Automated Repatriation Reporting System

REPATRIATION PROCESSING CENTER
PROCESSING SHEET

REPORT CONTROL SYMBOL

DD-P&R(AR)1885

OMB No. 0704-0334
OMB approval expires

The public reporting burden for this collection of information is estimated to average 20 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0334). Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION. RETURN COMPLETED FORM TO THE
REPATRIATION PROCESSING CENTER OR STATE DEPARTMENT EMBASSY PERSONNEL IF SAFEHAVENING IN A FOREIGN COUNTRY.

PRIVACY ACT STATEMENT
AUTHORITY: EO 12656, EO 9397.
PRINCIPAL PURPOSE(S): To document the movement of an evacuee from a foreign country to an announced safehaven. Information will be
used, as needed, to assist the evacuee in the process of repatriation.
ROUTINE USE(S): To family members of individuals who have been evacuated and about whom information is requested by a family member
and/or spouse, location and final destination will be released; to the Department of State for evacuation management and planning purposes; to
the American Red Cross for communication of evacuation information about spouse/family member(s) to service member still in foreign country;
to the Immigration and Naturalization Service for tracking of foreign nationals evacuated to the U.S.; to the Department of Health and Human
Services, to facilitate delivery of personal and financial services and to recoup costs of financial services and to identify individuals who might
arrive with an illness requiring quarantine; to state and local health departments, to further implement the quarantine of an ill individual.
DISCLOSURE: Voluntary; however, failure to furnish the information may limit your receipt of services and impede passage of information
about your current whereabouts to family members.

D R A F T

INSTRUCTIONS FOR COMPLETION OF DD FORM 2585,
REPATRIATION PROCESSING CENTER PROCESSING SHEET
(Read before completing this form.)

GENERAL INSTRUCTIONS
1. The following instructions are provided for completing the
Repatriation Processing Center Processing Sheet. Collection of
this information is authorized by 42 U.S.C. 1313, the Department
of Defense Directive 3025.14, and Executive Order 9397.
Providing the information requested on this form, including
Social Security Number, is voluntary; how- ever, failure to
complete the form may hinder receipt of needed services and
impede passage of information about current whereabouts to
family members.
2. Before entering any information on the form, carefully read
the detailed instructions provided. Not all questions are
applicable for everyone. For those questions that do not apply,
enter N/A on the line or check the boxes in Sections III, IV, and
VI.
3. You may be asked to have available any or all of the following
documentation:
a. For official government personnel and dependents, you
should have available as applicable:
(1) Official travel orders for Safehaven Status
(DD Form 1610).
(2) Permanent Change of Station (PCS) Orders.
(3) Passport, Visa and International Immigration (shot)
record.
(4) Military/DoD Civilian/Dependent Identification Card.

b. Private American citizens or foreign nationals
should have:
(1) Passport and Visa (as applicable).
(2) Travel documents (travel information, tickets, etc.).
4. The Repatriation Processing Packet is provided to the
"responsible person" either upon arrival in an overseas
country, upon evacuation from the overseas country for
completion enroute, or, upon arrival in the United States
at the repatriation center. Processing officials at the
repatriation center will be available to assist you in
completing the form.
5. The individual completing this form will be the
"responsible person" for this particular family group.
"Responsible person" may be a Military Member, DoD
Civilian, Military or DoD Civilian Dependent, Federal
employee or Federal dependent, Family Representative,
Designated Escort, Private American Citizen or Third
Country National. THE "RESPONSIBLE PERSON" IS
ONLY REQUIRED TO COMPLETE THE ITEMS IN
SECTIONS I - III, PAGES 5 - 8.
6. ONLY ONE FORM IS TO BE COMPLETED FOR
EACH FAMILY GROUPING.
7. FOR PROCESSING CENTER USE ONLY. Pages 9
and 10, Items 28 - 47 are completed by a representative
of the Repatriation Center Processing Team Staff. Pages
5 through 8 will be completed by the "responsible person".

(5) Travel documents (Transportation Request, transportation
travel information or tickets, i.e., airline, train, bus, etc.).

DD FORM 2585, 20070905 DRAFT

PREVIOUS EDITION IS OBSOLETE.

