Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY ENERGY INFORMATION ADMINISTRATION Washington, D. C. 20585

OMB No. 1905-0165 Expiration Date: (Revised 2009)

EIA-815
MONTHLY BULK TERMINAL AND BLENDERS REPORT
INSTRUCTIONS

QUESTIONS

If you have any questions about Form EIA-815 after reading the instructions, please contact the Form Manager at (202) 586-3536.

PURPOSE

The Energy Information Administration (EIA) Form EIA-815, "Monthly Bulk Terminal and Blender Report," is used to collect data on the operations of all bulk terminals located in the 50 States, District of Columbia, Puerto Rico, the Virgin Islands, Guam, and other U.S. possessions. The data appear on EIA’s website at www.eia.doe.gov and in numerous government publications.

WHO MUST SUBMIT

Form EIA-815 is mandatory pursuant to Section 13(b) of the Federal Energy Administration Act of 1974 (Public Law 9‑275) and must be completed by the operators of all bulk terminals located in the 50 States, District of Columbia, Puerto Rico, the Virgin Islands, Guam, and other U.S. possessions.

WHEN TO SUBMIT

Form EIA-815 must be received by the EIA by the 20th calendar day following the end of the report period (e.g., the Form EIA-815 covering the January 2009 report period must be received by February 20, 2009).

HOW TO SUBMIT

Instructions on how to report via fax, secure file transfer, or e-mail are printed on PART 2 of Form EIA-815.

• Secure File Transfer: This form may be submitted to the EIA by fax, e-mail, or secure file transfer. Should you choose to submit your data via e-mail or facsimile, we must advise you that e-mail and facsimile are insecure means of transmission because the data are not encrypted, and there is some possibility that your data could be compromised. You can also send your Excel files to EIA using a secure method of transmission: HTTPS. This is an industry standard method to send information over the web using secure, encrypted processes. (It is the same method that commercial companies use to communicate with customers when transacting business on the web.) To use this service, we recommend the use of Microsoft Internet Explorer 5.5 or later or Netscape 4.77 or later. Send your surveys using this secure method to:

https://idc.eia.doe.gov/upload/noticeoog.jsp

• Electronic Filing Option: The PC Electronic Data Reporting Option (PEDRO) is a Windows-based application that will enable you to enter data interactively, import data from your own database, validate your data online, and transmit the encrypted data electronically to EIA via the Internet or a dial-up modem. If you are interested in receiving this free software, contact the Electronic Data Collection Support Staff at (202) 586‑3536.

COPIES OF SURVEY FORMS, INSTRUCTIONS AND DEFINITIONS

Copies in portable document format (PDF) and spreadsheet format (XLS) are available on EIA's website. You may access the materials by following the steps:

• Go to EIA's website at www.eia.doe.gov

• Click on Petroleum

• In the References box on the right corner of the page. Click on Petroleum Survey Forms

• Select the materials you want.

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS

Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the survey form.

PART 1. RESPONDENT IDENTIFICATION

• Enter the year and month. The monthly report period begins at 12:01 a.m. on the first day of the month and ends midnight of the last day of the month.

• Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of the number.

• If there has been a change since the last report, enter an “X” in the block provided.

• Enter the name and mailing address of the reporting company.

• Enter the Doing Business As “DBA” name if appropriate.

• Enter the terminal site name.

• Enter the name, telephone number, fax number, and e‑mail address of the person to contact concerning information shown on the report. The person listed should be the person most knowledgeable of the specific data reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATON

Refer to “How to Submit” section for more details or methods for submitting data.

Resubmission

A resubmission is required whenever an error greater than 5 percent of a previously reported value is discovered by a respondent or if requested by the EIA.

Enter "X" in the resubmission box if you are correcting information previously reported.

Enter only those data cells which are affected by the changes. You are not required to file a complete form when you resubmit.

Report any unusual aspects of your reporting month’s operations in the Comments section below Parts 1 and 2.

PART 3. TERMINAL ACTIVITY

The Form EIA-815 is designed to collect the amount of finished product being produced and stored at petroleum bulk storage terminals. The form collects the receipts and production of various components, such as fuel ethanol, motor gasoline blending components and conventional gasoline that are blended together to produce various types of finished motor gasoline.

Quantities: Report using the following criteria.

• Report all quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels are reported as 107).

• Report data for only those lines which are applicable to your operation. If there are no data for a specific line, leave the entire line blank. Shaded cells on the form are those in which data are not currently required to be reported.

• Report inputs and production for each applicable product, except where shaded. All applicable products are to be reported whether as inputs, production, or as ending stocks on hand.

Stocks (Beginning and End of Month)

• Report stocks as of midnight of the last day of the report month, corrected to 60^oF less basic sediment and water (BS&W).

• Report all stocks in the custody of the terminal regardless of ownership. Reported stock quantities should represent actual measured inventories.

• Report all domestic and foreign stocks held at the terminal and in transit thereto, except product in transit by pipeline. Petroleum products in transit by pipeline are reported by pipeline operators on Form EIA-812, “Monthly Product Pipeline Report.” Include foreign stocks only after entry through Customs. Exclude stocks of foreign origin held in bond.

