2009 Guidance for Chief State School Officers

2009 Guidance for Chief State School Officers

The No Child Left Behind – Blue Ribbon Schools Program

U.S. Department of Education

Nomination Process

OMB Control Number: 1860-0745

Expiration Date: December 31, 2008

2009 No Child Left Behind – Blue Ribbon Schools Program

Nomination Process

Introduction

The No Child Left Behind—Blue Ribbon Schools Program honors public and private elementary, middle, and high schools that are either academically superior or that demonstrate dramatic gains in student achievement to high levels. Since 1982, the U. S. Department of Education’s Blue Ribbon Schools Program has honored many of America’s most successful schools. A Blue Ribbon School flag waving overhead has become a trademark of excellence, a symbol of quality recognized by everyone from parents to policy-makers in thousands of communities.

In 2002, the program was renewed to bring it into line with the No Child Left Behind Act of 2001. This renewed program honors schools whose students achieve at very high levels or make significant progress in closing the achievement gap. The No Child Left Behind –Blue Ribbon Schools Program sets a high standard that should be a goal for all improving schools and schools striving for high achievement levels. The program recognizes and presents as models both public and private elementary and secondary schools that meet either of two of the following criteria. (Find specific definitions and eligibility requirements in section: Performance and Other Eligibility Requirements.) This document only describes the public school nomination process.

• High Performing Schools: Schools regardless of their demographics must be in the top 10 percent of schools in its state as measured by state assessments in both reading (or English language arts) and mathematics.

• Dramatically Improved Schools: Schools that have at least 40 percent of their students from disadvantaged backgrounds must show dramatically improved student performance to high levels in reading (or English language arts) and mathematics on state assessments.

At least one-third of the nominated public schools from each state must have at least 40 percent of their students from disadvantaged backgrounds. Public schools must also make Adequate Yearly Progress in the current school year.

These Blue Ribbon Schools are honored at a ceremony in Washington, DC. In addition, the applications from the award-winning schools are posted on the Department’s website (http://www.ed.gov/programs/nclbbrs/index.html). Summaries from a small group of Blue Ribbons Schools visited each year are posted on the Department’s website to identify educational practices that have been successful in closing the achievement gap.

Public School Nomination Process

The Secretary sends a letter to each Chief State School Officer (CSSO), including the Department of Defense Education Activity (DoDEA) and the Bureau of Indian Education (BIE) inviting them to nominate schools that meet the performance and other eligibility requirements for recognition.

In a letter to the Department accompanying the list of nominated schools, the CSSO must certify that the nominated schools meet the performance and other eligibility requirements established by the Department and describe any additional eligibility criteria used to nominate schools. States must rely on their state assessment system to identify schools for submission to the Secretary. The nomination criteria, including assessments, must pertain equally to all schools nominated from the individual state.

Once the Secretary receives the nominations of public schools from the CSSO, the Department invites the nominated schools to submit applications for possible recognition as a Blue Ribbon School.

The Secretary is eager to recognize schools that have shown success in closing the achievement gap. Although schools nominated as high performing do not have to meet the 40 percent disadvantaged requirement, the Secretary is very interested in recognizing high performing schools with a high percentage of disadvantaged students.

Timeline for 2009 Blue Ribbon Schools

September, 2008: The Secretary sends a letter of invitation to the Chief State School Officers (CSSO), the Bureau of Indian Education (BIE), the Department of Defense Education Activity (DoDEA), and the Council for American Private Education (CAPE) requesting the submission of information for nominated schools. CAPE registers and invites private schools to submit applications for recognition as a private school.

November 19: Public School nominations from the CSSO, BIE and DoDEA due to the Department.

December 3: The Department invites public schools recommended by the CSSO, BIE and DoDEA to apply for recognition as Blue Ribbon Schools.

January 2009: CAPE selects its nominations.

February 18: Completed public and private school applications are due to the Department.

March: An internal team reviews the completeness and accuracy of the applications.

April: An Assessment Panel, an invited team with expertise in state assessments, reviews the applications and verifies the eligibility of the schools according to the state test data.

August: States certify that nominated public schools have met Adequate Yearly Progress (AYP).

September: The Secretary announces the 2009 No Child Left Behind – Blue Ribbon Schools.

Fall 2009: Two people from each school, the principal and a teacher, are invited to a ceremony in Washington, DC, where the schools will receive a plaque and a flag signifying their status.

