Missing and Discrepant Wage Reports Letter and Questionnaire

Social Security Administration
Retirement, Survivors and Disability Insurance
Important Information, Immediate Reply Required

SECOND REQUEST
Date: MM/DD/YY
EIN: 99-9999999

COMPANY NAME
ADDRESS 1
ADDRESS 2
CITY, ST 99999-9999
We informed you earlier that the wage reports we have for your employees may not be correct. We asked
you for information to help us correct them, but we have not heard from you. It is important that we receive
this information promptly.
NOTE: Effective January, 2008 SSA will no longer accept magnetic media submissions. We encourage
you to file your wage reports electronically, using Business Services Online (BSO). Additional information
on wage report filing can be obtained by accessing our employer reporting website at:
www.socialsecurity.gov/employer.
What We Found
The Form W-2 wage totals on our records and the wage totals on your IRS Forms 941, 943, 944 or
Schedule H do not match for the year shown on the enclosed questionnaire. There may be several reasons
why these totals do not match. We may not have received all the Forms W-2 that are due or you may have
reported smaller W-2 wage amounts to us than you reported to IRS.
What You Should Do
Please check your records to make sure you have correctly reported your employees' wages or to see if
there is any other reason for the different wage totals. Then, fill out the enclosed questionnaire and return it
with the requested information within 45 days.

Enclosure:
Return Envelope

See Next Page

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About the Questionnaire

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If the questionnaire shows only IRS wage totals, it means we do not have copies of any Form W-2 wage
reports for your employees for that year. Otherwise, it shows that the Form W-2 wage totals we have in our
records are less than those on the Forms 941, 943, 944 or Schedule H returns you filed with IRS.
We've also enclosed a self-addressed envelope. If you cannot use the envelope, please mail the completed
questionnaire and requested information only to:
Social Security Administration
Metro West
P.O. Box 33021
Baltimore, Maryland 21290-3021
We cannot correct your employees' wage records unless you give us the information that we requested.
This information is important because it could affect your employees' rights to future Social Security
benefits and the amount of those benefits. Please make sure that the information you give us will resolve
the problem. You should keep your wage records for the tax year in question for the next four years.
If We Do Not Receive This Information
If you do not send the requested information to correct your employees’ wage records or contact us within
45 days, we must refer this matter to IRS. If the IRS finds that you made a reporting error, IRS may charge
penalties of up to $100 per missing Form W-2 or 10 percent of the amount of income reported, whichever
is greater.
If You Have Any Questions
If you have any questions, please write to us at the above address or call us at 1-800-772-6270 between
7:00 A.M. and 7:00 P.M., Eastern time, Monday through Friday.

Carolyn L. Simmons
Associate Commissioner for
Central Operations

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FORM APPROVED OMB NO. 0960-0432
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PRIVACY/PAPERWORK ACT NOTICE
We are allowed to collect facts about your employees under section 205(c)(2)(A) of the Social Security Act
(42 U.S.C.) (405)(C)(2)(A). Your help will allow us to properly credit the earnings records for your
employees. You do not have to give us these facts, but, if you do not, we will refer your case to IRS.
We may also use the information you give us when we match records by computer. Matching programs
compare our records with those of other Federal, State, or local government agencies. Many agencies may
use matching programs to find or prove that a person qualifies for benefits paid by the Federal government.
The law allows us to do this even if you do not agree to it.
Explanations about these and other reasons why information you provide us may be used or given out are
available in Social Security offices. If you want to learn more about this, contact any Social Security office.

Paperwork Reduction Act Statement - This information collection meets the
requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction
Act of 1995. You do not need to answer these questions unless we display a valid Office
of Management and Budget control number. We estimate that it will take about 30
minutes to read the instructions, gather the facts, and answer the questions. SEND OR
BRING THE COMPLETED FORM TO YOUR LOCAL SOCIAL SECURITY
OFFICE. The office is listed under U. S. Government agencies in your telephone
directory or you may call Social Security at 1-800-772-1213 (TTY 1-800-325-0778).
You may send comments on our time estimate above to: SSA, 6401 Security Blvd,
Baltimore, MD 21235-6401. Send only comments relating to our time estimate to this
address, not the completed form.

SSA-L-94-SM (11-06)