WA-460-9 Addendum to the Provider Agreement to Electronically Fil

This form is available electronically.

Form Approved - OMB No. 0560-0120

See Page 8 for Privacy Act and Public Burden Statement
WA-460-9
(04-14-05)

U.S. DEPARTMENT OF AGRICULTURE
Farm Service Agency
United States Warehouse Act

ADDENDUM TO THE PROVIDER AGREEMENT TO ELECTRONICALLY
FILE AND MAINTAIN RICE WAREHOUSE RECEIPTS
This Addendum between (a)
(Provider) and the Farm Service Agency (FSA) authorizes the Provider to establish and maintain a
database and system, referred to as a central filing system (CFS) for the purpose of electronically filing
rice electronic warehouse receipts issued under the United States Warehouse Act (USWA) and permits
the Provider to accept the filing of electronic warehouse receipts from other than USWA licensed
warehouse operators in such electronic data filing system. Such electronically filed warehouse receipts
for rice are hereafter referred to as “Electronic Warehouse Receipts (EWRs).”
Rice is defined as all products commonly classed as rough or milled rice and such other rice products as
are ordinarily stored in rice warehouses, subject to the disapproval of the FSA.
Notwithstanding any Federal law or Department of Agriculture (USDA) data security restrictions,
nothing contained herein should be interpreted or construed by a Provider so as to deny cooperation with
a State licensing authority with respect to access to examination or investigation data stored in a CFS by a
State licensed warehouse.
The Provider shall not warrant nor guarantee any part of the underlining transaction or activity that
involves the use of the Provider’s CFS to perfect or consummate such a transaction or activity. The
underlining transaction or activity shall be administered and governed by the applicable Federal or State
rule of law.
This Addendum sets forth the Provider's minimum requirements for EWR record formatting, reporting
requirements and the protocols to be used in the transmission of such information.
I.

Common Computing Environment and eAuthentication

The Provider will, at a minimum, make available a common computing environment to the users of their
CFS that offers nondiscriminatory access and ability to logon remotely to the Provider’s CFS through an
eAuthentication method recognized by FSA. Before accepting an EWR into their CFS as issued, the
Provider will, at a minimum, authenticate the warehouse receipt signer as the person authorized by the
warehouse operator to issue the EWR.

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II. Receipt Record Data Requirements
FSA, in administration of the USWA, the regulations found at 7 CFR Part 735, the Provider Agreement
to Electronically File and Maintain Warehouse Receipts and United States Warehouse Act Documents
and this Addendum, may at any time require the Provider to furnish information beyond the minimum
requirements shown in this Addendum.
A. Required Information
The Provider shall, at a minimum, make the elements listed below available to every USWA and
non-USWA licensed warehouse operator issuing EWRs in the CFS. The Provider shall ensure that all
of these fields are completed by all warehouse operators. The Provider shall advise warehouse
operators that it is the warehouse operator's responsibility to supply the necessary data to complete
each element.
License number, if applicable*
Commodity Credit Corporation’s (CCC) Warehouse Code
Receipt number
License type, (The legal entity under whose authority the warehouse receipt is issued), US if federally
licensed, the two letter Postal abbreviation if State licensed, or NL if not licensed will without
exception be displayed in front of the receipt number and shown as an integral part of the receipt
number
Issuance date (date that the EWR is first recorded in the Provider’s system)
Suspension date (date that the warehouse operator, at the depositor’s request for a paper warehouse
receipt, provisionally suspends that EWR, issues a interim paper warehouse receipt and enters its
registration number in the Provider’s system)
Conversion date (date that a warehouse operator has possession of and cancels the interim paper
warehouse receipt and reinstates that suspended EWR in the Provider’s system)
Cancellation date (date that the EWR is terminally recorded in the Provider's system)
Receipt use indicator (Customary, CCC loanable or Chicago Board of Trade [CBOT] Registrar)
Receipt status
Indicate whether the receipt is “Negotiable” or “Not Negotiable” according to the nature of the receipt
Name of warehouse operator
Name of warehouse
Location of delivery warehouse (City), (County) and (State)
Received from (Depositor/Producer and when applicable, Grower number)
Farm identifier, when applicable (Farm Number), (County) and (State)
Current Holder
Previous Holder
Type of bulk storage (Commingled, or Identity Preserved)
Bin or container number (when Identity Preserved)
Interim paper warehouse receipt number (referenced when applicable)