Performance and Other Eligibility Requirements

The Chief State School Officer (CSSO) must ensure that the schools meet the Department’s criteria for recognition before sending their names to the Secretary. The CSSO’s representative may also wish to review the completed applications before they are submitted.

The CSSO will certify that the nominated schools meet one of two criteria:

1. High performing schools: Regardless of the school’s percentage of students from disadvantaged backgrounds, the school is high performing. “High performing” means that the achievement of the school’s students in at least the highest grade tested in the latest year tested places the school in the top 10 percent of schools in the state on state assessments of reading (or English language arts) and mathematics. Disaggregated results for student subgroups, including students from disadvantaged backgrounds, must be similar to the levels of all students tested. At a minimum, the subgroup test scores in the highest grade tested in the latest year tested must meet the performance criterion for dramatically improving schools that defines the top 40 percent of schools (see criterion 2)

2. Dramatically improving schools: If at least 40 percent of the school’s students are from disadvantaged backgrounds, a school may qualify if the achievement of its students has dramatically improved to high levels. “Dramatically improved to high levels” is defined by the CSSO of each state but, at a minimum, means (a) for at least the highest grade tested, the school has demonstrated a positive trend in test results from the earliest to the latest year reported, and (b) in at least the highest grade tested in the latest year tested, the achievement of the school’s students places the school in the top 40 percent of schools in the state on state assessments of reading (or English language arts) and mathematics. Disaggregated results for student subgroups, including students from disadvantaged backgrounds, must also show improvement similar to that of all students. The Secretary is looking for schools that have improved test scores for five years in at least the latest year tested beginning below the test scores of schools in the top 40^th percent in the state to above the test scores of schools in the top 40^th percent in the state.

A student from a “disadvantaged background” is defined by the CSSO of each state. The definition must include students who are eligible for free or reduced-priced meals, and may include students who are limited English proficient students, migrant students, in need of special services, or receiving services under Title I of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act of 2001.

Test results for each grade tested during the most recent five years must be reported or, in the rare cases, noted in the application why not available. Subgroups must be reported if they constitute 10% or more of the student body in the school. As the final step, public schools must also make Adequate Yearly Progress in the current school year.

At least one-third of the public schools nominated by each state must have at least 40 percent of their students from disadvantaged backgrounds in the current school year, whether these schools show dramatic improvement to high levels or are high performing. For example, if a state nominates nine schools, at least three must have at least 40 percent of its enrollment from disadvantaged backgrounds. States may not submit schools that have been in school improvement status within the last two years.

Additionally schools must meet the following requirements:

1. The nominated school has some configuration that includes one or more of grades K-12. Preschools are not eligible. Even if the state separates the school into grade levels for administrative purposes, schools on the same campus with one principal, even a K-12 school, must apply as an entire school. For example, a K-12 school will be judged as a minimum on assessment results in the highest grade tested in the high school part of the school.

2. The nominated school has made adequate yearly progress for the past two years and has not been identified by the state as “persistently dangerous” within the last two years.

3. To meet final eligibility, the school must meet the state’s Adequate Yearly Progress (AYP) requirement in the 2008-2009 school year. AYP must be certified by the state and all appeals resolved at least two weeks before the awards ceremony for the school to receive the award.

4. If the nominated school includes grades 7 or higher, the school must have foreign language as a part of its curriculum and a significant number of students in grades 7 and higher must take the course.

5. The nominated school has been in existence for five full years, that is, from at least September 2003.

6. The nominated school has not received the NCLB-Blue Ribbon Schools Award in the past five years, 2004, 2005, 2006, 2007, or 2008.

7. The nominated school or district is not refusing the Office for Civil Rights (OCR) access to information necessary to investigate a civil rights complaint or to conduct a district‑wide compliance review.

8. OCR has not issued a violation letter of findings to the school district concluding that the nominated school or the district as a whole has violated one or more of the civil rights statutes. A violation letter of findings will not be considered outstanding if OCR has accepted a corrective action plan from the district to remedy the violation.

9. The U.S. Department of Justice does not have a pending suit alleging that the nominated school, or the school district as a whole, has violated one or more of the civil rights statutes or the Constitution’s equal protection clause.

10. There are no findings of violations of the Individuals with Disabilities Education Act in a U.S. Department of Education monitoring report that apply to the school or school district in question; or if there are such findings, the state or district has corrected, or agreed to correct, the findings.

What exactly does the state need to do to nominate public schools?

The following procedures are designed to help states nominate schools for the NCLB-Blue Ribbon Schools Program.