Page 1 of 10 Pages
Adobe Professional 7.0

SPECIFIC INSTRUCTIONS
SECTION I - ESCORTS OF UNACCOMPANIED MINOR
CHILDREN (Page 5)
This section and Section III (Pages 5 through 8) will be
completed by the "responsible person".
SECTION II - PROCESSING CENTER
Item 1. Airline and Flight Number. Enter the airline and flight
number arrived on.
Item 2. Date of Arrival. Enter the date arrived in the United
States at this processing center. Do this by entering the year
first, then the month of the year, then the day of the month.
Example: YYYY=1998, MM=08 (August), DD=20 (20th).
Item 3. Repatriation Center. Enter the location of the
Repatriation Center by airport, city, and state, or by military
base. Example: Raleigh/Durham Airport, Raleigh, NC or
Charleston AFB, South Carolina.

Item 15. Alien Number and Country of Issue. Enter Alien
Number, if applicable. If not applicable, enter N/A. If
applicable, enter the name of the country that issued the
Alien Number.
Item 16. Classification Number(s) and Agency Code(s).
Enter the number that best identifies the evacuee's status
from the classification number list (Table 1 on Page 6), and if
applicable, the appropriate agency code (Table 2).
NOTE: Any individual can fall into more than one category,
i.e., a DoD Dependent can also be a government employee.
If that is the case, show all appropriate classification
numbers and/or agency codes. This applies to all individuals
shown on the processing form.
Item 17. Number of Family Members With You. Enter the
appropriate number of family members in the family group.

Item 4. Processing Date. Enter the date (by year, month and
day) that processing through the Repatriation Center began. In
most cases it will be the same date as shown in Item 2 above.

NOTE: If you are escorting unaccompanied minor children,
in addition to your own children, DO NOT include them in
your family group.

Item 5. Processing Time. Enter the time processing began for
this person or family. Use military time (24 hour clock).
Example: 2:00 a.m.=0200, 3:00 p.m.=1500.

Item 18. Number of Animals With You. Enter in the
appropriate space, next to the type of animal, the number of
animals you are bringing with you back to the U.S. You must
ensure that you have all the necessary paperwork, and shot
records to expedite the processing of your animals through
Public Health Inspection.

D R A F T

SECTION III - EVACUEE IDENTIFYING INFORMATION

Item 6. Name. Enter principal evacuee's last name (family
name, such as "Smith"), first name ("Mary"), and middle initial
("C"). If there is no middle initial, enter NMI.
If the evacuee is an unescorted child and there is more than
one child in the family, enter information for only the eldest child
in Items 6 - 20. Escort information will be provided in Item 22.
Item 7. Country Evacuated From. Enter the original country
from which you departed enroute to the United States.
Item 8. Date of Birth. Enter date of birth by year, month and
day. Do this by entering the year first, then the month of the
year, then the day of the month. Example: YYYY=1963,
MM=08 (August), DD=20 (20th).
Item 9. Place of Birth. Enter the city, state and country in
which born. Example: Baltimore, Maryland, USA or Frankfurt,
Germany.
Item 10. Country of Citizenship. Enter the country of
citizenship. Example: USA, Canada, England, France,
Germany, etc.
Item 11. Gender. Place an "X" in the appropriate block to
indicate whether male or female.
Item 12. Social Security Number (SSN). Enter the evacuee's
SSN, if applicable. If there is no SSN, enter N/A.
Item 13. Marital Status. Place an "X" in the block that indicates
marital status, if applicable.
Item 14. Passport Number and Country of Issue. Enter
passport number, if applicable. The number can generally be
found on the first page of the passport. Also, enter the name of
the country that issued the passport.

DD FORM 2585, 20070905 DRAFT

FOR ITEMS 19 AND 20: If the form is being completed
by an escort for (an) unaccompanied minor child(ren),
the emergency contact and final destination should be
those for the child(ren).
Item 19. Emergency Contact in U.S.
a. Name. Enter the name of an individual who will know
how to get in touch with the evacuee should the need arise.
b. Address. Enter the "Emergency Contact's" street, city,
state and/or country, and ZIP Code.
c. Home Telephone Number. Enter the "Emergency
Contact's" home telephone number (if known or applicable),
to include the area code.
d. Work Telephone Number. Enter the "Emergency
Contact's" work telephone number (if known or applicable),
to include the area code.
e. Cell Telephone Number. Enter the "Emergency
Contact's" cell telephone number (if known or applicable), to
include the area code.
Item 20. Final Destination. If the evacuee's final
destination will be the same residence as the "Emergency
Contact" shown in Item 19 above, write "SAME." If the
evacuee's final destination is going to be different than the
"Emergency Contact," enter the name of the person with
whom the evacuee will be staying, their telephone numbers,
and complete address to include "Country," if the Safehaven
location is outside the U.S.
NOTE: If the evacuee will be living by him/herself, enter
"SELF" in the Name block, and then the address.
Page 2 of 10 Pages

SPECIFIC INSTRUCTIONS (Continued)
Item 21. If U.S. Department of Defense Military and
Civilian Employee Dependent. This item is to be
completed when the evacuee is a military or DoD civilian
dependent whose sponsor remains behind. If this item is
not applicable, enter N/A on the Sponsor Name line and go
on to the next block. For escorted unaccompanied minor
children, enter the sponsor's (parent or guardian)
information to the best of your ability.