Received by Truck, Rail or Barge
Prepaid “IN” elevation charges per hundredweight
Prepaid “OUT” elevation charges per hundredweight

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Total amount prepaid for “IN” and “OUT” warehouse elevation charges
Amount per hundredweight of storage charges from receipt’s issuance date
Date to which storage has been prepaid through
Storage start date
Kind of Commodity (Rice)
Non-Aromatic Rice (Yes/No)
Grade, Class, Subclass or Special Grade (U.S. Number)
Milling Yield (number of whole kernels)
Milling Yield (Percentage of total whole and broken kernels)
Variety of Rice (when applicable, name of specific variety or specialty such as Organic)
USDA designation (California Warehouses)
Crop Year
Moisture (Percentage)
Degrading factor (Percentage)
Meets CBOT Specifications (Yes/No) (required for CBOT registration)
Vomitoxin Parts per Million (required for CCC and CBOT registration)
Alflatoxin Parts per Billion (required for CCC and CBOT registration)
Gross pounds of Rice (including foreign material)
Pounds of foreign material
Foreign Material percentage
Net pounds of Rice (less foreign material)
Net hundredweights Rice
Grade statement
Indicate: “Not graded on request of the depositor,” or “Grade determined by Federal Grain
Inspection Service grader,” or “Grade determined by USWA licensed grader,” or “Grade
determined by State of
licensed grader,” or “Unofficial grades
by warehouse operator.”
Inspection certificate number (when applicable)
Authorized warehouse receipt signature
Terms and conditions (Refer to Section V for USWA license warehouse operators and Section VI for
State licensed warehouse operators, Section VII for non-licensed warehouse operators for terms and
conditions that apply to each EWR that must be furnished by the warehouse operator issuing the
EWRs).
*Enter Federal or State warehouse license number, if not licensed, zero fill field
B. Additional Information
The Provider shall, at a minimum, make the element listed below available to every USWA,
Non-USWA, and State licensed warehouse operator issuing EWRs in their CFS. The Provider shall
advise warehouse operators that it is the warehouse operator's responsibility to supply the necessary
data to complete this element. This Addendum does not restrict the number of additional fields that
may be made available to State licensing authorities or warehouse operators.
CCC Uniform Grain and Rice Storage Agreement (Y or N)

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Other non-grade quality factors as may be applicable for a producer to obtain a CCC marketing
assistance loan
C. Required elements that can be modified without the warehouse operator being the holder
FSA will allow the warehouse operator to modify the elements, “date to which storage has been
paid”, “storage start date”, or “prepaid in or out charges” without being the holder of the EWR. The
Provider shall notify the current holder of the EWR of any changes.
D. Suspending an EWR to issue an Interim Paper Warehouse Receipt
When suspending an EWR to issue an interim paper warehouse receipt, the Provider shall advise the
warehouse operator to first suspend the EWR, enter the interim paper warehouse receipt number into
the applicable EWR data field, and print on the face of the interim paper warehouse receipt the
suspended EWR number.
E. Converting a Paper Warehouse Receipt to an EWR
When converting an outstanding paper warehouse receipt to an EWR, the Provider shall advise the
warehouse operator to first take possession of and cancel the paper warehouse receipt, print the
replacing EWR number on the face of the paper warehouse receipt, and enter the canceled paper
warehouse receipt number into the applicable EWR data field.
F. Assignment of EWR Numbers
The Provider shall ensure that warehouse operators issue EWRs consecutively within the number
range(s) assigned by FSA or the applicable licensing authority. FSA will assign EWR ranges for
non-licensed warehouse operators.
G. Trailer Files and Non-Required EWR Data or Information
The Provider shall make available to the users of their CFS, as an outside attachment to an EWR’s
secured data files, a trailer file that may contain non-required EWR data or information for associated
business processes.
III. Security of Data
A. The Provider shall, at a minimum, use data encryption and security methods recognized and approved
by FSA.
B. The Provider shall, at a minimum, adhere to all aspects of Federal and State public disclosure and
privacy laws and regulations.

