during the week
and blends 50,000 barrels of each to produce No. 4 distillate
fuel oil in the same week, report the production of the final
products only. Report 150,000 barrels of distillate fuel oil
(50,000 barrels of No. 2 distillate fuel oil and 100,000 barrels of
No. 4 distillate fuel oil) plus 50,000 barrels of residual fuel oil.

EIA-800, Weekly Refinery and Fractionator Report

For fractionators, enter gross quantities of propane which were
produced through separation of mixed streams in the
fractionator unit.
Stocks
Report stocks in the custody of the refinery regardless of
ownership. Reported stock quantities should represent actual
measured inventories.
Stocks as of 7 a.m. EST Friday, which is the end of the report
period, should be reported corrected to 60 degrees Fahrenheit
0
( F) less basic sediment and water (BS&W).
Exclude oxygenates such as methyl tertiary butyl ether (MTBE),
ethyl tertiary butyl ether (ETBE), tertiary amyl methyl ether
(TAME), tertiary butyl alcohol (TBA), fuel ethanol, methanol, etc.
in motor gasoline blending components (Code 134) unless they
have already been commingled with gasoline blending
components. Stocks of these products are not reported in the
Weekly Petroleum Supply Reporting System, but are reported
in the Monthly Petroleum Supply Reporting System as “Other
Hydrocarbons, Hydrogen, and Oxygenates” (Code 090).
Report all domestic and foreign stocks held at the refinery and
in transit thereto, except crude oil in transit by water from
Alaska or any crude oil or product in transit by pipeline. Crude
oil in transit by pipeline and Alaskan Crude oil in transit by
water are reported on Form EIA-803, “Weekly Crude Oil Stocks
Report.” Petroleum products in transit by pipeline are reported
by pipeline operators on Form EIA-802, “Weekly Product
Pipeline Report.” Include foreign stocks only after entry through
Customs. Exclude stocks of foreign origin held in bond.
For purposes of this report, “after entry through Customs” is
said to occur on:
•

the “entry date” specified on the U.S. Customs Form
CF7501, “Entry Summary;” or

•

the “date of withdrawal conditionally free of duty” specified
on U.S. Customs Form CF 7501, “Entry Summary;” or

•

the “import date” specified on the U.S. Customs Form
214, “Application for Foreign Trade Zone Admission
and/or Status Designation;” or

•

the “date of exportation” specific on the U.S. Department
of Commerce Form 7525-V, “Shipper’s Export Declaration,”
for shipments from Puerto Rico to the 50 States and the
District of Columbia.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria
for exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11,
implementing the FOIA, and the Trade Secrets Act, 18 U.S.C.
§1905.

The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies
when requested for official use. The information reported on
this form may also be made available, upon request, to
another component of the Department of Energy (DOE); to
any Committee of Congress, the General Accounting Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from
fewer than three respondents, or that are dominated by data
from one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.

SANCTIONS
The timely submission of Form EIA-800 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275), as
amended. Failure to respond may result in a civil penalty of not
more than $2,750 per day for each violation, or a fine of not
more than $5,000 per day for each criminal violation. The
government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or
a preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1 hour and 35 minutes per
response, including the time of reviewing instructions, searching
existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or
any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information
Administration, Statistics and Methods Group, EI-70, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.

EIA-800, Weekly Refinery and Fractionator Report

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