Procedure I. Determine the minimum percentage of students meeting or exceeding the state standard (who are proficient or advanced) in reading and in math for schools in the top 10 percent in your state for every grade in which state reading and math assessments are administered. (You will be asked on the state nomination form to describe what students’ test data you used to calculate these cutoff percentages. Please ask your schools to use the same method to record test data.)

A. For reading (or English language arts) in each of the assessed grades, follow these steps:

Step 1: For each school in the state serving that grade, determine the percentage of students in that grade meeting or exceeding the state standard in reading (e.g., the percentage of students who are proficient plus the percentage who are advanced).

Step 2: Rank order all of these schools, from the highest to the lowest, based on the percentage of students proficient or advanced in that grade.

Step 3: Identify the schools in the top 10 percent of the list of rank-ordered schools from Step 2.

Step 4: From the schools in the top 10 percent, identify the school with the lowest percentage of students proficient or advanced in that grade. Note that the lowest school in the top 10 percent of all schools is the same as the school at the 90^th percentile of all schools.

Step 5: In Column I of Table A for reading (or English language arts) results at the end of this document, record in the row for the appropriate grade the percentage of students proficient or advanced in reading in that grade identified in Step 4. If this percentage is 90 or higher, please follow Steps 1-4 based on the percentage of students who are advanced (only) and provide that cut score for that grade in Table B.

Step 6: Repeat the procedure for reading in each assessed grade.

2. For mathematics, repeat the above steps.

The values entered into Column I of the reading and math tables at the end of this document are referred to as the “cut scores” for the 90^th percentile school at each assessed grade in reading and math.

Procedure II: Determine the percentage of students meeting or exceeding the state standard (who are proficient or advanced) in reading and in math for schools in the top 40 percent in your state for every grade in which state reading and math assessments are administered. (You will be asked on the state nomination form to describe what students’ test data you used to calculate these cutoff percentages. Please ask your schools to use the same method to record test data.)

A. For reading (or English language arts) in each of the assessed grades, follow these steps.

Step 1: For each school in the state serving that grade, determine the percentage of students in that grade meeting or exceeding the state standard in reading (e.g., the percentage of students who are proficient plus the percentage who are advanced).

Step 2: Rank order all of these schools, from the highest to the lowest, based on the percentage of students proficient or advanced in that grade.

Step 3: Identify the schools in the top 40 percent of the list of rank-ordered schools from Step 2.

Step 4: From the schools in the top 40 percent, identify the school with the lowest percentage of students proficient or advanced in that grade. Note that the lowest school in the top 40 percent of all schools is the same as the school at the 60^th percentile of all schools.

Step 5: In Column II of Table A for reading (or English language arts) results at the end of this document, record in the row for the appropriate grade the percentage of students proficient or advanced in reading in that grade identified in Step 4. If this percentage is 90 or higher, please follow Steps 1-4 based on the percentage of students who are advanced (only) and provide that cut score for that grade in Table B.

Step 6: Repeat the procedure for reading in each assessed grade.

B. For mathematics, repeat the above steps.

The values entered into Column II of the reading and math tables at the end of this document are referred to as the “cut scores” for the 60^th percentile school at each assessed grade in reading and math.

Procedure III: Select and Nominate Schools

To select schools for nomination for the program, schools must meet the requirements on pages 4 and 5 in this document. The following information is intended to clarify these requirements. States may use additional criteria in the selection process to nominate schools to the Secretary.

1. Poverty Status:

States must nominate at least one-third of the schools from those with at least 40 percent of the students from disadvantaged backgrounds, whether the schools show dramatic improvement to high levels (in the top 40 percent of schools) or are high performing (in the top 10 percent of schools).

2. High Performing Schools Assessment Data:

A. High performing schools must be in the top 10 percent of schools (at or above the 90^th percentile of schools) on state assessments in both reading (or English language arts) and mathematics in the highest grade and most recent year tested even if that grade has fewer than five years of data The percentage of students proficient or advanced in the highest grade and most recent year tested must equal or exceed the cut score for that grade in Column I of the reading or math table at the end of this document. High performing schools are eligible regardless of the percentage of disadvantaged students.

B. Test results for the most recent year tested in grades other than the highest grade tested and disaggregated test results should also be at or near the levels of all students tested at the highest grade. At a minimum, the subgroup test scores in the highest grade tested in the latest year tested must meet the performance criterion for dramatically improving schools that defines the top 40 percent of schools.

