SS_1218-0222(05_x007E_14_x007E_07)-Derricks

SUPPORTING STATEMENT FOR THE
INFORMATION COLLECTION REQUIREMENTS OF THE
DERRICKS STANDARD (29 CFR 1910.181) 1
OFFICE OF MANAGEMENT AND BUDGET (OMB)
CONTROL NO. 1218-0222 (May 2007)

JUSTIFICATION
1. Explain the circumstances that make the collection of information necessary. Identify any legal or
administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each
statute and regulation mandating or authorizing the collection of information.

The main objective of the Occupational Safety and Health Act of 1970 (i.e., “the Act”) is to
“assure so far as possible every working man and woman in the Nation safe and healthful
working conditions and to preserve our human resources” (29 U.S.C. 651). To achieve this
objective, the Act authorizes “the development and promulgation of occupational safety and
health standards” (29 U.S.C. 651).
Section 6(b)(7) of the Act specifies that “[a]ny standard promulgated under this subsection shall
prescribe the use of labels or other appropriate forms of warning as are necessary to insure that
employees are apprised of all hazards to which they are exposed, relevant symptoms and
appropriate emergency treatment, and proper conditions and precautions of safe use or
exposure.” This provision goes on to state that “[t]he Secretary, in consultation with the
Secretary of Health and Human Services, may by rule promulgated pursuant to section 553 of
title 5, United States Code, make appropriate modifications in the foregoing requirements
relating to the use of labels or other forms of warning . . . as may be warranted by experience,
information, or medical or technological developments acquired subsequent to the promulgation
of the relevant standard” (29 U.S.C. 655).
With regard to recordkeeping, the Act specifies that “[e]ach employer shall make, keep and
preserve, and make available to the Secretary . . . such records . . . as the Secretary . . . may
prescribe by regulation as necessary or appropriate for the enforcement of this Act . . .” (29
U.S.C. 657). The Act states further that “[t]he Secretary . . . shall prescribe such rules and
regulations as [he/she] may deem necessary to carry out [his/her] responsibilities under this Act,
including rules and regulations dealing with the inspection of an employer’s establishment” (29
U.S.C. 657).
Under the authority granted by the Act, the Occupational Safety and Health Administration (i.e.,
“OSHA” or “the Agency”) published at 29 CFR 1910.181 a safety standard for general industry
regulating the operation of derricks (i.e., “the Standard"). The paperwork provisions of the
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The purpose of this Supporting Statement is to analyze and describe the burden hours and cost associated
with the Standard that contain paperwork requirements; this Supporting Statement does not provide information or
guidance on how to comply with, or how to enforce, the Standard.

Standard specify requirements for marking the rated load on derricks, preparing certification
records to verify the inspection of derrick ropes, and posting warning signs while the derrick is
undergoing adjustments and repairs. Certification records must be maintained and disclosed
upon request. Items 2 and 12 below describe in detail the specific information collection
requirements of the Standard.
2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new collection,
indicate the actual use the Agency has made of the information received from the current collection.

The Standard specifies several paperwork requirements. The following sections describe who
uses the information collected under each requirement, as well as how they use it. The purpose
of these requirements is to prevent death and serious injuries among employees by ensuring that
the derrick is not used to lift loads beyond its rated capacity and that all the ropes are inspected
for wear and tear.
•

Marking the Rated Load and Capacity (paragraphs (c)). Paragraph (c)(1) requires that for
permanently installed derricks a clearly legible rating chart be provided with each derrick
and securely affixed to the derrick. Paragraph (c)(2) requires that for non-permanent
installations, the manufacturer provide sufficient information from which capacity charts
can be prepared by the employer for the particular installation. The capacity charts must
be located at the derrick or at the jobsite office. The data on the capacity charts provide
information to the employees to assure the derricks are used as designed and not
overloaded or used beyond the range specified in the charts.