For purposes of this report, “after entry through Customs” is said to occur on:

• the “entry date” specified in block 7 on the U.S. Customs and Border Protection CBP Form 7501, “Entry Summary;” (The entry date for a warehouse withdrawal is the date of withdrawal). or

• the “import date” specified in block 5 on the U.S. Customs and Border Protection CBP Form 214A (Statistical Copy), “Application for Foreign Trade Zone Admission and/or Status Designation;” or

• the “export date” specified in block 4 on the U.S. Department of Commerce Form 7525-V, “Shipper’s Export Declaration,” for shipments from Puerto Rico to the 50 States and the District of Columbia.

• Report stocks in underground storage associated with the terminal.

• Report stocks of oxygenates held at oxygenate production facilities which are either located within or adjacent to the terminal complex whose oxygenates are dedicated for use by this terminal (Captive Oxygenate Plants).

Receipts During the Month

• Report all receipts at the terminal and in transit thereto.

Input During the Month

Input represents the volume of various materials physically mixed together (e.g. splash blending or comingled in a tank) to produce finished gasoline and motor gasoline blending components or the reclassification of one product to another. Include volumes of oxygenates, fuel ethanol, and unfinished oils. See “Reclassification of Inventory” for additional information.

Production During the Month

Production during the month represents the total volume of various finished motor gasolines, jet fuel, kerosene, and distillate fuel oils that are produced during the month.

Report gross production during the month for each item identified on the survey except where shaded.

Do not “net out” the production by reporting the difference between inputs and production.

Report the volume of finished motor gasoline, motor gasoline blending components, and distillate fuel oils produced through blending activity or reclassification.

Report production of fuel ethanol at the terminal as the volume of denaturant (finished gasoline, motor gasoline blending components, or pentanes plus) added to undenatured fuel-grade ethanol.

Report the total input and total production (code 999). Total input must equal total production.

Most reporting categories must balance across: Beginning Stocks + Receipts - Inputs + Production - Shipments - Fuel Use/Losses must equal Ending Stocks. When the form is filled out correctly there should be a material balance on the total line (code 999) where total inputs equals total production.

Shipments During the Month

Report all shipments, including intracompany shipments to other storage facilities, refineries, chemical plants or fractionating facilities. Inputs to onsite petrochemical plants should be reported as shipments from the terminal.

Fuel Use and Losses During the Month

Report all nonprocessing losses (e.g., spills, fire losses, contamination, etc.) by product. Include petroleum products used as fuel at the terminal.

Report Inputs (gain) or Production (loss) (Code 911) Volume reported as Code 911 should represent minor variances in input or production due to rounding, gauging, or the like

Exclude fuel use at petrochemical facilities located at the same site as the terminal.

Reclassification of Inventory

Report a finished product that is reclassified as a different finished product or as an unfinished oil as follows: the quantity of the original product is reported in the “Input” column and the reclassified product is reported in the “Production” column.

For example, if you produce 10,000 barrels of kerosene during January and have it in storage at the end of the month, this quantity is to be reported as “Production” of Kerosene (Code 311) on the January report. If during February the intended use of the 10,000 barrels of kerosene is changed to Kerosene-Type Jet Fuel, report this reclassification by reporting the 10,000 barrels as “Input” of Kerosene (Code 311) and as “Production“ of Kerosene-Type Jet Fuel (Code 213).

Gasoline Treated as Blendstock (GTAB)

When GTAB is tested at the terminal and is certified as a finished motor gasoline where no further blending or treatment such as adding oxygenates is required, report GTAB as follows:

Report the quantity of GTAB that is certified as a finished product as an input of “GTAB”” and report an equal volume of the appropriate finished motor gasoline as a “Production” of the finished motor gasoline that it has been certified.

If GTAB requires oxygenate in order to meet the intended product specification, report the oxygenate and GTAB as “Input” and the resulting finished motor gasoline as “Production”.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION

The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11, implementing the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.

The Federal Energy Administration Act requires the EIA to provide company-specific data to other Federal agencies when requested for official use. The information reported on this form may also be made available, upon request, to another component of the Department of Energy (DOE); to any Committee of Congress, the General Accounting Office, or other Federal agencies authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order. The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.

Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific respondent.

Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations in the context of emergency response planning and actual emergencies.

The data collected on Form EIA-815, “Monthly Bulk Terminal and Blender Report,” is used to report aggregate statistics on and conduct analyses of the motor gasoline blending activity at terminals.

SANCTIONS

The timely submission of Form EIA-815 by those required to report is mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (Public Law 93-275), as amended. Failure to respond may result in a civil penalty of not more than $2,750 each day for each violation, or a fine of not more than $5,000 for each willful violation. The government may bring a civil action to prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number. Public reporting burden for this collection of information is estimated to average 1 hour and 9 minutes per response. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to: Energy Information Administration, Statistics and Methods Group, EI-70, 1000 Independence Avenue, S.W., Washington, D.C. 20585; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20503.

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EIA-815, Monthly Bulk Terminal and Blender Report