Attachment 10
Attachment 10
NETSS Format Case Record Specifications
NETSS FORMAT (INDIVIDUAL) CASE RECORDS
SPECIFICATIONS
All fields should be completed. Fields should not be blank or contain missing values '.'. To avoid blanks and missing values refer to the unknown values for each field. Records with errors in REQUIRED fields will not be added to the database. Records with errors in all other fields should be corrected and the record re-sent to CDC/EPO. (a= alphanumeric char, n=numeric char)
VALID
FIELD COLUMNS VALUES DESCRIPTION
REC-TYPE 1 M Rec-Type will determine how the record is
to be handled when it arrives at CDC.
REQUIRED value for single case records is >M=.
UPDATE 2 9 Currently not used.
Please enter 9.
STATE* 3 - 4 Standard State FIPS codes. REQUIRED.
Format (nn) e.g. 01
YEAR* 5 - 6 The 2-digit year of report for the case.
States cannot add or edit records for finalized years. Field must
correspond with the given WEEK.
REQUIRED. Format (nn)
e.g. 92
*NOTE: These fields are non-modifiable once record has been created. To edit these fields you must transmit a deletion record and then a new record to CDC.
This report is authorized by law (Public Health Service Act, 42 USC 241) and is also recommended by the Council of State and Territorial Epidemiologists. While your response is voluntary, your cooperation is necessary for the understanding and control of this public health problem.
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to PHS Reports Clearance Officer: ATTN: PRA (0920-0007), Hubert H. Humphrey Bg. Room 737-F; 200 Independence Ave., SW, Washington, DC 20201.
VALID
FIELD COLUMNS VALUES DESCRIPTION
CASEID* 7 - 12 Unique case ID as assigned by the state.
REQUIRED. Format
(999999) e.g. 2020200
SITE* 13 - 15 Location code used by the state to
indicate where the report originated
and who has responsibility for
maintaining the record. Must be
unique to that site. Other values may
be assigned by states. REQUIRED
Format (ann,aan,nnn), e.g. A99,AA9, 999.
S01 or 101 State Epidemiologist; General Epidemiology Office.
S02 State STD Program.
#01-#99 State STD Program.
S03 State Chronic Diseases Program.
S04 - S99 Other State Offices.
R01 - R99 Regional or District Offices.
600 State TB Program.
701 - 710 State VPD Program.
001 - 999 County Health Departments, using
standard FIPS codes (Site codes 600 & 701-710 should be reserved, if possible, for use by TB and VPD programs.)
L01 - L99 Laboratories within the State.
CD1-CD9 Reserved for CDC/EPO use.
*NOTE: These fields are non-modifiable once record has been created. To edit these fields you must transmit a deletion record and then a new record to CDC.
VALID
FIELD COLUMNS VALUES DESCRIPTION
WEEK 16 - 17 MMWR week of report, according to CDC/EPO surveillance
calendar. Note: Always refer to the
calendar before allowing week 53.
Format (nn) e.g. 01
EVENT 18 - 22 5-digit code for the disease or injury being
reported. REQUIRED
COUNT 23 - 27 For individual cases this field will always
contain 00001. REQUIRED
COUNTY 28 - 30 Standard FIPS codes for county. Use
'999' for unknown. Format (nnn) e.g. 001
BIRTHDATE 31 - 38 Date of Birth. Field may be all '9',
indicating missing values. Must be a
valid date form (YYYYMMDD), must
be greater than '18751231', and must be
before or equal to event date and MMWR week
AGE 39 - 41 Age of patient in years, weeks,
months, days, or an age code, as indicated in the AGE TYPE field. Must be a
valid numeric field. Suggested Format
(nnn) e.g. 036, 100. Age value if the age is unknown=999 (agetype = 9).
VALID
FIELD COLUMNS VALUES DESCRIPTION
The following are the valid values for the age field with the given AGE TYPE:
VALUE WHERE AGE TYPE =
0-120 Years 0
0- 11 Months 1
0- 52 Weeks 2
0- 28 Days 3
For age type = 4 ( i.e. coded age group) see values below
Age Value For age =
0 <1 years
2 0 - 4 years
7 5 - 9 years
12 10-14 years
17 15-19 years
22 20-24 years
27 25-29 years
32 30-34 years
37 35-39 years
42 40-44 years
47 45-49 years
52 50-54 years
57 55-59 years
62 60-64 years
67 65-69 years
72 70-74 years
77 75-79 years
82 80-84 years
87 85-89 years
95 90 years
AGE-TYPE 42 Indicates the units such as years, months,
etc. for the age field. Can also indicate
that the age field contains codes for age
groups.
0 Code for years
1 Code for months
2 Code for weeks
3 Code for days
4 Indicates code for an AGE group.
9 Age unknown (AGE value must be >999')
VALID
FIELD COLUMNS VALUES DESCRIPTION
SEX 43 GENDER OF PATIENT.
1 Male
2 Female
9 Unknown
RACE 44 Race of Patient.
1 American Indian/Alaskan Native
2 Asian or Pacific Islander
3 Black
4 Not used (formerly used to indicate Hispanic origin).
5 White
8 Other
9 Unknown
HISPANIC 45 Indicator for Hispanic ethnicity.