•

Posting of Signs During Maintenance or Repair (paragraph (f)). Paragraph (f)(2)(i)(d)
requires that warning or out of order signs be placed on the derrick hoist while
adjustments and repairs are being performed.

•

Rope Inspections (paragraph (g)). Paragraph (g)(1) requires employers to thoroughly
inspect all running rope in use, and to do so at least once a month and to prepare a record
to certify that the inspection was done. In addition, before using rope which has been
idle for at least a month, it must be inspected as prescribed by paragraph (g)(3) and a
record prepared to certify that the inspection was done. The certification records must
include the inspection date, the signature of the person conducting the inspection, and the
identifier of the rope inspected. Employers must keep the certification records on file
and available for inspection. The certification records provide employers, employees,
and OSHA compliance officers with assurance that the ropes are in good condition.

•

Disclosure of Charts Under Paragraph (c) and Inspection Certification Records Under
Paragraph (g). Requires the disclosure of charts and inspection certification records if
requested during an OSHA inspection.

3. Describe whether, and to what extent, the collection of information involves the use of automated,
electronic, mechanical, or other technological collection techniques or other forms of information technology,
e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of
collection. Also describe any consideration of using information technology to reduce burden.

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Employers may use automated, electronic, mechanical, or other technological information
collection techniques, or other forms of information technology (e.g., electronic submission of
responses) when establishing and maintaining the required records. The Agency wrote the
paperwork requirements of the Standard in performance-oriented language ( i.e., in terms of
what data to collect, not how to record the data).
4. Describe efforts to identify duplication. Show specifically why any similar information already available
cannot be used or modified for use for the purpose(s) described in 2 above.

The requirements to collect and maintain information are specific to each employer and
employee involved, and no other source or agency duplicates these requirements or can make the
required information available to OSHA (i.e., the required information is available only from
employers).
5. If the collection of information impacts small businesses or other small entities (Item 5 of OMB Form 83I), describe the methods used to reduce the burden.

The information collection requirements specified by the Standard do not have a significant
impact on a substantial number of small entities.
6. Describe the consequence to Federal program or policy activities if the collection is or is not conducted less
frequently and any technical or legal obstacles to reducing the burden.

The Agency believes that the information collection frequencies required by the Standard are the
minimum frequencies necessary to effectively regulate derricks, and thereby, fulfill its mandate
“to assure so far as possible every working man and woman in the nation safe and healthful
working conditions and to preserve our human resources” as specified in the Act at 29 U.S.C.
651. Accordingly, if employers do not perform the required information collections, or delay in
providing this information, employees may not have the information they need about the lifting
limits of the derrick or the condition of ropes, thus potentially increasing the risk of death and
serious injury to employees.
7. Explain any special circumstances that would cause an information collection to be conducted in a
manner:
•

Requiring respondents to report information to the agency more often than quarterly;

•

Requiring respondents to prepare a written response to a collection of information in fewer than 30
days after receipt of it;

•

Requiring respondents to submit more than an original and two copies of any document;

•

Requiring respondents to retain records, other than health, medical, government contract, grant-inaid, or tax records for more than three years;

•

In connection with a statistical survey that is not designed to produce valid and reliable results that
can be generalized to the universe of study;

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•

Requiring the use of statistical data classification that has not been reviewed and approved by OMB;

•

That includes a pledge of confidentially that is not supported by authority established in statute or
regulation, that is not supported by disclosure and data security policies that are consistent with the
pledge, or which unnecessarily impedes sharing of data with other agencies for compatible
confidential use; or

•

Requiring respondents to submit proprietary trade secret, or other confidential information unless
the agency can prove that it has instituted procedures to protect the information's confidentially to
the extent permitted by law.