2. Dramatically Improved Schools Assessment Data:

A. Dramatically improved schools must have at least 40 percent of their students from disadvantaged backgrounds.

B. Dramatically improved schools must be in the top 40 percent of schools (at or above the 60^th percentile of schools) on state assessments in reading (or English language arts) and mathematics in the highest grade in the latest year tested that has five years of data. This means that the percentage of students proficient or advanced in the latest year tested in the highest grade with five years must equal or exceed the cut score for that grade in Column II of the reading or math table at the end of this document.

C. If a dramatically improved school does not have five years of data for the highest grade tested in reading (or English language arts) or mathematics, the school still must be in the top 40 percent of schools (at or above the 60^th percentile of schools) on state assessments in reading (or English language arts) or mathematics, respectively, in the highest grade tested in the latest year tested.

D. Dramatically improved schools must show dramatic improvement as defined by the state, but it must at least demonstrate a positive trend in test results over the five-year period for which test results are available. For example, if 67 percent of the students are “proficient or advanced” in reading for grade 6 in 2002-2003, more than 67 percent of students must be “proficient or advanced” in reading for grade 6 in 2007-2008. The Secretary is looking for schools that have improved test scores for five years in at least the latest year tested beginning below the test scores of schools in the top 40^th percent in the state to above the test scores of schools in the top 40^th percent in the state.

E. Test results in grades other than the highest grade tested and disaggregated test results should also show improvement at a rate similar to that of all students.

4. Data for Student Groups Less than Ten Students:

Subgroup test results based on less than 10 students shall never be reported. The number of students tested however shall always be reported. Please note that small schools must report student test results for all students in a grade even if these results are based on less than 10 students in order to confirm that the school meets the assessment cut score. Based on the Family Education Rights Privacy Act, student test results in a grade will be eliminated after eligibility is determined.

5. Limited Test Data:

If a school only has test results for one grade and it is the lowest grade served by the school (e.g., in grade 6 for a 6-8 school or grade 9 for a 9-12 high school), the results of that one grade cannot qualify the school for nomination without a waiver. A high school that only tests for reading or math for grade 9 for AYP purposes may receive an exception.

6. Additional Important Guidance:

A. Once schools are selected for nomination, please confirm that the percentage of students proficient or advanced in both reading and math in the highest grade in the latest year tested qualifies the school according to the cut scores recorded in the tables at the end of this document. Additionally, dramatically improved schools must demonstrate a positive trend in test results over the five-year period, for which test results are available.

B. Please also contact the school to ensure that the school is interested in completing the application according to the process found on the Department’s website at the following address: http://www.ed.gov/programs/nclbbrs/index.html. Please substitute another eligible school if a school has no interest in the program. It is the Department’s intention that all schools nominated both qualify and apply for the NCLB-Blue Ribbon Schools Program.

What exactly should be sent to the Department?

Please provide the information at the end of this document to the Department by November 19, 2008. Each state liaison will be given an ID code to log onto the website at http://blueribbon.rmcres.com to complete the online state nomination form. The original signed cover sheet only should be mailed by expedited mail (such as Express Mail, FedEx or UPS) or faxed to Aba Kumi, Director, NCLB-Blue Ribbon Schools Program, Office of Communications and Outreach, US Department of Education, 400 Maryland Ave., SW, RM. 5E103, Washington DC 20202-8173, fax 202-260-7476.

In early December, the Secretary will invite the schools to apply. School applications are due by February 18, 2009. Schools are required to submit their applications online. Each nominated school will be given an ID code to submit the online application. It is highly recommended that the state set up a screening process to review the applications before final submission to the U.S. Department of Education NCLB-Blue Ribbon Schools Program. Therefore, the state can ensure that the test results are accurately stated and that the narrative sections reflect the quality expected by the CSSO. This review would also serve to verify that the school meets the assessment eligibility requirements of the NCLB-Blue Ribbon Schools Program. The CSSO is encouraged to have the state assessment director or the director’s designee verify that the schools’ test results are accurate and consistent with state reported data.

Schools Nominated for the

2008 No Child Left Behind – Blue Ribbon Schools Award

Cover Sheet

State ___________________________________________________________________

Each state liaison will be issued an ID code to log onto the website at http://blueribbon.rmcres.com to complete the online state nomination form. There are two parts to this document. The first contains a list of the nominated schools that includes the principal’s name and the name, address, telephone number, and fax number for the nominated school, and other pertinent information. The list clearly designates the schools as being in one of three categories: a) in the top 10 percent of the state with at least 40 percent disadvantaged students; b) with at least 40 percent disadvantaged students and dramatically improved; and c) in the top 10 percent of the state with fewer than 40 percent disadvantaged students. The second part contains I. State Information and II. Data Tables.

