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e-CFR Data is current as of June 24, 2008
Title 44: Emergency Management and Assistance
PART 13UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE
AGREEMENTS TO STATE AND LOCAL GOVERNMENTS
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Subpart DAfter-The-Grant Requirements
13.50 Closeout.
(a) General. The Federal agency will close out the award when it
determines that all applicable administrative actions and all required
work of the grant has been completed.
(b) Reports. Within 90 days after the expiration or termination of the
grant, the grantee must submit all financial, performance, and other
reports required as a condition of the grant. Upon request by the grantee,
Federal agencies may extend this timeframe. These may include but are not
limited to:
(1) Final performance or progress report.
(2) Financial Status Report (SF 269) or Outlay Report and Request for
Reimbursement for Construction Programs (SF271) (as applicable.)
(3) Final request for payment (SF270) (if applicable).
(4) Invention disclosure (if applicable).
(5) Federally-owned property report:
In accordance with 13.32(f), a grantee must submit an inventory of all
federally owned property (as distinct from property acquired with grant
funds) for which it is accountable and request disposition instructions
from the Federal agency of property no longer needed.
(c) Cost adjustment. The Federal agency will, within 90 days after receipt
of reports in paragraph (b) of this section, make upward or downward
adjustments to the allowable costs.
(d) Cash adjustments. (1) The Federal agency will make prompt payment to
the grantee for allowable reimbursable costs.
(2) The grantee must immediately refund to the Federal agency any balance
of unobligated (unencumbered) cash advanced that is not authorized to be
retained for use on other grants.
13.51 Later disallowances and adjustments.
The closeout of a grant does not affect:
(a) The Federal agency's right to disallow costs and recover funds on the
basis of a later audit or other review;
(b) The grantee's obligation to return any funds due as a result of later
refunds, corrections, or other transactions;
(c) Records retention as required in 13.42;
(d) Property management requirements in 13.31 and 13.32; and
(e) Audit requirements in 13.26.
13.52 Collection of amounts due.
(a) Any funds paid to a grantee in excess of the amount to which the
grantee is finally determined to be entitled under the terms of the award
constitute a debt to the Federal Government. If not paid within a
reasonable period after demand, the Federal agency may reduce the debt by:
(1) Making an administrative offset against other requests for
reimbursements,
(2) Withholding advance payments otherwise due to the grantee, or
(3) Other action permitted by law.
(b) Except where otherwise provided by statutes or regulations, the
Federal agency will charge interest on an overdue debt in accordance with
the Federal Claims Collection Standards (4 CFR Chapter II). The date from
which interest is computed is not extended by litigation or the filing of
any form of appeal.
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