1 Hispanic
2 Not of Hispanic origin.
9 Unknown
EVENT-DATE 46-51 Earliest known date associated with this case. This might be date of
onset of symptoms, date of diagnosis,
date of laboratory result. Format:
(YYMMDD). Must be less than or equal
to week-ending date of MMWR week.
DATE-TYPE 52 Describes the type of date
provided in event-date.
1 Onset date
2 Date of diagnosis
3 Date of laboratory result
4 Date of first report to
community health system
5 State/MMWR report date
9 Unknown.
VALID
FIELD COLUMNS VALUES DESCRIPTION
CASE-STATUS 53 Status of the case as reported by state.
1 Confirmed case
2 Probable case
3 Suspect case
9 Unknown case status
IMPORTED 54 Indicates whether the case was imported into the state or into the United States.
1 Acquired in USA in the reporting state
2 International (acquired outside USA)
3 Out of State (acquired in USA, but outside the reporting state)
9 Unknown
OUTBREAK 55 Indicates whether the case was
associated with an outbreak.
1 Yes, case associated with special
investigation of an outbreak.
2 No, case not associated with special
investigation of an outbreak.
9 Unknown
FUTURE 56 - 60 Reserved for future use.
CDC
PROGRAM
DATA 61 - 1060 Event-Specific data area. This varies
in size and content depending on the
event being reported.
NETSS FORMAT SUMMARY RECORDS
VALID
FIELD COLUMNS VALUES DESCRIPTION
REC-TYPE 1 S Summary records.
REQUIRED
UPDATE 2 Currently not implemented.
STATE* 3 - 4 Standard state FIPS codes.
REQUIRED. Format (nn) e.g. 01
YEAR* 5 - 6 The 2-digit year of report for
the case. States cannot
add or edit records for finalized
years. Field must correspond
with the given WEEK. REQUIRED
Format (nn) e.g. 92
CASEID* 7 - 12 Unique case ID as assigned by the
state. REQUIRED.
Format (nnnnnn) e.g. 202020
SITE* 13 - 15 Location code used by the state
to indicate where the report
originated and who has
responsibility for maintaining
the record. Other values may be
assigned by states. See individual
case record format for suggested
values. REQUIRED. Format
(ann,aan,nnn) e.g. A99,
AA9, 099
WEEK 16 - 17 MMWR week on CDC/EPO Surveillance
calendar. Note: Always check calendar
before allowing week 53. Format (nn)
e.g. 01
* NOTE: These fields are non-modifiable once record has been created. To edit these fields you must transmit a deletion record and then a new record to CDC.
VALID
FIELD COLUMNS VALUES DESCRIPTION
EVENT 18 - 22 Event code for the disease or injury
being reported. REQUIRED
COUNT 23 - 27 REQUIRED. Format (nnnnn) e.g. 00001.
Value for event code 10570 (flu activity)
only must be:
Flu activity
No cases
Sporadic
Local
Regional
Widespread
No report
FILLER 28 - 60 Filler only.
NETSS FORMAT DELETION RECORD
VALID
FIELD COLUMNS VALUES DESCRIPTION
REC-TYPE 1 D Deletion records. REQUIRED
UPDATE 2 Currently not implemented.
STATE* 3 - 4 Standard state FIPS codes. REQUIRED
Format (nn) e.g. 01
YEAR* 5 - 6 The 2-digit year of report for the
case. States cannot add or
edit records for finalized years. Field
must correspond with the given WEEK.
REQUIRED. Format (nn) e.g. 92
CASEID* 7 - 12 Unique case ID as assigned by the state.
REQUIRED. Format (nnnnnn) e.g. 02020
SITE* 13 - 15 Location code used by the state to indicate
where the report originated and who has
responsibility for maintaining the record.
Other values may be assigned by states.
See individual case record format for
suggested values. REQUIRED.
Format (ann,aan,nnn) e.g. A99, AA9, 99
WEEK 16 - 17 MMWR week on CDC/EPO
surveillance calendar. Note: Always
check calendar before allowing week 53.
Format (nn) e.g. 01
FILLER 18 - 57 Filler may be 0 filled or blank to
indicate record.
*NOTE: These fields are non-modifiable once record has been created. To edit these fields you must transmit a deletion record and then a new record to CDC.
NETSS FORMAT VERIFICATION RECORD
VALID
FIELD COLUMNS VALUES DESCRIPTION
REC-TYPE 1 V Verification records. REQUIRED
STATE 2 - 3 Standard state FIPS codes. REQUIRED
Format (nn) e.g. 01
EVENT 4 - 8 Event code for the disease or injury.
REQUIRED
COUNT 9 - 13 The count indicates the year to date
count for the given event code.
Format (nnnnn) e.g. 00001
YEAR 14 - 15 The 2-digit year of report for the year
to date count. Format (nn) e.g. 91
| File Type | application/msword |
| File Title | Form Approved |
| Author | wsb2 |
| Last Modified By | wsb2 |
| File Modified | 2007-09-04 |
| File Created | 2007-06-28 |