The contact person for the state for the NCLB-Blue Ribbon Schools Program is:

Name

Title

Address

City, State, Zip Code

Telephone FAX

E-mail

Please print this page, and send a signed cover sheet only by expedited mail (such as Express Mail, FedEx or UPS) or faxed to:

Aba S. Kumi

N

202-401-1767

202-260-7464 (fax)

mailto:[email protected]

CLB-BRS Program

U.S. Department of Education

400 Maryland Avenue, SW, 5E103

Washington DC 20202-8173

As Chief State School Officer, I certify that the schools on the attached list meet the minimum requirements established by my state for schools “dramatically improved to high levels” or “at a high performance” as defined by the Blue Ribbon Schools criteria.

Signed _________________________________________________________________

Title_________________________________________Date_______________________

I. State Information: Please provide the following information about the school nominations and state assessment system.

1. Basic information on each nominated school, that is, name of the principal and the school name, address, telephone number, and e-mail address. Please also provide: the size of the school population, the grade levels in the school, and the percentage of students eligible for Free and Reduced Meals at the time of the nomination,

2. The schools should be delineated into three separate groups, with at least one-third of the schools having at least 40 percent disadvantaged students:

1. Group A - schools in the top 10 percent of the state with at least 40 percent disadvantaged students.

2. Group B - schools with at least 40 percent disadvantaged students that have dramatically improved student achievement to high levels.

3. Group C - schools in the top 10 percent of the state with fewer than 40 percent disadvantaged students.

3. The cover sheet serving as the certification document signed by the CSSO.

4. A very brief explanation of the state’s assessment system. If the information is on the state’s web site, please reference the web address where the information may be found. Please describe what students’ test data you used to calculate these cut off percentages found in the data tables.

5. What are the terms used in your state to describe the different levels of student performance? For example, below basic, basic, proficient, advanced.

6. Of those terms, which designates “proficient” in the state’s assessment system? Level: ________ Terminology: ______________.

7. What is the average per pupil state expenditure for all schools? $____________

8. A brief explanation of the state’s definition of disadvantaged student, such as those who are only eligible for free or reduced-priced meals at the school, or are students who are limited English proficient, migrant, in need of special services, or receiving services under Title I of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act of 2001.

II. Data Tables

1. Percentage Proficient or Advanced Data Tables: Follow procedures and steps on pages 5-7 in this document to complete these tables.

READING (OR ENGLISH LANGUAGE ARTS) CUT SCORES

2007-08 Test Name ____________________________ Year test began: ______

Grade	Column I – 90th	Column II – 60th
	Percentage of students proficient or advanced for the school at the 90th percentile when schools are ranked according to percentage of students proficient or advanced	Percentage of students proficient or advanced for the school at the 60th percentile when schools are ranked according to percentage of students proficient or advanced
2
3
4
5
6
7
8
9
10
11
12

MATHEMATICS CUT SCORES

2007-08 Test Name ____________________________ Year test began: ______

Grade	Column I – 90th	Column II – 60th
	Percentage of students proficient or advanced for the school at the 90th percentile when schools are ranked according to percentage of students proficient or advanced	Percentage of students proficient or advanced for the school at the 60th percentile when schools are ranked according to percentage of students proficient or advanced
2
3
4
5
6
7
8
9
10
11
12

B. Percentage Advanced Data Tables: If you have any grades in which the percentage of proficient or advanced students cut score is 90 or higher, please provide the cut score for the percentage of advanced students for that grade in this table.

READING (OR ENGLISH LANGUAGE ARTS) CUT SCORES

Grade	Column I – 90th	Column II – 60th
	Percentage of advanced students for the school at the 90th percentile when schools are ranked according to percentage of advanced students	Percentage of advanced students for the school at the 60th percentile when schools are ranked according to percentage of advanced students
2
3
4
5
6
7
8
9
10
11
12

MATHEMATICS CUT SCORES

Grade	Column I – 90th	Column II – 60th
	Percentage of advanced students for the school at the 90th percentile when schools are ranked according to percentage of advanced students	Percentage of advanced students for the school at the 60th percentile when schools are ranked according to percentage of advanced students
2
3
4
5
6
7
8
9
10
11
12

Guidance for CSSO (2009) Page 13 of 13