No special circumstances exist that require employers to collect information using the
procedures specified by this item. The requirements are within the guidelines set forth in 5 CFR
1320.5.
8. If applicable, provide a copy and identify the date and page number of publication in the Federal Register
of the agency's notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection before
submission to OMB. Summarize public comments received in response to that notice and describe actions
taken by the agency in response to those comments, specifically address comments received on cost and hour
burdens.
Describe efforts to consult with persons outside the agency to obtain their views on the availability of data,
frequency of collection, the clarity of instructions and recordkeeping, disclosure, or reporting format (if any),
and on the data elements to be recorded, revealed, or reported.
Consultation with representatives of those from whom information is to be obtained or those who must
compile records should occur at least once every three years -- even if the collection of information activity is
the same as in prior periods. There may be circumstances that mitigate against consultation in a specific
situation. These circumstances should be explained.

As required by the Paperwork Reduction Act of 1995 (44 U.S.C. 3506(c)(2)(A)), OSHA
published a notice in the Federal Register on March 23, 2007 (72 FR 13825, Docket No. OSHA2007-0025) requesting public comment on its proposal to extend the Office of Management and
Budget’s approval of the information collection requirements found in the Standard on Derricks
(29 CFR 1910.181). This notice was part of a preclearance consultation program that provided
the general public and government agencies with an opportunity to comment. The Agency
received no comments in response to its notice.
9. Explain any decision to provide any payments or gift to respondents, other than reenumeration of
contractors or grantees.

The Agency will not provide payments or gifts to the respondents.
10. Describe any assurance of confidentiality provided to respondents and the basis for the assurance in
statute, regulation, or agency policy.

The paperwork requirements specified by the Standard do not involve confidential information.
11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and
attitudes, religious beliefs, and other matters that are commonly considered private. This justification should
include the reasons why the agency considers the questions necessary, the specific uses to be made of the

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information, the explanation to be given to persons from whom the information is requested, and any steps to
be taken to obtain their consent.

None of the provisions in the Standard require sensitive information.
12. Provide estimates of the hour burden of the collection of information. The statement should:
•

Indicate the number of respondents, frequency of response, annual hour burden, and an explanation
of how the burden was estimated. Unless directed to do so, agencies should not conduct special
surveys to obtain information on which to base hour burden estimates. Consultation with a sample
(fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected
to vary widely because of differences in activity, size, or complexity, show the range of estimated hour
burden, and explain the reasons for the variance. Generally, estimates should not include burden
hours for customary and usual business practices.

•

If this request for approval covers more than one form, provide separate hour burden estimates for
each form and aggregate the hour burdens in Item 13 of OMB Form 83-I.

•

Provide estimates of annualized cost to respondents for the hour burdens for collections of
information, identifying and using appropriate wage-rate categories. The cost of contracting out or
paying outside parties for information collection activities should not be included here. Instead, this
cost should be included in Item 13.

Burden-Hour and Cost Determinations
Based on discussions with industry sources, derricks are no longer being manufactured for use in
general industry. Further, there are few existing derricks, most likely being used in quarries,
scrap medal yards, and possibly lumber yards. For these reasons, OSHA believes that there are
no more than 500 derricks in use in general industry. Of this total, approximately 90 percent
(450 derricks) are in full-time service (i.e., used more than once a month) and the remaining 50
derricks are in the category of idle or standby (i.e., not in use for one month or more at a time).
This information is based on previous discussions by staff with an employer representative who
served on American National Standards Institute B30 Safety Standard Committee for
Cableways, Cranes, Derricks, Hoists, Jacks and Slings.
The Agency determined average wage rates using average hourly earnings. For the relevant
occupational categories, OSHA adjusted the mean hourly earnings from the June 2005 National
Compensation Survey by the Bureau of Labor Statistics to allow for fringe benefits, which
comprise about 29.4 percent of total compensation in the private sector. With wages comprising
70.6 percent of employee compensation, the Agency multiplied wages by 1.4 (1/0.706) to derive
total hourly employee compensation. Therefore, the costs of labor used in this analysis are
estimates of total hourly compensation. These estimates are:
$36.43 for a Mechanical Engineer
$45.54 for a Supervisory Mechanical Engineer

