App. C: Confidentiality Agreement

Attachment 1
NPSAS:08 Data Elements—Student Record Abstraction
Data elements

Applies to

Purpose/issues

Calendar system (semester/quarter/
trimester/other/continuous)

All

Enrollment measurement

Name of term (fall/winter/spring/summer)

All

Beginning and ending dates of terms (month, year)

All

Clock/contact or credit hour

All

Total length of programs (terms/hours)

All

Do calendars, term dates, or credit hours vary by
program? (specify)

All

Scale used for GPA

All

Institutional characteristics (NPSAS sample institution)

NPSAS Study Eligibility Criteria
Enrolled at any time between July 1 to June 30.
Enrolled in

(a)

an academic program

Study eligibility
All
All

or

(b) at least one course for credit toward an
academic degree

All

or

(c) vocational program that requires at least 3
months or 300 clock hrs

All

and (d) not concurrently enrolled in high school

Undergraduates

and (e) not enrolled solely in GED or high school
completion program

Undergraduates

Program of study/class level/GPA

Student classification

Undergraduate degree program (certificate/
AA/AAS/BA/5-yr BA/ none)

Undergraduates

Graduate/first-professional degree program (MBA, MEd,
PhD, JD, MD, etc./none)

Graduate/firstprofessional

Completed requirements for degree (y/n)

All

Degree completion

Date degree awarded or expected (month year)

All

B&B sample identification

Major/ field of study (on line coding of CIP codes/ no
major/undecided)

All

Undergraduate class level
(1-5/unclassified/graduate taking undergraduate
courses)

Undergraduates

Graduate/first-professional year (1-3, 4+)

Graduate/firstprofessional

Cumulative GPA

All

SUPPORTING STATEMENT REQUEST FOR OMB REVIEW (SF83I)

Academic programs

Class level/years

Academic performance

1

ATTACHMENT 1. NPSAS:08 DATA ELEMENTS—STUDENT RECORD ABSTRACTION

Data elements

Applies to

Enrollment /Attendance Status in NPSAS year

Enrollment classification

Terms or months enrolled

All

Attendance status for each term (full time/half time/less
then half time)

All

Number of credits earned during term

All

Prior education

Education background

Type of high school diploma (diploma/
GED/certificate/foreign high school/none)

Undergraduates

Year high school diploma received

Undergraduates

High school GPA

Undergraduates
under 30

Earn credits at a college while in high school

Undergraduates
under 30

Academic Competitiveness Grant (ACG)
(eligibility/knowledge about/course taking)

1st & 2nd year
undergraduates

Date began at NPSAS institution

All

Was NPSAS institution first school attended after high
school (y/n)

Undergraduates

Month and year received bachelor's degree

Graduate/firstprofessional

Federal aid amounts:
Pell Grant

Purpose/issues

ACG grants

Financial aid
Undergraduates

Academic Competitiveness Grant (ACG)

Undergraduates

SMART Grants

Undergraduates

FSEOG (Supplemental Education Opportunity Grant)

Undergraduates

Federal Work-Study

All

Perkins Loan

All

Subsidized Stafford Loan (Direct/FFELP)

All

Unsubsidized Stafford Loan (Direct/FFELP)

All

PLUS Loan

All

Other federal grants (list)

All

Other federal loans (list)

All

State aid amounts:

Financial aid

(Names of major programs are listed for each state)

2

State need-based grant

All

State merit-only grant/scholarship

All

State need and merit-based grant

All

State work-study program

All

State special-purpose (non-need)

All

State vocational rehabilitation

All

State loans

All

SUPPORTING STATEMENT REQUEST FOR OMB REVIEW (SF83I)

ATTACHMENT 1. NPSAS:08 DATA ELEMENTS—STUDENT RECORD ABSTRACTION

Data elements

Applies to

Institutional aid amounts:

Purpose/issues
Financial aid

(Names of major programs are listed for each institution)
Institutional grants-need-based

All

Institutional grants-merit only

All

Institutional athletic scholarship

Undergraduates

Institutionally-sponsored work-study program

All

Tuition waivers or discounts (non-employees)

All

Tuition waivers or discounts (employees)

All

Institutional loan

All

Other Institutional aid (specify)

All

Graduate student assistantships/fellowships
Teaching assistantship

Graduate/firstprofessional

Research assistantship

Graduate/firstprofessional

Graduate assistantship

Graduate/firstprofessional

Graduate Fellowship

Graduate/firstprofessional

Traineeship

Graduate/firstprofessional

Other aid amounts:
Aid from student’s employer

Financial aid
All

Aid from parents’ employer

All

Alternative (private) loans

All

Grants & scholarships from other outside/private
sources

All

Federal veteran's benefits

All

Other (listed or specify)

All

Tuition and Student Budgets

College costs

Tuition and required fees charged

All

Out-of-jurisdiction tuition charged (y/n)

All

Total student budget

Aid applicants

Room and board

Aid applicants

Books and supplies

Aid applicants

Computer or special equipment

Aid applicants

All other expenses

Aid applicants

SUPPORTING STATEMENT REQUEST FOR OMB REVIEW (SF83I)

Financial aid

3

ATTACHMENT 1. NPSAS:08 DATA ELEMENTS—STUDENT RECORD ABSTRACTION

Data elements

Applies to

Federal Need Analysis (aid applicants)

Need analysis

Dependency status (dependent/independent)

Aid applicants

Expected Family Contribution (EFC)

Aid applicants

Student employment and earnings while enrolled

Student employment

Type and amount of assistantship (research/ teaching/
other)

Graduate/ firstprofessional

Number of jobs for pay while enrolled

All

Student Demographic Characteristics

Student demographics

Gender (female/male)

All

Birth date or age

All

Marital status (never married/married/
separated/divorced/widowed)

All

US citizenship (yes/resident alien/student visa)

All

Country of origin

Student visas

Ethnicity (Hispanic or Latino/ Not Hispanic or Latino)

All

Race (American Indian or Alaska Native/ Asian/Black or
African American/ Native Hawaiian or Other Pacific
Islander/White)—select one or more

All

Location and housing
Housing when enrolled (on campus/off campus/with
parents)

4

Purpose/issues

College costs
Undergraduates

SUPPORTING STATEMENT REQUEST FOR OMB REVIEW (SF83I)