(2) SSN. Enter the accompanying evacuee's Social
Security Number, if known.

a. Branch of Service/DoD Agency. Place an "X" in the
block next to the branch of Service/DoD Agency to which the
sponsor belongs.
b. Name of Sponsor. Enter the name of the sponsor of
the family, remaining in country, by last name, first name,
and middle initial. If no middle initial, enter NMI.
c. Social Security Number. Enter the sponsor's SSN.
d. Rank/Grade. Enter the sponsor's rank (i.e., SGT, LT,
etc.) and grade (i.e. E4, O3, etc.). For civilians, enter grade
(i.e. GS12, WG10, etc.).
e. Organization/Address and Major Command. Enter
the sponsor's organization, address, and major command, to
include APO or FPO number, if applicable.

(5) Relationship to Person Completing Form. Place an
"X" in the appropriate block indicating whether the
accompanying evacuee is the "responsible person's"
spouse, child, parent, or other.

Item 22. Final Destination and Name of Escort for
Unaccompanied Minor Child(ren).
If this form is being completed by the escort for
unaccompanied minor child(ren), enter the following
information about the escort.

(3) Date of Birth. Enter the accompanying evacuee's
date of birth by year, month and day.
(4) Gender. Place an "X" in the appropriate block
indicating whether the accompanying evacuee is male or
female.

(6) Place of Birth. Enter the city, state, and country in
which the accompanying evacuee was born.
(7) Country of Citizenship. Enter the country of which the
accompanying evacuee is a citizen. Example: USA,
Canada, England, France, Germany, etc.
(8) Passport Number and Country of Issue. Enter the
accompanying evacuee's passport number and the country
in which it was issued.
(9) Alien Number and Country of Issue. Enter the
accompanying evacuee's alien number, if applicable, and
the country which issued the number. If not applicable,
enter N/A.

D R A F T

a. Name. Enter the last name, first name, and middle
initial of the escort. If no middle initial, enter NMI.
b. Address. Enter the street, city, state and/or country,
and ZIP Code where the escort will be living.
c. Home Telephone Number. Enter the home telephone
number where the escort can be contacted (if known or
applicable), to include the area code.
d. Work Telephone Number. Enter the work telephone
number where the escort can be contacted (if known or
applicable), to include the area code.
e. Cell Telephone Number. Enter the cell telephone
number where the escort can be contacted (if known or
applicable), to include the area code.

Item 23.a. through d. Accompanying Evacuees (Page 7).
The data on this page pertains to each person accompanying the principal evacuee. This may be a child, spouse,
sibling, or parent of the "responsible person" or an escorted
unaccompanied minor child of another family. Complete
one block of information for each person other than the
principal evacuee who is listed on Pages 5 and 6. If there
are more than four accompanying persons, use additional
copies of Page 7.
(1) Name. Enter accompanying evacuee's last name,
first name, and middle initial. If no middle initial, enter NMI.

DD FORM 2585, 20070905 DRAFT

(10) Classification Number(s) and Agency Code(s). Enter
all classification numbers (from Table 1) and agency codes
(from Table 2) that apply to the accompanying evacuee.
NOTE: Any individual can fall into more than one category,
i.e., a DoD dependent as well as a government employee.
SECTION III (Continued) - SERVICES (Page 8)
This section is provided for the "responsible person" to
identify to the processing team any assistance the family
group may require upon arrival in the U.S.
Item 24. If No Services are Needed. Upon reviewing the
list in this section, if the family does not require any
additional help, place an "X" in this block.
Item 25. Services Needed. If assistance is required, place
an "X" in the block next to each service required.
Item 26. Additional Remarks. This item is provided if the
"responsible person" has any questions, needs additional
assistance, or has any comments to make.
NOTE: SECTION III IS THE LAST PART OF THE FORM
THAT THE EVACUEE MUST COMPLETE. THE
FOLLOWING SECTIONS WILL BE COMPLETED BY THE
REPATRIATION TEAM AT THE PROCESSING CENTER.