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(A) Marking the Rated Load and Capacity (paragraph (c))
Manufacturers of derricks determine and provide the information required in paragraphs (c)(1)
and (c)(2). For derricks used as permanent installations, the rating chart, with the required
information, is permanently affixed to the derrick and cannot be removed. If the derrick is not
part of a permanent installation, the required information is provided to the purchaser (the
employer) so that the employer can keep or post the information. The manufacturer provides or
posts the charts with the required information as a usual and customary business practice. The
paperwork burden to the employer under these provisions, therefore, would be minimal. Only
those employers using derricks as part of a non-permanent installation will incur a burden to
maintain and/or post the information. OSHA assumes a mechanical engineer will perform this
task. OSHA estimates that few derricks used in the general industry will be used in a nonpermanent installation. For purposes of calculating the burden, OSHA will use an upper bound
estimate of 10% (50) of all derricks which the Agency estimates would fall into the category of
needing the information kept or posted at the jobsite as opposed to permanently affixed charts.
Since the information is given to the employer by the manufacturer, the burden is only for the
time it would take to maintain the charts on file, which the Agency estimates is one minute (.02
hour) for each chart.
Burden hours: 50 derricks x .02 hour = 1 hour
Cost: 1 hour x $36.43 = $36
(B) Posting of Signs During Maintenance or Repair (paragraph (f))
Employers are required to assure that warning or out of order signs are placed on the derrick and
hoist before adjustments and repairs are started. Based on OSHA staff expertise, it is estimated
that all derricks are either adjusted or repaired at least quarterly and that it takes an engineer
approximately three minutes (.05 hour) to place a warning or out of order sign on the derrick.
Burden hours: 500 derricks x 4 times annually x .05 hour = 100 hours
Cost: 100 hours x $36.43 = $3,643
(C) Rope Inspections (paragraph (g))
Employers must inspect all running rope (rope on derricks in use) at least once a month and all
other rope (idle rope) before it is used. OSHA assumes that a mechanical engineer will take 10
minutes (.17 hour) to inspect the rope and 3 minutes (.05 hour) to develop and maintain the
certification record of each inspection. It is estimated that 90% of the derricks (450) are in use at
any given time and the rope is inspected monthly; the rope on the other 50 derricks is idle rope
which must be inspected before being placed back into service. OSHA estimates that 6 times a
year the idle rope will be brought into service, requiring that an inspection of it be made. After
the inspection, the employer will have to prepare and maintain a certification record. Therefore,
the burden is estimated as follows:
Burden hours:

(450 in use ropes x 12 monthly inspections x .22 hour = 1,188) +
6

(50 idle ropes x 6 inspections per year x .22 hour = 66) =
1,254 hours
Cost:

1,254 hours x $36.43 = $45,683

(D) Disclosure of Charts and Inspection Certification Records (paragraphs (c) and (g)
OSHA estimates that approximately 7 derricks covered by the Standard 2 will be subject to an
OSHA inspection where the employer will be required to disclose certification records annually
(see Item 14 below). This is estimated to take a supervisor 2 minutes (.03 hour) per disclosure.
Burden hours:
Cost:

7 inspections x .03 hour = 1 hour (rounded)
1 burden hour x $45.54 = $46

13. Provide an estimate of the total annual cost burden to respondents or recordkeepers resulting from
the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14.)
·

The cost estimate should be split into two components: (a) a total capital and start-up cost
component annualized over its expected useful life) and (b) a total operation and maintenance and
purchase of service component. The estimates should take into account costs associated with
generating, maintaining, and disclosing or providing the information. Include descriptions of
methods used to estimate major cost factors including system and technology acquisition, expected
useful life of capital equipment, the discount rate(s), and the time period over which costs will be
incurred. Capital and start-up costs include, among other items, preparations for collecting
information such as purchasing computers and software; monitoring, sampling, drilling and
testing equipment; and record storage facilities.