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IV. Transmission of Data
The Provider shall, at a minimum, make available free of charge to FSA and State operated rice
warehouse regulatory programs an internet site and/or a computer utility program that will download
warehouse examination data, as authorized by USDA, from the Provider’s CFS.
V. Terms and Conditions for USWA Licensed Warehouse Operators
The following information must be recorded on all EWRs or within the warehouse operator’s EWR
profile. FSA will be responsible for maintaining and updating this information.
The statements:
The Warehouse Operator’s business organization type (i.e. sole proprietor, incorporated, partnership,
LLC, etc.) and the name of the State whose laws govern that organization (i.e. “a Texas corporation”).
Insured, to what extent, by the warehouse operator against loss by fire, lightning and other risks.
The maximum amount of bond or financial assurance underwriting the warehouse receipt.
Weight was determined by a weigher licensed under the USWA.
Grade was determined by a “Federal Grain Inspection Service grader”, a “Grader Licensed under the
USWA”, or “Not Graded on Request of Depositor.”
The grade, class, subclass or other special grade stated in this receipt is in accordance with the Official
Rice Grading Standards of the United States. If the grade of rice is that for which no official rice
standards of the United States are in effect, the grade or other class shall be stated in accordance with the
standards, if any, adopted by the local board of trade, chamber of commerce, or by the rice trade
generally in the locality in which the warehouse is located, subject to the authorization of the FSA, or in
the absence of these standards, in accordance with any standards authorized for the purpose by the FSA.
The grade stated in a warehouse receipt is the weighted average of the grades on the applicable inspection
certificate(s) or, if an appeal has been taken, the grade will be stated on such receipt in accordance with
the grade as finally determined in such appeal.
The applicable charges claimed by the warehouse operator for storage and other services. Handling and
other accrued charges are according to the warehouse operator’s effective public tariff. The warehouse
operator will furnish depositors and warehouse receipt holders the full amount of charges upon request.
In the event the relationship existing between the warehouse operator and any depositor is not that of
strictly disinterested custodianship, a statement setting forth the actual relationship.

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VI. Terms and Conditions for State Warehouse Operators
The following information must be recorded on all EWRs or within the warehouse operator’s EWR
profile.
Each warehouse operator shall have a posted EWR profile. (Each applicable licensing authority will be
responsible, as required under their applicable State laws regarding warehouse receipts and public
disclosure, for maintaining and updating this information regarding their licensed warehouse operators.)
The statements:
The Warehouse Operator’s business organization type (i.e. sole proprietor, incorporated, partnership,
LLC, etc.) and the name of the State whose laws govern that organization (i.e. “a Texas corporation”).
Insured, to what extent, by the warehouse operator against loss by fire, lightning and other risks.
The authority, that the warehouse operator issues warehouse receipts under, State warehouse code for
State licensed warehouses or Uniform Commercial Code.
The maximum amount of bond or financial assurance underwriting the warehouse receipt.
Weight was determined by a State of
Licensed Weigher,” or “Unofficial
Weight by Warehouse Operator” or “Not Weighed on Request of Depositor”.
Grade was determined by a “Grader licensed under the State of
“, or
“Federal Grain Inspection Service Grader”, or “Unofficially Graded by Warehouse Operator” or “Not
Graded on Request of Depositor.”
The grade, class, subclass or other special grade stated in this receipt is in accordance with the Official
Rice Grading Standards of the United States. If the grade of rice is that for which no official rice
standards of the United States are in effect, the grade or other class shall be stated in accordance with the
standards, if any, adopted by the local board of trade, chamber of commerce, or by the rice trade
generally in the locality in which the warehouse is located, subject to the authorization of the FSA, or in
the absence of these standards, in accordance with any standards authorized for the purpose by the FSA.
The applicable charges claimed by the warehouse operator for storage and other services. Handling and
other accrued charges are according to the warehouse operator’s effective public tariff. The warehouse
operator will furnish depositors and warehouse receipt holders the full amount of charges upon request.
In the event the relationship existing between the warehouse operator and any depositor is not that of
strictly disinterested custodianship, a statement setting forth the actual relationship.

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VII.