Page 3 of 10 Pages

SPECIFIC INSTRUCTIONS (Continued)
SECTION IV - REPATRIATION PROCESSING CENTER
DEPARTMENT OF HEALTH AND HUMAN SERVICES
(DHHS)
This section is applicable to all evacuees other than
Federal personnel and their families, i.e. private American
citizens, and their families.
Item 27. If No Services Are Required/Were Provided.
If the evacuee required no assistance upon arrival, place an
"X" in this block. This block may also be marked by the
"responsible person".

Item 37. Name of Interviewer. The processing official/
interviewer will sign in this space and print his or her name
below.
Item 38. Telephone Number. The processing official/
interviewer will enter the telephone number where he or she can
be reached should the need arise.
SECTION VI - ASSISTANCE PROVIDED DOD PERSONNEL
This section should be completed by Military Support
Processing Team.

Item 28. Services Provided by DHHS.
a. Cash Assistance.
b. Onward Transportation. If funds were required to obtain
airline, bus, train tickets, etc., this item must be completed.
Under the cost heading in the first (Persons) block, enter the
number of tickets. Enter the cost of each ticket in the next
(Dollars) block. Multiply the number of tickets by the cost and
enter the total to the right of the equal sign. Example:
Onward transportation 4 X $150.00 = $600.00.
NOTE: It is possible for family members to go to different
locations; therefore, an additional line was provided to cover
those exceptions. If no onward transportation support was
provided, enter a zero in the "Total" block.

Item 39. If No Services Were Provided. If the military
individual, Federal employee and/or family members do not
require any assistance, place an "X" in this block.
Item 40. Services Provided. If the military individual, Federal
employee and/or family members require any of the services,
place an "X" in the block next to the service provided.
NOTE: For Item b., specify for what purpose financial
assistance is required. For Item e., specify what medical care is
required.

D R A F T

c. Temporary Lodging and Per Diem. If funds were
required to provide lodging accommodations, this item must
be completed. Enter the number of persons times the number
of days they are staying at the hotel/motel, etc., times the per
diem rate per day and enter the total cost to the right of the
equal sign. Example: 4 people X 2 days X $50.00 per day per
diem = $400.00.

NOTE: If no lodging or per diem was provided, enter a zero in
the "Total" block.
d. Miscellaneous. For any other assistance required,
itemize the assistance provided in the space shown, and enter
their associated costs to the right of the equal sign.
Item 29. Total DHHS Costs. Add up all the costs shown in
this column for transportation, lodging, per diem,
miscellaneous and enter that figure in the space provided.
Item 30. Has Emergency Medical Assistance Been Provided
Off-Site. Place an "X" in either the "Yes" or the "No" block
provided. If Yes, enter the name of the hospital or medical
facility, if known, in the space provided for Additional Remarks
(Item 31.)

Item 41. Costs. For each item in which funds were provided,
enter the amount on the line next to the service provided. In
Item b., enter the voucher number assigned for per diem
payments.
Item 42. Total Costs. Add up all financial assistance provided
to the military individual, Federal employee and/or family
member and enter the total in the space provided.
SECTION VII - PROCESSING INFORMATION
This section should be completed by the Processing Team
Officials prior to the evacuee(s) departing the Repatriation
Center.
Item 43. Exit From Processing Center Date. Enter the date
by year, month and day that the evacuees have completed their
processing and are departing the Repatriation Center.
Item 44. Exit From Processing Center Time. Enter the time,
using military (24 hour) clock.
Item 45. Destination. Enter the destination by city, state,
and/or country that the evacuees are going to.

Item 31. Additional Remarks. Enter any additional
information regarding services provided, if necessary.

Item 46. Transportation Carrier(s). Enter the name of the
airline, bus or train company that will be taking the evacuees to
their final destination.

SECTION V - CLOSING QUESTIONS (DHHS)

Item 47. ETA and Date of Arrival at Destination. Enter the
estimated time and date the evacuees are expected to arrive at
their final destination. Enter this by military time and by year,
month and day.

Processing officials should complete and sign this prior to
the individual(s) departing the Repatriation Center.
Items 32 through 36. Questions. A processing official/
interviewer will complete these questions by placing an "X" in
the appropriate "Yes" or "No" block.

DD FORM 2585, 20070905 DRAFT

Item 48. Additional Remarks. Enter any additional
information regarding exit processing, if necessary.

Page 4 of 10 Pages