·

If cost estimates are expected to vary widely, agencies should present ranges of cost burdens and
explain the reasons for the variance. The cost of purchasing or contracting out information
collections services should be a part of this cost burden estimate. In developing cost burden
estimates, agencies may consult with a sample of respondents (fewer than 10), utilize the 60-day
pre-OMB submission public comment process and use existing economic or regulatory impact
analysis associated with the rulemaking containing the information collection, as appropriate.

·

Generally, estimates should not include purchases of equipment or services, or portions thereof,
made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not
associated with the information collection, (3) for reasons other than to provide information or
keep records for the government, or (4) as part of customary and usual business or private
practices.

Item 12 above provides the total cost of the information collection requirements specified by the
Standard.
14. Provide estimates of the annualized cost to the Federal Government. Also, provide a description of the
method used to estimate cost, which should include quantification of hours, operational expenses (such as
equipment, overhead, printing, and support staff), and any other expense that would not have been incurred
2

The Agency estimated the number of inspections by determining the inspection rate (1.4%) for the total
number of derricks regulated under the Standard in general industry (i.e., 500 x 1.4% = 7 derricks).

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without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14
into a single table.

OSHA estimates that a compliance officer (GS-12, step 5), with an hourly wage rate of $36.26,
spends about five minutes (.08 hour) during an inspection reviewing the documents required by
the Standard. The Agency determines that its compliance officers will inspect approximately 7
employers who use derricks regulated by the Standard during each year covered by this ICR (see
footnote number 2). OSHA considers other expenses, such as equipment, overhead, and support
staff salaries, to be normal operating expenses that would occur without the paperwork
requirements specified by the Standard. Therefore, the total cost of these paperwork
requirements to the Federal government is:
Cost: 7 inspections x .08 hour x $36.26 = $20
15. Explain the reasons for any program changes or adjustments reported in Items 13 or 14 of the OMB
Form 83-1.

The Agency is requesting an adjustment decrease of the burden hours of the information
collection requirements in the Standard from 25,104 to 1,356 for a total decrease of 23,748
burden hours. Table 1 describes each of the requested burden hour adjustments.
16. For collections of information whose results will be published, outline plans for tabulation, and
publication. Address any complex analytical techniques that will be used. Provide the time schedule for the
entire project, including beginning and ending dates of the collection of information, completion of report,
publication dates, and other actions.

OSHA will not publish the information collected under the Standard.
17. If seeking approval to not display the expiration date for OMB approval of the information collection,
explain the reasons that display would be inappropriate.

No forms are available for the Agency to display the expiration date.
18. Explain each exception to the certification statement identified in Item 19 "Certification for Paperwork
Reduction Act Submissions," of OMB Form 83-I.

OSHA is not seeking an exception to the certification statement specified by Item 19 of the
OMB 83-I.

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Table 1: Requested Burden Hour Adjustments
Information
Collection
Requirement
Marking Rated Load
and Capacity
(1910.181(c))
Posting of Signs
During Maintenance
or Repair
(1910.181(f))
Rope Inspections
(1910.181(g))
Disclosure of charts
and inspection
certification records
under (c) and (g))
TOTALS

Current
Burden
Hours

Requested
Burden Hours

Adjustment

20

1

-19

Cost Under
Item 12
$36

0

100

100

$3,643

2,000

25,080

1,254

-23,826

$45,683

5,700

4

1

-3

$46

7

25,104

1,356

-23,748

$49,408

7,757

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Responses

Explanation of Adjustment

50

The adjustment decrease is due to a reduction
in the number of derricks used in general
industry.
The Agency conducted a review of the entire
Standard and has now determined that this
particular provision is subject to the
implementing rules and regulations of PRA95.
The total number of rope inspections reduced
based on a decrease in the number of derricks
in general industry.
The Agency has determined that
approximately 7 inspections may be
conducted by OSHA. The time estimated for
disclosure is (2 minutes or .03 hour).