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Terms and Conditions for Non-Licensed Warehouse Operators

The following information must be recorded on all EWRs or within the warehouse operator’s EWR
profile. FSA will be responsible for maintaining and updating this information regarding their EWR
profile.)
Each warehouse operator shall have a posted EWR profile. (Each applicable Non-Licensed warehouse
operator will be responsible for providing FSA with timely and current information regarding the
statements below.
The statements:
The Warehouse Operator’s business organization type (i.e. sole proprietor, incorporated, partnership,
LLC, etc.) and the name of the State whose laws govern that organization (i.e. “a Texas corporation”).
Insured, to what extent, by the warehouse operator against loss by fire, lightning and other risks. (Each
applicable Non-Licensed warehouse operator will be responsible for providing FSA with timely and
current insurance information. FSA will be responsible for maintaining and updating this information.)
The authority that the warehouse operator issues warehouse receipts under, State statute or Uniform
Commercial Code.
The maximum amount of bond or financial assurance underwriting the warehouse receipt. (Each
applicable Non-Licensed warehouse operator will be responsible for providing FSA with timely and
current bond or financial assurance information. FSA will be responsible for maintaining and updating
this information.)
Weight was determined by a State of
Licensed Weigher,” or
“Unofficial Weight by Warehouse Operator” or “Not Weighed on Request of Depositor”.
Grade was determined by a “Grader licensed under the State of
“, or
“Federal Grain Inspection Service Grader”, or “Unofficially Graded by Warehouse Operator” or “Not
Graded on Request of Depositor.”
The grade, class, subclass or other special grade stated in this receipt is in accordance with the Official
Rice Grading Standards of the United States. If the grade of rice is that for which no official rice
standards of the United States are in effect, the grade or other class shall be stated in accordance with the
standards, if any, adopted by the local board of trade, chamber of commerce, or by the rice trade
generally in the locality in which the warehouse is located, subject to the authorization of the FSA, or in
the absence of these standards, in accordance with any standards authorized for the purpose by the FSA.
The applicable charges claimed by the warehouse operator for storage and other services. Handling and
other accrued charges are according to the warehouse operator’s effective public tariff. The warehouse
operator will furnish depositors and warehouse receipt holders the full amount of charges upon request.
In the event the relationship existing between the warehouse operator and any depositor is not that of
strictly disinterested custodianship, a statement setting forth the actual relationship.

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VIII. Contact:
Chief, Licensing Branch
Warehouse Licensing and Examination Division
Kansas City Commodity Office
P.O. Box 419205 – Stop 9148
Kansas City, MO 64141-6205
Phone: 816-823-1144
Fax:
816-926-1548

(b) Name of Provider

(c) Signature of Provider

(d) Title of Provider

(e) Date
(f) Signature of Deputy Administrator for Commodity Operations

(g) Date

NOTE:

The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. 552a) and the Paperwork Reduction Act of 1995, as amended.
The authority for requesting the following information is the regulations at 7 CFR 735. The information will be used to complete the terms of a license
and contract between the warehouse operator and the Deputy Administrator for Commodity Operations. Furnishing the requested information is
voluntary, however, without it, eligibility to become a provider under the United States Warehouse Act and the decision as to the applicant’s eligibility
for a provider agreement must be made in part on the basis of the information provided. This information may be provided to other agencies, IRS,
Department of Justice, or other State and Federal law enforcement agencies, and in response to a court magistrate or administrative tribunal. The
provisions of criminal and civil fraud statutes, including: 18 U.S.C. 286, 287, 371, 641, 651, 1001; 1014, and 31 U.S.C. 3729, may be applicable to the
information provided.
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays an OMB control number. The valid OMB control number of this information collection is 0560-0120. The time required
to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. RETURN THIS
COMPLETED FORM TO THE KANSAS CITY COMMODITY OFFICE (KCCO), WAREHOUSE LICENSING AND EXAMINATION
DIVISION, POST OFFICE BOX 419205, KANSAS CITY, MO 64141-6205.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion,
age, disability, political beliefs, sexual orientation, and martial or family status. (Not all prohibited bases apply to all programs.) Persons with disabilities who
require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 7202600 (voice and TDD). To file a complaint of discrimination, write USDA, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Avenue,
SW, Washington, D.C. 20250-9410 or call (202) 720-5964 (voice or TDD). USDA is an equal opportunity provider and employer.